N4008020R0001-004.pdf

N4008020R0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment w ill include responses to RFIs, and several attachments such as: Section F, PPQ, and Clauses to be published on the beta.sam w ebsite.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 03-Mar-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008020R0001

X 9B. DATED (SEE ITEM 11)

29-Jan-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

03-Mar-2020

CODE

NAVAL FACILITIES ENG COMMAND

1314 HARWOOD STREET SE

WASHINGTON DC 20374

N40080 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by reference:

252.237-7023 Continuation of Essential Contractor Services OCT 2010 252.237-7024 Notice of Continuation of Essential Contractor Services. OCT 2010

The following have been added by full text:

GOVT ANSWERS TO RFI

19 February 2020

QUESTIONS

N40080‐20‐R‐0001 PATUXENT RIVER FSS

Version 2

TECHNICAL

1. Q: When reviewing the Draft PWS, we noticed there are a few annexes & sub annexes different from the last solicitation. Can the government clarify the reason for the changed requirements?

GOV Response:

The Government does not see the discrepancy between the Annexes. The correct Annexes/Sub‐ Annexes are:

0100000 – General Information 0200000 – Management and Administration 1503010 – Custodial 1503020 – Pest Control 1503050 – Grounds Maintenance 1503060 – Pavement Clearning 1700000 – Transportation.

Please use only the FINAL RFP for proposal purposes.

2. Q: Can the government provide the government’s estimate of the contract value?

GOV Response: Refer solicitation section A.3

3. Q: Can the government provide who is the current contractor providing hospital housekeeping services requirement for this contract? Including:

a. The contract number, value, and total cleanable square footage of the contract?

GOV Response: Refer to the solicitation A.3. Inventories are provided as attachments at section J.

4. Q: If there are any other contracts being combined, can the government provide:

a. The contract numbers and value of the different current contracts being included in this contract?

GOV Response: There are no contracts being combined. Refer solicitation section A.3

5. Q: Is the government planning to post a draft solicitation copy? If not, can the government specifically post a copy of the draft References and Technical Documents listed in J‐0200000‐03?

GOV Response:

A DRAFT Solicitation was posted on 8 January 2020. The final Solicitation was posted on 29 January 2020. Any additional posts will be via amendment. The Directives, Instructions and References listed on Attachment J0200000‐03 can be found online.

6. Q: In relation to Factor 5 Corporate Experience (pg 288), Would the government consider a major teamed subcontractor's completed projects in Corporate Experience? Major teamed subcontractor defined as performing 30% of the work.

GOV Response: The Government will only accept such projects as are defined in the solicitation.

7. Comment: To accommodate broader small business participation, we recommend that the project size value be reduced from $8M per year to $3M per year. Due to the nature of their size and SBA guidelines on small business status, businesses that qualify as a “small”, typically would not have multiple individual projects with a project size value greater than $8M.

GOV Response: This value will not be changed. As stated, in paragraph A.3, the current contract, has an estimated value of $71M.

8. Comment: Since there is a hospital requirement, creating a requirement for ISO: 9001 or ISSA CIMS GB certification will help add a layer of security and minimize risk to your operations. Certified organizations have improved cleanliness levels, reduced work‐related injuries, increased productivity, reduced complaints, and streamlined day‐to‐day operations.

GOV Response: The Government has no intention of making these certifications a requirement, however, possession of these certifications may be looked upon favorably during the source selection evaluation

9. Q: Pest Group # 23,24,25:This lists the three types of licenses for herbicide work # 23 is license 5, # 24 is license 6, and # 25 is license 3. Does the Grounds Management Annex use these herbicide standards?

GOV Response: Grounds Maintenance Inventories include areas requiring vegetation control for which Pest Groups 023,024, and 025 are applicable. Appropriate state licensing is applicable for control utilizing pesticides.

10. Q: Reference Spec Item 1.1: Describes the target pests at Pax River. In Maryland you must be licensed in the specific pest work to make an offer on the work. We identified MD Categories 3,5,6,7,8 to address the target pests identified. Can the government verify that.

GOV Response: State Licensing for Pesticide Applicators must correspond with applicable pest groups.

11. Q: Spec Item 2.2.1: Certification and licensing (error VA State). Are the individuals spraying chemical required to be MD certified in 3 and 6?

GOV Response: Reference Section C, Annex 1503020, Specification 2.2.1, Description. State Licensing for Pesticide Applicators must correspond with applicable pest groups.

