N4008421T0407B_PWS.pdf

CUI // FEDCON

Preventive Maintenance Program and Service Orders for Above Ground Storage Tanks at the U.S. Commander Fleet Activities Yokosuka

(CFAY), JAPAN

Prepared By: NAVFAC FE PRY 231 Name: T, Takahashi Date: 22 Apr 2020

Specification Approved By:

Name Date

Specification Approved By: NAVFAC FE PW2 Facility Support Contract and Facility Management Product Line Coordinator

Name Date

S/R#: 18581689 (CFAY)

Controlled by: NAVFAC Far East Controlled by: NAVFAC FE PWD

CUI Category: Basic Distribution/Dissemination Control:FEDCON

POC: @fe.navy.mil

BARTON.THOMAS.JOSIAH.III.

1159801787

Digitally signed by

BARTON.THOMAS.JOSIAH.III.1159801787

Date: 2020.08.19 14:54:33 +09'00'

BARTON.THOMAS.JOSIAH.III.

1159801787

Digitally signed by

BARTON.THOMAS.JOSIAH.III.1159801787

Date: 2020.08.19 14:54:51 +09'00'

B-1

PART I - THE SCHEDULE

SECTION B: SUPPLIES OR SERVICES AND PRICES/COSTS

TABLE OF CONTENTS

PARA PAGE

NO. TITLE NO.

B.1 CONTRACT LINE ITEMS AND EXHIBIT LINE ITEMS ... B-2

B.2 MAXIMUM QUANTITIES ............................ B-2

B.3 NON-RECURRING CONTRACT LINE ITEM ..... B-2

SCHEDULE OF PRICE............................ B-3

B-2

PART I - THE SCHEDULE

SECTION B: SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 CONTRACT LINE ITEMS AND EXHIBIT LINE ITEMS

a. Bidders/Offerors shall enter unit prices and amounts for contract line items (CLINs) and exhibit line items (ELINs) as indicated in the schedules and the accompanying exhibits, Attachment J-0200000-07.

b. In the event that there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid/offer and the total of the CLINs or

ELINs will be recomputed accordingly. The CLIN which includes recomputed contract ELINs will also be recomputed to take into account the change in the contract ELIN. If the bidder/offeror provides a total amount for a CLIN or ELIN but fails to enter the unit price, the total amount divided by the CLIN or ELIN will be held to be the intended unit price.

B.2 MAXIMUM QUANTITIES

The maximum NTE value of an ordering period is the total of all the CLINs in that ordering period. The maximum or NTE value of the contract is the total value of all CLINs in the

Schedule. Orders shall not be made that exceed the maximum NTE value for any ordering period. The maximum NTE value of an ordering period and of the contract may be increased by written modification to the contract in conjunction with any modification that increases the value of an existing task order that is authorized by a contract clause. Orders in excess of the estimated quantity set forth for any particular CLIN shall not be exceeded without the Contractor’s agreement which shall be indicated by signing or beginning performance of the order.

Concurrently with the award of the basic contract, the Government intends to issue a task order to obligate the contract minimum guarantee for: CLIN 0001, Base Period recurring work.

Minimum guarantees do not apply to the option periods.

B.3 NON-RECURRING CONTRACT LINE ITEM QUANTITIES

The estimated line item quantities for the indefinite quantity portion of the contract may be unilaterally increased by the Contracting Officer by one unit or 30%, whichever is greater, so long as the total estimated contract price is not exceeded. The Contractor is not obligated to furnish any additional quantity under a line item beyond 130%. Any quantity greater than 130% of the original contract line item may be ordered at the bid price if the Contractor agrees by signing the task order.

NAME OF OFFEROR OR CONTRACTOR:

LINE ITEM Q'TY UNIT AMOUNT

NO.

Item 0001 Recurring, Base Period 1 LS ¥ -

Provide PM program Services For

Various Above Ground Storage Tanks.

One year from the date of award.

Item 0002 Non-Recurring, Base Period 1 LS ¥ -

Provide Unit Priced Task Work (NTE) upon receipt of a Task Order

One year from the date of award.

Item 0003 Recurring, First Option Period 1 LS ¥ -

Provide PM program Services For

Various Above Ground Storage Tanks.

One year from the next date of the completion date of the Base Period.

