N3943020T2238 BESS RFQ Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of the amendment is to:

1) Provide Government responses to Offeror questions; and

2) Revise the Performance Work Statement in Section C of the solicitation.

1. CONTRACT ID CODE PAGE OF PAGES

1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-Apr-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N3943020T2238

X 9B. DATED (SEE ITEM 11)

13-Apr-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Apr-2020

CODE

NAVFAC EXWC

CODE ACQ / NAVAL BASE VENTURA COUNTY

1100 23RD AVE BLDG 1100

PORT HUENEME CA 93043-4301

N39430 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

geralyn.castro@navy.milEMAIL:805-982-4012TEL:

GERALYN CASTRO / CONTRACTS

N3943020T2238

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

RFI RESPONSES

N3943020T2238 - Request for Information

Q#

RFQ

Page

RFQ Section and Title

Question Answer

Q1 3-5 Section C - Descriptions and Specifications

Note two meters, one is only using about 2.5KW 208 Volts 12 Amps @ 1 Phase and the backup generator being 35KW 208 Volts 100 Amps @ 3 Phase. Scope is asking for 5KW 208 Volts 24 Amps 1 Phase at 50KWH. I am doing my best to guess the phase requirements, I think the Scope has the loads mixed up. Making out the picture, one panel appears to be 208 Volts 100/125 Amp 3 Phase which is close to the rating of the 125 AMP 208 Volt 3 Phase ATS. The other is 2 Pole 100 Amp Circuit Breaker Panel 208 Volts 100 Amp 1 Phase.

During a power outage, the generator supplies emergency power to the ATS (125A). ATS supplies power to a panel located inside the communication room (Refer to RFQ Amendment 0001 Attachment page 8) service panel is not supplied with service disconnect (Main service disconnect is supplied upstream from 200 amp service main breaker). Panel also supplies power to two sub panels- first sub panel is an NMCI panel with two 2-pole 20 amp breakers (Refer to RFQ Amendment 0001 Attachment page 12). Second sub panel is a “DC” Direct Current sub panel that services Uninterrupted Power supply (UPS) system that is comprised of a 100 amp main circuit breaker DC (Refer to RFQ Amendment 0001 Attachment pages 10,11).

During normal operations main service disconnect 200-amp power is supplied directly to ATS connected to panel located inside communication room.

Q2 3-5 Section C - Descriptions and Specifications

Which meter feeds which panel, what Panel is on the B meter being backed up?

The 1 Phase Panel with 2 Pole 100 Amp Circuit Breaker has 2 Breaker in the off position why?

Meter B supplies power to main service disconnect (200 amp) that has sub panels connected downstream (panel inside communication room and two sub panels identified as NMCI and DC panels, RFQ Amendment 0001 Attachment page 4 provides visual connections).

Circuit breaker 1 & 3 are in the OFF position and we will contact customer to verify reason.

Q3 3-5 Section C - Descriptions and Specifications

What does the 1 Phase with 2 Pole 100 Amp Circuit Breaker Panel mean DC Power?

The DC panel is for the existing UPS system in the communication room. (Refer to RFQ Amendment 0001 Attachment pages 10, 11 and UPS pages 13, 14).

Q4 3-5 Section C - Descriptions and

What circuits and load in Amps are on the B meter that is being backed up requiring 5KW

Emergency generator does not supply back up power to Meter B. Emergency generator

Specifications 208 Volts 24 Amps 1 Phase at 50KWH? supplies power to 125amp Automatic Transfer Switch (ATS) that is directly connect to panel inside communication room. Panels are One-125 amp service panel (ATS supplied) 208y/120v, one sub panel “DC” 100amp panel and one “NMCI”sub panel with two double pole 20 amp circuit breakers. (3) Total panels and sub panels are shown on RFQ Amendment 0001 Attachment pages 8-12.

Q5 3-5 Section C - Descriptions and Specifications

Please verify that my Phase guesses are correct?

208v-3 phase /120v-1 phase 4Wire can be referenced on RFQ Amendment 0001 Attachment page 4.

Q6 3-5 Section C - Descriptions and Specifications

5KW 208 Volts 24 Amps 1 Phase normally will not backup 12KW or more of HVAC are you sure the HVAC is on meter B?

Meter B supplies power to two HVAC’s systems (serviced on communication room panel) that are controlled by their independent circuit breakers. (Uncertain what 24 amps this is referencing, this could be mistaken for 24vdc-control power for the

ATS)

Q7 3-5 Section C - Descriptions and Specifications

One panel appears to be 208 Volts 100/125 Amp 3 Phase which is close to the rating of the 125 AMP 208 Volt 3 Phase ATS. The other is 2 Pole 100 Amp Circuit Breaker Panel 208 Volts 100 Amp 1 Phase. What Panel does the Generator Backup?

