N4008020R0013_GPIF dated 25 March 2020_Amendment 0001.pdf

N40080‐20‐R‐0013 Multi‐Media Environmental Compliance Services with an Emphasis on Storm Water, Wastewater and Drinking Water, Washington DC AOR and Other US Territories

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para.

20-Mar-20

36 L.2 2

In light of the ongoing COVID19 situation, would the Government consider removing the hard copy production requirement from this opportunity?

Amendment 0001 removes the requirement for hard copy proposal submissions (to include mail delivery/hand-delivered proposals).

Government will accept electronic submissions of proposals via DOD Secure Access File

Exchange (SAFE) only. 0001

20-Mar-20

39 L.2 e

Could you please break down the different sections by page count for the 140 pages in Factor 2 - Corporate

Experience/Personnel Qualifications.

Offerors may allocate pages to the different sections of Factor 2 as needed to complete the submission requirements. N/A

3 20-Mar-20 48

Factor 4 (4), (ii) 1

If a subtask or significant portion of a project is completed, but the overall task order is not completed, can we include this project for our proposal submittal?

Per Section M2.b.1, “'Recent' is defined as those projects that have been completed within five years of the issuance date of this solicitation."

Projects that do not meet the "Recent" requirement will not be reviewed. N/A

4 20-Mar-20 2 A A.7

The RFP indicates on page 2, that this contract can be used outside NAVFAC Washington AOR (Washington DC, Virginia and Maryland). Therefore, would NAVFAC consider projects outside the AOR and/or in the vicinities of the defined AOR (e.g., Northeast Region) as a part of the 20 projects so that the team can demonstrate experience working outside NAVFAC

Washington AOR?

Per Section M2.b.2, “'Complexity' refers to concurrent projects in

Maryland, Virginia, and Washington, DC."

Projects that do not meet the "complexity" requirement will not be reviewed.

N/A

Amend No.

REFERENCEQuestion

No. QUESTION GOVERNMENT

RESPONSE

Date Received

SOURCE SELECTION INFORMATION ‐ SEE FAR 2.101 AND 3.104

Multi‐Media Environmental Compliance Services with an Emphasis on Storm Water, Wastewater and Drinking Water, Washington DC AOR and Other US Territories

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para. Amend No.No. QUESTION RESPONSEReceived

20-Mar-20 2 A A.7 If the answer is yes to the above question, is there a maximum number of projects that you would consider outside Washington DC, Virginia and Maryland? Not Applicable. See response to RFI# 4. N/A

20-Mar-20

Because of the health concerns regarding COVID-19 and government/company recommendations of having non-essential personnel work from home, we request that you eliminate the requirement of a hard copies and CD copies of Volume 1 and Volume 2. In order to produce a hard copy, we would need our employees to work together in a confined space area while printing and performing a quality check of the printing. We request that you allow us to submit the document via DoD SAFE (instead of CDs). This will allow the

Government to receive the document in the safest manner.

Amendment 0001 removes the requirement for hard copy proposal submissions (to include mail delivery/hand-delivered proposals).

Government will accept electronic submissions of proposals via DOD SAFE only. 0001

20-Mar-20 Would the government consider extending the proposal due date two weeks to allow additional time given the adjustment to working from home during the COVID-19 pandemic?

Yes, amendment 0001 extends the proposal due date to 29 April 2020? 0001

20-Mar-20

Would the government consider changing the criteria from 100% completed to 75% or substantially completed projects?

Per Section M2.b.1, “'Recent' is defined as those projects that have been completed within five years of the issuance date of this solicitation."

Projects that do not meet the "Recent" requirement will not be reviewed. N/A

20-Mar-20

Would the government consider changing the requirement of projects having been completed in the past five years to projects completed in the past seven years?

Per Section M2.b.1, “'Recent' is defined as those projects that have been completed within five years of the issuance date of this solicitation."

Projects that do not meet the "Recent" requirement will not be reviewed. N/A

20-Mar-20 Is it acceptable to submit PPQs that have been completed within the past 6 months, if they do not have CPARS and they are of similar format to the PPQ form provided in the solicitation?