12. Q: Spec Item 3.2.3: Vegetation Control describes work. Is that work ordered through the NON Recurring pricing line items Pest Annex C721 or C722?

GOV Response: Section C, Annex 1503050, Specification 3.2.3, describes requirements for recurring work. All non‐ recurring work descriptions are referenced in Section C, applicable annex, Specification 4.

13. Q: Spec Item 2.3.2.3: Herbicide mixing on Government property. This works involves thousands of gallons of chemical. The costs for performing the mix and fill work on base vs off are substantial. In fairness to bidders can the Government approve or disapprove how the chemical filling and mixing on base?

GOV Response: Reference Section C, Annex 1503050, Specification 2.3.2.3 Description. “The Contractor shall not mix herbicides on Government property unless specifically authorized by the KO. If mixing is authorized, it shall be done at an approved Government furnished facility or over an approved containment device. All water sources shall be equipped with proper back‐flow prevention devices. An air gap shall be maintained between the water source and the pesticide tank.

14. Q: The table on page 278 states the page limit for Safety is 10 pages. M.4.2.(1) Factor 3 Safety c. states the

Safety narrative shall be limited to 2 pages. Can the Technical Approach for Safety narrative be expanded further than 2 pages?

GOV Response: The page limit for Safety shall be 10 pages.

15. Q: There is an incorrect reference to the PPQ (Attachment N4008018R0316_PPQ.docx) and we cannot locate the PPQ. Can you please provide the attachment?

GOV Response: The attachment is hereby provided with the proper nomenclature – Attachment PPQ_N4008020R0001_PAX_FSS.docx.

16. Q: The Performance Standard references J‐1503020‐08. Should this be J‐1503020‐07 instead of J‐1503020‐

08?

GOV Response: Yes. In Annex 1503020, Specification 3.1.3, Performance Standards shall reference attachment J‐1503020‐07, Structure Damaging Pest Requirements

17. Q: 3.1.6 appears to be a duplicate of 3.1.5 and the table of contents references 3.1.5 as Vegetation

Management. Should Vegetation Management be included in the PWS?

GOV Response: Section C, Annex 1503020, Specification 3.1.5 requires revision to reflect the correct Title, Performance Objective, Related Information, and Performance Standard. Specification 3.1.5 revisions shall reflect information for Vegetation Management.

18. Q: Attachment J‐0200000‐02 CBA 2012‐5372 only goes through the 17‐18 timeframe. Will the government please provide any amendments/changes/updates for this CBA, so that current rates may be applied?

GOV Response: The current version is not available at the moment, but has been requested and will be posted as soon as possible.

19. Q: Attachment J‐0200000‐02 CBA for Local Lodge 4 only goes through the 17‐18 timeframe. Will the government please provide any amendments/changes/updates for this CBA, so that current rates may be applied?

GOV Response: The current version is not available at the moment, but has been requested and will be posted as soon as possible.

20. Q: In attachment J‐020000‐09 ELINs Pax FSS on the Non‐recurring tabs, specifically ELINS X753 there is a reference to “LS” but no amount provided. Please clarify.

GOV Response: ELIN 753 quantity is list as “NA” or not applicable.

21. Q: Should permits and licenses be furnished with the proposal or at contract award?

GOV Response: All deliverables/submittals shall be provided as required by Section F.

22. Q: Is the Certificate of Insurance to be furnished with the proposal or at contract award?

GOV Response: All deliverables/submittals shall be provided as required by Section F.

23. Q: Is the Water Conservation Plan to be furnished with the proposal or at contract award?

GOV Response: All deliverables/submittals shall be provided as required by Section F.

24. Q: Are the Pathogen Training Certificates to be submitted with the proposal or at contract award?

GOV Response: All deliverables/submittals shall be provided as required by Section F.

25. Q: Is the resume of the executive housekeeper to be furnished with the proposal?

GOV Response: All deliverables/submittals shall be provided as required by Section F.

26. Q: Will the government define what it considers mission essential services for this program?

GOV Response: The only services that would be considered “mission essential” are Airfield and Aircraft Operations.

27. Q: The solicitation submittal requirements indicate that the OSHA DART rate and Total Recordable Case rate should be submmitted for 2016, 2017 and 2018. However, the evaluation criteria states that the evaluation will be based on the rates from 2017, 2018, and 2019. Will the government confirm that the DART rate and TRC should be provided for 2017‐2019?

GOV Response: Contractor shall submit OSHA DART and TRC for the previous three (3) years (2017, 2018, and 2019).