Item 0004 Non-Recurring, First Option Period 1 LS ¥ -

Provide Unit Priced Task Work (NTE) upon receipt of a Task Order

One year from the next date of the completion date of the Base Period.

Item 0005 Recurring, Second Option Period 1 LS ¥ -

Provide PM program Services For

Various Above Ground Storage Tanks.

One year from the next date of the completion date of the First Option Period.

Item 0006 Non-Recurring, Second Option Period 1 LS ¥ -

Provide Unit Priced Task Work (NTE) upon receipt of a Task Order

One year from the next date of the completion date of the First Option Period.

Item 0007 Recurring, Third Option Period 1 LS ¥ -

Provide PM program Services for

Various Above Ground Storage Tanks.

One year from the next date of the completion date of the Second Option Period.

Item 0008 Non-Recurring, Third Option Period 1 LS ¥ -

Provide Unit Priced Task Work (NTE) upon receipt of a Task Order

One year from the next date of the completion date of the Second Option Period.

SCHEDULE OF PRICE

ITEM

SOURCE SELECTION SENSITIVE--See FAR 2.101 and 3.104

B-2

CUI // FEDCON

SOURCE SELECTION SENSITIVE--See FAR 2.101 and 3.104

NAME OF OFFEROR OR CONTRACTOR:

LINE ITEM Q'TY UNIT AMOUNT

NO.

SCHEDULE OF PRICE

ITEM

Item 0009 Recurring, Fourth Option Period 1 LS ¥ -

Provide PM program Services for

Various Above Ground Storage Tanks.

One year from the next date of the completion date of the Third Option Period.

Item 0010 Non-Recurring, Fourth Option Period 1 LS ¥ -

Provide Unit Priced Task Work (NTE) upon receipt of a Task Order

One year from the next date of the completion date of the Third Option Period.

TOTAL: (LINE ITEM 0001 through 0010) ¥ -

CLIN 9000 Exhibit A (Base Period)

CLIN 9001 Exhibit B (First Option Period)

CLIN 9002 Exhibit C (Second Option Period)

CLIN 9003 Exhibit D (Third Option Period)

CLIN 9004 Exhibit E (Fourth Option Period)

NOTE: The number of Placeholders established depends on the maximum number of lines of accounting anticipated on an individual task order.

Detail line items for task order is located in Attachment J-0200000-07

CLIN = CONTRACT LINE ITEM

LS = LUMP SUM

NTE = NOT-TO-EXCEED

Q'TY = QUANTITY

SOURCE SELECTION SENSITIVE--See FAR 2.101 and 3.104

B-3

CUI // FEDCON

SOURCE SELECTION SENSITIVE--See FAR 2.101 and 3.104

C-1

SECTION C

Index

Annex Sub Annex Spec Item # Title

Annex 1 0100000 1 General Information

Annex 2 0200000 2 Management and Administration

Annex 15 1502000 1 General Information

Annex 15 1502000 2 Management and Administration

Annex 15 1502000 3 Recurring Work

Annex 15 1502000 4 Non-recurring Work

Their

SECTION C – 0100000

GENERAL INFORMATION

0100000 – General Information

Spec Item Title

1 General Information

1.1 Outline of Services

1.2 Acquisition of Additional Work

1.3 Background Information

1.4 Navy PBSA Approach

1.5 Standard Template

1.6 Related Information

1.7 Verification of Workload and Conditions

1.8 Contractor's Knowledge

1.9 Technical Proposal Certification

Spec Item Title Description

1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work

Statement (PWS) at Navy Region Japan to include the U.S. Commander

Fleet Activities Yokosuka (CFAY), Japan supported by this installation performance-based contract that is comprised of both Recurring Work and

Non-Recurring Work Items.

The PWS is organized into annexes. Annex 1 is "General Information".

Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

The annex numbers are identified as 1 through 18 in the description column, but the fully expanded annex numbers include seven (7) digits

(e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information

Annex 2 Management and Administration

Annex 3 Command and Staff Not Applicable (N/A)

Annex 4 Public Safety N/A

Annex 5 Air Operations N/A

Annex 6 Port Operations N/A

Annex 7 Ordnance N/A

Annex 8 Range Operations N/A

Annex 9 Health Care Support N/A

Annex 10 Supply N/A

Annex 11 Personnel Support N/A

Annex 12 Morale, Welfare and Recreation Support N/A

Annex 13 Galley N/A

Annex 14 Housing N/A

Annex 15 Facilities Support

Sub Annex 1502000 Facility Investment

Annex 16 Utilities N/A

Annex 17 Base Support Vehicles and Equipment N/A

Annex 18 Environmental N/A

1.2 Acquisition of

Additional Work

The Government reserves the right to acquire additional services at additional locations, within the scope of the annexes and areas included in

Spec Item 1.1 Outline of Services, in addition to the services and locations identified in the requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the non-recurring work provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.3 Background Information a) Commander, Navy Region Japan

Acts as Navy representative and coordinator in our area of responsibility, executes shore installation management, and promotes operability and conducts liaison with the Japan Maritime Self Defense Force.

Additional information for Commander Navy Region Japan is available at:

http://www.cnic.navy.mil/Japan/index.htm.

b) Commander Fleet Activities Yokosuka http://www.cnic.navy.mil/Japan/index.htm

Our mission is to maintain and operate base facilities for the logistic, recreational, administrative support and service of the U.S. Naval Forces

Japan, U.S. SEVENTH Fleet and other operating forces forward-deployed in the Western Pacific.

Commander Fleet Activities, Yokosuka comprises 568 acres and is located

43 miles south of Tokyo at the entrance of Tokyo Bay and approximately

18 miles south of Yokohama. Yokosuka is on the Miura peninsula in the

Kanto Plain region of the Pacific Coast in Central Honshu, Japan. CFAY is the largest overseas U.S. Naval installation in the world and is considered to be one of the most strategically important bases in the U.S. military.

Additional information for Commander Fleet Activities Yokosuka is available at: https://www.cnic.navy.mil/Yokosuka/index.htm

1.4 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts, which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.5 Standard Template Key to implementing the PBSA approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs.

The standard template contains 18 standard annexes. Annex 1 will always contain General Information that is relevant to the entire scope of the contract. Annex 2 contains Management and Administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 and their associated sub-annexes contain the General Information, Management and Administration requirements, Performance Objectives, Related Information, and Performance Standards that are relevant to that technical annex. Except where otherwise stated, Annexes 3 through 18 and their associated sub-annex requirements are not relevant to one another. Within each technical annex and sub-annex, the organization of information and requirements are also standardized. Specification Item 1 will always contain General Information. Specification Item 2 will always contain the Management and Administrative requirements. Specification

Item 3 will always contain the Recurring Work requirements.

Specification Item 4 will always contain the Non-Recurring Work requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item

3 standards apply to all recurring work specification items. Specification

Item 3.1 is applicable to all 3.1 subordinate specification items.

Specification Items 3.2 and 3.3 are not considered subordinate to 3.1 nor are they considered subordinate to one another. All costs associated with

Annexes 1 and 2 and Specification Items 1 and 2 shall be priced, and their price shall be allocated to the Exhibit Line Items.

1.6 Related Information There are four (4) types of Related Information that can be found in the

Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors’ to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked

“Informational Notes” throughout Annexes 1 through 18 and their associated sub-annexes are subject to this disclaimer. Offerors’ may not rely upon the "Informational Notes" as material representations of the https://www.cnic.navy.mil/Yokosuka/index.htm

Government. Information provided in "Informational Notes" does not create a contractually binding requirement on either party.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.7 Verification of

Workload and

Conditions

Throughout the PWS, the workload data is generally referred to as being located in Sections C and J. Section C provides data such as descriptions, specifications, and the statement of work. Section J provides data such as system descriptions, maps, floor plans, and tables to represent the type and location of services to be provided.

All facilities, systems, and assets identified in this contract shall be accepted by the Contractor in "AS-IS" condition. The Contractor is fully responsible for all work up to and including the limits of liabilities specified.

