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0200000 – Management and Administration
Table of Contents
| 2 |
| Management and Administration |
| 2.1 |
| Definitions and Acronyms |
| 2.2.1 |
| Government Regular Working Hours |
| 2.2.1.1 |
| Observed Federal Holidays |
| 2.2.1.2 |
| Restriction to Contractor Working Hours |
| 2.2.1.3 |
| Inclement Weather Schedule |
| 2.2.2 |
| Wage Determinations |
| 2.2.3 |
| Requirements Hierarchy |
| 2.3 |
| General Administrative Requirements |
| 2.3.1 |
| Required Conferences and Meetings |
| 2.3.2.1 |
| Informal Partnering |
| 2.3.2.2 |
| Contract Partnering Administration |
| 2.3.2.3 |
| Contract Partnering Session Attendees |
| 2.3.3 |
| Permits and Licenses |
| 2.3.4.1 |
| Certificate of Insurance |
| 2.3.4.2 |
| Minimum Insurance Amounts |
| 2.3.5 |
| Protection of Government Property |
| 2.3.6 |
| Government Information Technology (IT) System |
| 2.3.7 |
| Access to Work Areas |
| 2.3.8 |
| Directives, Instructions, and References |
| 2.3.9 |
| Invoicing Procedures |
| 2.4 |
| Government-Furnished Property, Materials and Services |
| 2.4.1 |
| Government-Furnished Facilities (GFF) |
| 2.4.2 |
| Government-Furnished Utilities (GFU) |
| 2.4.3 |
| Government-Furnished Materials (GFM) |
| 2.4.4 |
| Government-Furnished Equipment (GFE) |
| 2.5 |
| Contractor-Furnished Items |
| 2.6.5 |
| Service Interruptions |
| 2.6.6 |
| Quality Management System (QMS) |
| 2.6.6.1 |
| Quality Management (QM) Plan |
| 2.6.6.2 |
| Quality Inspection and Surveillance |
| 2.6.6.3 |
| Quality Inspection and Surveillance Report |
| 2.7 |
| Personnel Requirements |
| 2.7.1.1 |
| Project Manager (PM) |
| 2.7.1.2 |
| Quality Manager (QM) |
| 2.7.1.3 |
| Site Safety and Health Officer (SSHO) |
| 2.7.1.4 |
| Environmental/Energy Manager (EEM) |
| 2.7.2 |
| Employee Requirements |
| 2.7.2.1 |
| Employee Certification and Training |
| 2.7.2.1.1 |
| Annual Training for Contractor and Government Personnel |
| 2.7.2.2 |
| Employee Appearance |
| 2.7.2.4 |
| Identification as Contractor Employee |
| 2.7.2.5 |
| Removal of Employees |
| 2.7.2.6 |
| Proof of Legal Residency |
| 2.7.3 |
| Enterprise-wide Contractor Manpower Reporting Application (eCMRA) |
| 2.8 |
| Security Requirements |
| 2.8.4 |
| Access to Installation |
| 2.8.4.2 |
| DBIDS Paper Passes |
| 2.8.5 |
| Access to Buildings |
| 2.8.6 |
| Access Arrangements |
| 2.8.6.1 |
| Escort Arrangement for Secured Areas |
| 2.8.7 |
| Security Clearances |
| 2.8.7.1 |
| Security Requirements |
| 2.9 |
| Contractor Safety Program |
| 2.9.1 |
| Accident Prevention Plan (APP) |
| 2.9.2 |
| Activity Hazard Analysis (AHA) |
| 2.9.3 |
| Safety and Occupational Health (SOH) Risks and Compliance Plans |
| 2.9.3.1 |
| Alcohol and Drug Abuse Prevention Plan |
| 2.9.3.2 |
| Chemical Hazard Communication Program |
| 2.9.3.3 |
| Contingency Plan for Severe Weather |
| 2.9.3.4 |
| Emergency Response Plan |
| 2.9.3.5 |
| Fall Prevention and Protection Plan |
| 2.9.3.6 |
| Fire Prevention Program |
| 2.9.3.7 |
| Health Hazard Control Program and Hazard Communication Plan |
| 2.9.3.8 |
| Heat/Cold Stress Monitoring Plan |
| 2.9.3.9 |
| Lead Compliance and Abatement Plan |
| 2.9.3.10 |
| Radiation Safety Program |
| 2.9.3.11 |
| Respiratory Protection Program |
| 2.9.3.12 |
| Site Sanitation Plan |
| 2.9.3.13 |
| Hazardous Energy Control Plan |
| 2.9.4 |
| Accident and Damage Reporting |
| 2.9.4.1 |
| Accident Reporting and Notification Criteria |
| 2.9.6 |
| Monthly On-Site Labor Report |
| 2.9.7 |
| OSHA Citations and Violations |
| 2.9.8 |
| Safety Inspections and Monitoring |
| 2.9.9 |
| Safety Certification |
| 2.9.10 |
| Safety Apparel on Jobsites |
| 2.9.11 |
| Emergency Medical Treatment |
| 2.10 |
| Environmental Management and Sustainability |
| 2.10.1 |
| Environmental Protection |
| 2.10.1.1 |
| Energy Management Plan |
| 2.10.1.2 |
| Non-Hazardous Waste |
| 2.10.1.4 |
| Spill Prevention, Containment, and Clean-up |
| 2.10.1.5 |
| Hazardous Material Management |
| 2.10.1.6 |
| Protection of Endangered and Threatened Species (Flora and Fauna) |
| 2.10.1.9 |
| Asbestos Containing Material (ACM) |
| 2.11 |
| Disaster Preparedness |
| 2.12 |
| Recurring Work Procedures |
| 2.12.1 |