28. Q: Comment: Attachment J‐1503010‐05, Custodial Services for many of the buildings and areas have increased in service class and COL Levels, in frequencies as well as new requirements for elements of work such as window washing, high dusting that has not been performed in several years based on visual inspection during site visits. Question: Part a) Would the Government please provide a detail of changes in service requirements from current contract requirements to the solicitation requirements? Part b) Will the contractor be compensated for bringing all areas up to the new cleaning standards?

GOV Response: a. Current service requirements are referenced within solicitation.

b. Cost proposals shall accommodate current service requirements.

29. Q: "For item b. OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate and Total

Recordable Case (TRC) Rate: Submit three previous complete calendar years’ [2016, 2017, 2018] worth of data. Please clarify the calendar year data to be provided. Should this be 2017, 2018, and 2019?"

GOV Response: OSHA DART and TRC shall be submitted for the previous three (3) years (2017, 2018, and 2019).

30. Q: In Attachment J‐020000‐09 ELINs Pax FSS, there is an ELIN for the Navy Exchange, A0013. However, in attachment J‐1503010‐05, there is no inventory for this customer. Will the government please provide said inventory for Navy Exchange?

GOV Response: Inventory for the Navy Exchange is included with in attachment J‐1503010‐05, Region NDW tab, Building 2369.

31. Q: This section indicates that the Contractor shall provide a CMMS to manage all service operations and performance data. Is it the government's intention that the Contractor shall operate its own parallel system to the government's MAXIMO?

GOV Response: Per Annex 020000, Specification 2.6.6 the Contractor shall input required service performance information directly into the Government’s CMMS.

32. Q: Are the Cranes, Multi‐Purpose Machines and Material Handling Equipment government owned equipment?

GOV Response: No. Refer to Section C, Annex 0200000, Specification 2.4.4

33. Q: Please confirm that the equipment listed in J‐1700000‐01 ‐ Fleet Inventory FINAL is Government Furnished

Property for contractor use on the contract?

GOV Response: Refer to Section C, Annex 0200000, Specification 2.4.4 and Annex 1700000, specification

2.3.4.1. Attachment J‐1700000‐01 represents government Fleet Inventory intended for contract maintenance/repair services that are for government use only assets.

34. Q: The Contractor shall ensure that all security clearances are obtained. Do the Grounds Maintenance and

Pavement Clearance personnel require clearances?

GOV Response: Refer to Annex 0200000, Specifications 2.8‐2.8.9. All contract personnel may be subject to varied security requirements during service performance.

35. Q: How big is an ice melt barrel?

GOV Response: Ice Melt Barrels listed in J1503060‐05 are approximately 35 gallons each.

36. Q: Is there equipment staging areas at each location?

GOV Response: Equipment staging area is location on Patuxent NAS in the contractor laydown area behind building 534.

37. Q: Are there ice melt storage areas at each site?

GOV Response: Ice melt barrel locations are listed in J‐1503060‐05 and bulk ice melt storage area is located on Patuxent NAS in the contractor laydown area behind building 534.

38. Q: Where are the snow hauling locations at each location?

GOV Response: Snow Hauling locations are to be determined by current mission status and air operations. Snow hauling locations will be on each site.

39. Q: On average, how many tons of sand /salt mix (or approved equal) have been used over the past 3 years?

GOV Response: Amounts vary and are based on precipitation

40. Q: How active are airfields during winter storms?

GOV Response: Airfield activity during storms is generally minimal; however, activity can vary in accordance with mission requirements.

41. Q: Is there a general schedule on frequency of flights?

GOV Response: Flights schedules vary and are controlled by Air Operations.

42. Q: Do you pretreat with Brine?

GOV Response: No

43. Q: How many licensing & certification courses and examinations are given each year?

GOV Response: Air Field licensing/certification courses and examinations are scheduled every Wednesday.

44. Q: The PWS gives an anticipated workload of 8,000 scheduled and 2,000 unscheduled taxi services.

Approximately how many of these will be at Region and how many at NAWC?

GOV Response: Taxi utilization will vary. No historical data is available.

45. Q: The PWS calls for maintenance of artificial turf and xeriscape areas, however no artificial turf or xeriscape are listed in the J‐exhibits. What is the total area of artificial turf and xeriscape that is to be maintained?

GOV Response: government currently maintains existing artificial turf and xeriscape areas. Specification in place for future contract requirements.

46. Q: The PWS requires tree trimming near ammunition storage areas. We cannot identify ammunition storage areas in the J‐exhibits. How many and how large are the ammunition storage areas? Approximately how many trees will need to be trimmed?