As prescribed in FAR 52.237-1, offerors’ or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

1.8 Contractor's Knowledge The Navy expects to receive insightful management from its contractors.

This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle. Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.9 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

SECTION C – 0200000

MANAGEMENT AND ADMINISTRATION

0200000 – Management and Administration

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Informal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Government Information Technology (IT) System

2.3.8 Directives, Instructions, and References

2.3.9 Invoicing Procedures

2.3.10 Forms

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM)

2.4.4 Government-Furnished Equipment (GFE)

2.4.5 Government-Furnished Services (GFS)

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Service Interruptions

2.6.6 NAVFAC MAXIMO

2.6.6.1 MAXIMO Data

2.6.6.2 MAXIMO Method of Data Entry

2.6.7 Quality Management System (QMS)

2.6.7.1 Quality Management (QM) Plan

2.6.7.2 Quality Inspection and Surveillance

2.6.7.3 Quality Inspection and Surveillance Report

2.6.8 Property Management Plan

2.6.9 System and Equipment Replacement

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Environmental/Energy Manager

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.6 Proof of Legal Residency

2.7.3 Enterprise-wide Contractor Manpower Reporting Application (eCMRA)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 DBIDS Program

2.8.4.2 DBIDS Credentials

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Access to Sensitive Unclassified Information

2.8.9 Access to Navy Marine Corps Intranet (NMCI)

2.8.10 Employee Status

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.3.1 Alcohol and Drug Abuse Prevention Plan

2.9.3.2 Chemical Hazard Communication Program

2.9.3.3 Confined Space Program

2.9.3.4 Critical Lift Plan

2.9.3.5 Fall Prevention and Protection Plan

2.9.3.6 Emergency Response Plans

2.9.3.7 Public Safety Plan

2.9.4 Crane Operations

2.9.4.1 Crane Inspections

2.9.4.2 Rigging Gear

2.9.4.3 Crane Operators

2.9.5 Accident and Damage Reporting

2.9.5.1 Accident Reporting and Notification Criteria

2.9.5.2 CFAY Accident Reporting Notification

2.9.6 Fire Protection

2.9.7 Monthly On-Site Labor Report

2.9.8 OSHA Citations and Violations

2.9.8.1 Japanese Labor Standards Inspection Office (LSIO) Citations and Violations

2.9.9 Safety Inspections and Monitoring

2.9.10 Safety Certification

2.9.11 Safety Apparel on Jobsites

2.9.12 Emergency Medical Treatment

2.9.13 Excavations

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 Sampling, Testing and Laboratory Services

2.10.2.2 ODS Requirements for Refrigerant Recycling

2.10.2.3 Solid Waste Management and Recycling

2.10.2.4 Non-Regulated Waste Disposal

2.10.2.5 Regulated Waste Disposal

2.10.2.6 Universal Waste

2.10.2.7 Spill Prevention, Containment, and Clean-up

2.10.2.8 Hazardous Material Management

2.10.2.9 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.10 Noise Control

2.10.2.11 Salvage

2.10.2.12 Asbestos Containing Material (ACM)

2.10.2.13 Air Emission

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness

2.12 Technical Library

2.13 Warranty Management

2.14 Recurring Work Procedures

2.14.1 Notification to the Government for Work Above the Recurring Work Limitations

2.14.2 Recurring Work Exhibit Line Item Numbers (ELINs)

2.15 Non-recurring Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.2.1 Non-recurring Work Preparation of Proposals

2.15.2.1.1 Labor Requirements

2.15.2.1.2 Material and Equipment Requirements

2.15.2.2 Issuance of Final Task Order

2.15.3 Non-Recurring Work ELINs

2.16 Performance Evaluation

0200000 - Management and Administration

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General Information

2.2.1 Government Regular

Working Hours

The Government's regular working hours are from 0800-1645, five (5) days per week, Monday through Friday, except observed Federal holidays.

Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require

Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior the

Contracting Officer (KO) approval.

Note:

1) USNH: From 0730-1615, five (5) days per week, Monday through

Friday, except observed Federal holidays.

2) NEX & MWR: 24 hours a day, every day of the year including holidays.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to

Contractor Working

Hours

Unless otherwise specified, the Contractor’s normal working hours for performing contract requirements are from 0800 to 1645, every day, exception of the work needs outage and/or interferes to the Government

Business. If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular

Working Hours per Section F. Excludes work to be performed during specified hours.

2.2.2 Wage Determinations N/A

2.2.3 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.3 General Administrative

Requirements

2.3.1 Required Conferences

and Meetings

The Contractor shall attend administrative and coordination meetings. The

Pre-Performance Conference meeting shall be held within 5 calendar days after the date of award. The Contractor shall attend meetings as shown in

J-0200000-02. Submit request for the pre-performance conference per section F.