Generator backs up both panels in addition to one other sub panel. Panels generator supplies are (one 125 amp 208v/120v 3phase panel, one 100 amp 208v single phase panel and one panel with two double pole 20 amp circuit breakers. Please reference RFQ Amendment 0001 Attachment pages 8, 15 for further clarification on panels.

Q8 3-5 Section C - Descriptions and Specifications

Please clarify the loads voltage needing to operate from the battery system please? ie:

120v only, 120/240v , etc.

208/120V. Please refer to RFQ Amendment 0001 Attachment for clarification.

Q9 3-5 Section C - Descriptions and Specifications

The scope indicates 50kwh but then states for 2 days or longer? That would be 5kw x 48hrs= 240kwh 5kw load x only 1ohrs -50kwh? Please clarify the requirement.

The 50KWh is an error. Section C of the RFQ - Performance Work Statement – was revised to make the correction.

Q10 3-5 Section C - Descriptions and Specifications

Is the BESS expected to be in a self-contained enclosure with its own environmental controls to be located outside of building 372 or will it be housed in building 372?

BESS is expected to be in a self-contained enclosure with its own environmental controls.

Q11 3-5 Section C - Descriptions and Specifications

Can you provide schematics for the Automatic transfer switch referenced in the

RFQ?

None is available; however pictures are included in the RFQ Amendment 0001 Attachment for further clarification.

Q12 3-5 Section C - Descriptions and Specifications

Is there currently a UPS supporting the communications switch room and the NMCI network? If so please provide model.

Pictures of existing UPS supporting the communication switch room are shown in the RFQ Amendment 0001 Attachment pages 13 and 14, but we were unable to locate its model number.

Q13 3-5 Section C - Descriptions and Specifications

Is the HVAC equipment expected to be powered from the BESS? If so please provide details on the electrical characteristics of the HVAC unit. Voltage, Inrush current and steady state current.

Yes, HVAC system is expected to be powered by the BESS. There are two Air Conditioning systems powered from this panel Circuit breaker 1, 3, 5- 3 pole 30 amp Circuit breaker 7, 9, 11- 3 pole 40 amp

(Refer to RFQ Amendment 0001 Attachment pages 8 & 9 for further clarification).

Q14 3-5 Section C - Descriptions and Specifications

Is the HVAC equipment included in the load profile provided titled 372BOct19MeteredData.xlsx?

Yes, load profile includes HVAC equipment. It was taken from the Main Service Meter B.

Q15 3-5 Section C - Descriptions and Specifications

What is the expected recharge time of the batteries once they have been depleted?

The BESS is used for emergency backup purposes. We assume the recharge time of the batteries is not critical. A day or less of recharge time should be sufficient.

Q16 - - Is there a price range already established for this project?

This acquisition is being procured using the Simplified Acquisition Procedures under FAR Part 13 as it is not expected to exceed the simplified acquisition threshold, which is currently $250,000.

Q17 3-5 Section C - Descriptions and Specifications

How long will the BESS be operational for? More expensive batteries i.e. NiCad & Lithium Ion offer much longer life and more discharge cycles than a traditional lead acid battery but they carry a premium cost, the expected life cycle will help determine which battery is most appropriate for the application.

Section C of the RFQ – Performance Work Statement - was revised to accept one day of operational time. Two days of operational time as an option may be considered.

Q18 3-5 Section C - Descriptions and Specifications

How did the estimated 50kWH battery get selected? If you have the calculations please share.

The 50 KWh was an error. Section C of the RFQ – Performance Work Statement – was revised to correct this error. Contractor should estimate based on the load and power requirements for the BESS.

Q19 3-5 Section C - Descriptions and Specifications

In California, a battery powered system may be charged off the grid only if it is used in full backup mode only. Is there any plan to use this for any operation other than loss of power?

We plan to use the BESS off the grid only in full backup mode.

Q20 3-5 Section C - Descriptions and Specifications

Is the demonstration is to be performed after the BESS system is installed or at the factory before installation?

Demonstration will be performed after installation.

Q21 3-5 Section C - Descriptions and Specifications

Will the battery backup be capable of charging from the generator as well as the power grid?

Yes, we’d like the BESS to be capable of charging from power grid and from generator if grid power is not available.