GOV Response: Tree quantity and size varies and locations are located in J‐1503020‐14 and J‐1503050‐07

47. Q: The PWS requires the contractor to maintain the storm drainage systems free from debris. Will the government provide a list of storm drainage structures that need to be maintained?

GOV Response: Refer to Annex 1503050, Specification 3.4. Related information describes the storm drain systems.

48. Q: The 1503010 custodial J‐exhibits do not contain workload for the following areas/ELINS: MWR COL3 ELIN

A0011AA, MWR Child & Youth Program Facilities ELIN A0)11AB, Navy Exchange COL3 ELIN A0013AA. Will the government provide quantities for the work in these areas?

GOV Response: Quantities for the work areas are listed in J‐1503010‐05. Reference Asset Name columns for data.

49. Comment: The 1503020 pest control J‐exhibits do not contain workload for the following areas/ELINS: NDW

Bachelor housing A0018, BUMED A0020, NAVFAC Washington A0021 GOV Response: Refer to J‐1503020‐04

50. Q: The 1503010 custodial J‐exhibits do not provide quantities for the following items: waste containers, recycling containers, interior windows, exterior windows, blinds, drinking fountains, exterior waste containers, and portable restrooms. Will the government provide quantities for these items?

GOV Response: Government provided as J‐1503010‐05 in support of custodial inventory. No other references shall be provided.

51. Q: Service Class A, Service Class C, and COL 3 all require restrooms to be serviced each shift. Does each restroom require servicing after hours or only buildings that are occupied outside of regular business hours?

If only buildings that are occupied outside regular business hours require multiple restroom services a day which buildings are occupied after hours?

GOV Response: Reference J‐1503010‐05. Requirements in notes at the bottom of every tab.

52. Q: The PWS section 0200 paragraph 2.4.4 states that there is no government furnished equipment.

However, J‐1700000‐01 lists equipment that has been used in the past to perform PWS requirements, such as the Oshkosh snow blowers and crash trucks. Will any of the equipment listed in J‐170000‐01 be available for the contractor to use for performance on this contract?

GOV Response: Per Annex 020000, Specification 2.4.4, there will be no furnished Government‐Furnished Materials (GFE). J‐1700000‐01 represents government owned assets requiring maintenance/repair.

53. Q: Could you please clarify that Section F will be forthcoming by amendment?

GOV Response: See Section F Attached herein.

54. Q: Two of the provided CBAs are expired. CBA 2012‐5372 Janitorial expired 30 September 2018. CBA for Local

Lodge 4 expired 31 August 2018. Please confirm if there are current, non‐expired versions of the CBAs and if the government will issue those documents with an amendment.

GOV Response: Current CBAs will be provided as soon as they are available to the Procuring Contracting Officer.

ACQUISITION

1. Is there an amendment coming out to publicly acknowledge the site visit dates, and too, address concerns about the $8M corporate experience requirement?

Answer: Yes. Site visits were scheduled on February 3 ‐ 4, 2020 for Solicitation N4008020R0001, NSA Patuxent River Facilities Support Services (PAX FSS).

2. Please confirm the following passage in Section A‐5: “Competition Requirements/Set Aside: This procurement is being solicited as 100% Small Business Set Aside. In order to be eligible for award, Offerors must be a certified 8(a) Small Business Under NAICS Code 561210 at the time of proposal submission. Is this solicitation 100% small business? Is the requirement for a “….certified 8(a) Small Business…” in error.

Answer: Solicitation N4008020R0001, NSA Patuxent River Facilities Support Services (PAX FSS) is being procured as a 100% Small Business Set‐Aside, NOT an 8(a).

3. I am writing to seek confirmation regarding the NSA Patuxent River Facilities Support Services (PAX FSS) ‐ N40080‐20‐R‐0001. I saw the presolicitation mentioned the May 2018 sources sought, but I am seeking confirmation this is also the same requirement as the Patuxent River Facility Support Services sources sought released in October 2019 under notice ID “N4008020D0001”?

Answer: Yes. However, please follow Solicitation N4008020R0001, NSA Patuxent River Facilities Support Services

(PAX FSS).

4. We are in receipt of the subject solicitation, N40080‐20‐R‐0001. The published SF‐1449 appears to have had the release date back‐dated to reflect the 8th of January, and has a due date of 20 February (a 43 day procurement cycle). Beta.sam.gov reflects that the RFP was published on the 24th of January (which was a draft) with the final RFP and amendment 0001 issued this morning the 29th of January. The SF‐1449 appears to reflect a due date of 20 February (a 22 day procurement cycle), while SAMS textually reflects a due date of 27 February (a 29 day procurement cycle). May we respectfully request clarification of these dates, and possibly an adjustment back to the 43 day procurement cycle apparently intended when this solicitation was conceived in draft form?

