N4008019R0310_1800000_C_Environmental.doc

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REGIONAL HAZARDOUS WASTE SERVICES FOR NAVAL DISTRICT WASHINGTON, WASHINGTON DC
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N4008019R0310
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1800000 – Environmental

Table of Contents

Spec Item
Title
1
General Information
1.1
Concept of Operations
2
Management and Administration
2.1
Definitions and Acronyms
2.2
Personnel
2.2.1
Certification, Training, and Licensing
2.3
Laboratory Accreditation and Certification
2.4
Records and Reports
2.4.1
Pollution Prevention Annual Data (P2ADS) Reports
2.4.2
Biennial Hazardous Waste Report
2.4.2
Database Management Software
2.4.2.1
Waste Track Software Database
2.4.2.2
Hazardous Waste Tracking System
2.5
Disposal
2.5.1
Defense Logistics Agency Disposition Services-Rejected Hazardous Wastes
3
Recurring Work
3.1
Hazardous Waste Analysis
3.1.1
Annual Hazardous Waste Stream Analysis
3.1.2
Hazardous Waste Stream Identification & Documentation
3.1.3
Maintain HW Management Software Databases
3.2
HM, HW and RW Management
3.2.1
Operation of HW and RW Accumulation Sites and Storage Facilities
3.2.1.1
Unknown and Unmarked HW and RW
3.2.2
Collection and Removal of HM, HW and RW
3.3
Oil and HM, HW and RW Spill Containment and / or Cleanup reporting
3.4
Inspections
3.5
Watch Standing at Pentagon and WRNNMC Bethesda
4
Non-Recurring Work

1800000 – Environmental

Spec Item
Title
Description
1
General Information
The Contractor shall provide all labor, management, supervision, tools, material, supplies, vehicles, and equipment required to perform environmental services including but not limited to hazardous waste management and operations at the Washington Navy Yard, Naval Support Activity (NSA) Bethesda, Walter Reed National Military Medical Center (WRNMMC), Naval Support Facility (NSF) Anacostia, Marine Barracks at 8th & I, Potomac Annex, NSF Naval Observatory, NSF Suitland, NSF Arlington, Pentagon, NSF Carderock, NSF Indian Head, NSF Dahlgren, NSF Stump Neck, NAS PAX River, Webster Field, NRC Solomon’s Island, and NSA Annapolis.
1.1
Concept of Operations
The intent of 1800000 Environmental is to specify the Environmental requirements which primarily consist of the following services: management, collection and disposal of hazardous material, hazardous waste and other regulated waste; oil and hazardous substance spill response, cleanup and disposal; sampling, testing and laboratory services; and groundwater and storm water monitoring. The following services are not considered Environmental and are not included: collection, disposal and recycling of non-hazardous waste are included in 1503030 Integrated Solid Waste Management; water and sewage treatment are included in 1604000 Wastewater and 1606000 Water; and waterborne spill response and cleanup are included in 0600000 Port Operations.

