Atch(1-1)_PWS_Part1_A0001.pdf

SOLICITATION NO

N40084-19-B-5400

DEPARTMENT OF THE NAVY

FACILITIES ENGINEERING AND ACQUISTION DIVISION (FEAD)

FACILITIES DEPARTMENT

MCAS IWAKUNI, JAPAN

GROUNDS MAINTENANCE AND LANDSCAPING SERVICES

AT U. S. MARINE CORPS AIR STATION (MCAS) IWAKUNI, JAPAN

PREPARED BY: FACILITIES SUPPORT CONTRACTS

FACILITIES DEPARTMENT

MCAS IWAKUNI, JAPAN

SPECIFICATION PREPARED BY:

_________________________________ SEP 26, 2108

RIEKO DOI DATE

SPECIFICATION WRITER / ENGINEERING TECHNICIAN

FACILITIES SUPPORT CONTRACTS

SPECIFICATION APPROVED BY:

OTIS G. GIDDENS DATE

FACILITIES SUPPORT CONTRACTS MANAGER

SPECIFICATION ACCEPTED BY: NAVFAC FE PW2 FSC PLC

K. L. GRANVILLE DATE

NOTICE: All inquiries concerning any phase this specification, prior to bid opening, shall be made to the office of the Facilities Engineering and Acquisition Division, Facilities Department, MCAS Iwakuni, Japan. The Government specification, forms mentioned, and other information necessary may be obtained or examined and non-Government publication may be examined, on application to the above office.

SPECIFICATION

RIEKO DOI

TION WRITER / ENGIN

26 September 18

GIDDENS.OTIS.GAINES.

1062475729

Digitally signed by

GIDDENS.OTIS.GAINES.1062475729

Date: 2018.09.26 09:36:00 +09'00'

28 September 2018

0100000 – General Information

Spec Item Title Description

1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at U.S. Marine Corps Air Station (MCAS) Iwakuni Japan, including Atago Hills and Atago Sports Complex, under a performance-based contract that is comprised of both Recurring Work and Non-Recurring Work Items.

The PWS is organized into annexes. Annex 1 is "General Information."

Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

The annex numbers are identified as 1 through 18 in the description column, but the full expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff: Not Applicable (N/A) Annex 4 Public Safety: N/A Annex 5 Air Operations: N/A Annex 6 Port Operations: N/A Annex 7 Ordnance: N/A Annex 8 Range Operations: N/A Annex 9 Health Care Support: N/A Annex 10 Supply: N/A Annex 11 Personnel Support: N/A Annex 12 Morale, Welfare and Recreation Support: N/A Annex 13 Galley: N/A Annex 14 Housing: N/A Annex 15 Facilities Support

1503050 Grounds Maintenance and Landscaping Annex 16 Utilities: N/A Annex 17 Base Support Vehicles and Equipment: N/A Annex 18 Environmental: N/A

1.2 Project Location The work shall be performed at various locations and could vary from location to location. The following is an example of the dispersion of work at the various locations.

(1) Grounds Maintenance Services: various locations

1.3 Acquisition of

Additional Work The Government reserves the right to acquire additional services at additional locations in addition to the services and locations identified in the recurring work requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the indefinite delivery indefinite quantity provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

MCAS Iwakuni has been and will be continuing to expand. Due to the expansion, the current volume of services including locations may be increased during the contract period. The Contractor shall be prepared for the expansion and possess the capabilities and assets to absorb the increases, and adjust the services accordingly.

1.4 Background Information The intent of this solicitation is to obtain Grounds Maintenance services to maintain a comfortable environment and a pleasant landscape surrounding U.S. MCAS Iwakuni facilities. The contract is a performance-based specification relying on the Contractor’s experience and expertise determining the best method of providing those services.

MCAS Iwakuni home page link: http://www.mcasiwakuni.marines.mil/

1.5 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as inventories, maps, floor plans, and tables to represent the type, quantity and location of services to be provided. However, offerors are encouraged to visit the project site during the site visit for offerors and to visit the technical library during posted hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.6 Climate Patterns Refer to the historical data provided by the Japan Meteorological Agency for more information at:

http://www.data.jma.go.jp/obd/stats/etrn/index.php?prec_no=81&block_n o=0940&year=&month=&day=&view

1.7 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.8 Navy Approach to

Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations.

