Amendment 0005.pdf

PDF 428 KB Posted Jul 2, 2021

Attached to: PREVENTATIVE MAINTENANCE PROGRAM AND SERVICE ORDERS FOR ABOVE GROUND STORAGE TANKS AT THE U. S. COMMANDER FLEET ACTIVITIES YOKOSUKA (CFAY), JAPAN
Solicitation number: N4008421T0407
Issued by: Department of the Navy Naval Facilities Engineering Command

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Other files

File	Type	Posted
Amendment 0006.pdf	PDF	Jul 15, 2021
C_1502000_rev.pdf	PDF	Jul 2, 2021
J_1502000-05 CFAY_TanK_Management_Plan.pdf	PDF	Jul 2, 2021
J_0200000-07ELINs_rev.pdf	PDF	Jul 2, 2021
J_Contents_rev.pdf	PDF	Jul 2, 2021
Amendment 0004.pdf	PDF	Jun 24, 2021
Amendment 0003.pdf	PDF	Jun 17, 2021
Amendment 0002.pdf	PDF	Jun 11, 2021
Amendment 0001.pdf	PDF	Jun 1, 2021
N4008421T0407D_PPI Form.docx	DOCX document	May 21, 2021
N4008421T0407C_Notice.pdf	PDF	May 21, 2021
N4008421T0407B_PWS.pdf	PDF	May 21, 2021
N4008421T0407A.pdf	PDF	May 21, 2021

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AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

PREVENTATIVE MAINTENANCE PROGRAM ADN SERVICE ORDERS FOR ABOVE GROUND STORAGE TANKS AT THE U.S. COMMANDER

FLEET ACTIVITIES YOKOSUKA (CFAY), JAPAN

Description of this Amendment begins on page 2.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 14

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 02-Jul-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N4008421T0407

X 9B. DATED (SEE ITEM 11)

21-May-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

02-Jul-2021

CODE

NAVFAC FAR EAST

FEAD YOKOSUKA

PSC 473 BOX 13

FPO AP 96349-0013

N40084 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008421T0407

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0005

1. The purpose of this Amendment is to provide responses to Pre-Proposal Inquiries, and associated revisions, and to extend the deadline for submitting quotations.

2. The quotation submission deadline is extended to 19 July 2021 at 10:30 AM JST. Please see associated language revisions after PPI responses. Due to this extension the planned award date and associated performance periods for each CLIN have been shifted forward as detailed below.

3. Answers to Pre-Proposal Inquiries 9-28 are provided below. Associated revised Specification sections and attachments—Specification Section C-1502000, Attachment J-0200000-07 (ELINs), Section J Table of Contents, and Attachment J-1502000-05— are provided as attachments to this Amendment. Please use the revised ELINs, attachment J-0200000-07, when submitting quotations.

No. Date Questions (Should include Specification Section or Drawing Reference)

Answers

9 June 3, 2021 (General) Please provide the last internal STI inspection date for interior of each tank which can be referred for the next inspection time.

Please see ATTACHMENT J-1502000- 05 for your reference.

10 June 3, 2021 (General) To perform internal inspection for interior, does the Government accept contractor to perform all required tank inspections continuously? (e.g. 5 tanks in a week)

Yes, the Government does as long as PMI plan is accepted by KO.

11 June 3, 2021 (General) To perform In-service inspection, will the Government accept contractor to perform all tank inspections continuously? (e.g. 7 weeks with 5 tanks a week)

Yes, the Government does as long as PMI program is accepted by KO.

12 June 3, 2021 (SOW Section 2.2.1 "Certification, Training, and Licensing") Is there any request for minimum experience of inspectors on this project?

No, there isn’t as long as the contractor can meet the government’s requirement.

13 June 3, 2021 (SOW Section 3 "Recurring Work") SOW states "The Contractor shall maintain, repair, and alter Above Ground Storage Tanks and Systems to ensure they are fully functional and in normal working condition." Does "Systems" mean entire system such as boiler, generator or fire fluid? Or, does it only mean tank associated such as alarms and gauges?

It only means tank associated such as alarms and gauges.

14 June 3, 2021 (SOW Section 3 "Recurring Work") Does "maintain" include any calibration to gauges as most of which require annually?

Yes, as long as SPI requires.

15 June 3, 2021 (SOW Section 3.1 "Service Orders") The section states "The Contractor shall receive service orders in accordance with the work reception requirements in Annex 2." Please confirm if this order is requested by the Government who runs operation.