The Contractor shall provide sign-in sheets and prepare minutes of all meetings and submit per Section F for review and comments. Comments received within two (2) working days shall be incorporated into the minutes and a copy of the final revision shall be submitted per Section F for concurrence.

2.3.2 Training for

Maintenance and

Operation of New and

Replacement Systems and Equipment

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the

Government.

2.3.3 Partnering To increase the likelihood of successful performance of this contract, the

Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and sub-contractor teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

Partnering should accomplish three (3) goals:

- The first goal is to develop a cohesive team with common purpose, commitment and established communication processes.

- The second goal of partnering is contract specific, identifying risks and opportunities for the team to address.

- The third goal is to sustain the Partnership throughout the contract by identifying and addressing issues that affect the Partnership.

2.3.3.1 Informal Partnering The KO shall organize the initial Partnering Meeting with key personnel of the project team, including Contractor's personnel and Government personnel. The initial session will be scheduled concurrent with the Pre-

Performance Conference and held no later than 30 days after award and will be held at a Government provided facility as designated by the KO.

The Initial Informal Partnering Session will be conducted and facilitated by the KO. The senior Government stakeholder present will lead the meeting, however, the Contractor’s Project Manager (PM) or senior representative is encouraged to participate as co-lead.

The Partners will determine the frequency of the follow-on sessions.

2.3.3.2 Contract Partnering

Administration

Upon award, the Administrative Contracting Office (ACO) will contact the

Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. Replacement of

Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

* Project Manager

* Quality Manager

Site Safety and Health Officer

2.3.4 Permits and Licenses The Contractor shall provide evidence of such Permits and Licenses to the

COR as a part of QM plan before work commences and at other times as requested by the KO. The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, host nation (Japanese), prefecture, and local laws and regulations. The Contractor shall submit copies of

Permits and Licenses per Section F.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR

Clause 52.228-5, INSURANCE – WORK ON A GOVERNMENT

INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of Insurance

The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

a. Comprehensive General Liability: ¥50,000,000 per occurrence

b. Automobile Liability: ¥20,000,000 per person, ¥50,000,000 per occurrence for bodily injury, ¥3,000,000 per occurrence for property damage

c. Workmen's Compensation: As required by Japanese worker's compensation and occupational disease statutes

d. Employer's Liability coverage: ¥10,000,000

e. Other as required by Japanese Law

2.3.6 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the

Government.

2.3.7 Government

Information

Technology (IT)

System

N/A

2.3.8 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of

Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-03. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.9 Invoicing Procedures Refer to Section C for invoicing instructions and following web sites.

Wide Area Work Flow (WAWF) web site:

https://wawf.eb.mil/

Online training of WAWF web site:

https://wawftraining.eb.mil/wbt/

NAVFACFE portal for contractors information:

https://www.navfac.navy.mil/navfac_worldwide/pacific/fecs/far_east/about

_us/contractors_information.html.

2.3.10 Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included among the Forms in J-0200000-04.

Refer to J-0200000-04 in Section J for all forms referenced of Quality

Management System Pre-Performance Review Checklist, Contractor

Incident Report System (CIRS), Contractor’s Fire Prevention Guide Form, Fire Usage Request, Hot Work Permit, Special Permission Energized

Electrical Work Permit, Environmental Brief Checklist for Contractor and

Sub Contractor(s), Hazardous Substance Spill Contingency Plan, CFAY

Solid Waste Tonnage Report, CFAY Turn-In ODS Procedure On

Construction Project, Environmental Protection Plan (EPP) Form, Sample

Form of APP, and Sample Form of AHA, Personal History Statement, Solid Waste Management Report, Contractor Hazardous Material Inventory

Log, Monthly on Site Labor Report, VOC/HAP Tracking Form, NAVFAC

MAXIMO Data Reporting, NAVFAC MAXIMO System Access

Procedures.

2.4 Government-Furnished

Property, Materials and

Services

In accordance with Section H, paragraph H.10 Govt-Furnished Property and the following paragraphs, the Government will furnish or make available to the Contractor certain Government-owned facilities utilities, materials, equipment and services for use in connection with this contract as stated below.

The Contractor shall support initial and final inventories.

2.4.1 Government-Furnished

Facilities (GFF)

None.