The Navy also supports the following principles:

http://www.mcasiwakuni.marines.mil/ http://www.data.jma.go.jp/obd/stats/etrn/index.php?prec_no=81&block_no=0940&year=&month=&day=&view http://www.data.jma.go.jp/obd/stats/etrn/index.php?prec_no=81&block_no=0940&year=&month=&day=&view

1.8.1 Partnering Philosophy The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion.

Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.8.2 Contractor's Knowledge The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle.

Although Performance Work Statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.8.3 Industry Best Practices The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and Contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.9 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract.

Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Recurring Work requirements.

Specification item 4 will always contain the Non-recurring Work requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all recurring work specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items.

Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annexes 3 through 18.

1.10 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are

1) performance outcomes,

2) measurable standards,

3) consideration of incentives, and

4) performance assessment plan.

1.11 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

0200000 – Management and Administration

Table of Contents

Spec Item Title

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Informal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Government Information Technology (IT) System

2.3.8 Directives, Instructions, and References

2.3.9 Invoicing Procedures

2.3.10 Forms

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM)

2.4.4 Government-Furnished Equipment (GFE)

2.4.5 Government-Furnished Services (GFS)

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Service Interruptions

2.6.6 NAVFAC MAXIMO

2.6.7 Quality Management System (QMS)

2.6.7.1 Quality Management (QM) Plan

2.6.7.2 Quality Inspection and Surveillance

2.6.7.3 Quality Inspection and Surveillance Report

2.6.8 Property Management Plan

2.6.9 System and Equipment Replacement

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager (QM)

rieko.doi.ja Typewritten Text

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Environmental Manager (EM)

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.6 Proof of Legal Residency

2.7.3 Enterprise-wide Contractor Manpower Reporting Application (eCMRA)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.3.1 Access Pass Endorsement

2.8.4 Access to Installation

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Access to Sensitive Unclassified Information

2.8.9 Employee Status

2.8.10 Permission to Use a Camera

2.8.11 Permission to Use Commercial Radio Transmitter Equipment

2.8.12 Permission to Use Heavy Construction Equipment

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.3.1 Alcohol and Drug Abuse Prevention Plan

2.9.3.2 Chemical Hazard Communication Program

2.9.3.3 Confined Space Program

2.9.3.4 Critical Lift Plan

2.9.3.5 Fall Prevention and Protection Plan

2.9.4 Crane Operations

2.9.4.1 Crane Inspections

2.9.4.2 Rigging Gear

2.9.4.3 Crane Operators

2.9.5 Accident and Damage Reporting

2.9.5.1 Accident Reporting and Notification Criteria

2.9.6 Fire Protection

2.9.7 Monthly On-Site Labor Report

2.9.8 OSHA Citations and Violations

2.9.8.1 Japanese Labor Standards Inspection Office (LSIO) Citations and Violations

2.9.9 Safety Inspections and Monitoring

2.9.10 Safety Certification

2.9.11 Safety Apparel on Jobsites

2.9.12 Emergency Medical Treatment

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 ODS Requirements for Refrigerant Recycling

2.10.2.2 Non-Hazardous Waste Disposal

2.10.2.3 Hazardous Waste Disposal

2.10.2.4 Spill Prevention, Containment, and Clean-up

2.10.2.5 Hazardous Material Management

2.10.2.6 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.7 Noise Control

2.10.2.8 Salvage

2.10.2.9 Asbestos Containing Material (ACM)

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness

2.12 Technical Library

2.13 Warranty Management

2.14 Recurring Work Procedures

2.14.1 Recurring Work Exhibit Line Item Numbers (ELINs)

2.15 Non-recurring Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.2.1 Non-recurring Work Preparation of Proposals

2.15.2.1.1 Labor Requirements

2.15.2.1.2 Material and Equipment Requirements

2.15.2.2 Issuance of Final Task Order

2.15.3 Non-recurring ELINS

2.16 Performance Evaluation

0200000 - Management and Administration

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General Information

2.2.1 Government Regular

Working Hours The Government's regular working hours are from 0800-1630, five days per week, Monday through Friday, except observed U.S. Federal holidays.

