Encl_01_RFQ_21T2004_rev.pdf

Subj: REQUEST FOR QUOTATION NO. N4008421T2004 Lease Vehicles for Marine Corps Base Butler G-F FMP and G-4 GME, Marine Corps Base Camp Smedley D. Butler (MCB Butler), Okinawa, and Camp Fuji, Shizuoka, Prefecture, Japan

Combined Synopsis/Solicitation N4008421T2004

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This solicitation number is N4008421T2004 and is issued as a Request for Quotation (RFQ) for Lease Vehicles for Marine Corps Base Butler G-F FMP and G-4 GME, Marine Corps Base Camp Smedley D. Butler (MCB Butler), Okinawa, and Camp Fuji, Shizuoka, Prefecture, Japan.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The full text of the referenced clauses may be accessed electronically at:

FAR: https://www.acquisition.gov/browse/index/far DFARS: https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

This acquisition will be solicited using full and open competition.

The associated NAICS code for this requirement is 532112 – Passenger Car Leasing.

Offerors may use another format for submission of a response to this RFQ. All responses must contain the minimum information required as listed below.

SCHEDULE OF SUPPLIES/SERVICES:

Offerors are required to submit a price quote by completing the table below for total contract price and filling in the attached Pricing Schedule (Enclosure 4).

CLIN Description Total Price

FMB

Non-Recurring 15 Sep 2021 to 14

Sep 2026 ¥

GME

Non-Recurring 15 Sep 2021 to 14

Sep 2026

Concurrently with the award of the basic contract, the Government intends to issue a task order to obligate the contract CLIN 0001, FMB, ELINs A0001 – A0003 (Minimum guarantee): Lease Vehicles for Marine Corps Base Butler G-F FMP and G-4 GME, Marine Corps Base Camp Smedley D. Butler (MCB Butler), Okinawa, and Camp Fuji, Shizuoka, Prefecture, Japan. The minimum guarantee will be an order for the following vehicles:

ELIN A0001: 40ea ELIN A0002: 10ea ELIN A0003: 5ea

I. DESCRIPTION OF REQUIREMENT:

The Contractor shall provide qualified personnel, supervision, materials, parts equipment, tools, and transportation necessary to provide vehicle lease and maintenance services on Vans, Mid-size Sedans, Mini-sedans, Trucks, and 4-Wheel Drive Vehicles for Marine Corps Base Butler G-F FMB and G-4 GME, Marine Corps Base Camp Smedley D. Butler (MCB Butler), Okinawa, and Camp Fuji, Shizuoka, Prefecture, Japan on an Indefinite Delivery Indefinite Quantity (IDIQ) basis with a five year ordering period. Task order(s) will be awarded when vehicles are required by the Government. See attached Performance Work Statement for full details (Enclosure 3).

Deviation from the mandatory requirements is NOT allowed and an offeror’s quote that deviates from the mandatory requirements will be determined non-responsive and not eligible for award.

II. INSTRUCTIONS TO OFFERORS:

To assure timely and equitable evaluation of quotes, offerors must follow the instructions contained herein. Only offerors who submitted and completed the items in para. (a) through (h) will be considered for award.

(a) Submit offeror information via Cover Sheet (Enclosure 2)

(b) Submit price as specified on page 1 of this RFQ. The proposed price shall include all the cost elements required to perform the work specified in this RFQ and the Performance Work Statement (Enclosure 3).

(c) Submit completed pricing schedule (ELINs) (Enclosure 4).

NOTE: Do NOT remove or add any rows in ELIN Schedule and make sure all amounts are input correctly. It is the contractor’s responsibility to calculate amount correctly.

(d) Submit completed Offeror Representations and Certifications (Enclosure 6)

(e) Submit completed IRS Form W-14 (Enclosure 7)

(f) Submit Business Registration as well as applicable permits and licenses to operate in Japan.

See IV. RESPONSIBILITY DETERMINATION / PRE-AWARD SURVEY (1) for more detail.

(g) Submit signed amendment(s) (if applicable, PDF and Signed Hard Copy)

(h) Submit Joint Venture Agreement (if applicable)

NOTE: Financial Statement and Bank Certificate along with Financial Questionnaire (Enclosure 8) may be submitted with the quote. The Financial Statement, Bank Certificate and Financial Questionnaire will be required prior to award. See IV. RESPONSIBILITY DETERMINATION / PRE-AWARD SURVEY (2), (3) for more detail.

(j) DUE DATE FOR SUBMITTING QUOTES: 3 September 2021 at 15:00 P.M. Japan Standard Time Quotes should be submitted by completing the attached Price Schedule (Enclosure 4) and Table 1 on Page 1 of this RFQ #: N4008421T2004 with all required documentation (a) through (h) to the Point of Contact (POC) listed below no later than above due date. All correspondence should be in English. All quotation documents (price and supporting documents) should be submitted by one (1) original signed copy and one (1) CD (No Flash or Thumb Drives Please), and all electronic documents should be in Adobe PDF format (*.pdf) unless an alternate format is approved by NAVFAC prior to the due date. Offerors may either submit their quotations by:

a. Delivery service. Please be advised that mail shall be recorded and dated on the received date, not the send date, so the recommendation for mailing is to ensure enough time for delivery to be made before the due date. Using by Japan Postal Service is not recommended.

b. Hand carry. Offeror may submit the Quote by hand-carry no later than the above due date. Cover page must include all pertinent data for this RFQ such as number, date, description of requested services, and signature.

