Pre-Proposal Conference Site Visit MFR Amendment 0001 20R7001.pdf

RFP N4008420R7001

Memorandum for Record

12 Dec 2019

Subject: Pre-Proposal Conference/Site Visit, N4008420R7001, CUSTODIAL AND

GROUNDS SERVICE FOR NAVAL COMMANDS MISAWA AND FLCY

HACHINOHE, JAPAN

1. The subject conference was held on 11 Dec 2019, 0800 hrs at Bldg. 987, PWD Misawa Conference Room. All attendants are listed in the attached attendance roster.

2. Mr. Wada, Purchasing & Contract Specialist, briefed all participants on the summaries and significant remarks of the solicitation that include but not limited to the following: All attendees were reminded that remarks, explanations, and answers provided at this conference should not qualify the terms and conditions of Request for Proposal (RFP), Performance Work Statement (PWS), and attachments unless changed by the amendment in writing.

a. The proposal due date and time are 7 Jan 2020, 11:00 AM

b. A consumption tax of 10 % shall not be included in the contractor and subcontractor’s proposals.

c. The Government intends to make a single vendor, Indefinite-Delivery/Indefinite-Quantity

(IDIQ) with recurring and non-recurring Contract Line Item Numbers (CLIN), performance based service contract including possible four (4) one-year option periods.

d. Prior to award of any contract, offerors must be registered to do business in Japan and possess all valid permits and licenses as required by the contract.

e. A contract cannot be awarded to a contractor not actively registered in the SAM.

f. The technical proposal shall not contain any pricing information.

g. Inquiries regarding RFP shall be submitted electronically in English using Attachment (4), Inquiry Form, by email at Shigenori.Wada.JA@fe.navy.mil.

h. Amendments will be posted on the Contract Opportunities at https://beta.sam.gov/.

i. A negotiated RFP is a method of contracting that the award will be made to the Lowest

Priced Technically Acceptable (LPTA) offeror considering price and the following non-price factors:

Factor 1 – Corporate Experience Factor 2 – Safety Factor 3 – Past Performance

j. Solicitation submittal requirements and basis of evaluation on each of above non-price factors.

k. Offerors shall register in the Interested Vendors List on Contract Opportunities.

3. Mr. Kudo, Engineering Technician, also explained summaries of the PWS. The pre-proposal conference was ended at approximately 0920 hrs and the site visit commenced soon after.

RFP N4008420R7001

4. The site visit initiated from Hachinohe Pump Station 1, then we moved to PS 2 and PS 3.

After a lunch break, we visited various NAF buildings as long as time permitted. There were some facilities we ended up not visiting and verbal explanation was made regarding features of work for those buildings by the Contract Specialist on the bus. The prospective offerors agreed that they could submit their proposals including the remaining facilities by reviewing the PWS.

5. Since there were no further questions, the site visit was adjourned at 1630 hours.

Shigenori Wada Purchasing & Contract Specialist

Digitally signed by

WADA.SHIGENORI.1289124434

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USN, cn=WADA.SHIGENORI.1289124434 Date: 2019.12.13 14:16:45 +09'00' Adobe Acrobat DC version: 2015.006.30499