N4008420B6303_Solicitation_Amend 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

IFB N4008420B6303 Grounds Maintenance And Landscaping At Commander, Fleet Activities, Sasebo, Japan

Description of amendment begins page 2.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Oct-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N4008420B6303

X 9B. DATED (SEE ITEM 11)

14-Sep-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Oct-2020

CODE

NAVFAC FAR EAST

FEAD SASEBO

PSC 476 BOX 66

FPO AP 96322-1160

N40084 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008420B6303

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

SUMMARY OF CHANGES-AMEND 0001

1. Issue revised Performance Work Statement and update the List of Attachments accordingly.

2. Issue PPI responses, see Attachment (3) PPI responses -N4008420B6303-Amend 0001 and update the List of Attachments accordingly.

3. “OPTION” was inadvertantly missing from CLINs 0003 through 0016. They are options.

4. CLINs 0003 and 0004 extended descriptions have been updated to match the other CLINs extended descriptions.

5. Bid Opening and all other terms and conditions remain unchanged.

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0003

The CLIN extended description has changed from:

The price for this CLIN is made up of all line items being awarded for the First Option Period (Recurring), and are identified in the ELIN List.The price of this CLIN is expressed in U.S. Dollars for the administrative convenience of the U.S. Government. Payment will be made in Yen.

To:

GROUNDS MAINTENANCE at CFAS The price for this CLIN is made up of all line items being awarded for the First Option Period (Recurring), and are identified in the ELIN List.The price of this CLIN is expressed in U.S.

Dollars for the administrative convenience of the U.S. Government. Payment will be made in Yen.

The option status has changed from No Status to Option.

CLIN 0004

The CLIN extended description has changed from:

The price for this CLIN is made up of all line items being awarded for the First Option Period (Non-Recurring), and are identified in the ELIN List.The price of this CLIN is expressed in U.S. Dollars for the administrative convenience of the U.S. Government. Payment will be made in Yen.

To:

GROUNDS MAINTENANCE at CFAS The price for this CLIN is made up of all line items being awarded for the First Option Period (Non-Recurring), and are identified in the ELIN List.The price of this CLIN is expressed in U.S.

Dollars for the administrative convenience of the U.S. Government. Payment will be made in Yen.

CLIN 0005

CLIN 0006

CLIN 0007

CLIN 0008

CLIN 0009

CLIN 0010

CLIN 0011

CLIN 0012

CLIN 0013

CLIN 0014

CLIN 0015

CLIN 0016

The following have been modified:

ADDENDUM TO 52.212-1

INSTRUCTIONS TO BIDDERS

1. POINT OF CONTACT (POC): POC for this requirement is the Contract Specialist, Miki Yamaguchi.

Email: miki.yamaguchi.ja@fe.navy.mil Telephone (local) 0956-50-2115 Telephone (from USA) 011-81-956-50-2115

2. SYSTEM FOR AWARD MANAGEMENT REGISTRATION: Bidders are required to be registered in SAM at the time the offer or quotation is submitted in order to comply with the annual representations and certifications requirements. For more information please go to https://www.sam.gov. Bidders shall complete the provisions associated with the annual representations and certifications identified in the Federal Acquisition Regulation (FAR) subpart 4.1202 and Defense FAR Supplement (DFARS) subpart 204.1202.

3. PRE-BID CONFERENCE AND SITE VISIT: The Government intends to reduce the need for in person meetings to the maximum extent practical. Therefore, in lieu of a scheduled in person pre-bid conference, the pre-bid conference will be conducted via teleconference. An in person site visit may be available upon request.

Information concerning any site visit would be issued via amendment to the IFB.

The Pre-bid Conference and virtual Site Visitation is schedule as follows:

Date and Time: 7 October 2020, 10:00 A.M.

Location: Teleconference Teleconference Information: Phone: 010-1-866-692-3158 Participant Passcode: 7864447

Please note this is a United States phone number so please plan accordingly and ensure you are able to call this number prior to the teleconference.

Site Visit is scheduled as follows:

Date & Time: 29 October 2020 at 10:00 A.M.

Meeting Point: In front of Bldg. 200, CFAS

Point of Contract (POC): Miki Yamaguchi, Contract Specialist (CS) e-mail: miki.yamaguchi.ja@fe.navy.mil Tel: 0956-50-2115

If you intend to attend the site visit, you are required to contact the POC above by 10:00 A.M., 22 October 2020.

The POC will provide instructions regarding what form(s) and identification are required in order for you to particpate in the site visit.

If you do not have a DBIDS CARD for CFAS, when you inform the POC that you intend to attend the site visit please submit a color copy of your picture ID and the paper pass request form Attachment (b) or, for U.S. Nationals only, Attachment (b) and (c), to the POC via email no later than 10:00 A.M., 22 October 2020 in order to receive a DBIDS PAPER PASS (Temporary Pass). The POC will provide additonal instructions via email / phone.