Answer: Yes. The proposal due date for Solicitation N4008020R0001, NSA Patuxent River Facilities Support Services (PAX FSS) has been extended to 17 March 2020.

5. Reference page 1: The first page of the Solicitation is watermarked as DRAFT, is this document issued on 01/24/2020 the DRAFT RFP or the Final RFP?

Answer: The solicitation watermarked as “Draft” was indeed a draft. Please utilize the final RFP for development of proposals.

6. Reference page 1, section 10: The Acquisition is listed as SET ASIDE 100% for SMALL BUSINESS under NAICS 561210; however Paragraph A.5 COMPETITION REQUIREMENTS/SET ASIDE: Identifies this procurement as a 8(a) Small Business Set Aside under NAICS 561720. Which Set Aside is correct?

Answer: Solicitation N4008020R0001, NSA Patuxent River Facilities Support Services (PAX FSS) is being procured as 100 % Small Business Set‐Aside.

7. Reference page 1, section 8: OFFER DUE DATE/LOCAL TIME; Does 12:00PM 20 Feb 2020 represent the due date for DRAFT RFP comments or for the Offers final Proposals?

Answer: Final proposal due date. However, due to the date of the amended solicitation, the proposal date will be extended to 17 March 2020.

8. The DRFP posted to SAM on 1/7/20 regarding the subject 279 page Solicitation ends at Section L (page

279) and does not include Section M. Will you be posting an update with Section M soon so that we contractors can review and assess the evaluation criteria and opportunity as a whole?

Answer: See the FINAL version of the solicitation.

9. When do you anticipate posting the site visit information?

Answer: Yes. Site visits were scheduled on February 3 ‐ 4, 2020 for Solicitation N4008020R0001, NSA Patuxent

10. Could you please advise the date of the site visit?

Answer: Yes. Site visits were scheduled on February 3 ‐ 4, 2020 for Solicitation N4008020R0001, NSA Patuxent

11. I received an update via sam.gov on Jan 24, that a registration for a site visit was also to be submitted on the 24th, do to the time constraints as to when it was released, I was not able to register 2 of my directors for the visit. I’m wondering if it’s possible to still register individuals for the visit? If not, is it possible to set up a call or in person meeting to discuss the contract and how our small business can be utilized?

Answer: Site visit registration forms were required and due prior to 24 January 2020.

12. The description on beta.sam.gov indicates that the solicitation is still in draft, however the attachments uploaded on Friday the 24th are marked as solicitation documents. In addition, the (draft?) RFP establishes a Wednesday, January 24 as the deadline for registering for the site visit. Will the government confirm whether the solicitation is active, whether the site visit is still planned for February 3 and 4, and, if so, whether we are still eligible to register to attend?

Answer: The government produced a draft RFP to aid vendors in their proposal development until a final solicitation was be submitted. The final solicitation published on 29 January 2020 is active. Any future changes will be in the form of an amendment to the final solicitation. The site visit took place 2‐4 February 2020 and has ended.

13. After reviewing the final solicitation it seems to be missing section K which would be reports. Was this intentional or by mistake to not include Section K?

Answer: Section K under the UCF is Offeror Representations and Certifications. It is covered under FAR 52.212‐3 embedded in the solicitation. Section F – Deliverables is provided herein.

14. When Do you expect the solicitation to be out?

Answer: The final solicitation, N40080‐20‐R‐0001 was published 29 January 2020 on the beta.Sam website and is active.

15. The RFI mentions the contract will replace services that are a portion of existing Base Operating Support contracts with a current annual value of $76 million etc. Can you give me the contract numbers so I can begin to do the required research to try and get ahead of the possible RFQ which may come our way?

Answer: See paragraph A.3 of the solicitation. This solicitation will be the follow‐on contract to the existing PAX Small BOS contract N40080‐11–D‐3020. Prospective offers are cautioned that they should not rely on this information to determine workload as there is no assurance that workload and volume of future effort and costs will replicate past experience. There is only one incumbent contract.

16. Is the sources sought notice that posted to FBO under solicitation N4008018R0315 on May 24, 2018 the same requirement as the notice that posted under N4008020D0001 in the last few days?