1800000 – Environmental

Spec Item
Title
Description
2
Management and Administration
2.1
Definitions and Acronyms
Definitions and Acronyms are listed in J-0200000-01.
2.2
Personnel
The Contractor shall provide personnel with the training, qualifications, technical knowledge, experience and skills required for efficient operations within the environmental function.
2.2.1
Certification, Training, and Licensing
The Contractor shall provide a written training plan and documentation of training for all personnel to demonstrate technical proficiency per Section F. Demonstration of proficiency must take place within established guidelines that are documented in applicable regulations, policies, instructions and Laboratory Quality Assurance Manual.
2.3
Laboratory Accreditation and Certification
Only laboratories that have appropriate credentials can perform testing. In the absence of certification requirements, laboratories must be accredited for each applicable test method by a nationally recognized laboratory accreditation body, an accrediting authority approved by the National Environmental Laboratory Accreditation Program (NELAP) or the American Association for Laboratory Accreditation (A2LA) operating in accordance with ISO/IEC 17011:2004.
2.4
Records and Reports
The contractor shall submit accurate and complete documents within the required timeframes. Unless otherwise required, all reports will be in electronic format.
2.4.1
Pollution Prevention Annual Data Summary (P2ADS) Reports
The Navy Annual Solid Waste and Hazardous Waste Reports are the Navy’s internal reports of wastes disposed of throughout the year. The reports shall be prepared using the EPRPORTAL software. The Contractor shall submit HW data to the KO and Environmental Programs Division Manager at each Installation. The Contractor need only provide HW data to the KO and the Environmental Programs Division Manager at each Installation; the official reports will be submitted by the Installation Environmental Programs Division. The Environmental Programs Division at each installation shall enter and submit reports into the actual P2ADS data base in EPR Web. The Contractor shall submit data in a format that will expedite data entry into the P2ADS database in the EPR Web.
2.4.1.2
Biennial Hazardous Waste Report
The Contractor shall collect all necessary information, prepare, and submit to the KO and Installation Environmental Program Manager, the Hazardous Waste Biennial reports (EPA Form 8700.13A / B) required for each installation. Reports shall be prepared in accordance with, and submitted within the schedules set forth by EPA or authorized state. Government personnel at NSF Indian Head/Stump Neck will prepare and submit the Hazardous Waste Biennial Report. Due March 1 of even years for previous year’s waste. Note: All reports, correspondence and data submitted to Federal or state regulators will be accomplished by the Installation Environmental Program Division. The Contractor shall prepare and deliver information and data to the Environmental Division, as required.
2.4.2
Database Management Software
Contractor employees shall maintain the currency of the HW software databases used to record transactions and manage HW storage at multiple locations in the NAVFAC Washington AOR. All software is resident on USN servers and accessible via USN hardware only. A CAC card is required to sign onto all systems.
2.4.2.1
Waste Track Software Database
This software package is used at the following locations: NSA Washington, NSF Dahlgren, NSA Annapolis, and JBAB.

Contractor shall provide support during additional locations transition from the Waste Track Software Database to the Hazardous Waste Management Tracking System.

2.4.2.2
Hazardous Waste Management Tracking System
This software package is used at NAS Patuxent River, NRC Solomon’s Island, Webster Field, NSF Indian Head, NSF Indian Head Stump Neck Annex, NSF Carderock, NSA Bethesda, WRNMMC.

Contractor shall provide support during additional locations transition from the Waste Track Software Data Base to the Hazardous Waste Tracking System.

2.5
Disposal
All hazardous waste collected under this annex will be processed through DLA Disposition Services. The Contractor shall comply with all DLA Disposition Services requirements.
2.5.1
DLA Disposition Services -Rejected Hazardous Wastes
If waste is not accepted for transport by DLA Disposition Services (such as explosive wastes from NSF Indian Head), the Installation Public Works Environmental Department shall obtain a written memorandum for the record from the local DLA Disposition Services rejecting said waste and the reasons why prior to offering said waste to other transport and disposal providers. The same manifesting requirements apply for all transporters, both DLA Disposition Services and non- DLA Disposition Services. The Government shall retain signature authority for all documents, agreements, communications, and any other correspondence between the installation and any outside agency.

1800000 – Environmental

Spec Item
Title
Performance Objective
Related Information
Performance Standard
3
Recurring Work
The Contractor shall perform environmental services to support the installation’s hazardous waste environmental program that ensures compliance with applicable Federal, state and local statutes and regulations, and with DoD policies, instructions and guidance.
The Contractor shall comply with all Federal, state and local statutes and regulations, and with DoD policies, instructions and guidance such as:

(1) OPNAVINST 5090.1C Navy Environmental & Natural Resources Program

(2) NAVSEA T0300-AZ-PRO-010 Navy Environmental Compliance Sampling and Field Testing Procedures Manual

(3) DoD Instruction 4715.4 Pollution Prevention

(4) BUMEDINST 6280.1 Management of Infectious Waste

(5) DoD Publication 4715.5-G Overseas Environmental Baseline Guidance Document

(6) EPA 833-B-92-001 NPDES Storm Water Sampling Guidance

(7) Installation Hazardous and/or Regulated Management Plan

(8) Permits with the Virginia Department of Environmental Quality

(9) Permits with the Maryland Department of the Environment

(10) Permits with the DC Department of the Environment (DDOE)

(11) OPNAVINST OP-5 Explosive Safety Ashore

Services shall be performed in accordance with industry environmental standards.