Section M2.b.4(i) provides instructions to offerors for submittal of past performance evaluations. N/A

Multi‐Media Environmental Compliance Services with an Emphasis on Storm Water, Wastewater and Drinking Water, Washington DC AOR and Other US Territories

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para. Amend No.No. QUESTION RESPONSEReceived

20-Mar-20 It appears that we are missing Attachment E, Table 2 for Wastewater SOW. Can they government please provide Attachment E, Table 2 for Wastewater?

Attachment E was uploaded with the solicitation. Please double-check the list of attachments on the SAM.BETA.Gov website. N/A

20-Mar-20

Please reference Para M.1 and Defense Federal Acquisition Regulation Supplement: Restrictions on Use of Lowest Price Technically Acceptable Source Selection Process (DFARS Case 2018-DO10)- Final

Rule: - Para M1 of Solicitation states that the award of the contract will be to the offeror submitting the "Lowest Price, Technically Acceptable Offer" (LPTA). The use of LPTA for this procurement appears to be in conflict with DoD's Final Ruling on the use of LPTA's. Please reference Federal Register /Vol. 84, No. 187 /Thursday, September 26, 2019 /Rules and Regulations; DoD issued a final rule amending the Defense Federal Acquisition Regulation Supplement to implement sections of the National Defense Authorization Acts for Fiscal Years 2017 and 2018 that establish limitations and prohibitions on the use of the lowest price technically acceptable source selection process that became effective on October 1, 2019. Please provide clarification on the use of LPTA for this solicitation since it is in conflict with DoD's Final Ruling to establish limitations and prohibitions on the use of LPTA's.

13 3/20/2020 1 9 1

Re: Due Date - Given the coronavirus crisis and the resulting disruption to operations, would you please consider extending the due date for proposals by 60 days?

Due date for proposals is extended to 29 April 2020 0001

14 3/20/2020 36

L.4 - Pre- Award Inquiry 1

Due to the fact that the first set of questions is due so soon into the proposal process on 3/20, can there be a second, additional date later in the process - as it gets closer to the due date - to allow us to ask additional questions should they arise -- especially if the due date is extended?

The RFI due date has been extended to 08 April

2020 and the proposal due date has been extended to 28 April 2020 0001

Multi‐Media Environmental Compliance Services with an Emphasis on Storm Water, Wastewater and Drinking Water, Washington DC AOR and Other US Territories

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para. Amend No.No. QUESTION RESPONSEReceived

15 3/20/2020 36

L.2 - Proposal Delivery 3

To help maximize social distancing, can NAVFAC please consider replacing the hard copy delivery requirements with electronic delivery (PDF and Excel files) by email or other internet-based options?

Yes, Amendment 0001 removes the requirement for hard copy proposal submissions (to include mail delivery/hand-delivered proposals).

Government will accept electronic submissions of proposals via DOD SAFE only. 0001

16 3/20/2020 36

L.2 - Proposal Delivery 3

If a digital proposal submission option is not adopted, do you anticipate any issues with building access and Navy personnel being available to receive proposals on the due date?

See Government's response to RFI#15 0001

17 3/20/2020 NA NA NA

Regarding the Coronavirus, and some recent news surrounding some issues that certain NAVFAC locations are experiencing with their IT bandwith given physical distancing implementation, are there any anticipated issues or delays anticipate regarding the exchange of information electronically?

The Government will accept proposals electronically via DOD SAFE. Proposals shall be submitted before/by 29 April 2020 at 2:00PM EST

18 3/20/2020

Due to the current COVID-19 (coronavirus) crisis we are dealing with unprecedented restrictions on our workforce. As a result we respectfully request a 2 week extension of the due date of the proposal to

Wednesday, April 29 2020, at 1400 est.

Yes, amendment 0001 extends the proposal due date to 29 April 2020, at

2PM at 2:00PM EST 0001

19 3/20/2020

Due to the current COVID-19 (coronavirus) crisis we are dealing with unprecedented restrictions on our workforce. As a result we respectfully request a 1 week extension of the due date for questions to Friday, 27

March 2020, at 1400 est.