The Contractor’s regular working hours in this contract are from 0630- 1830, six days per week, Monday through Saturday, except observed U.S.

Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this Performance Work Statement (PWS). The performance of other work requirements shall be accomplished within the Contractor’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside the Contractor’s regular working hours requires prior approval from the authorized Government representative.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to

Contractor Working Hours

If the Contractor wishes to work outside of the Contractor's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Contractor’s Regular Working Hours per Section F. Excludes work to be performed during specified hours. Any services performed outside the Contractor’s regular working hours for the Contractor’s convenience shall be accomplished at no additional cost to the Government.

2.2.2 Wage Determinations Not Applicable (N/A)

2.2.3 Requirements

Hierarchy Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.3 General Administrative

Requirements

2.3.1 Required Conferences

and Meetings

The Contractor may be required to attend administrative and coordination meetings. The Contractor shall attend meetings as required.

2.3.2 Training for

Maintenance and Operation of New and Replacement Systems and Equipment

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government.

2.3.3 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from Naval Facilities Engineering Command (NAVFAC), the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and subcontractors teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

Partnering should accomplish three goals:

- The first goal is to develop a cohesive team with common purpose, commitment and established communication processes.

- The second goal of partnering is contract specific, identifying risks and opportunities for the team to address.

- The third goal is to sustain the Partnership throughout the contract by identifying and addressing issues that affect the Partnership.

2.3.3.1 Informal Partnering The Contracting Officer shall organize the initial Partnering Meeting with key personnel of the project team, including Contractor's personnel and Government personnel. The initial session will be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award and will be held at a Government provided facility as designated by the KO.

The Initial Informal Partnering Session will be conducted and facilitated by Contracting Officer. The senior Government stakeholder present will lead the meeting, however, the Contractor’s Project Manager (PM) or senior representative is encouraged to participate as co-lead.

The Partners will determine the frequency of the follow-on sessions.

2.3.3.2 Contract Partnering

Administration

Upon award, the Administrative Contracting Officer (ACO) will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk (*) indicates mandatory personnel.

President/Vice President

* Project Manager

* Quality Manager (QM) Site Safety and Health Officer (SSHO)

* Interpreter (if Contractor mandatory personnel do not read, speak or understand English)

2.3.4 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, Japanese, prefectural and local laws and regulations.

The Contractor shall submit copies of Permits and Licenses per Section F.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the Federal Acquisition Regulation (FAR) Clause 52.228-5, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period.

Note: The certificates of Automobile Liability Insurance (Jibaiseki Hoken) will be excluded from the submittal requirement. However, the certificates of Automobile Liability Insurance shall be present to the Provost Marshal’s Office (PMO) Pass and Registration Section to obtain the vehicle passes per Marine Corps Air Station Order (MCASO) 5560.8, Motor Vehicle Traffic Supervision.

2.3.5.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO or the COR by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: ¥50,000,000 per occurrence

Automobile Liability: ¥20,000,000 per person, ¥50,000,000 per occurrence for bodily injury, ¥2,000,000 per occurrence for property damage. The Contractor is responsible to provide the appropriate level of insurance for motorcycles.

Workmen's Compensation: As required by Japanese workers’ compensation and occupational disease statutes

Employer's Liability coverage: ¥10,000,000

Other as required by Japanese law

2.3.6 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.7 Government

Information Technology (IT) System

Information delivered to the Government via the internet shall be compatible with and meet the requirements of MCAS Iwakuni Marine Corps Enterprise Network (MCEN) to ensure Government receipt of such information.

2.3.8 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-02. Additional directives, instructions, and references are listed in 1503050. Publications from U.S. Government agencies can be obtained from the Construction Criteria Base website at: http://www.wbdg.org.

The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

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The Contractor shall obtain commercial publications as required for their use and these publications shall remain the property of the Contractor.

The Government will provide directives, instructions, and references as necessary and when requested.