If hazardous waste related procedures or operations are found to be out of compliance, the Contractor shall immediately notify the KO and the installation's Environmental Programs Division with recommendations for appropriate action.

Informational note:

See Attachment J-1800000-01, J-1800000-02, and J-1800000-03 for historical HW operations at each site.

Services are performed in a timely manner and in compliance with Federal, state and local statutes and regulations, and with DoD policies, instructions and guidance.

No documented citations such as Notices of Violation (NOV), Notices of Noncompliance (NON), warning letters, or citizen suits due to Contractor’s non-performance, mismanagement or negligence.

All deficiencies noted in internal compliance inspection corrected in a timely manner.

3.1
Hazardous Waste Analysis
The Contractor shall provide sampling and analysis of hazardous waste streams to ensure compliance with reporting requirements.
Chain of custody documentation shall be provided for each sample as required.

Current waste streams are identified in J-1800000-01.

Hazardous waste stream documentation is established and accurate.

3.1.1
Annual Hazardous Waste Stream Analysis
The Contractor shall annually sample and assess the existing waste streams and update the hazardous waste stream list to ensure compliance with applicable regulations.
Annual assessment documentation shall be provided to the KO and the Installation Public Works Environmental Department by 15 January.

The Contractor shall provide a Sampling Plan to the KO per Section F.

HW stream analysis and updates are required by the Installation Public Works Environmental Department for permit revisions and updates. If no change in the waste stream has taken place, the contractor may use other documentation (such as previous testing and MSDS sheets) in order to conduct this analysis.

Annual assessment documentation includes all waste streams.

Annual assessment is provided in a timely manner.

Acceptable sampling plans are provided within required time.

3.1.2
Hazardous Waste Stream Identification & Documentation
The Contractor shall establish and maintain accurate hazardous waste stream documentation to ensure compliance with regulatory record keeping and reporting requirements.
The Contractor shall establish and maintain an accurate, up-to-date electronic list of all waste stream profiles for any existing and / or new process on each installation and the location of each waste stream based on laboratory analysis.

Waste stream profiles are due 30 days after the requirement is identified. If the Government provides the laboratory analysis, waste stream profiles are due within seven calendar days after the requirement is identified. A copy shall be provided to the KO. Refer to Section F.

The Contractor shall maintain all hazardous waste stream information at a single location at each installation as approved by the KO.

Informational Note: Anticipate four new streams per year.

Acceptable waste stream profiles are provided.

Waste Stream Profiles are provided within the specified time. 30 days after requirement is identified.

Current hazardous industrial waste stream list includes the most recent laboratory analyses.

3.1.3
Maintain HW Management Software Databases
The Contractor shall maintain and update the local base’s internal HW database in order to keep the latest, most up-to-date information on hand in order to assist the local PWD HW management efforts.
The Contractor shall obtain and maintain required permissions for CAC access and update the database maintained on local networks.

The Contractor shall update the database to reflect inflows and outflows of HW from the base’s primary HW accumulation site (a less than 90-day accumulation point for most locations).

The Contractor shall verify the accuracy of the database by confirming through physical inventories of the primary accumulation site and satellite accumulation areas at least monthly.

NAVFAC (through its IT support channels) shall provide access to the existing database software and hardware to support Contractor efforts.

Contractor successfully maintains and updates HW database so that required reports and data calls can be readily prepared using database downloads.

The Contractor conducts physical inventories and provides written results of those inventories to the local base POC. Accountability for all HW is maintained.

In addition to HW, the Contractor provides and maintains data required to calculate the base’s diversion rate for HW and total production of universal wastes.

3.2
HM, HW and RW Management
The Contractor shall manage HM, HW, RW to ensure the installation complies with Federal, state and local statutes and regulations, and with DoD policies, instructions and guidance.
The Contractor shall comply with all HM, HW, RW Federal, state and local statutes and regulations, and with DoD policies, instructions and guidance such as:

(1) OPNAVINST 5090.1

(2) DoD Instruction 4715.4

(3) BUMEDINST 6280.1

(4) DoD Publication 4715.5-G

(5) Local Installation Hazardous and/or Regulated Waste Management Plan Contractor shall utilize the DLA Disposition Services Electronic Turn-In Document “ETID” system to turn in hazardous waste to DLA Disposition Services. DLA Disposition Services will not accept explosive wastes for transport. Explosive waste is exclusive to Indian Head.