Answer: Yes. Solicitation N40080‐18‐R‐0315 requirement is very similar to Patuxent River FSS solicitation.

17. Could you please confirm the correct question due date?

Answer: All Government Pre‐award Inquiries/Requests for Information shall be submitted in writing to the Contract Specialist at: karen.monahan@navy.mil prior to the Government cutoff date of: 16:00 PM EST 19 February 2020.

18. Can you clarify the intent of the notice that posted to FBO yesterday for subject solicitation? It seems that the narrative in the notice is regarding a Sources Sought but the response date is 29 May 2018. Is the intent of the notice seeking responses to sources sought or is the intent of the notice to only post draft PWS documents?

Answer: The sources sought included the wrong date. The sources sought was published to identify potential businesses to meet the requirement. The draft solicitation was published to aid business forms in early proposal development.

19. Who is the incumbent on the Patuxent River FSS contract?

Answer: See paragraph A.3 of the solicitation. The current incumbent is Diversified Service Contracting, Inc.

20. We are unable to find the site inventory for Elin A0018, A0020, A0021.

Answer: Please see attachment J‐0200000‐09, Exhibit A –CLIN 9000

ELIN A0018 ‐ NDW BACHELOR HOUSING, ELIN A0020 – BUMED, ELIN A0021 – NAVFAC WASHINGTON

21. Serval files have a different contract number on them. Would it be possible for the government to stamp the documents with the contract number?

Answer: No. Please reference solicitation N40080‐20‐R‐0001.

22. "The solicitation states: ""The files for SECTION F are provided as the following attachment:

N4008019D0303_SectionF.pdf"". This appears to be an incorrect reference and we cannot locate the file for Section F Deliverables. Can you please provide the Section F attachment?

Answer: Section F is hereby attached and renamed with the proper nomenclature, Section F_N4008020R0001.doc

23. DFARS 252.237‐7024 and/or DFARS 252.237‐7023 do not appear to be incorporated into this solicitation.

What are the essential contractor services for this contract?

Answer: These clauses have been added herein. Essential contractor services only include the Airfield and Aircraft Operations.

24. Section A.7 does not list WD 2015‐4281 Rev. 11. Does this document apply to the upcoming contract or if it is provided as historical information?

Answer: WD 2015‐4281 is hereby included. The latest Revision can be found at https://beta.sam.gov/

25. The solicitation states, "The files for SECTION F are provided as the following attachment:

N4008019D0303_SectionF.pdf." No such attachment was provided. Will the government provide the section F file(s)?

Answer: See question 22.

26. Will the government confirm the completed section B should be included in the price volume, and not in the responsibility determination volume?

Answer: Per Section M.4 Evaluation Factors, Factor 6 – Price: Submit pricing data (Section B CLINs and Section J ELINs), in hard copy and in electronic format on a CD‐ROM. Offerors shall utilize the ELIN attachments provided as Attachment J‐0200000‐09 to submit the ELIN pricing data in the format provided. This data is required for price proposal, and is not required for responsibility determination.

27. The non‐price proposal submittal shall not exceed 75 pages, but the sum of the technical, management, safety, and corporate experience sections is 75 pages. Will the government clarify page count expectations for the past performance section, which may include CPARs and performance recognition documents?

Answer: The non‐price proposal, including all factors, shall not exceed 75 pages. Blank tab dividers are excluded from the page limitation. Past Performance Questionnaires and Contractor Performance Assessment Reports will not count toward the page limitation.

28. Comment: There are three (3) references made to SF‐33 or Standard Form 33 with corresponding instructions. No SF‐33 form has been provided, only an SF1449. Question: Would the Government please clarify which form (SF‐33 or SF1449) is to be used relative to the proposal instructions?

Answer: Please utilize Solicitation N40080‐20‐R‐0001, form SF1449.

29. "Amendment 002 states the following: ""This procurement is being solicited as 100% Small Business Set Aside. In order to be eligible for award, Offerors must be a certified 8(a) Small Business Under NAICS Code 561210 at the time of proposal submission."" Will the Government please clarify if this opportunity is a 100% Small Business Set Aside or restricted to 8(a) competition?"

Answer: This opportunity is a 100% Small Business Set Aside NOT 8(a).

30. Line items 3.3.2 and 3.3.3 are shown in red text on Attachment JB‐1. Is there a reason for this or a clerical error?

Answer: It is a clerical error.

31. Will the Government provide a listing of Government provided space and size of the space for use by the Contractor to support this contract?

Answer: Government furnished facilities will be provided in accordance with Annex 0200000, paragraph 2.4.1.