| Notification to the Government for Work Above the Recurring Work Limitations |
| 2.12.2 |
| Recurring Work Exhibit Line Item Numbers (ELINs) |
| 2.13 |
| Non-Recurring Work Procedures |
| 2.13.1 |
| Unit Priced Task (UPT) Work (Non-Negotiated) |
| 2.13.1.1 |
| Acceptance and Performance |
| 2.13.1.2 |
| Invoicing and Receiving Payment |
| 2.13.2 |
| Unit Priced Labor (UPL)Work (Negotiated) |
| 2.13.2.1 |
| Non-Recurring Preparation of Proposals |
| 2.13.2.1.1 |
| Labor Requirements |
| 2.13.2.1.2 |
| Material and Equipment Requirements |
| 2.13.2.2 |
| Issuance of Final Task Order |
| 2.13.3 |
| Non-Recurring ELINS |
0200000 - Management and Administration
| Spec Item |
| Title |
| Description |
| 2 |
| Management and Administration |
| 2.1 |
| Definitions and Acronyms |
| Definitions and Acronyms are listed in J-0200000-01. |
| 2.2.1 |
| Government Regular Working Hours |
| The Government's regular working hours are from 0700-1600, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior KO approval. |
| 2.2.1.1 |
| Observed Federal Holidays |
| The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. |
| 2.2.1.2 |
| Restriction to Contractor Working Hours |
| If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours per Section F. Excludes work to be performed during specified hours. There will be no additional compensation for work performed outside regular working hours. |
| 2.2.1.3 |
| Inclement Weather Schedule |
| Waste shall be collected as scheduled during periods of inclement weather unless specific approval to delay collections is requested by the Contractor and received from the KO. Such approval will normally be granted by the KO/COR only in cases of particularly severe weather, such a heavy snow, tropical storm, or hurricane, etc. |
| 2.2.1.4 |
| Holiday Schedule |
| When a scheduled collection falls on a holiday, all scheduled collections shall be made on the following work day. All rescheduled holiday collections shall be accomplished in addition to all normal collections for that day at no additional cost to the Government. |
| 2.2.2 |
| Wage Determinations |
| Wage Determinations are included in J-0200000-02. |
| 2.2.3 |
| Requirements Hierarchy |
| Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on. |
Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements
| 2.3 |
| General Administrative Requirements |
| 2.3.1 |
| Required Conferences and Meetings |
| The Contractor may be required to attend administrative and coordination meetings, pre-performance conferences, performance meetings, partnering session, etc., as scheduled by the KO. |
| 2.3.2 |
| Partnering |
| To increase the likelihood of successful performance of this contract, the government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and sub-contractor teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps. |
Partnering should accomplish three goals:
· The first goal is to develop a cohesive team with common purpose, commitment and established communication processes.
· The second goal of partnering is contract specific, identifying risks and opportunities for the team to address.
· The Third goal is to sustain the Partnership throughout the contract by identifying and addressing issues that affect the Partnership.
| 2.3.2.1 |
| Informal Partnering |
| The Contracting Officer shall organize the initial Partnering Meeting with key personnel of the project team, including Contractor's personnel and Government personnel. The initial session will be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award and will be held at a Government provided facility as designated by the KO. |
The Initial Informal Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by Contracting Officer. The senior Government stakeholder present will lead the meeting, however, the Contractor’s PM or senior representative is encouraged to participate as co-lead.
The Partners will determine the frequency of the follow-on sessions.
| 2.3.2.2 |
| Contract Partnering Administration |
| Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member. |
The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.
| 2.3.2.3 |
| Contract Partnering Session Attendees for |
Informal Partnering.
The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.