Point of Contact (POC):

NAVFAC FAR EAST

FEAD Camp Butler, Bldg 331, 2F Attention Ms. Ayako Yonashiro Unit 35006 FPO AP 96373-5006

LATE QUOTATIONS:

Notwithstanding subparagraph (f) of FAR 52.212-1, late quotations, modifications and revisions may be considered if the contracting officer determines such consideration is in the best interest of the Government.

(k) INQUIRIES:

All inquiries shall be submitted in writing and forwarded by email to the below POCs no later than 16 August 2021 at 10:00AM Japan Standard time on the Inquiry Form, (Enclosure 9).

Primary: Ms. Ayako Yonashiro, Contract Specialist, email: Ayako.Yonashiro.JA@fe.navy.mil Phone: 098-970-0350

Secondary: Ms. Kimberly Groce, Contracting Officer, email: Kimberly.Groce@fe.navy.mil Phone: 098-970-4153

Sources Sought inquiry responses are attached for your information (Enclosure 10).

(l) PRE-PROPOSAL CONFERENCE:

A Pre-Proposal Conference was held on 10 August 2021 at 01:00PM at 2nd floor conference room, Bldg. 331, FEAD Camp Butler.

*** Please provide information for number and name of attendee(s) with company’s name to Ayako.Yonashiro.JA@fe.navy.mil if you attend a Pre-proposal Conference no later than 6 Aug 2021 at 10:00AM

III. EVALUATION FACTORS for AWARD:

Evaluation Factors for Award

This is a solicitation for commercial items and is issued as a Request for Quotation (RFQ) in accordance with FAR 13.106. Written quotes are required (oral offers will not be accepted). Submission of quotes must be in accordance with FAR 52.212-1, Instructions to Offerors, Commercial Items. The Government will award a Purchase Order on the basis of the lowest priced offer. Since award of the Purchase Order will be based on initial responses, offerors are highly encouraged to quote their most advantageous pricing in their initial response.

Award of the Purchase Order will be made using the Simplified Acquisition Procedures in accordance with FAR 13.106-2(a)(3)(b)(1).

Evaluation Factor(s): Price Only

Basis of Evaluation of Price: The Government will rank all quotes from lowest to highest and evaluate quotes based on the total price. Total price consists of the basic requirements (ELINs A0001 – E0005).

The Government will evaluate price per Item No(s) that conform to the solicitation (i.e., meet all minimum mandatory requirements specified in Enclosure 3: Lease Vehicle Work Statement for each item being purchased under this solicitation) to determine fairness and reasonableness in accordance with FAR 13.106-3.

Deviations from the RFQ minimum/maximum requirements are NOT allowed and the offeror’s quote for that Item No that deviate from the RFQ will be determined non-responsive and not eligible for award. In accordance with FAR 12.209 (Determination of price reasonableness) the contracting officer must establish price reasonableness in accordance with FAR 13.106-3 (Award and documentation), 14.408-2 (Responsible Bidder – reasonableness of price), or subpart 15.4 (Contract Pricing), as applicable.

IV. RESPONSIBILITY DETERMINATION / PRE-AWARD SURVEY

FAR 9.104 requires prospective contractors to demonstrate, among other things, that they have adequate financial resources to perform the contract of ability to obtain them, capability to comply with the required performance schedule, a satisfactory performance record, and be otherwise eligible to receive an award under applicable laws and regulations. This is a notice that the Contracting Officer may request Offerors to submit the following information for review and determination prior to award:

(1) Proof of the Offeror's ability to legitimately conduct business in Japan. This requirement may be satisfied by an Offeror (or one of a firm's Joint Venture partners) having the Japanese registration entitled "Kaisha Tokibo Tohhon". An Offeror must provide the registration number, associated dates, and the issuing organization in order to be eligible for award.

(2) Latest company financial statement (balance sheets and income statements).

(3) Financial resources available to perform the contract. Submit evidence of availability of working/operating capital that will be used for the performance of the contract. If the offeror plans to rely on financial support from other sources, identify the maximum lines of credit that will be available to include documentation to support the amounts. The maximum lines of credit should be based upon the inclusion of this contract effort. For joint ventures discuss the financial responsibilities among the companies and provide the same information for each partner.

(4) Newly-formed entities (e.g. limited liability companies ("LLC's"). limited partnerships ('LTD's") and newly created corporate subsidiaries) that is the entity liable on the contract ordinarily have no record or and insufficient record of relevant experience, past performance, and financial capability to support a responsibility determination. In such cases, the offeror may rely on the resources of the LLC member, parent, limited partner, or other entities related to the Offeror for responsibility purposes where the offer submits guaranty from the entity providing the resources.

