C_1502000_rev.pdf

1502000 – Facility Investment Table of Content Spec Item Title 1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Workmanship and Material Standards

2.3.2 Historical Preservation

2.4 References and Technical Documents

3 Recurring Work

3.1 Service Orders

3.1.1 Emergency Service Orders

3.1.2 Urgent Service Orders

3.1.3 Routine Service Orders

3.2 Preventive Maintenance (PM) Program

3.2.1 POL System Facilities and Distribution Systems

3.2.2 Above Ground Storage Tank (AST)

4 Non-Recurring Work

1502000 – Facility Investment Spec Item

Title Description

1 General Information

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Facility Investment services for Above Ground Storage Tanks at the U.S. Commander Fleet Activities, Yokosuka (CAFY), and Japan.

1.1 Concept of

Operations

The intent of 1502000 Facility Investment is to specify the requirements for Sustainment, Restoration, and Modernization (SRM) sub-functions only. The Facility Investment requirements within this sub-annex primarily consist of infrastructure sustainment and minimal restoration and modernization work. Sustainment is the maintenance and repair necessary to keep an inventory of facilities and other assets in good working order. Restoration and modernization normally consists of major rehabilitation and capital improvements that is accomplished through other Navy programs. Some major repair, minor construction and stand-alone demolition may be accomplished as part of Facility Investment.

The Contractor shall perform maintenance, repair, alteration, demolition and minor construction for the following

Building and Structures -POL System Facilities and Distribution Systems

Building Systems -Above Ground Storage Tanks

Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1502000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the FI function.

2.2.1 Certification, Training, and Licensing

Personal performing repairing, replacement, maintenance, inspection, monitoring or testing work on the job site shall be fully trained, knowledgeable, qualified and licensed as “Kikenbutsu-Toriatsukai-Sya” under the Japanese Fire Service Law (“Syoubou-Hou”).

Personnel performing electrical work or working on electronic equipment shall be trained and certified per NAVFAC MO-200 or work shall be done with the electricians who have license of first grade electrician, "Dai-1-syu Denki Kohjishi", or second grade electrician, "Dai-2-syu Denki Kohjishi", shall perform electrical work.

The Contractor shall submit proof of all certification, training, and licensing requirements per Section F.

All inspection on Above Ground Storage tank shall be supervised by personnel trained and certified by:

STI SP001 ABOVEGROUND TANK SYSTEM INSPECTOR TRAINING

Note: The Contractor or Sub Contractor shall proof of all certification, training, and licensing requirements per Section F.

2.3 Special

Requirements

2.3.1 Workmanship

and Material Standards

The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the facilities, systems, and equipment. Best commercial practices shall be applied in the performance of work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, local, state, and federal regulations, and other technical requirements identified within this technical sub-annex.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks.

Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished

Item

Title Description appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

2.3.2 Historical

Preservation

Buildings and facilities designated as historical sites shall be maintained in accordance with Federal, state, and local historical policies and regulations.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1502000-02.

Item

Title Performance Objective

Related Information Performance Standard

3 Recurring Work The Contractor shall maintain, repair, and alter Above Ground Storage Tanks and Systems to ensure they are fully functional and in normal working condition.

The Contractor shall develop, implement, and execute a Service Order, Maintenance Program, Inspection, Testing, and Certification Program, and Other Recurring Service Program to maintain and repair Above Ground Storage Tanks and Systems.

The Contractor shall maintain all maintenance, repair, and alteration data and warranty records in the technical library and accordance with Annex 2.

The Contractor shall provide all necessary test instruments, equipment, and tools required to perform maintenance and repair.

The current facility inventory for FI is provided in J-1502000- 03.

Location map Site map are provided in J-1502000-04.

Above Ground Storage Tanks and Systems are in normal working condition and function properly in accordance with specified standards.

3.1 Service Orders The Contractor shall

perform service order work in a timely manner and ensure Above Ground Storage Tanks and Systems are restored to a safe, normal working condition and function properly.

The Contractor shall receive service orders in accordance with the work reception requirements in Annex 2.

The Contractor shall schedule and perform service orders in a way that minimizes disruptions to customers and Government operations.

Samples of required work are provided in J-1502000-02.

Supporting information provided is intended to illustrate the volume of service orders issued and examples of work that has been performed in the past and is not to be construed as a limiting factor to services ordered and performed in the future.

Descriptions of the classifications of service orders

Service order work is responded to and completed within the specified time.

Above Ground Storage Tanks and Systems are restored to normal working condition, including recertification if applicable.

When repair is complete the Above Ground Storage Tanks and Systems does not present danger to personnel or equipment.

Item

Title Performance Objective

Related Information Performance Standard

(emergency, urgent, and routine) are provided in the Definitions and Acronyms in J- 1502000-01. These descriptions are provided for reference and the Contractor shall perform service orders per the requirements below based on the classification assigned by the Government.

The Contractor shall maintain sufficient materials and equipment on hand to support service order work requirements. Lack of availability of material or equipment will not relieve the Contractor from the requirement to complete service order work within the time limits specified.

The Government may combine multiple repair requirements received for the same trade in the same building or structure at the same time into one (1) service order as long as the service order threshold is not exceeded.

The Contractor shall notify the KO upon identification that the service order will exceed the liability limits specified below in accordance with reporting requirements in Annex 2.

If Non-recurring work is issued for repairs, the Government will only pay for the portion of labor and/or material that exceeds the service order limits.

Service orders will not be issued for accomplishment of repairs on systems and equipment maintained under

IMP.