2.4.2 Government-Furnished

Utilities

The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. The Contractor shall provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Those shall meet all Federal, State, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the

Contractor at no cost to the Government.

The Contractor is responsible for the cost of all utilities at all Government-provided facilities and any additional Contractor-owned facilities, at prevailing Naval Station rates. The Contractor will be billed directly for all utilities provided to all Contractor occupied facilities. Utility rates billed to the Contractor will be at the following rates. The quantities will be estimated where meters are not provided based on UFC 3-401-05N.

1. Electrical - the current rate for electrical services is $242.01 MWH https://wawf.eb.mil/ https://wawftraining.eb.mil/wbt/

2. Water - the current rate for water is $13.74 per KGAL

3. Wastewater (Sewage) - the current rate for sewage services is $8.88 per KGAL, based on 100% of the water consumption

Variations in Rates: Utility rates are subject to change. Changes in one (1) or more utility rates shall not be basis for adjustment to the contract price or a claim unless the deviation from the quoted price for a utility rate exceeds

15%. When a utility rate varies by more than 15%, the contract price will be adjusted to reflect the amount the actual charge exceeds the rate quoted;

however, the Government will only be liable for the amount of cost exceeding 15% of the rate quoted. For example, if a quoted rate increases by 16%, the Government will only be liable for 1% of the rate increase.

Vice versa if the quoted rate decreases by 16%.

Historically, electrical and water utility consumption at the Government-

Furnished Facilities has averaged approximately 351 MWH of electricity and 316 KGAL annually. However, historical data associated with contracts prior to this solicitation may present data that may not be representative of the requirements specified in this contract.

2.4.3 Government-Furnished

Materials (GFM)

None.

2.4.4 Government-Furnished

Equipment (GFE)

None.

2.4.5 Government-Furnished

Services (GFS)

None.

2.5 Contractor-Furnished

Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect

Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite.

Energy efficient tools and equipment shall be used when available. The

KO may at any time require Samples, Safety Data Sheets (SDS) or

Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards.

Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Work Reception Unless otherwise specified hereinafter, the Contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble/service calls/order and task orders during Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours.

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the KO. A status update of any item of work must be provided per Section

F.

2.6.3 Work Schedule The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the

Contractor shall minimize the impact and effects of the interference. The

Contractor shall provide advance access of all of its work schedules to the

Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls. The work schedule shall be provided per Section F.

2.6.4 Deliverables Records and reports are specified in Sections C, F, H, I, J, and within the

Directives, Instructions, and References. The Contractor shall submit accurate and complete documents within the specified timeframes. The

Contractor shall revise/modify records and reports, as directed by the KO, at no additional cost to the Government. All Contractor submittals shall be in English or may be submitted in Japanese with English translations.

Except where otherwise specified, all deliverables shall be submitted electronically in a Microsoft Office Version 2010 compatible format.

Deliverables shall be unprotected and capable of being sorted by CLIN, work order number, asset number, section, annex/sub-annex, spec item and

ELIN/Sub-ELIN or clause. All formulas shall be traceable.

Government acceptance of deliverables shall not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

The Government shall take ownership of all the Management and

Administration submittals to include but not limited to those listed in

Section F. The Contractors including relating OEM, agency and personnel shall not claim any ownership of the submittals to the Government.

2.6.5 Service Interruptions If any utilities or other services (including but not limited to road, fire lane, fire protection systems and other systems) must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the

KO, affected tenants, and customers in accordance with local procedures per Section F.

The Contractor shall request approval of service interruptions in writing per

Section F. As soon as the request is approved by the KO/Security/Fire

Department or other Department, the Contractor shall notify the affected tenants, and customers of the outage or closure. Depending on the scale of the work, the Contractor may have to submit the request much earlier than per Section F prior to the requested date. The Contractor, therefore, well in advance, shall consult with the KO for scheduling through the COR. The

Contractor shall consult with the Fire Department for any fire protection system outage and shall obtain permission and instruction from the Fire

Department per J-0200000-04 through the COR. Fire protection system outage required during any of the Contractor’s work shall not exceed four

(4) hours in a 24 hour period. If more than a four (4) hour system outage is needed, the Contractor shall obtain prior permission from Base Fire

Department by providing an approved alternate protection including but not limited to, adequate fire watch during the outage period (exceeding the four

(4) hour period) in accordance with NFPA 101, Chapter 9.