President/Vice President
* Project Manager
* Quality Manager
Site Safety and Health Officer
| 2.3.3 |
| Permits and Licenses |
| The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable federal, state and local laws and regulations at no additional cost to the Government. Provide evidence of such permits and licenses to the KO per Section F. The Contractor shall provide all supporting information or data required to support such permit applications. The Contractor shall be responsible for all other permits or licenses required to support hazardous waste handling processes (such as but not limited to: state certification for transporter of hazardous waste and vehicle permits for same, if necessary). The Contractor shall ensure that supporting documentation for the currency of contractor employee training, permits, and/or licenses shall be maintained at contractor employee workspaces in the event of regulator inspections. |
| 2.3.4 |
| Insurance |
| The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-5, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period. |
| 2.3.4.1 |
| Certificate of Insurance |
| The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause. |
| 2.3.4.2 |
| Minimum Insurance Amounts |
| The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage: |
Ensure insurance amounts are current.
Comprehensive General Liability: $500,000 per occurrence
Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage
Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes
Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers
| 2.3.5 |
| Protection of Government Property |
| During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government. |
| 2.3.6 |
| Government Information Technology (IT) System |
| Information about NMCI may be obtained at http://www.eds.com/nmci. |
| 2.3.7 |
| Access to Work Areas |
| The Contractor shall make all arrangements through the appropriate office necessary to obtain access to buildings, facilities and other work areas, and when necessary, arrange for them to be opened and closed by the controlling authority. The Government may issue keys to the Contractor. The Contractor shall use due diligence and be responsible for compromised security systems to include replacement costs that result from its action or inaction. |
| 2.3.8 |
| Directives, Instructions, and References |
| Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-03. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract. |
| 2.3.9 |
| Invoicing Procedures |
| Refer to Section G for invoicing instructions. |
| 2.3.10 |
| Forms |
| Refer to J-0200000-04 for all forms referenced in this Annex. |
| 2.4 |
| Government-Furnished Property, Materials and Services |
| In accordance with FAR 52.245, GOVERNMENT PROPERTY the Government will furnish or make available to the Contractor certain Government-owned facilities, utilities, materials, equipment and services for use in connection with this contract |
| 2.4.1 |
| Government-Furnished Facilities (GFF) |
| Refer to J-0200000-05 for a listing of all GFF. |
| 2.4.2 |
| Government-Furnished Utilities (GFU) |
| The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract at no cost to the Contractor. Information concerning the location of existing outlets may be secured from the KO. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government. |
| 2.4.3 |
| Government-Furnished Materials (GFM) |
| Refer to J-0200000-05 for a listing of all GFM. |
| 2.4.4 |
| Government-Furnished Equipment (GFE) |
| The government will not furnish any equipment for the Contractor’s use. The Contractor shall provide all required equipment. The government reserves the right to use its own equipment to verify the accuracy of contractor weighing or measuring equipment. Refer to J-0200000-05 for a listing of all GFE. |
| 2.5 |
| Contractor-Furnished Items |
| Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Material Safety Data Sheets (MSDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract. |
| 2.6 |
| Management |
| The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met. |
The Contractor shall submit a detailed Work Management Plan in electronic format to the KO for approval per Section F. This plan shall include the following elements at a minimum: Work processes from requirement delivery from the Government to close out by the Contractor.
| 2.6.1 |
| Work Reception |
| The Contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble/service calls and task orders during Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours. |
| 2.6.2 |
| Work Control |
| The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the KO. A status update of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours. |
All wastes shall have a correct DD1348 form with proper DODACC/UIC numbers to ensure disposal by DRMO contractor from the 90 storage sites.
| 2.6.3 |
| Work Schedule |
| The Contractor shall provide a plan of Vehicle Routes and Collection Schedules that minimize the impact and effects of the interference of Government business. This plan and schedule shall be submitted to the KO for approval as specified in Section F, Deliverables. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls. |
| 2.6.4 |
| Deliverables |
| Records and reports are specified in Section C and listed as deliverables in Section F. The Contractor shall submit accurate and complete documents within the required timeframes as specified in Section F. |
Government acceptance of deliverables will not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.
| 2.6.5 |
| Service Interruptions |
| If any scheduled Hazardous Waste Removal Services must be discontinued, even temporarily, the Contractor shall notify the KO, affected tenants, and customers verbally and in writing or email as soon as possible before, but not less than 1 hour before known interruption of scheduled services. If the discontinued service is due to an emergency breakdown the Contractor shall notify the KO, affected tenants and customers as soon as practicable. |
| 2.6.6 |
| Quality Management System (QMS) |
| The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS program shall address: |
· Accurate documentation of work processes, procedures, and output measures.
· A systematic procedure for assessing compliance with performance objectives and standards.
· Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.
Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.
| 2.6.6.1 |
| Quality Management (QM) Plan |
| The Contractor shall develop and submit a QM Plan per Section F. The QM Plan shall describe the QMS methodology and approaches used under this contract. If any changes are made during the period of performance, submit to the KO a revised QM Plan for acceptance. |
The Contractor’s QM Plan shall include, at a minimum, the following:
Policy and objectives of Quality Management System (QMS)
· Quality organization
· List of personnel
· Responsibilities & lines of authority
· Training and qualifications
· Approach to assuring quality of services provided and conformance with performance objectives and standards
· Methods and procedures for effective planning, operation and control of processes and performance of work
· Procedures for inspection and surveillance of services
· Scheduling and performance of inspection and surveillance
· Measurement, data collection and analysis
· Corrective action, preventive action, and continuous improvement
· Oversight of subcontracted work
· Documentation and records management
· Communication with Government (customers)
| 2.6.6.2 |
| Quality Inspection and Surveillance |
| The Contractor shall establish and maintain an inspection and surveillance system in accordance with the FAR Clause 52.246-4, INSPECTION OF SERVICES – FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall document and maintain a file of all scheduled and performed inspections and surveillances, inspection and surveillance results, and dates and details of corrective and preventive actions. The quality inspection and surveillance file shall be the property of the Government and made available during the Government’s regular working hours. The Quality Inspection and Surveillance file shall be submitted per Section F. The file shall be turned over to the KO within five calendar days of termination of the contract. |
| 2.6.6.3 |
| Quality Inspection and Surveillance Report |
| The Contractor shall submit a copy of the Contractor Quality Inspection and Surveillance Report per Section F. The Contractor Quality Inspection and Surveillance Report shall include a summary and results of the quality inspection and surveillance events performed and assessment-driven corrective actions and process adjustments during the previous month. The Government may adjust the frequency of the submittal based on the Contractor’s quality of performance. |
| 2.7 |
| Personnel Requirements |
| The Contractor shall comply with the personnel requirements stated below. |
| 2.7.1 |
| Key Personnel |
| The Contractor shall submit a List of Key Personnel and Qualifications per Section F. The Contractor shall provide any additional information requested by the KO necessary to certify their qualifications. |
The Contractor shall submit an Organizational Chart per Section F showing lines of authority of the key personnel and on-site supervisor(s) for this contract. The chart shall include names of personnel and their position title in this contract. As a minimum, include the PM, Quality Manager, SSHO, and on-site supervisor(s) and who they will report directly to for this contract.
| 2.7.1.1 |
| Project Manager (PM) |
| The Contractor shall provide a PM and designated alternate who have full authority to act for the Contractor on all contract matters relating to this contract. The PM or alternate shall be available and on-site within one hour during the Government's regular working hours at Government request. |
The PM shall have at least three years of experience in managing a workforce providing services on contracts of similar size, scope and complexity.
-Informational Note: The PM may serve in the capacity of other listed Key Personnel. The pre-requisites of the Key Personnel position shall be relevant and current.
| 2.7.1.2 |
| Quality Manager (QM) |
| The Contractor shall provide a Quality Manager or designated alternate and shall be available on site within one hour during the Government's regular working hours. |
The Quality Manager shall have fulfilled the following pre-requisite training and experiences before being hired as the Quality Manager under this contract:
The Quality Manager shall have at least three years of experience in preparing and enforcing QMS programs on contracts of similar size, scope and complexity.
The Quality Manager shall ensure all Federal, State, and Local regulations are met. The Quality Manager shall ensure all collections are properly documented and reported accordingly.
-Informational Note: The QM may serve in the capacity of other listed Key Personnel. The pre-requisites of the Key Personnel position shall be relevant and current.
| 2.7.1.3 |
| Site Safety and Health Officer (SSHO) |
| The SSHO must meet the requirements of EM 385-1-1 Section 1 and ensure that the requirements of 29 CFR 1910 are met for the project. Provide a Safety oversight team that includes a minimum of one Competent Person available within one hour at each project site to function as the Site Safety and Health Officer (SSHO). The SSHO or an equally-qualified Designated Representative/alternate shall be available at each site when work is being performed to implement and administer the Contractor's safety program and government-accepted Accident Prevention Plan. The SSHO's training, experience, and qualifications shall be as required by EM 385-1-1 paragraph 01.A.17, entitled SITE SAFETY AND HEALTH OFFICER (SSHO), and all associated sub-paragraphs. |
A Competent Person shall be provided for all of the hazards identified in the Contractor's Safety and Health Program in accordance with the accepted Accident Prevention Plan, and shall be available at all times when the work that presents the hazards associated with their professional expertise is being performed. Contractor shall provide the credentials of the Competent Persons(s) to the Contracting Officer for acceptance in consultation with the Safety Office.