The Contractor shall submit a monthly summary of completed service orders per Section F.

3.1.1 Emergency The Contractor shall The Contractor shall respond to The Contractor shall

Item

Title Performance Objective

Related Information Performance Standard

Service Orders respond to emergency service orders and arrest emergent conditions to minimize and mitigate damage to Above Ground Storage Tanks and Systems and danger to personnel.

emergency service orders with the appropriate service personnel and equipment to commence work within two (2) hours during the normal government hours and 4 hours after Government hours..

Emergency service orders are limited to a ceiling of 10 labor hours or ¥300,000 in material cost for specific emergency service orders.

The Contractor shall remain at the work site until the emergency has been arrested.

The emergency service order is complete once the emergency has been arrested. The Government may issue an urgent or routine service order or non-recurring work task order for the follow-on work required to repair/restore the facility, ground structure, personal property equipment or installed equipment and system.

perform emergency service orders 24 hours a day, seven days a week throughout the contract period.

Emergency service orders responded to within one (1) hour of receipt of call.

Work is continued without interruption until emergent condition is arrested.

3.1.2 Urgent Service

Orders

The Contractor shall complete urgent service orders in a timely manner and ensure Above Ground Storage Tanks and Systems are restored to a safe, normal working condition and function properly.

The Contractor shall perform urgent service orders to repair deficiencies without extended delay, therefore preventing further damage to Above Ground Storage Tanks and Systems.

Urgent service orders are limited to a ceiling of 32 labor hours or ¥300,000 in material cost for specific urgent service orders.

Urgent service orders are completed within five (5) working days.

3.1.3 Routine Service

Orders

The Contractor shall complete routine service orders in a timely manner and ensure Above Ground Storage Tanks and Systems are restored to a safe, normal working condition and function properly.

The Contractor shall perform routine service orders to repair deficiencies and return Above Ground Storage Tanks and Systems to normal working condition.

Routine service orders are limited to a ceiling of 32 labor hours or ¥300,000 in material cost for specific routine service orders.

Routine service orders are completed within 30 calendar days.

Item

Title Performance Objective

Related Information Performance Standard

Performance of routine service orders is not required outside of Government regular working hours.

3.2 Preventive

Maintenance (PM) Program

The Contractor shall develop and implement a PM program for Above Ground Storage Tanks and Systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall develop and submit a PM program per Section F.

The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during scheduled maintenance work up to a total of ¥300,000 per occurrence in direct material and labor cost under the recurring work portion of the contract. Incidental repairs work performed under maintenance are not considered a service order.

Notification of repair work exceeding the incidental repairs limit shall be submitted to the KO per Section F. A service order or non-recurring work task order may be issued for repairs exceeding the incidental repairs limit.

The Contractor shall not use breakdown maintenance as part of the PM program.

The PM program shall provide an economical approach manufacturers’ recommended procedures, OEM standards, and maintenance required to satisfy equipment warranties and keep Above Ground Storage Tanks and Systems in normal working condition.

Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the Contractor’s PM program.

These changes will be made at no additional cost to the Government.

Maintenance is accomplished in accordance with the Contractor’s PM program and work schedule.

PM is performed in accordance with manufacturers’ recommended procedures and OEM standards.

Item

Title Performance Objective

Related Information Performance Standard

The Contractor shall submit a monthly PM work schedule and monthly summary of completed PM work report per Section F.

3.2.1 POL System

Facilities and Distribution Systems

The Contractor shall maintain POL system facilities and distribution systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall maintain POL system facilities and distribution systems in accordance with the latest version of NAVSUP P-558, UFC 3-460-03, NAVFAC MO-

230, NAVSUPINST 4750.1,

Japanese Fire Low “Shoubou- Hou” and Japan Environmental Governing Standards (JEGS).

Maintenance is performed in accordance with Contractor's PM program and work schedule.

No spills or discharge to environment due to missed or improper maintenance.

3.2.2 Above Ground

Storage Tank

(AST)

The Contractor shall perform maintenance Above Ground Storage Tank (AST) Systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The PMI program of AST shall include all inspection and testing requirements in Japanese Fire Low “Shoubou- Hou”, Standard for the inspection of Above Ground Storage Tanks (STI-SP001) and Japan Environmental Governing Standards (JEGS).

At a minimum, the contractor is responsible for performing the following:

Monthly Inspections:

a) Inspect AST system, including but not limited to, equipment listed in J-1502000- 03.

Inspect AST system using forms provided as appendix C in STI-SP001 or equivalent

Annual Inspections:

a) Inspect AST system, including but not limited to, equipment listed in J-1502000- 03.

Inspect AST system using forms provided as appendix C in STI-SP001 or equivalent:

1. Periodic Inspection Report

Maintenance is performed in accordance with Contractor's PM program and work schedule.

Item

Title Performance Objective

Related Information Performance Standard

Form “Teiki- Tenken-Kiroku- Hyou.

2. Inspection Form(s) “Tenken- Hyou”.

Item

Title Performance Objective

Related Information Performance Standard

4 Non-Recurring Work

Non-recurring work may be ordered utilizing Fed-Mall in accordance with Section H or on a task order in accordance with the

PROCEDURES FOR

ISSUING ORDERS

clause in Section G.

The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Refer to Non-recurring work ELINs for task listings, descriptions and related requirements. All periods of performance are measured from issue date of order to acceptance of the work.

Performance Standards for Non-recurring work will be the same as those in Spec Item 3 where applicable.

Title