Amendment 0001 extends the due date for questions to 08 April 2020

20 3/20/2020 39 of

Will the Government consider making allowance for the current Coronavirus crisis and the fact that personnel (both offerors and government) are working from home and accept electronic submittals of the price and non-price proposal documents through DoD Safe portal in lieu of CD and hard copies?

Yes, amendment 0001 removes the requirement for hard copy submissions

(to include mail delivery/hand-delivered proposals). Government will accept electronic submissions of proposals via DOD SAFE only. 0001

Multi‐Media Environmental Compliance Services with an Emphasis on Storm Water, Wastewater and Drinking Water, Washington DC AOR and Other US Territories

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para. Amend No.No. QUESTION RESPONSEReceived

21 3/20/2020

Attac hmen ts D- F

The specialized experience tables in the attachments are missing the last column from the solicitation lists (pages 5-6) "other related tasks". This category is a catch all for topics such as training. Would the government allow us to add a column to the attachments for "Other Related Tasks" under each water media?

The "other related tasks" item on pages 5-6 are intended to inform offerors that projects not listed may be performed through this contract.

Offerors are not asked to provide additional projects outside of what is listed on Attachments D, E, and F. N/A

22 3/20/2020

Attac hmen t D, E, F

Do task requirements that include "sampling and analysis" imply that the offeror should have a laboratory company as a team member?

No, Offeror may include a laboratory company on their team or subcontract laboratory services.

Sampling and Analysis projects are included on the specialized experience tables, if the Offeror was the Prime Contractor on a sampling and analyses project it may be included as one of the 20 projects. N/A

23 3/20/2020 39 of

If hard copies are still required, can the price and technical proposal be printed double sided?

See Government's response to RFI#22 0001

Multi‐Media Environmental Compliance Services with an Emphasis on Storm Water, Wastewater and Drinking Water, Washington DC AOR and Other US Territories

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para. Amend No.No. QUESTION RESPONSEReceived

24 3/20/2020 gener al

Some projects have been completed with final drafts submitted but due to the Coronavirus crisis there have been extensive wait times for comments or state agency approval. Could the Government please allow projects that are over 80% complete to be used in the proposal as "complete"?

Per Section M2.b.1, “'Recent' is defined as those projects that have been completed within five years of the issuance date of this solicitation."

Projects that do not meet the "Recent" requirement will not be reviewed. N/A

25 3/21/2020

44 of 48, 48 of

There are many projects that have excellent and relevant experience that are under $50K. The Government's requirement that ALL 20 projects be above $50K gives companies no incentive to continue providing the best value possible on smaller projects.

Would the Government consider other more flexible text that would solve both sides of this issue, such as: 1.

“Size” refers to task orders with a minimum value of $20,000. However, over 50% of the 20 recent and relevant projects must have a task order minimum value of $50,000; or 2. “Size” refers to task orders with a minimum value of $50,000. However, up to five task orders with a minimum value of $20,000 are allowed to be submitted out of the 20 recent and relevant projects.

Establishment of relevant size is based on a review of past and projected task order awards. The definition of relevant size shall not change.

N/A

3/23/2020 39 2 e. The table with the page limitation for the Tech Proposal states that Factor 2 has a limit of 140 pages. If the 20 projects have a 2-page limit each, and the minimum of 11 resumes has a 2-page limit each, plus the 'Proximity' section, leaves approx. 70 pages to write about our corporate experience. Do we have "free reign" to write about our experience as we see fit, or should we include something in specific in those additional pages? We definitely plan to address our team's experience in general and we'll discuss our experience in the other scope areas not addressed in the projects, but we wanted to ensure we weren't missing a crucial element within Factor 2.

Once the mandatory submittals are met, Offerors have free reign for remaining pages. Only the requested submittals (20 projects and 11 resumes) will be evaluated.

N/A

3/23/2020 45 3.

Qualified Personnel

Starting with 1

To make sure we understood correctly, the personnel types and numbers listed for each category, is a MINIMUM of the type of personnel we have to provide, and not the maximum limit, correct? In other words, we can provide more resumes if we see fit, as long as we meet the requirements listed in the RFP, starting on p.

45?

Correct. Positions listed are the minimum for this solicitation. Only the requested resumes will be evaluated.

N/A