The Contractor shall not bring non-DoD waste onto DoD installations nor transfer waste between installations unless approved.

The Contractor shall maintain and track all HW and RW documentation in accordance with 40 CFR 262. Documents include, but are not limited to, Chain of Custody documents, HW Manifests, DD Form 1348s, HW Analyses, Land Disposal Restrictions, and Exception Reports. The Contractor shall maintain one historical archive at each service location as approved by the KO.

The Contractor shall provide training for Government installation environmental personnel as required in 0200000 Spec items 2.7.2.1.1.

Less-than-90-day HW and RW storage facilities are properly managed.

Scheduled and unscheduled collection of HM, HW, RW services and HM, HW, RW removal services is provided.

Annual training for Government installation environmental personnel is provided as required.

All DLA Disposition Services procedures are followed.

HW and RW Management Plan is written and maintained as required.

3.2.1
Operation of HW and RW Accumulation Sites and Storage Facilities
The Contractor shall manage HW and RW, less-than-90-day, and permitted storage facilities to ensure the installation complies with Federal, state and local statutes and regulations, and with DoD policies, instructions and guidance.

The Contractor shall not have in operation any less-than-90-day HW, RW accumulation sites or HW, RW satellite collection areas without KO permission.

The Government shall provide permits for all sites.

The Contractor shall ensure that HW and RW storage sites comply with Federal, state and local statutes, regulations, applicable permits, and DoD policies, instructions and guidance.

Service requirements include items such as accepting HW and RW from authorized activities and reconciling manifest to reflect actual material received.

The Contractor shall prepare all required documentation and coordinate the pickup of HW and RW for disposal. Copies of all documentation shall be provided to KO.

Physical separation of incompatible HW and RW shall be maintained.

Weekly inspection logs shall be maintained and provided upon the Government’s request.

The Contractor shall comply with state and local contingency planning and employee training requirements. The Contractor shall ensure that no documented citations such as NOV, NON, warning letters or citizen suits due to Contractor’s nonperformance, mismanagement, or negligence are received.

All Satellite Sites and Less-than-90-Day Sites at both NSF Indian Head and NSF Stump Neck Annex will be managed by Government personnel. The Contractor shall only perform HW pickup and transport from those locations to the permitted facilities (i.e. buildings 455 and 2156).

No documented citations

Due to Contractor’s nonperformance, mismanagement, or negligence.

No release of HW or RW to the environment due to Contractor’s nonperformance, mismanagement or negligence.

HW and RW pickup documentation submitted timely.

Accurate Weekly inspection logs provided upon request.

3.2.2
Unknown and Unmarked HW and RW
The Contractor shall identify any unknown or unmarked HW and RW to ensure proper collection and removal.
The Contractor shall work with HW and RW generators to insure all HW and RW containers are labeled. In the event un-marked containers are left at the 90-day storage facility, the contractor shall analyze contents and label containers accordingly. Containers shall be marked “Awaiting sampling results” and dated.

Physical separation of marked and unmarked HW and RW shall be maintained.

Informational Note: Anticipate approximately 20 unmarked containers annually.

All HW and RW containers are labeled correctly.

All unmarked HW and RW containers have been analyzed and labeled.

The Contractor shall provide Physical separation of marked and unmarked HW and RW containers at all times.

The Contractor shall develop a new profile if the contents of the unmarked container are determined to be hazardous under RCRA.

3.2.2
Collection and Removal of HM, HW and RW
The Contractor shall provide scheduled and unscheduled HM, HW and RW collection and removal services to ensure the installation complies with Federal, state, and local statutes and regulations as well as DoD policies, instructions, and guidance.
The Contractor shall comply with Federal, state, local and installation statutes and regulations as well as DoD policies, instructions, and guidance pertaining to collection and removal of HM, HW and RW.