2.6.6 NAVFAC MAXIMO MAXIMO is the Computerized Maintenance Management System

(CMMS) used by the Government for work order history, asset management, and condition assessment. The Contractor shall provide all required data for NAVFAC MAXIMO as identified below:

2.6.6.1 MAXIMO Data Required data fields for work orders are indicated in the Service Provider

Information provided in J-0200000-04. Asset inventory data requirements are indicated in the Asset Information provided in J-0200000-04, including additional data for Utilities assets listed in Specification Information in J-

0200000-04. Required data for documenting condition assessments is indicated in the Characteristic Meter Reading Information provided in J-

0200000-04.

Specified data shall be provided for all work performed in 1502000 Facility

Investment. Further instructional information detailing the process for submitting the specified information for NAVFAC MAXIMO Data

Reporting is provided in J-0200000-04.

The Service Provider, Asset, Specification, and Characteristic Meter

Reading Interfaces are used in multiple processes for loading data into

MAXIMO by the Government and the format may be updated periodically.

As part of the update the Contractor may be asked to modify the file to add/move columns in their submission. The Contractor also shall provide up to 10 extra data elements or columns with as many as 150 characters per element for the Government to define during contract performance at no additional cost to the Government. The Government will provide the

Contractor 60 calendar days’ notice of modifications to the Service

Provider, Asset, Specification, or Characteristic Meter Reading Interfaces file format.

2.6.6.2 MAXIMO Method of

Data Entry

The Contractor shall provide data for NAVFAC MAXIMO using the methods detailed below:

The Contractor shall electronically record and report compiled service performance data for exportation of asset and specification data to

NAVFAC MAXIMO.

The Contractor shall submit work order and condition assessment data in a pipe delimited flat-file following the NAVFAC MAXIMO Data Reporting process described in J-0200000-04 per Section F. Any failures in processing of the pipe delimited flat-file shall be corrected and resubmitted by the Contractor. In order to demonstrate the ability to properly format the pipe delimited flat-file, the Contractor shall provide a Sample Pipe

Delimited Flat-file prior to contract performance per Section F.

The Contractor shall submit asset and specification data in a spreadsheet flat-file following the NAVFAC MAXIMO Data Reporting process described in J-0200000-04 per Section F.

2.6.7 Quality Management

System (QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The

Contractor's QMS program shall address:

Accurate documentation of work processes, procedures, and output measures.

A systematic procedure for assessing compliance with performance objectives and standards.

Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

The Contractor QMS Pre-Performance Review Checklist for compliance with this requirement is provided in J-0200000-04.

2.6.7.1 Quality Management

(QM) Plan

The Contractor shall develop and submit a QM Plan per Section F. The

QM Plan shall describe the QMS methodology and approaches used under this contract. If any changes are made during the period of performance, submit to the KO a revised QM Plan for acceptance.

The Contractor’s QM Plan shall include, at a minimum, the following:

• Policy and objectives of Quality Management System (QMS)

• Quality organization o List of personnel/employee o Organization chart o Responsibilities & lines of authority o Training and qualifications o Quality manager resume

• Approach to assuring quality of services provided and conformance with performance objectives and standards

• Methods and procedures for effective planning, operation and control of processes and performance of work

• Procedures for inspection and surveillance of services o Scheduling and performance of inspection and surveillance o Measurement, data collection and analysis o Corrective action, preventive action, and continuous improvement o Oversight of subcontracted work

• Documentation and records management

• Communication with government (customers)

2.6.7.2 Quality Inspection and

Surveillance

The Contractor shall establish and maintain an inspection and surveillance system in accordance with the FAR Clause 52.246-4, INSPECTION OF

SERVICES – FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall document and maintain a file of all scheduled and performed inspections and surveillances, inspection and surveillance results, and dates and details of corrective and preventive actions. The quality inspection and surveillance file shall be the property of the Government and made available during the Government’s regular working hours. The file shall be submitted to the KO after termination of the contract per Section F.

2.6.7.3 Quality Inspection and

Surveillance Report

The Contractor shall submit a copy of the Contractor Quality Inspection and Surveillance Report per Section F. The Contractor Quality Inspection and Surveillance Report shall include: 1) a summary and results of the quality inspection and surveillance events performed and assessment-driven corrective actions and process adjustments during the previous month.