The Contractor shall provide a SSHO whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract. The SSHO shall have fulfilled the following pre-requisite training and experiences before being hired as the SSHO under this contract:
The SSHO shall have completed five years of satisfactory experience in preparing and enforcing safety programs on contracts of similar size and complexity in the past or three years’ experience if he possesses a Certified Safety Professional (CSP) or safety and health degree. The SSHO shall have completed the OSHA 30-hour General Industry Procedures safety class or equivalent and maintain competency through 24 hours of formal safety and health related coursework every four years.
-Informational Note: The SSHO may serve in the capacity of other listed Key Personnel. The pre-requisites of the Key Personnel position shall be relevant and current.
| 2.7.1.4 |
| Environmental/Energy Manager (EEM) |
| The Contractor shall provide an Environmental/Energy Manager whose primary duty and responsibility is to ensure Contractor operations adhere to the goals and policies of the Environmental Management System, the Installation Energy Plan, and other specified Sustainability requirements affecting this contract. The Environmental/Energy Manager shall develop, implement and monitor environmental strategies, policies and programs that promote sustainable development and examine the contract activities to establish where improvements can be made and ensure compliance with environmental legislation and energy policy. |
The Environmental/Energy Manager shall have a minimum two years’ experience with environmental procedures similar to those of this contract; familiarity with Environmental Management Systems (EMSs); and knowledge of environmental regulations and federal energy laws and policy (including energy and water reduction requirements and renewable energy requirements) that are applicable to operations similar to those of this contract.
-Informational Note: The EEM may serve in the capacity of other listed Key Personnel. The pre-requisites of the Key Personnel position shall be relevant and current.
| 2.7.2 |
| Employee Requirements |
| The Contractor shall provide experienced, qualified, and capable personnel to perform the work in this contract. Personnel shall be fully knowledgeable of all safety, environmental, and energy requirements associated with the work they perform. Personnel shall speak, read, and comprehend English to the extent that they can perform the contract requirements and comply with installation emergency procedures. |
All contractor employees shall have and maintain a CAC or DBIDS credential in order to access their supported bases. CAC holders shall complete IA and any other training required to retain CAC The Contractor shall ensure that all Contractor personnel have received proper safety training, appropriate to their respective positions. At a minimum, all Contractor personnel shall have attended the OSHA 10-hour safety course, or equivalent.
The Contractor shall implement an ongoing training program that refreshes the safety skills, qualifications and awareness of the Contractor workforce on a regular, periodic basis. The details of the Contractor’s safety training program shall be included as part of the Contractor’s Accident Prevention Plan, as required in Spec Item 2.9.1.
| 2.7.2.1 |
| Employee Certification and Training |
| The Contractor shall maintain personnel certification, training, and licensing records for employee requirements specified herein and within all technical annexes/sub-annexes. Certification, training, and licensing records shall be kept current and on file for the duration of the contract including all option periods. Records shall be made available for Government review within 4 hours of request. |
| 2.7.2.1.1 |
| Annual Training for Contractor and Government Personnel |
OPNAV Instruction 5090 training.
The Contractor shall ensure required annual training is provided for their personnel in accordance with OPNAV Instruction 5090.
The purpose of the training is to assure HW /HM/ RW compliance and educate Government installation environmental personnel as to their responsibilities. The Contractor shall maintain training records including, but not limited to, names of those trained, dates of training, and training given.
Training for Contractor personnel shall be the responsibility of the Contractor’s supervision and management personnel.
At NSA South Potomac, Government personnel, not Contractor supervision and management, shall train Contractor personnel working within NSA South Potomac facilities. Government personnel will manage satellite HW / RW storage sites unless otherwise specified.
NSWC Carderock personnel will train Contractor personnel there.
Not required at PAX River, Solomon’s, Webster Field, PWD Washington, or PWD North Potomac.
NSF Indian Head, Contractor is responsible for providing their own annual training.
JBAB - Annual OHS Field Training Exercise:
The Contractor shall submit one (1) personnel to participate in the annual field training exercise per direction of the JBAB POL & Spill Response Program Manager. The exercise will require, at maximum, 8 hrs of the Contractor’s day.
Environmental Awareness Training:
The Contractor shall provide annual training on environmental awareness to approximately 60 Government personnel at Washington Navy Yard and Anacostia per the requirements of the 1998 consent order placed on WNY and ANA, and approximately 30 Government personnel at the U.S. Naval Academy in Annapolis, MD.