The Contractor shall transport all collections to the appropriate hazardous waste storage site for processing and inclusion into the hazardous waste program.

The Contractor shall resolve discrepancies such as leaking containers, misidentifications, and improper or missing paperwork prior to transport.

The Contractor shall not allow the release of HM, HW or RW due to non-performance, mismanagement or negligence.

The Contractor shall complete unscheduled collection within two working days HM, HW and RW collection complies with Federal, state and local statutes and regulations, and with DoD policies, instructions and guidance.

Collections are completed within the time requirements.

No release of HM, HW or RW to Contractor's non-performance, mismanagement or negligence.

The contractor shall not accept bulk loads of unused HM for disposal. Generators shall coordinate directly w / DLA Disposition Services to dispose of bulk quantities of unused HM.

3.2.2.1
NAS Patuxent River Support Petroleum, Oil & Lubricant recycling efforts
Provide documentation, coordination, and technical support for Petroleum, Oil and Lubricant recycling operations at NAS Patuxent River.

Consolidate non-bulk used Petroleum, Oil and Lubricant products prior to DLA-DS pickup. For the purposes of this work, “non-bulk” shall mean containerized Petroleum, Oil and Lubricant products of 30 gallons or less. “Bulk” shall include containerized Petroleum, Oil and Lubricant products of more than 30 gallons where the original storage unit at the point of origin shall remain the property of the generator.

Coordinate with DLA-DS for pickup of Petroleum, Oil and Lubricant product using existing SOP to obtain DLA-DS services.

The Contractor shall comply with Federal, state, local and installation statutes and regulations as well as

DoD policies, instructions, and guidance pertaining to collection and removal of non-bulk POL.

The Contractor shall resolve discrepancies such as leaking containers, misidentifications, and improper or missing paperwork prior to transport.

The Contractor shall not allow the release of POL due to non-performance, mismanagement or negligence.

The Contractor shall respond to unplanned pickups of non-bulk Petroleum, Oil and Lubricant product within three working days.

The Contractor shall not be directly involved in the handling, transfer, or transport of bulk Petroleum, Oil and Lubricant product.

The Contractor shall use existing documents, procedures, and communications channels with DLA-DS to plan, coordinate for, and ultimately remove POL product from NAS Patuxent River.

Bulk POL product generators shall be responsible for the storage of all POL products prior to the transfer of bulk POL product to DLA-DS provided trucks.

Non-bulk POL product generators shall be responsible for proper labelling, storage, and content identification of non-bulk POL product prior to turn in to the Contractor.

Consolidated non-bulk POL products will be shipped only when bulk POL products are picked up. Non bulk POL products will not be shipped independently of bulk POL shipments in order to minimize generator costs by using bulk shipment rates.

The contractor processes, consolidates when required, and prepares non-bulk Petroleum, Oil and Lubricant for shipment via DLA Disposition Services.

Non-bulk Petroleum, Oil and Lubricant product collection complies with Federal, state and local statutes and regulations, and with DoD policies, instructions and guidance.

Collections are completed within the time requirements.

No release of Petroleum, Oil and Lubricant products due to the Contractor's non-performance, mismanagement or negligence.

No transport of bulk Petroleum, Oil and Lubricant products by the Contractor.

3.3
Oil and HM, HW and RW Spill Containment and /or Cleanup Reporting
The Contractor shall perform clean-up of used containment / spill control materials to minimize damage to property and risk of human exposure, and ensure the installation complies with Federal, state, and local statutes and regulations, and with DoD policies, instructions, and guidance.

The Contractor shall provide spill and used containment / spill control materials clean up, removal and disposal support during regular working hours. The Contractor shall provide the same support after normal working hours as requested and authorized by the KO.

The contractor shall assist the Fire Department (first responders) with spill clean-up, removal, and disposal of debris generated from NDW Installations.

The Contractor shall be available to respond to requests during Government working hours. Requests shall be responded to within 1 hour of receipt of notice during Government regular working hours, and 3 hours after regular working hours.

The Contractor shall provide a spill assessment to the Government within 30 minutes of on-site arrival. The Contractor shall follow up with a written spill containment / cleanup report within one hour of on-site arrival.

There are three sizes of spills:

Small – 5 gallons or less.