2) Updates for incorrect or missing information discovered in maintenance inventories provided. The Government may adjust the frequency of the submittal based on the Contractor’s quality of performance.

2.6.8 Property Management

Plan

The Contractor shall establish and maintain a plan that meets the contract clause requirements of Specification Item 2.4, Government-Furnished

Property, Materials and Services, of this Annex. This plan shall identify the Contractor’s policies, procedures, and practices in receiving and performing physical inventories, repairing and maintaining, preserving and protecting, and reporting the disposition of accepted government property in its possession. The Property Management Plan shall be submitted per

Section F.

2.6.9 System and Equipment

Replacement

The Contractor shall maintain the integrity and performance of existing energy saving, water conservation or other sustainability design features of systems and equipment in the performance of repair and replacement work.

Except where otherwise specified, replacement components shall be of the same model/style or equivalent as the component being replaced.

Substitutes for replacement components must be accepted by the KO prior to use. The KO will furnish available information for the existing systems and equipment.

2.7 Personnel

Requirements

The Contractor shall comply with the personnel requirements stated below.

Note: The Contractor will not be allowed to bring any employees aboard

United States Forces, Japan (USFJ) installations and areas from countries listed in under USFJ Instruction 31-204 (Designated Third Country

Nationals.)

2.7.1 Key Personnel The Contractor shall submit a List of Key Personnel and Qualifications per

Section F. The Contractor shall provide any additional information requested by the KO necessary to certify their qualifications.

The Contractor shall submit an Organizational Chart per Section F showing lines of authority of the key personnel and on-site supervisor(s) for this contract. The chart shall include names of personnel and their position title in this contract. As a minimum, include the PM, Quality Manager, SSHO, and on-site supervisor(s) and who they will report directly to for this contract. The key personnel shall be revised as applicable for the contract.

Key personnel shall be able to speak, read and comprehend English to the extent that they can perform the contract requirements and comply with installation emergency procedures or an interpreter shall be made available at no additional cost to the Government.

2.7.1.1 Project Manager (PM) The Contractor shall provide a PM and designated alternate, as applicable, who has full authority to act for the Contractor on all contract matters relating to this contract. The PM or alternate shall be on-site during the

Government's regular working hours or shall be available on-site within 24 hours after the Government requests.

The PM shall have at least three (3) years of experience in managing a workforce providing services on contracts of similar size, scope and complexity.

2.7.1.2 Quality Manager The Contractor shall provide a Quality Manager or designated alternate shall be on-site during performance work or the Government's regular working hours, and shall be available on-site within 24 hours after the

Government request. The Quality Manager must report directly to a senior corporate official and shall not report directly to the PM. The Quality

Manager shall not be the same person as the Project Manager.

The Quality Manager shall have fulfilled the following pre-requisite training and experiences before being hired as the Quality Manager under this contract:

The Quality Manager shall have at least three (3) years of experience in preparing and enforcing QMS programs on contracts of similar size, scope and complexity. The Quality Manager may be the same person as the

SSHO.

2.7.1.3 Site Safety and Health

Officer (SSHO)

The SSHO must meet the requirements of EM 385-1-1 Section 1 and ensure that the requirements of 29 CFR 1926.16 are met for the project.

Provide a Safety oversight team that includes a minimum of one (1)

Competent Person at each project site to function as the Site Safety and

Health Officer (SSHO). The SSHO or an equally-qualified Designated

Representative/alternate shall be on-site at all times when work is being performed to implement and administer the Contractor's safety program and government-accepted Accident Prevention Plan. The SSHO's training, experience, and qualifications shall be as required by EM 385-1-1 paragraph 01.A.17, entitled SITE SAFETY AND HEALTH OFFICER

(SSHO), and all associated sub-paragraphs.

A Competent Person shall be provided for all of the hazards identified in the Contractor's Safety and Health Program in accordance with the accepted Accident Prevention Plan, and shall be on-site at all times when the work that presents the hazards associated with their professional expertise is being performed. Provide the credentials of the Competent

Persons(s) to the Contracting Officer for acceptance in consultation with the Safety Office.

The Contractor shall provide a SSHO…