· NSF Indian Head; Environmental Awareness Training is provided on ECATTS (https://navfac.ecatts.com/)
| 2.7.2.2 |
| Employee Appearance |
| The Contractor shall ensure that all employees present a professional appearance that is appropriate for their position. The KO reserves the right to determine the acceptability of any clothing worn. All Contractor/subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Employee identification shall not be substituted for station required passes or badges. |
| 2.7.2.3 |
| Employee Conduct |
| Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner. |
| 2.7.2.4 |
| Identification as Contractor Employee |
| Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. All Contractor employees shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence. |
| 2.7.2.5 |
| Removal of Employees |
| The Contractor shall remove from the site any individual whose continued employment is deemed by the KO to be contrary to the public interest or inconsistent with the best interests of National Security. |
| 2.7.2.6 |
| Proof of Legal Residency |
| No employee or representative of the Contractor will be admitted to the site of work unless satisfactory Proof of Legal Residency is furnished per Section F. |
| 2.7.3 |
| Enterprise-wide Contractor Manpower Reporting Application (eCMRA) |
The Contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://doncmra.nmci.navy.mil.
Per Section F, reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk , linked at https://doncmra.nmci.navy.mil.
| 2.8 |
| Security Requirements |
| The Contractor shall comply with all Federal, state, and local security statutes, regulations, and requirements. The Contractor shall become acquainted with and comply with all Government regulations as posted, or as requested by the KO when required to enter a Government site. The Contractor shall ensure that all security/entrance clearances are obtained. |
| 2.8.1 |
| Employee Listing |
| The Contractor shall maintain a current Employee List and submit per Section F. The list shall include employee’s name, social security number, home address, phone number, date and place of birth, citizenship, resident alien card number if applicable, supervisor, company, and level of security clearance. |
| 2.8.2 |
| Vehicles |
| The company name shall be displayed on each of the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate that complies with State Vehicle Code. Vehicles shall meet all other requirement of the State Vehicle Code, such as safety standards, and shall carry proof of insurance and state registration, if applicable. Contractor collection vehicles shall be operated in accordance with activity rules and regulations while in the activity area, and shall be kept closed when moving or when not actually engaged in collecting wastes. All vehicular equipment shall be maintained in good repair and in a safe, clean, and well-painted condition. Vehicles that are identified as unserviceable or unsightly by KO or appointed Government authority shall be repaired or replaced within ten working days at no additional cost to the Government. The Contractor shall have sufficient equipment for backup of regularly assigned vehicles to insure completion of contract requirements in the event of breakdowns or other equipment problems. |
| 2.8.3 |
| Passes and Badges |
| All Contractor employees shall obtain the required employee and vehicle passes. The Government shall issue all Government badges. Each employee shall wear the Government issued badge over the front of the outer clothing. When an employee leaves the Contractor's service, the employee's pass and badge shall be returned to the facility the same day |
| 2.8.4 |
| Access to Installation |
| All Contractor personnel shall obtain access to the installation through enrollment and registration into the Defense Biometric Identification System (DBIDS). |
The Contractor shall provide the KO with the name of their designated Service Contractor Administrator (SCA) for enrollment in DBIDS. Once enrolled, the Contractor must provide the DBIDS Registrar with an approved employee list and then direct their employees to register into DBIDS.
| 2.8.4.1 |
| DBIDS Program |
| DBIDS is a voluntary program in which Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to one year, or the length of the contract, whichever is less, and are not required to obtain a new pass from the Base Pass and Identification Office for each visit. |
The Government performs background screening and credentialing. Throughout the year the Contractor employee must continue to meet background screening standards. Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges. Under the DBIDS program, no commercial vehicle inspection is required, other than for Random Anti-Terrorism Measures (RAM) or in the case of an elevation of Force Protection Conditions (FPCON).
The following is required to obtain a DBIDS credential:
· Present a letter or official document from my government sponsoring organization that provides the purpose for your access.
· Present valid identification, such as a passport or Real ID Act-compliant state driver's license.
· Present a completed copy of the SECNAV 5512/1 form to obtain your background check.
· Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments; after all this is done, you will be provided.
There is no cost to obtain a DBIDS credential.
Information on requirements to participate and enroll in DBIDS is available at https://www.cnic.navy.mil/om/dbids.html or by calling 1-202-433-4784 For additional questions about obtaining a DBIDS card, contact your local base visitor control center.
| 2.8.4.2 |
| DBIDS Paper Passes |
| Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor’s personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. |
The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS.