Yes, the government who runs operation.

16 June 3, 2021 (SOW Section 3.1 "Service Orders") The section states "Samples of required work and historical service order workload are provided in J-1502000- 02." but "J-1502000-02" only shows STI SP001 standard. Can you provide the right section for bidders can refer for the historical order?

No historical data.

17 June 3, 2021 (SOW Section 3.1.1 "Emergency Service Orders " /

3.1.2 "Urgent Service Orders") For Emergency Service Orders and/or Urgent Service Orders, please clarify the order will only occur to respond to tanks but not to entire system such as generator.

Only occur to respond to tanks.

18 June 3, 2021 (SOW Section 3.2.1 "POL System Facilities and Distribution Systems") Does this section refer to fuel piping connecting to tanks?

Please clarify the area of piping contractor to inspect and maintain.

In accordance with JEGS 11.4.2.1.2, all aboveground valves, piping, and equipment associated with POL storage containers must be inspected in accordance with industry standards and practices.

So, we expect all pipes associated with tanks but it’s depends on contract.

19 June 3, 2021 (SOW ATTACHMENT J-1502000-03

"CURRENT INVENTORIED LIST")

Please provide existence of CRDM (Continuous Release Detection Method) at each tank.

Please see ATTACHMENT J-1502000- 05 for your reference.

20 6/8/2021 2.2 basic of evaluation Instead of using a “Kikenbutsu-Toriatsukai-Sya” can we use a HazWoper certification?

No.

21 6/8/2021 For the STI inspection on the AST can we use a third party STI certified company to do the inspection?

Yes, you can.

22 6/8/2021 For the electrician license can we use local electrician with class 1 and 2 subcontractors?

Yes, you can.

23 6/8/2021 Base on CLIN 9000 Exhibit A (Base Period) There will be an annual STI inspection for all tanks. My questions would this apply for Exhibit B, C, D, and E as well-meaning an STI inspection will be performed on all the tanks annually?

Monthly inspection has been added, and this applies for Exhibit B, C, D, and E as well.

24 6/8/2021 For bid purpose, it requires JV agreement according to solicitation if planning to bid as J.V. Is there any standard format for this agreement? Also, is there any additional document required after awarded?

There is no standard format, however the JV agreement should document the terms of the JV partnership, such as the name of the JV partnership, JV address, individuals with authority to sign/bind the JV, length of the partnership, etc.

25 6/11/2021 Section 3 C-1502000 Recurring work is specified to make a program to maintain and repair above-ground storage tanks and systems. Based on our experience the recurring maintenance plan is based on a 3-month cycle. Broken down in quarterly inspection, semiannual inspection, and annual inspection. Please provide a real property inventory list per site to properly formulate a maintenance plan.

Monthly inspection has been added.

Please see ATTACHMENT J-1502000- 05 for your reference.

26 6/11/2021 Section 3.1 C-1502000 service order. In order to maintain sufficient materials and equipment on hand to support the service orders work, do you have a list of repair incidentals needed to have on hand for service orders repairs or should we create the incidentals list?

No, we don’t have a list.

Please see ATTACHMENT J-1502000- 05 for your reference.

27 6/11/2021 Is the contractor responsible for providing the service intervals base for the recurring work, preventive maintenance program, or is the government providing the service intervals needed to perform the contract?

The Contractor is responsible for PMI plan, and should get approval of it from

KO.

28 15th Jun According to the Japanese law, annual inspection for the tank is required when the tank’s capacity is above 43,993 GL. All 35 tanks are below 43,993 GL.

Therefore is it mandatory to inspect tanks with Japanese law inspection sheet?

Or it is not mandatory?

Yes, it is mandatory to inspect tanks with Japanese law inspection sheet.

Revised language:

1.1. Proposal Submission Instructions

All documents are due no later than 19 July 2021, 10:30AM. Offers and supporting documentation must be submitted by the deadline or they will not be evaluated for award. Please note that all correspondence should be in English. Failure to submit all required information so as stated above will adversely affect evaluation of your quotation. Submitting by FAX is not accepted.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 06-Jul-2021 10:30 AM to 19-Jul-

2021 10:30 AM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

FFPPREVENTATIVE MAINTENANCE PROGRAM AND SERVICE ORDERS FOR ABOVE GROUND