2.3.9 Invoicing Procedures The Contractor shall refer to Section G for invoicing instructions.

The web-based system located at http://wawf.eb.mil provides the technology for Government Contractors and authorized DoD personnel to generate, capture, and process receipt and payment-related documentation in a paperless environment. Invoices rendered under this contract shall be submitted per set procedures that will be provided by the KO or the COR after contract award.

A sample invoice cover form (NAVFAC 7300/30) is provided in J- 0200000-03.

2.3.10 Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting, etc., will be provided to the Contractor by the Government after contract award. The forms are subject to change and the Contractor shall confirm with the KO or the COR the most updated forms prior to submission.

2.4 Government-Furnished

Property, Materials and Services

In accordance with FAR 52.245, GOVERNMENT PROPERTY and NAVFAC Clause 5252.245-9300, GOVERNMENT-FURNISHED PROPERTY, MATERIALS AND SERVICES, and the following paragraphs, the Government will furnish or make available to the Contractor certain Government-owned facilities, utilities, materials, equipment and services for use in connection with this contract as stated below.

The use of the Government-Furnished Property, Materials, and Services for any other purpose is prohibited.

2.4.1 Government-Furnished

Facilities (GFF)

The Government will furnish the following facilities for Contractor use:

Laydown Area: The Contractor may use the area shown in J- 0200000-04 to temporarily store the clippings and trimmings and any debris resulting from the work under this contract. The stored clippings and trimmings shall be removed from the areas and disposed of off the Installation at an efficient cycle and at a minimum, every six months.

2.4.2 Government-Furnished

Utilities

The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract at no cost to the Contractor. Information concerning the location of existing outlets may be secured from the COR via the PAR. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Meet all Federal, Japanese, prefectural, local, and Installation codes and regulations for backflow prevention devices and electrical transformer provisions.

Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

http://wawf.eb.mil/

2.4.3 Government-Furnished

Materials (GFM)

None.

2.4.4 Government-Furnished

Equipment (GFE)

None.

2.4.5 Government-Furnished

Services (GFS)

None.

2.5 Contractor-Furnished

Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO or the COR may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government.

Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO or the COR may at any time require Samples, Safety Data Sheets (SDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract. The Contractor shall submit the Samples, SDS or Manufacturer’s Data Cut Sheets of Materials per Section F when requested.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards.

Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Work Reception The Contractor shall provide a work reception function with the bilingual (English/Japanese) capability to receive, prioritize, correspond, and respond to Government inquiries and task orders during Government regular working hours and provide a point of contact (POC) at a local or toll free number who can perform the above function during other than Government regular working hours.

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the KO, the COR or the Performance Assessment Representative (PAR).

A written status update of any item of work shall be provided in Daily Report per Section F. A copy of the Daily Report form is provided in J- 0200000-05.

2.6.3 Work Schedule The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the KO or the COR of any difficulty in scheduling work due to Government controls.

The Contractor shall provide close coordination with supported commands and departments as appropriate to establish the schedule of this contract.

The POC for all relative supported commands and departments will be provided by the KO or the COR after contract award.

2.6.4 Deliverables Records and reports are specified in Section C and listed as deliverables in Section F. The Contractor shall submit accurate and complete documents within the required timeframes as specified in Section F.

Unless otherwise specified in Section F, all submittals shall be translated in English.

Government acceptance of deliverables will not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

2.6.5 Service Interruptions If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the KO or the COR, affected tenants, and customers in accordance with local procedures, which will be provided by the KO or the COR after contract award. If the discontinued service is due to an emergency breakdown, the Contractor shall notify the KO or the COR, affected tenants and customers as soon as practicable.

2.6.6 NAVFAC MAXIMO N/A

2.6.7 Quality Management

System (QMS) The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS program shall address:

Accurate documentation of work processes, procedures, and output measures.

A systematic procedure for assessing compliance with performance objectives and standards.

Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

The Contractor QMS Pre-Performance Review Checklist (self-checklist) for compliance with this requirement is provided in J-0200000-06.