| 2.8.5 |
| Access to Buildings |
| The Contractor shall monitor and control access into restricted areas under their responsibility, allowing only those individuals who have been properly cleared into restricted areas or other controlled access areas. The Contractor shall comply with security requirements, plus those imposed by the installation Commander at all times. Personnel with access to special areas will have the appropriate screening and/or security clearance, and personnel requiring routine access to restricted areas will wear special badges authorizing access for those areas. Contractor personnel shall not enter restricted or controlled areas or installation facilities unless specifically authorized in performance of their duties. The Contractor shall secure all buildings and facilities entered during non-duty hours and will secure all building and facilities under the Contractor’s cognizance at the end of each work day or shift period. |
| 2.8.6 |
| Access Arrangements |
| The Contractor shall make all arrangements through the appropriate office necessary to obtain access to buildings, facilities and other work areas, and when necessary, arrange for them to be opened and closed by the controlling authority. The Government may issue keys to the Contractor. The Contractor shall use due diligence and be responsible for compromised security systems to include replacement costs that result from its action or inaction. |
| 2.8.6.1 |
| Escort Arrangement for Secured Areas |
| The Contractor shall make arrangements for Government escort into secured areas requiring escort. The KO will provide information on applicable buildings, spaces and the appropriate point of contact. |
The Contractor may experience delays while waiting for escorts. The Government estimates the wait period can be up to 15 minutes. The Contractor shall notify the Government Performance Assessment Representative (PAR) and appropriate point of contract if an escort is not available after 15 minutes and access to accomplish the work is denied. Unscheduled requirements may require a longer wait for an escort.
| 2.8.7 |
| Security Clearances |
| Contractor Facility Clearance requirements are as indicated in DD Form 254 (DOD CONTRACT SECURITY CLASSIFICATION SPECIFICATION) in J-0200000-06. The Contractor shall obtain all required corporate and personnel Security Clearances prior to commencement of work. The Contractor shall ensure that a list of all personnel with Security Clearances is maintained current, including clearances that are pending. The Contractor is authorized to obtain access to the OPM system for the purpose of submitting security clearances and reviewing OPM responses to requests. |
| 2.8.7.1 |
| Security Requirements |
| Security Requirements for Contractors requiring IT-II level access: This position is Non-Critical Sensitive with no access to classified information. The Contracting agency shall conform to the security provisions of DOD 5220.22-M - National Industrial Security Program Operating Manual (NISPOM), SECNAV M-5510.30, DOD 8570.01-M, and the Privacy Act of 1974. Prior to any labor hours being charged on contract, the Contractor shall ensure all personnel under this Statement of Work must be able to obtain and maintain a favorably adjudicated background investigation determination by DOD Central Adjudication Facility, based on a Tier 3/Tier 3R Background Investigation. |
| 2.8.7.2 |
| Employee Status |
| The Contractor shall notify the KO of any changes to any employee’s status to include, but not limited to, termination, convictions/arrests, adverse actions taken on the job for any reason or any other documented misbehavior that may affect, or have the potential to affect, security standing in terms of access to federal facilities or IT systems. |
| 2.9 |
| Contractor Safety Program |
| The Contractor shall develop and implement a Safety Program detailing how the Contractor plans, staffs, performs, and controls all safety practices while delivering best value services to the Government without any accidents or mishaps. The Contractor’s safety program shall comply with all safety standards identified in the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, Public Law 91-596, Occupational Safety and Health Act, and 29 CFR 1910 Occupational Safety and Health Standards. |
| 2.9.1 |
| Accident Prevention Plan (APP) |
| The Contractor shall develop and implement a site Accident Prevention Plan (APP). The APP shall be prepared by the Contractor’s SSHO and signed by a Company Executive. The APP shall be followed by all Contractor employees, subcontractors, and vendors at each service site. |
The APP shall follow the abbreviated format and include, as a minimum, elements addressed in paragraph 3.k. of Appendix A of EM 385-1-1.
The Contractor shall submit an APP for acceptance per Section F. The Contractor shall review, update, and submit revisions to the APP whenever a change in work conditions, hazards, or activities occur. Submittal of the APP shall include Activity Hazard Analyses (AHAs) and applicable compliance plans, programs, and procedures as specified below.
The Contractor shall not commence work until the APP has been accepted and no activity shall be started on site until the applicable AHAs and compliance plans have been accepted.
Once accepted by the Contracting Officer, the APP and attachments will be enforced as part of the contract. Disregarding the provisions of this contract or the accepted APP will be cause for stopping of work, at the discretion of the Contracting Officer, until the matter has been rectified.
| 2.9.2 |
| Activity Hazard Analysis (AHA) |
| The Contractor shall prepare and submit an Activity Hazard Analyses (AHAs) for acceptance per Section F. AHAs for all applicable common Recurring Work activities performed under this contract. AHAs for Recurring Work shall be submitted with the APP and shall be updated as work activities or conditions change and additional AHAs prepared as new work activities are required. AHAs for Non-Recurring and one-time (e.g., Non-Recurring Work Task Orders) work occurrences shall be submitted at least two working days prior to start of work. |
For contract modifications to Recurring Work requirements where changes are germane to the original contract, the Contractor shall revise applicable AHAs within 15 calendar days after modification is signed.
For contracts with Non-Recurring Work ELINs, the Contractor shall submit an AHA on Non-Recurring Work Task Orders, with the associated proposal, whenever the service environment or required task is different from the Recurring Work priced services.