Additional details will be provided as soon as they are known.

32. Would the government consider a major teamed subcontractor's completed projects in Corporate Experience? Major teamed subcontractor defined as performing 30% of the work.

Answer: No. The offeror shall have a demonstrated corporate experience as the prime contractor. Please refer to Section M, Factor 4 Corporate Experience.

33. To accommodate broader small business participation, we recommend that the project size value be reduced from $8M per year to $3M per year. Due to the nature of their size and SBA guidelines on small business status, businesses that qualify as a “small”, typically would not have multiple individual projects with a project size value greater than $8M.

Answer: The Government has determined that corporate experience to be appropriate at $8M per year to identify if businesses are capable of fulfilling a requirement of this value.

34. The first line in this section says the estimated start date is 01 Sep 2019. The Transition Period paragraph indicates an estimated award date of 01 Jul 2019. Will the government confirm the estimated dates for award and contract start?

Answer: Contract award date is anticipated for 01 August 2020.

35. Will the government please confirm the delivery and hand carried address, and ATTN marking?"

Answer: Please see instructions to offerors in Section L.2 Proposal Delivery of the final solicitation, N40080‐20‐R‐ 0001.

All Delivery Services:

NAVFAC Washington ATTN: Arlene Adonay, Contracting Officer/Services Division Director 1314 Harwood Street, Bldg. 212 Washington Navy Yard, DC 20374;

Hand Carried:

NAVFAC Washington ATTN: Arlene Adonay, Contracting Officer/Services Division Director 1314 Harwood Street, Bldg. 212 (Lobby) Washington Navy Yard, DC 20374

Contact Karen Monahan at (202) 685-8052 upon arrival at the building for proposal delivery.

36. Will the government clarify the requirements in Sections L.11(b)(1)f and L.11(b)(1)g, for an offeror that is proposing as a joint venture? Please confirm that these requirements will be satisfied if each joint venture partner submits evidence of working/operating capital, as well as 3 credit references.

Answer: Both references, Sections L.11(b)(1)f and L.11(b)(1)g allow the Government to determine the financial responsibility and the solvency of each business firm interested in this procurement per 52.209‐5 CERTIFICATION

REGARDING RESPONSIBILITY MATTERS (OCT 2015).

37. RFP attachments CBA 2012‐5372 and CBA for Local Lodge 4 show effective dates ending in 2018.

Additionally, the RFP includes SCA Wage Determinations with December 2018 revision dates. Will the government provide the most current CBA and SCA wage determinations?

Answer: Yes. Please reference CBA‐2012‐5371 revision #6, CBA‐2012‐5372 revision #6, WD 2015‐4279 Rev 10 St.

Mary's County, WD 2015‐4279 Rev 15 St. Mary's County.

38. In the RFP a table is included allocating page count for each Factor in the non‐price proposal. For Corporate Experience a five‐page limit is provided. Would the government consider changing the Corporate Experience limit to ten pages allowing Offerors the ability to provide a comprehensive write‐up for each project they choose to include in the proposal?

Answer: No. The Corporate Experience descriptions are limited to a maximum of five pages.

39. Will the Government please confirm that this acquisition is indeed an 8(a) set‐aside?

Answer: Solicitation N4008020R0001, NSA Patuxent River Facilities Support Services (PAX FSS) is being procured as Small Business Set‐Aside.

40. We have searched NECO and have been tracking Sams. Could you please clarify the type of setaside being used for this procurement?

Answer: Solicitation N4008020R0001, NSA Patuxent River Facilities Support Services (PAX FSS) is being procured as Small Business Set‐Aside.

41. The ELIN Pricing spreadsheet J‐0200000‐09_ELINS_PAX_FSS does not match the JB‐1_FTE_SHEET_PAX FSS spreadsheet that is required by the RFP. Which spreadsheet the government would like offerors to use when pricing this effort?

Answer: Use the ELIN sheet for pricing and the FTE sheet to define the level of effort by FTE.

42. There appears to be a duplicate version of the JB‐1 spreadsheet. The duplicate file name is PAX_FSS_5JB‐ 1FTESHEET_0003. Please confirm if this attachment was accidentally included in the solicitation documents and is not supposed to be used.

Answer: That is correct.