2.6.7.1 Quality Management

(QM) Plan

The Contractor shall develop and submit a QM Plan per Section F. The QM Plan shall describe the QMS methodology and approaches used under this contract. If any changes are made during the period of performance, submit to the KO or the COR a revised QM Plan for acceptance.

2.6.7.2 Quality Inspection and

Surveillance

The Contractor shall establish and maintain an inspection and surveillance system in accordance with the FAR Clause 52.246-4, INSPECTION OF SERVICES – FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall document and maintain a file of all scheduled and performed inspections and surveillances, inspection and surveillance results, and dates and details of corrective and preventive actions. The quality inspection and surveillance file shall be the property of the Government and made available during the Government’s regular working hours. The file shall be turned over per Section F.

2.6.7.3 Quality Inspection and

Surveillance Report

The Contractor shall submit a copy of the Contractor Quality Inspection and Surveillance Report per Section F. The Contractor Quality Inspection and Surveillance Report shall include a summary and results of the quality inspection and surveillance events performed and assessment-driven corrective actions and process adjustments during the previous month.

The Government may adjust the frequency of the submittal based on the Contractor’s quality of performance.

2.6.8 Property Management

Plan

The Contractor shall establish and maintain a plan that meets the contract clause requirements of Spec Item 2.4, Government-Furnished Property, Materials and Services, of this Annex. This plan shall identify the Contractor’s policies, procedures, and practices in receiving and performing physical inventories, repairing and maintaining, preserving and protecting, and reporting the disposition of accepted government property in its possession. The Property Management Plan shall be submitted when requested per Section F.

2.6.9 System and Equipment

Replacement

The Contractor shall maintain the integrity and performance of existing energy saving, water conservation or other sustainability design features of systems and equipment in the performance of repair and replacement work. Except where otherwise specified, replacement components shall be of the same model/style or equivalent as the component being replaced.

Substitutes for replacement components must be accepted by the KO or the COR prior to use. The KO or the COR will furnish available information for the existing systems and equipment.

2.7 Personnel

Requirements

The Contractor shall comply with the personnel requirements stated below.

2.7.1 Key Personnel The PM, QM, SSHO, and Environmental Manager (EM) (including equally-qualified alternates) are considered as Key Personnel. Key Personnel assigned to this contract shall be able to speak, read, and comprehend English to ensure that contract requirements are met or an interpreter shall be made available by the Contractor at no additional cost to the Government.

The Contractor shall submit a List of Key Personnel and Qualifications per Section F. The Contractor shall provide any additional information requested by the KO or COR necessary to certify their qualifications.

The Contractor shall obtain approval from the KO or COR in advance per Section F when he intends to appoint new Key Personnel and/or interpreter.

The Contractor shall submit an Organizational Chart per Section F showing lines of authority of the key personnel, on-site supervisor(s) and interpreter for this contract. The chart shall include names of personnel and their position title in this contract. As a minimum, include the PM, QM, SSHO, EM, and on-site supervisor(s) and who they will report directly to for this contract. The requirements shall be applied to any potential replacement and alternates of the PM, QM, SSHO and EM.

The key personnel shall be revised as applicable for the contract and/or as requested by the KO or the COR.

2.7.1.1 Project Manager (PM) The Contractor shall provide a PM and designated alternate, as applicable, who have full authority to act for the Contractor on all contract matters relating to this contract. The PM or alternate shall be available on-site within one hour after the Government’s request both during and after the

Government's regular working hours.

The PM shall have at least three years of experience in managing a workforce providing services on contracts of similar size, scope and complexity.

The PM shall not be the same person as the QM or EM.

2.7.1.2 Quality Manager (QM) The Contractor shall provide a QM or designated alternate who shall be on-site at all times during performance of work (the Contractor's regular working hours) and shall be available on-site within one hour after the

Government’s request after Contractor’s regular working hours. The QM must report directly to a senior corporate official and shall not report directly to the PM.

The QM shall have fulfilled the following pre-requisite training and experiences before being hired as the QM under this contract:

The QM shall have at least three years of experience in preparing and enforcing QMS programs on contracts of similar size, scope and complexity.

The QM may be the same person as the SSHO and/or EM but shall have fulfilled the pre-requisite qualification and experience.