If you have a DBIDS CARD for CFAS, please inform the POC of this when you inform her that you intend to attend the site visit.

Due to the updated Public Health Order (PHO), the number of attendees of each Contractor may be limited.

The Government will NOT provide transportation to the site visit. Please plan accordingly for vehicle access.

4. PRE-BID INQUIRIES: All inquiries concerning this solicitation shall be made using the attached Pre-Bid Inquiry Form (Attachment (a)) and submitted via email to the Contract Specialist at miki.yamaguchi.ja@fe.navy.mil. The Government does not intend to respond to inquiries submitted less than 5 days before the bid opening date. Correspondence shall be in English ONLY in accordance with FAR 52.214-34 Submission of Offers in the English Language and DFARS 252.225-7041 Correspondence in English.

Responses to inquiries will be provided in an Amendment and posted to the GPE currently located at https://beta.sam.gov/. It is the bidder’s responsibility to check the website periodically for any amendments.

5. PREPARATION OF BIDS: A complete bid will comply with FAR 52.214-5 and 52.214-12 and include, at a minimum:

(1) SF 1449 – signed, dated, and completed with the bid price showing on the applicable CLIN(s) and the “Total Bid Price”.

(2) All amendments: Bidders must acknowledge any and all amendments issued under this solicitation by signing each SF30 (amendment).

(3) Attachment (2) ELIN List – a unit price and extended price for each ELIN and a Total Recurring Work Price and Total Non-Recurring Work Price for each base and option period.

(4) Attachment (d) Provision 52.204-24 – The Offeror must submit this unless the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in the provision at 52.204-26, Covered Telecommunications Equipment or Services- Representation.

If require, complete with the Contractor Name, IFB Number, Project Description, and Contractor POC, signed, and dated. The applicable block in the provision must be checked.

(5) Attachment (e) Provision 52.229-11 – Completed with the Contractor Name, IFB Number, Project Description, and Contractor POC, signed, and dated. The applicable blocks in the provision must be checked.

(6) Attachment (f) W-14 (required for any “Foreign Contracting Party”) – Completed in its entirety including being signed, dated, with the capacity to act (job title) included. See note below for additional details.

Note: FAR provision 52.229-11 and FAR clause 52.229-12 are included in this solicitation. This provision and clause concern the imposition of a 2 percent Federal excise tax withholding on any resultant contract award or payment request. This rule applies to Federal Government contracts for goods or services that are awarded to foreign persons. It implements the Department of the Treasury final regulations published in the Federal Register at 81 FR

55133 on August 18, 2016, under section 5000C of the Internal Revenue Code relating to the 2 percent tax on payments made by the U.S. Government to foreign entities pursuant to certain contracts.

Exemptions from this excise tax must be claimed by an Offeror when it submits, with its offer, a U.S.

Department of Treasury Internal Revenue Service (IRS) Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement Payments, available via the internet at www.irs.gov/w14. If not submitted with the offer, exemptions will not be applied to any resulting contract and the Government will withhold a full 2 percent on each payment. Failure to submit IRS Form W-14 with a payment request will also result in an automatic withholding of 2 percent from the payment request.

When filling out the IRS Form W-14 the following information may be used to complete Part I, Line 6 and 7:

Line 6 Contract / reference number:

Use the RFQ/RFP/IFB number on the solicitation

Line 7 Name and address of the acquiring agency:

Naval Facilities Engineering Command (NAVFAC) Far East PWD Sasebo

City or town, state or province. Include postal code where appropriate:

Bldg. 200, 2nd Floor, Hirase-Cho, Sasebo-shi, Nagasaki-ken 857-0056

Country (do not abbreviate):

Japan

Any exemption claimed and self-certified is subject to audit by the IRS. Any disputes concerning this tax are adjudicated by the IRS because the Section 5000C tax is a tax matter not a contract issue.

Offerors are encouraged to seek guidance from their own tax professionals for advice concerning the provision, clause, and the execution/submission of IRS Form W-14. Additional information is also available at:

https://www.navfac.navy.mil/navfac_worldwide/pacific/fecs/far_east/about_us/contractors_information.html

(7) BIDDER'S QUALIFICATIONS (not mandatory but encouraged) – a copy of any licenses, certificates, or qualifications required to perform this requirement and a statement regarding the bidder’s previous experience in performing comparable work, its business and technical organization, financial resources, and such other information as may be required to determine a bidder’s responsibility.

6. SUBMISSION OF BIDS AND PUBLIC OPENING OF BIDS: Bids will be publicly opened at the time set for opening in the invitation for bids. Their content will be made public for the information of bidders and others interested, who may be present either in person or by representative.