SYSTEM FOR AWARD MANAGEMENT REGISTRATION NOTICE: All offerors (i.e., whether individually or as a joint venture, etc.) responding to this solicitation must be registered in the System for Award Management (SAM) database to be eligible for award. For more information please go to https://www.sam.gov, or by calling 866-606-8220 or 334-206-7828 for international call and complete the provisions associated with the annual representations and certifications identified in the Federal Acquisition Regulation (FAR) Subpart 4.1202 and Defense FAR Supplement (DFARS) Subpart 204.1202.

An offeror is required to be registered in SAM when submitting its offer/quotation/bid, and shall continue to be registered at all relevant times, i.e., time of award, during contract performance, and through final payment of the contract resulting from this solicitation.

CAUTION: All offerors are required to be registered in SAM at the time their offer/quotation/bid is submitted. Offerors with no active SAM registration upon receipt of their offer/quotation/bid shall be considered ineligible for award.

A contract cannot be awarded to a contractor not registered in SAM with ACTIVE status. Remember to review the NAICS codes listed in your record and make sure that you have listed the NAICS code for this procurement.

Interested vendors must be registered in Procurement Integrated Enterprise Environment (PIEE) – Wide Area Work Flow (WAWF). The PIEE-WAWF system is the method to electronically process vendor payment requests and receiving reports, at https://piee.eb.mil/. (Authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports)

FAR provision 52.229-11 is included in this solicitation. This provision and clause concern the imposition of a 2 percent Federal excise tax withholding on any resultant contract award or payment request. This rule applies to Federal Government contracts for goods or services that are awarded to foreign persons. It implements the Department of the Treasury final regulations published in the Federal Register at 81 FR 55133 on August 18, 2016, under section 5000C of the Internal Revenue Code relating to the 2 percent tax on payments made by the U.S. Government to foreign entities pursuant to certain contracts.

Exemptions from this excise tax must be claimed by an Offeror when it submits, with its offer, a U.S.

Department of Treasury Internal Revenue Service (IRS) Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement Payments, available via the internet at www.irs.gov/w14 . If not submitted with the offer, exemptions will not be applied to any resulting contract and the Government will withhold a full 2 percent on each payment. Failure to submit IRS Form W-14 with a payment request will also result in an automatic withholding of 2 percent from the payment request.

When filling out the IRS Form W-14 the following information may be used to complete Part I, Line 6 and 7:

Line 6 Contract / reference number:

N4008421T2004 Line 7 Name and address of the acquiring agency:

Naval Facilities Engineering Command (NAVFAC) Far East City or town, state or province. Include postal code where appropriate Bldg. 331, 2nd Floor, Camp Foster, Chatan Cho, Okinawa, Japan 904-0100 Country (do not abbreviate) Japan Any exemption claimed and self-certified is subject to audit by the IRS. Any disputes concerning this tax are adjudicated by the IRS because the Section 5000C tax is a tax matter not a contract issue.

Offerors are encouraged to seek guidance from their own tax professionals for advice concerning the provision, clause, and the execution/submission of IRS Form W-14. Additional information is also available at:

https://www.navfac.navy.mil/navfac_worldwide/pacific/fecs/far_east/about_us/contractors_information.html

V. BASIS FOR AWARD:

Basis for Award: The Government will award a Purchase Order resulting from this solicitation to the responsive and responsible offeror whose quote conforming to the solicitation (i.e., meets all identified minimum mandatory characteristics identified for each item specified in Attachment 1: Specification - Mandatory Characteristics for each item being purchased under this solicitation) will be most advantageous to the Government at the lowest price. The following factor shall be used to evaluate quotes: price alone.

1. The Government reserves the right to eliminate from consideration from award any or all quotes at any time prior to award of the contract(s) that do not conform to the solicitation; to negotiate with offerors in the competitive range; and to award Purchase Order(s) to the offeror(s) submitting the lowest price quote(s) that conforms to the solicitation (i.e., meets all minimum mandatory requirements specified in Enclosure 3: Lease Vehicle Work Statement, for each item being purchased under this solicitation.)

2. The Government intends to evaluate the quotes and award Purchase Order(s) without discussions with offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

3. The Government reserves the right to award each Line Item / Combination of Line Items as separate contracts to the offeror(s) representing the lowest priced quotation.

VI. SOLICIATION ATTACHMENTS:

List of Solicitation Attachments:

(2) 21T2004_Cover Sheet (PDF) (1 page)

(3) 21T2004_LEASE VEHICLE WORK STATEMENT dated 6 Aug 2021 (PDF) (10 pages)

(4) 21T2004_PRICING SCHEDULE (excel) (6 tabs)

(5) 21T2004_Clauses and Provisions (PDF) (43 pages)

(6) 21T2004_Representation and Certifications (PDF) (24 pages)

(7) IRS Form W-14 (PDF) (2 pages)

(8) Financial Questionnaire (word) (1 page)

(9) 21T2004_Inquiry Form (excel) (1 tab)

(10) 21T2004_Sources Sought Inquiry Response dated 10 June 2021 (PDF) (2 pages)

(11) BEFORE STARTING BUSINESS WITH NAVY (PDF) (1 page)