Medium – 6 to 50 gallons.

Large – 51 to 1000 gallons.

All Spills will be IDIQ.

The Government shall complete all required regulatory notifications to agencies such as Virginia Department of Environmental Quality, Maryland Department of the Environment, the DC Department of the Environment, the Environmental Protection Agency, and the U.S. Coast Guard.

Estimated Spill and Used Containment/Spill Control Materials Clean-up Response Time Historical Data listed in J-1800000-04.

Spill response within one hour of on-site arrival, as required.

Spill and used containment / spill control materials are removed as required.

Spill or cleanup complies with Federal, state and local statutes and regulations, and with DoD policies, instructions and guidance.

A spill assessment and report are provided to the Government as required.

3.4
Inspections
The Contractor shall provide environmental inspections to ensure compliance with environmental standards.
The inspections shall be in accordance with 40 CFR 265 and 262.34 Hazardous Waste Management Plans.

An electronic report, to include deficiencies, of each inspection shall be provided to the KO.

The contractor shall complete weekly inspections of all less-than-90-day hazardous waste sites, CHS Permitted Building HW Storage, and Permitted Buildings for HW Storage as well as monthly inspections of all satellite accumulation sites.

The Contractor shall include all less-than-90-day hazardous waste, satellite accumulation, and permitted sites on each installation in the inspections.

The Contractor shall develop and use a KO approved inspection checklist, which addresses all requirements of 40 CFR 260-279.

At NSF Indian Head, Stump Neck Annex, and Dahlgren, Government personnel will manage the satellite and less-than-90-day sites, to include the required monthly inspections.

The Contractor shall perform weekly inspections of Buildings 455 and 2156 at NSF Indian Head and Building 1425 at NSF Dahlgren.

Weekly inspections must be posted in the HW buildings so they are available for federal or

State inspectors.

Monthly reports are provided by 0900 hours the workday following the inspection to the Facility Service Contract Manager, or as requested.

All HW inspections are performed in a timely manner.

Accurate inspections, schedules and documentation are provided as required.

Deficiencies are properly reported to the installation Environmental Programs Division via the KO within one workday of the inspection.

Weekly inspection reports provided as required.

Monthly inspection reports provided as required.

3.5
Watch-standing at the Pentagon and WRNMMC Bethesda
The Contractor shall provide watch-standing personnel at the Pentagon and WRNMMC Bethesda to ensure proper HM, HW and RW analysis, collection, and disposal; spill containment material cleanup; and inspections.
The Contractor shall ensure two personnel are on site as follows:

WRNMMC Bethesda: One environmental tech and one HW Handler during core working hours of 9:00 AM to 3:00 PM. The Contractor shall stagger the tech and handler’s working hours to cover the entirety of WRNMMC Bethesda’s 7:00 AM to 5:00 PM work day.

Pentagon: One environmental tech and one HW Handler during regular working hours. Personnel stationed here shall also provide service to Arlington Service Center as required.

The personnel shall perform work as specified in 1800000-3.1 to 3.4, and as required by the Large Quantity Hazardous Waste Generation Permits issued by the Maryland Department of the Environment (MDE) and the Virginia Department of Environmental Quality (DEQ).

WRNMMC and the Pentagon have additional requirements imposed on them through their operating permits issued by their regulators MDE and DEQ. The contractor shall comply with all conditions imposed on these locations by their respective regulators.

Contractor watch-stander personnel are on site as required.

Contractor complies with all conditions imposed by regulators.

1800000 – Environmental

Spec Item
Title
Performance Objective
Related Information
Performance Standard
4
Non-Recurring Work
Non-Recurring Work may be ordered utilizing DoD FEDMALL in accordance with Section H or on a task order in accordance with the PROCEDURES FOR ISSUING ORDERS clause in Section G. The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.
Refer to Non-Recurring Work ELINs for task listings, descriptions, and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. Performance standards for Non-Recurring Work will be the same as those in Spec Item 3 where applicable.

Task orders may be issued for work at any Federal Government site within 100 miles of the Washington Navy Yard.

Performance standards for Non-Recurring work will be the same as those in Spec Item 3 where applicable or specified in the task order.

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