SUBMISSION OF BIDS: Bids shall be submitted via electronically (email or DoD SAFE) or hand delivery.

Electronic Submission (via email or DoD SAFE):

Email:

Bids shall be submitted as a PDF to the POC / Contract Specialist, Miki Yamaguchi, via email at miki.yamaguchi.ja@fe.navy.mil. The subject of the email shall be “N4008420B6303 GROUNDS MAINTENANCE AT CFAS”. Emails must be less than 10MB in order to be received. Emails larger than 10MB may be submitted via DoD SAFE (https://safe.apps.mil/).

DoD SAFE:

Bids shall be submitted as a PDF to the POC / Contract Specialist, Miki Yamaguchi, via DoD SAFE. The Bidder shall provide a single POC (name, email address, and telephone number) for submitting the bid via DOD Safe at least 5 calendar days prior to the bid opening. The Government will send a DoD SAFE invitation email for use in submitting your bid within 3 calendar days prior to the bid opening date.

The Contract Specialist will acknowledge all electronic bid submissions within two business days. If the Bidder submits their bid less than two business days prior to the bid opening, the Bidder is highly encouraged to follow up with the POC / Contract Specialist via email and/or telephone. If the Bidder does not receive an email confirmation of receipt from the POC / Contract Specialist, the bid has not been received.

If the Bidder does not receive an email confirmation of receipt from the POC / Contract Specialist, the Bidder is required to follow up with the POC / Contract Specialist via email and/or telephone with sufficient time prior to the bid opening in order to ensure the bid has been received and/or re-transmit the offer to the Contract Specialist via email or hand delivery if required.

Hand Delivery:

Bids shall be submitted to the following address:

Attn: Naval Facilities Engineering Command Far East PWD Sasebo, FEAD Acquisition Branch Bldg. 200, 2nd Floor, Hirase-Cho, Sasebo-shi, Nagasaki-ken 857-0056, Japan

Bidders are advised that the PWD Sasebo, Bldg. 200 / Acquisition Office is located on a secured base where passes are required to enter the base. Therefore, Bidders should anticipate delays in base access. Individuals are required to have a “DBIDS CARD” (Base Access Pass) for CFAS Main Base in order to access the PWD Sasebo, Bldg. 200 / Acquisition Office. If the individual(s) submitting the bid does not have a DBIDS CARD, please contact the POC at least 5 days prior to the closing date and follow the POCs instructions.

If you do not have a DBIDS CARD, please submit a color copy of your picture ID and the pass request form, Attachment (b) or, for U.S. Nationals only, Attachment (b) and Attachment (c), to the POC via email no later than 10:00 AM at least five business days prior to the due date and time for receipt of bid in order to receive a DBIDS PAPER PASS (Temporary Pass).

** Picture ID **

Japanese National - Valid Japanese Passport, Japanese My Number Card or Japanese driver's license with address (Juminhyo Honseki Kinyu ari), or Permanent Address indicated paper from JN police.

Non-Japanese National (Japanese resident) - Valid Passport and either a Japanese Resident Card or Japanese driver’s license.

Non - Japanese National (not a Japanese resident) - Valid Passport.

Individuals that do not have a DBIDS CARD must be escorted by Government personnel. Individuals requiring escort must coordinate for escort with the POC at least five business days prior to the due date and time for receipt of bids.

Please be advised that if the application information is received after the specified due date, access may be denied for hand-delivery of the bids.

LOCATION OF BID OPENING: Bldg. 200 Gazebo on CFAS

The Bldg. 200 Gazebo is located next to Building 200 on CFAS. It is between Building 200 and the storage area at the opposite end of the Building 200 Main Entrance.

Please contact the POC for this IFB if you are unfamiliar with the location of the Bldg. 200 Gazebo.

The bid opening will occur immediately after the due date and time for receipt of bids. The POC/ Contract Specialist must walk from the designated place for receipt of hand-delivered bids and Electronic Submission of bid (PWD Sasebo, FEAD Acquisition Branch Bldg. 200, 2nd Floor) to the Bldg. 200 Gazebo. The actual bid opening time will depend upon the number of bids received but for planning purposes is expected to be between 10:05AM to

10:30AM.

7. BIDDER'S QUALIFICATIONS: Before a bid is considered for award, the bidder may be requested by the Government to submit a statement regarding the bidder’s previous experience in performing comparable work, its business and technical organization, financial resources, and such other information as may be required to evaluate the bidders responsibility.

8. AUTHORIZATION TO PERFORM: In accordance with DFARS 252.225-7042, the Offeror must be duly authorized to operate and to do business in Japan.

9. CONTRACTOR LICENSING REQUIREMENTS: Prior to award of any contract, bidders must be registered to do business in Japan and possess all licenses required to perform the services under this requirement, Bidders will be required to provide verification of any required licenses prior to award of any contract to the contracting officer if such information is not already on file with or available to the contracting officer.