PAST PERFORMANCE QUESTIONNAIRE

Contractor Information (Firm Name): ________________________________________________ Client Information (Name): ________________________________________________________

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M U N

Contractor Information (Firm Name): ________________________________________________ Client Information (Name): ________________________________________________________

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U N

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes:

following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

SECTION F: DELIVERABLES

SECTION F

DELVERABLES

Annex/ Spec Item

Form Attachment Deliverable Title

Date (s) of Submission

Distribution

Frequency Original

Copies (including original)

Management and Administration 0200000/

2.2.1.2 N/A Request to Work

Outside Government’s Regular Working Hours

At least seven calendar days prior to requested day.

KO 1 As required

0200000/ 2.3.4

N/A Permits and Licenses

Before work commences and as requested by the KO.

KO 1 As specified

0200000/ 2.3.5

N/A Certificate of Insurance

Within 15 calendar days after award.

KO 1 As specified

0200000/ 2.6.7.1

N/A Quality Management Plan

Within 15 calendar days after award and within seven calendar days of changes.

KO 1 As specified

0200000/ 2.6.7.2

N/A QC Inspection File Within five calendar days of completion/ termination of the contract.

KO 1 As specified

0200000/ 2.6.7.3

N/A Contractor Quality Inspection and Surveillance Report

First work day of each month.

KO 1 Monthly

0200000/ 2.6.8

N/A Property Management Plan

Within 45 calendar days after award.

KO 1 As specified

0200000/ 2.7.1

N/A List of Key Personnel and Qualifications

Within 15 calendar days after award.

KO 1 As specified

0200000/ 2.7.1

N/A Organizational Chart

Within 15 calendar days after award.

KO 1 As specified

0200000/ 2.7.2.6

N/A Proof of Legal Residency

Prior to be admitted to site of work.

KO 1 As specified

Form Attachment Deliverable Title

Date (s) of Submission

Distribution

Frequency Original

Copies (including original)

Management and Administration 0200000/

2.7.3 N/A Contractor Labor

Hours (eCMRA) Report

No later than 31 October

KO 1 Annually for labor executed during the period of performance during each Government fiscal year

(FY)

0200000/

2.8.1 N/A Employee List Upon request. KO 1 As required

0200000/ 2.8.8

N/A Personnel Security Investigation (PSI), Fingerprint Card (FD87), and OF- 306 Declaration for Federal Employment

Prior to employee access to sensitive unclassified information.

KO/

Security Manager

1 As required

0200000/ 2.9

N/A Contractor’s safety training program

Together with the Accident

Prevention Plan and for changes.

KO 1 As specified

0200000/ 2.9.1

N/A Accident Prevention Plan

Within 15 calendar days after award and within seven calendar days of changes.

KO 1 As specified

0200000/ 2.9.5

J-0200000-05-

NAVFAC

Contractor Incident Reporting System

(CIRS)

Within five calendar days of accident.

KO 1 As required

0200000/ 2.9.5

J-0200000-05-

Weight Handling Equipment Accident Report

Within 15 working days of accident.

KO 1 As required

0200000/ 2.9.5

J-0200000-05-

Crane and Rigging Gear Near Miss Report

Within 15 working days of accident.

KO 1 As required

0200000/ 2.9.7

N/A Monthly On-Site Labor Report

First work day of each month.

KO 1 Monthly

0200000/ 2.9.8

N/A OSHA Citations and Violations Corrective Action Report

Within 48 hours after receiving a citation.

KO 1 As required

Form Attachment Deliverable Title

Date (s) of Submission

Distribution

Frequency Original

Copies (including original)

Management and Administration 0200000/

2.9.10 N/A Safety

Certifications Within 15 calendar days after award and as old certifications expire.

KO 1 As specified

0200000/ 2.10.1.1

N/A Water Conservation Plan

Within 15 calendar days after award and for changes.

KO 1 As specified

0200000/ 2.10.2.5

J-0200000-08 Emergency Planning and Community Right- To-Know Act (EPCRA) Report

Within 15 calendar days after contract award and not less than 10 working days prior to planned use of hazardous material.

KO 2 As specified

0200000/ 2.10.2.5

J-0200000-08 Contractor Hazardous Material Inventory Log

Within 15 calendar days after the end of each calendar year and at termination of the contract.

KO 2 Annually

0200000/ 2.10.3

N/A Sustainable Procurement and Practices Plan

Within 15 calendar days after award and within 15 calendar days after exercised option periods.

KO 1 Annually

0200000/ 2.10.3

N/A Sustainable Delivery of Services Report

Within five calendar days after each contract period.

KO 1 Annually

0200000/ 2.10.3.2

N/A Recovered Material Certification

.As specified KO 1 When a product containing recovered materials is equal to or better than the original and could be used.

(End of Summary of Changes)