After the award of the contract, the QM shall complete the course entitled

“Construction Quality Management for Contractors,” which will be provided by the Government at no cost to the Contractor when required by the KO or the COR.

2.7.1.3 Site Safety and Health

Officer (SSHO)

The SSHO must meet the requirements of EM 385-1-1 Section 1 and ensure that the requirements of 29 Code of Federal Regulations (CFR)

1926.16 are met for the project. Provide a Safety oversight team that includes a minimum of one Competent Person at each project site to function as the SSHO. The SSHO or an equally-qualified Designated

Representative (DR)/alternate shall be on-site at all times when work is being performed to implement and administer the Contractor's safety program and government-accepted Accident Prevention Plan (APP). The

SSHO's training, experience, and qualifications shall be as required by EM

385-1-1 paragraph 01.A.17, entitled SITE SAFETY AND HEALTH

OFFICER (SSHO), and all associated sub-paragraphs.

A Competent Person shall be provided for all of the hazards identified in the Contractor's Safety and Health Program in accordance with the accepted APP, and shall be on-site at all times when the work that presents the hazards associated with their professional expertise is being performed. Provide the credentials of the Competent Person(s) to the KO or the COR for acceptance in consultation with the Safety Office when requested.

The Contractor shall provide a SSHO whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract. The SSHO shall have fulfilled the following pre-requisite training and experiences before being hired as the SSHO under this contract:

rieko.doi.ja

The SSHO shall have completed five years of satisfactory experience in preparing and enforcing safety programs on contracts of similar size and complexity in the past or three years of experience if he possesses a

Certified Safety Professional (CSP) or safety and health degree. The

SSHO shall have completed the Occupational Safety and Health

Administration (OSHA) 30-hour construction safety class or equivalent, and maintain competency through 24 hours of formal safety and health related coursework every four years.

Note: The Japan Construction Occupational Safety and Health

Association (JCOSHA) provides construction site safety and health management courses, “Kouji Shunin Course” and “Shocho Course.”

which are considered as acceptable equivalent training courses to the

OSHA 30-hour Construction Safety Class. Completion of one of these courses will fulfill the requirement. The Contractor shall ensure the follow-on certification for either course is acquired prior to the expiration of the existing certification. JCOSHA website:

https://www.kensaibou.or.jp/

The Contractor shall submit the certificate(s) or documentation for completion of the training(s) per Section F. 24 Hours of Formal Safety

Training shall be competent and qualified safety training from sources such as JCOSHA. Refer to the Q and A of SSHO 24 Hours of Formal

Safety Training provided in J-0200000-02.

The SSHO may be the same person as the PM, or QM, or EM but shall have fulfilled the pre-requisite qualification and experience.

2.7.1.4 Environmental

Manager (EM)

The Contractor shall provide an EM whose duty and responsibility is to ensure Contractor operations adhere to the goals and policies of the

Environmental Management System (EMS), and other specified

Sustainability requirements affecting this contract. The EM shall develop, implement and monitor environmental strategies, policies and programs that promote sustainable development and examine the contract activities to establish where improvements can be made and ensure compliance with environmental legislation and policy.

The EM shall have fulfilled the following pre-requisite training and experiences before being hired as the EM under this contract:

The EM shall have a minimum two years’ experience with environmental procedures similar to those of this contract; familiarity with

Environmental Management Systems (EMSs); and knowledge of environmental regulations that are applicable to operations similar to those of this contract.

The EM may be the same person as the QM and/or SSHO.

After contract award, when available and within the base period, the EM shall complete the Government-provided training entitled “Environmental

Compliance Course (ECC),” which will be provided at no cost to the

Contractor. After completing the training, the EM shall in turn ensure all personnel within their organization working aboard the Installation are rieko.doi.ja familiar and in compliance with the contents and requirements provided from the training in the performance of their daily work.

2.7.2 Employee

Requirements

The Contractor shall provide experienced, qualified, and capable personnel to perform the work in this contract. Personnel shall be fully knowledgeable of all safety, environmental, and energy requirements associated with the work they perform. Personnel shall be revised as applicable for the contract and/or as requested by the Government.

