FY24 Offsite Storage SOW.pdf

STATEMENT OF WORK

04 August 2023

Part 1: General Information

A. Background: The Naval Facilities Engineering Command (NAVFAC) Information Technology Center (NITC) provides enterprise information systems necessary to support the command’s mission. As the command’s technology center, NITC is responsible for delivering the information systems necessary to support naval facilities worldwide. NITC is required to provide operational support 24x7 to this worldwide customer base.

NITC has a requirement to host, deploy and sustain an array of Enterprise Business Systems that will be utilized throughout various Navy Organizations to include all NAVFAC sites, all Navy Regions, the Marine Corps, and select private business partners.

B. Objective: Obtain services for transportation and storage of backup tapes for disaster recovery purposes.

C. Scope: The contractor shall provide pickup and delivery and offsite storage of backup tapes for NAVFAC NITC. The pickup and delivery shall occur regularly once per week and occasionally on an emergency basis.

D. Requirement: The purpose of this Statement of Work (SOW) is to outline the requirements of off-site tape backup for NITC as detailed below.

Technical Requirements

1. Vendor must demonstrate that the proposed storage facility is at least 25 miles from NITC (straight-line distance).

2. Vendor must demonstrate that the proposed storage facility meets listed security requirements.

3. Vendor must demonstrate the ability to meet scheduled pick-up requirements.

4. Vendor must demonstrate the ability to return tapes within 24 hours of notice as described.

5. Vendor must demonstrate the ability to fulfill all requirements without sub-contracting.

The contractor shall pick-up, drop-off, and provide storage for NITC backup tapes weekly, monthly, and long-term. Below in the table is the list of quantities and intervals listed:

Period of Performance

Tapes set A:

exchanged each week (kept offsite 3 weeks)

Tape set B:

exchanged once each month

Tapes set C:

kept offsite indefinitely

Total # tapes stored

Tapes Emergency Retrieval (2x/year)

Base Year 130 30 15 435 218 Option Year 1 130 30 15 435 218 Option Year 2 130 30 15 435 218

Tapes will be placed in locked cases for transport to and storage at the contractor’s facility. Cases containing tapes shall remain locked while in the contractor’s possession and under no circumstances shall the locks be unlocked or removed at any time.

Tapes (in cases locked by NITC) are to be stored in locked containers at the contractor's secure facility, which shall be temperature- and humidity-controlled. The facility must be monitored for theft, fire, and water incursion and be equipped with redundant power, communications, and climate control infrastructure. Storage must be at least 25 miles (straight-line distance) or farther from NITC and in an area that has low-risk from natural disasters such as floods, tsunamis, wild-fires, and hurricanes and is within one hour of a major airport.

Additionally, the facility should be designed to withstand expected earthquake activity and not be located atop a major fault line. Within 24 hours of notification the contractor shall be able to have backup tapes returned to NITC or the future designated Continuing Operations (COOP) site.

In FY19, it was confirmed by tech POC that the specific item number (SIN) 51 504, “Physical Records Management Solutions,” is the correct SIN for the required services.

Services must be provided by the primary contractor. Sub-contracting is not allowed.

E. Applicable Documents:

The following documents are applicable to this Statement of Work

Secretary of the Navy Instructions Navy Intelligence and Security doctrine

Department of Defense Directive Number 8500.1 and 8500.2

NIST Special Publication 800-34

NIST Special Publication 800-171

Part II: Supporting Information

A. Security:

The Contractor shall protect all CUI per DoD 5200.01 volumes 1-3, 32 CFR Part 117 National Industrial Security Program Operating Manual (NISPOM), and Navy Information Security Program manuals.

Contractor must have controls in place to maintain accountability for media during transport include locked containers and cryptography. Cryptographic mechanisms can provide confidentiality and integrity protections depending upon the mechanisms used.

Maintaining accountability of media during transport includes restricting transport activities to authorized personnel and tracking and obtaining explicit records of transport activities as the media moves through the transportation system to prevent and detect loss, destruction, or tampering.

Contractor/Subcontractor personnel shall not disclose and must safeguard procurement sensitive information, computer systems and data, privacy act data, and government personnel work products, which are obtained or generated in the performance under this contract.

The contractor shall have drivers able to register with the DBIDS program for access to Navy Base Ventura County, Port Hueneme, CA. See https://www.cnic.navy.mil/Operations-and- Management/Base-Support/DBIDS/ for more information.

B. Place of Performance:

The contractor shall pick – up the tapes at:

NITC, Code CIOT3 43rd Street, Bldg. 2 Port Hueneme, CA 93043

The storage of the tapes shall be at the contractor’s facility.

C. Period of Performance:

The proposed acquisition is for delivery and storage of backup tapes for a base year and two option years.

Base Year (FY24): 12/01/2023 - 11/30/2024 Option Year 1 (FY25): 12/01/2024 - 11/30/2025 Option Year 2 (FY26): 12/01/2025 - 11/30/2026

D. Government-Furnished Property:

Prior to storing the tapes at the contractor’s facility, the Government technical representative will provide you with a list of the barcode tapes.

E. Travel Required: No; Not applicable to requirement.

F. Points of Contact:

The Government Technical Representative:

Michael Soto NITC, Code CIOT3 43rd Street, Bldg. 2 Port Hueneme, CA 93043 Telephone: 805-982-4335 E-mail: michael.c.soto7.civ@us.navy.mil

The Government technical point of contact for administrative issues and Wide Area Workflow (WAWF) Inspector:

Alexis Miles

NITC, CIOTR

43rd Street, Bldg. 2 Port Hueneme, CA 93043 Telephone: 805-982-3573

E-mail: alexis.s.miles2.civ@us.navy.mil