The Contractor shall follow the Risk Management Process for the development of Activity Hazard Analysis (AHA) in accordance with paragraph 01.A.14 and Appendix A of EM 385-1-1. A formatted outline of an AHA is provided in Figure 1-2 of EM 385-1-1.
During performance of services, the SSHO shall periodically review the AHA at each service site and for each Sub-Annex to assess the effectiveness of the Contractor’s overall APP. If changes to the AHAs are required, such changes shall be submitted to the KO for review and acceptance.
| 2.9.3 |
| Safety and Occupational Health (SOH) Risks and Compliance Plans |
| Based on a risk assessment of Recurring and Non-Recurring Work requirements and on mandatory OSHA compliance programs, the Contractor shall develop, provide and implement all applicable compliance plans, as necessary for the situation or types of work to be performed under this contract. Compliance plans, programs, and procedures along with their respective references are detailed in Appendix A, paragraph 3.i of EM 385-1-1. |
These plans shall be submitted with the APP and shall be updated as situations change. Additional compliance plans, programs, and procedures shall be developed as applicable when new types of work are required under this contract.
Additional requirements for specific compliance plans are provided below.
| 2.9.3.1 |
| Alcohol and Drug Abuse Prevention Plan |
| The Contractor shall develop an alcohol and drug abuse prevention plan to explain how it will satisfy the drug-free work force requirement as stated in DFARS Clause 252.223-7004 and include elements addressed in paragraph 01.C.02 of EM 385-1-1. |
| 2.9.3.2 |
| Chemical Hazard Communication Program |
| The Contractor shall develop a project-specific chemical hazard communication program to include elements addressed in paragraph 06.B.01 of EM 385-1-1and applicable OSHA requirements in 29 Code of Federal Regulations (CFR) 1910.120 and 29 CFR 1926.59. |
| 2.9.3.3 |
| Contingency Plan for Severe Weather |
| The contractor shall be responsible to ensure HW storage building doorways, vehicle docks, and loading dock areas are clear of blockage and debris. The contractor shall develop a plan to evacuate personnel in emergencies. This plan shall be prepared after reviewing paragraph 19.A.03 of the EM 385-1-1. |
| 2.9.3.4 |
| Emergency Response Plan |
| The Contractor shall develop emergency response plans to ensure safe evacuation and personnel safety in the event of a fire or other emergency that include elements addressed in 01.E.A, 03.D, and 19.A.04 of the EM-385-1-1. |
| 2.9.3.5 |
| Fall Prevention and Protection Plan |
| The Contractor shall develop a site specific fall prevention and protection plan to protect and prevent its service workers from falling from heights of 1.8m (6 feet) or more. This plan shall include elements addressed in paragraph 21.D of EM 385-1-1 and ANSI A10.32, ANSI Z359.1, and ANSI/ASSE A10.34. The fall prevention and protection plan shall include a Rescue and Evacuation Plan in accordance with EM 385-1-1, Section 21.N. A competent person for fall protection shall prepare and sign the plan. |
| 2.9.3.6 |
| Fire Prevention Program |
| The Contractor shall develop a fire prevention program to include a fire prevention plan and annual survey to include elements addressed in paragraph 06.C and 09.A of EM 385-1-1, NFPA 10, NFPA 241, NFPA 51B, NFPA 70, and NFPA 70E. |
| 2.9.3.7 |
| Health Hazard Control Program and Hazard Communication Program |
| The Contractor shall develop a project-specific health hazard control program and chemical hazard communication program to include elements addressed in paragraphs 06.A and 06.B of EM 385-1-1 and 29 Code of Federal Regulations (CFR) 1910.120 or 1926.59 requirements. |
| 2.9.3.8 |
| Heat/Cold Stress Monitoring |
| The Contractor shall develop a heat/cold stress monitoring plan to include elements addressed in paragraph 06.I.02 of EM 385-1-1. |
| 2.9.3.9 |
| Lead Compliance and Abatement Plan |
| The Contractor shall develop a lead compliance and abatement plan to include elements addressed in paragraph 06.B.05 of EM 385-1-1 and 29 CFR 1910.1025 and 29 CFR 1926.62. |
| 2.9.3.10 |
| Radiation Safety Program |
| The Contractor shall develop a radiation safety program to include elements addressed in paragraph 06.E.03 of EM 385-1-1. |
| 2.9.3.11 |
| Respiratory Protection Program |
| The Contractor shall develop a respiratory protection program to include elements addressed in paragraph 05.G of EM 385-1-1 and the OSHA’s respiratory protection standard specified in 29 CFR 1910.134. |
| 2.9.3.12 |
| Site Sanitation Plan |
| The Contractor shall develop a site sanitation plan to include elements addressed in Section 2 of EM 385-1-1. |
| 2.9.3.13 |
| Hazardous Energy Control Plan |
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