At a minimum, at least one individual shall be assigned to this contract who can speak, read, and comprehend English to the extent that ensures that the Contractor employees can perform the contract requirements and comply with Installation emergency procedures.

2.7.2.1 Employee Certification

and Training

The Contractor shall maintain personnel certification, training, and licensing records for employee requirements specified herein and within all technical annexes/sub-annexes. Certification, training, and licensing records shall be kept current and on file for the duration of the contract including all option periods. Records shall be made available for Government review within four hours of request.

2.7.2.2 Employee Appearance The Contractor shall ensure that all employees present a professional appearance that is appropriate for their position. The KO reserves the right to determine the acceptability of any clothing worn. All Contractor/subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Employee identification shall not be substituted for Installation required passes or badges.

2.7.2.3 Employee Conduct Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner.

2.7.2.4 Identification as

Contractor Employee

Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. All Contractor employees shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

2.7.2.5 Removal of Employees The Contractor shall remove from the site any individual whose continued employment is deemed by the KO to be contrary to the public interest or inconsistent with the best interests of National Security.

2.7.2.6 Proof of Legal

Residency

No employee or representative of the Contractor will be admitted to the site of work unless satisfactory Proof of Citizenship is furnished or Alien Legal Residency within Japan is confirmed.

2.7.3 Enterprise-wide

Contractor Manpower Reporting Application (eCMRA)

The Contractor shall report all Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil.

Per Section F, reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

2.8 Security Requirements The Contractor shall comply with all Federal, Japanese, prefectural and local security statutes, regulations, and requirements. The Contractor shall https://www.ecmra.mil/ https://www.ecmra.mil/ become acquainted with and comply with all Government regulations as posted, or as requested by the KO or the COR when required to enter a Government site. The Contractor shall ensure that all security/entrance clearances are obtained.

2.8.1 Employee Listing The Contractor shall maintain a current Employee List and submit per Section F.

2.8.2 Vehicles The company name shall be displayed on each of the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid license plate that complies with Japanese Vehicle Code. Vehicles shall meet all other requirement of the Japanese Vehicle Code, such as safety standards, and shall carry proof of insurance and registration, if applicable. A Vehicle List shall be submitted per Section F along with the Employee List described in Spec Item 2.8.1, Employee Listing.

2.8.3 Passes and Badges All Contractor employees shall obtain the required employee and vehicle passes per MCASO 5560.8, Motor Vehicle Traffic Supervision; and MCASO 5500.2, Installation Access Control. The procedures of obtaining the passes and a sample form will be provided by the KO or the COR after contract award.

Refer to Spec Item 2.8.3.1, Access Pass Endorsement, if Contractor employees already possess MCAS Iwakuni Access Passes for other contracts (their primary contracts).

The Provost Marshal’s Office (PMO) Pass and Registration Section will issue Access Passes without charge. Each employee shall have their pass in their possession at all times and present it when requested by security authorities.

The Government may also issue badges to the Contractor without charge, e.g., special badges authorizing access to restricted or controlled areas.

Those badges shall be worn over the front of the outer clothing.

Informational Note for planning purposes: The current process takes approximately three weeks from application submittal until the Access Passes are issued (the period is subject to change).

When an employee leaves the Contractor's service, the employee's Passes and Badges shall be returned within 10 calendar days per MCASO 5560.8, Motor Vehicle Traffic Supervision; and MCASO 5500.2, Installation Access Control. Immediately report instances of lost or stolen passes to the KO or the COR.

2.8.3.1 Access Pass

Endorsement

When the Contractor employees who possess MCAS Iwakuni Access Passes for other contracts (their primary contracts) need access to the work site of this contract, the Contractor shall submit the Secondary Job Notification to obtain the access pass endorsement. A sample of the specified Secondary Job Notification form is provided in J-0200000-07.

A copy of the blank form and the procedures of obtaining the endorsement will be provided by the KO or the COR after contract award.

Informational Note for planning purposes; The current process takes approximately three weeks from application submittal until the access pass endorsements are issued (the period is subject to change).

The Contract End Date on the Secondary Job Notification shall not exceed the expiration date of the Access Pass…