10. BONDING REQUIREMENTS: Performance bonds and bid guarantees are NOT required by this solicitation.

11. AMENDMENTS: Amendments will be posted to the Government wide point of Entry (GPE) currently located at https://beta.sam.gov/. Hard copies of the amendment will not be mailed. It is the bidder’s responsibility to check the website periodically for any amendments. Bidders must acknowledge any and all amendments issued under this solicitation either by annotating it on the SF1449 or signing each SF30 (amendment) and submitting it with the contractor’s bids.

12. BIDS SHALL BE PRICED ONLY IN JAPANESE YEN. BIDS NOT PRICED IN JAPANESE YEN

WILL BE CONSIDERED NON-RESPONSIVE AND WILL NOT BE EVALUATED.

13. JOINT VENTURE (JV) BIDDERS: Bidders who are Joint Ventures shall submit the following additional documentation regarding their business entities with the bid:

a. A copy of the JV agreement; and,

b. A detailed statement outlining the following in terms of percentages where appropriate:

1) The relationship of the team/partners/parties in terms of business ownership, capital contribution, profit distribution or loss sharing;

2) The management approach, structure and decision-making responsibilities of the partners/parties in terms of who will conduct, direct supervise, and control the manner and method of performance of work; and

3) Identify (by name and title) the personnel having the authority to legally bind the JV and the various partners/parties (including authority to execute the contract documents and bonds).

c. A list of partners/parties, to include company name, DUNS and CAGE numbers, address, point of contact, email address, phone number and facsimile number.

NOTE: A bid may be rejected if the company name identified on the bonds is different from the JV name identified on the agreement. The JV must be actively registered in the System for Award Management (SAM) database as the JV.

14. BIDS AND INVOICES EXCLUSIVE OF EXEMPTED TAXES AND DUTIES: Bids and any subsequent invoices submitted during performance of this contract shall not include the cost of any taxes or duties for which the U.S. government is exempt from paying under SOFA agreement with Japan and for which the contractor may obtain relief from Japanese authorities.

15. INCURRED EXPENSES: The Government is not responsible for any costs incurred or associated with preparation and submission of a bid in response to this IFB.

16. NO ALTERNATE OR MULTIPLE BIDS: Neither multiple bids, nor bid variations or options, nor alternate or alternative bids will be considered in the evaluation.

17. CONTRACTOR PERFORMANCE ASSESSMENT REPORT SYSTEM (CPARS): Contractor’s performance will be evaluated using the respective contractor performance evaluation report entry system located on the website http://www.cpars.gov/. Prior to commencement of work the contractor is required to provide the government with the name, phone number and e-mail address of the “Contractor’s Representative” that will be responsible for receipt and review of draft performance evaluations prepared by the government in the appropriate system. It is the contractor’s responsibility to keep this contact information current.

18. STATUS OF FORCES AGREEMENT: The U.S. Government will not offer "United States Official Contractor" status under Article XIV of the U.S.-Japan Status of Forces Agreement (SOFA) to any offeror awarded a contract under this solicitation. The U.S. Government may certify qualified employees of a contractor as "Members of the Civilian Component" under Article I(b) of the SOFA.

19. CUSTOMS AND TAX EXEMPTION: In accordance with the Status of Forces Agreement, the U.S.

Government is entitled to an exemption from Japanese customs duties and Japanese commodity and gasoline taxes.

The Contractor warrants that all taxes and customs duties pertinent to the procurement for which the U.S.

Government is exempt have been excluded from the contract price. The Contractor is required to submit a request in writing to the Contracting Officer for issuance of an import or tax exemption certificate, as appropriate, relieving the Contractor from such customs duties or taxes. Invoices submitted in accordance with the terms and conditions of this contract shall be exclusive of all taxes or duties for which relief is available.

(End of Addendum)

LIST OF ATTACHMENT

List of attachments included in the IFB and any subsequent award:

Attachment (1) PWS – GROUNDS MAINTENANCE at CFAS (396 pages) dated 16 Oct 2020 Attachment (2) ELIN List - GROUNDS MAINTENANCE at CFAS (17 tabs) Attachment (3) PPI responses -N4008420B6303-Amend 0001

List of attachments included in the IFB only:

Attachment (a) Pre-Bid Inquiry Form Attachment (b) DBIS Card – Paper Pass Request Attachment (c) SECNAV5512-1 (2 pages) Attachment (d) Provision 52.204-24 Attachment (e) Provision 52.229-11 Attachment (f) W-14

Notice: DFARS 252.204-7000 Disclosure of Information applies to all Documents, Exhibits, and Attachments as well as FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems and DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls, 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information, and 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

(End of Summary of Changes)