Q22 3-5 Section C - Descriptions and Specifications

It appears that the intent is to be able to run the communications center from three sources – 1) The power grid, 2) The battery backup and 3) The generator with fully automated switching and monitoring. Is this correct?

Yes, that is correct.

Q23 3-5 Section C - Descriptions and Specifications

Will we be responsible for all permitting local permitting and compliance to electrical codes? Will we provide the necessary electricians and interface with local authorities on permits and inspections?

Contractor is not required for permitting.

However, the design must comply with all applicable electrical codes. Contractor shall provide technical support to ensure correct installation and commissioning.

Q24 3-5 Section C - Descriptions and Specifications

Can you please provide a single-line diagram of the existing electrical circuit of the building?

Please see RFQ Amendment 0001 Attachment page 17.

Q25 3-5 Section C - What is the year, make, model, and name The year is unknown; however, we included

Descriptions and Specifications plate of the genset and genset controller? a picture of the nameplate in the RFQ Amendment 0001 Attachment page 6.

Q26 3-5 Section C - Descriptions and Specifications

What is the current operational condition of the genset?

The genset is working fine and operational.

Q27 3-5 Section C - Descriptions and Specifications

What is the make, model, and name plate of the Auto-transfer Switch (ATS) and controller?

Please see RFQ Amendment 0001 Attachment page 7.

Q28 3-5 Section C - Descriptions and Specifications

Is it possible to get a detail schematic of the wiring within the ATS?

We do not have any wiring schematics.

Q29 3-5 Section C - Descriptions and Specifications

Can the BESS run parallel with the utility just to maintain BESS and PCS equipment in good conditions?

Yes, it can.

Q30 3 Section C - Descriptions and Specifications, Section 3. Scope

Could you describe in detail the requirements of a Demonstration Plan or send a successful Demonstration Plan that has been used in the past?

A Demonstration Plan shows how to collect data to evaluate technology performance. It should include monitoring parameters, calculations, sensors, hardware, software, data recording, and test schedule. An example of a demonstration plan will not be disseminated.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK

PERFORMANCE WORK STATEMENT (PWS)

1. PROJECT TITLE: Design and Procure a Battery Energy Storage System (BESS) for Installation at Building

372 in Port Hueneme, California

2. BACKGROUND: NAVFAC EXWC is executing a project to demonstrate and validate a Battery Energy

Storage System (BESS) to improve sustainability and resiliency of naval critical facilities. Evaluate the feasibility of replacing emergency standby diesel generators with clean energy BESS to reduce emissions that degrade the quality of air as well as reducing environmental regulatory and permitting requirements.

Naval critical facilities, such as communication systems, firefighting facilities, utilities, etc., depend on electrical power to function. When electrical power is interrupted, the critical facilities will be paralyzed and won’t be able to perform the missions needed for troop supports. Diesel generators are typically used to provide emergency standby power source to critical facilities. However, environmental and logistical issues render the use of diesel generators for emergency standby power source unsustainable and unreliable. Clean Air Act (CAA) restricts the use of each emergency backup generators to 100 hours of operation per year. CAA also requires strict documentation to account for each minute of engine use as either emergency or non-emergency, which creates a huge burden to operation personnel. BESS can store energy from local utility power during normal operations and use it to power critical loads in the events of power outage, thus eliminating or reducing the need for diesel standby generators. Photovotaics (PV) panels can also be used to extend the duration of BESS power if available.

3. SCOPE: Contractor shall design and procure a BESS for installation at Building 372 in NBVC Port Hueneme, California. Contractor shall prepare a Demonstration Plan for evaluation and validation of system performance and provide technical support for system installation and commissioning. System installation will be performed by NAVFAC EXWC. Specific tasks are described below.

a. If permissible by the installation, a site survey may be conducted to collect site data needed for the system design and installation. Otherwise, Government provided photos and meter data shall be used in lieu of the site survey.

b. Design a BESS for installation at Building 372. Provide all necessary engineering drawings and specifications for the procurement and installation of BESS, including but is not limited to all mechanical/electrical assembly, connections, and instrumentations.

c. Develop a Demonstration Plan that includes all details for system monitoring, data recording and storage, for evaluating and validating system performance.

d. Procure a BESS for delivery to NAVFAC EXWC.

e. Provide technical support for system installation, startup and commissioning. System installation will be performed by others.

4. FACILITY SPECIFICS:

All information shall be verified by contractor.

Building 372 has two (2) metered feeds. The circuit for this project work is the “B” or south side of the building, feeding critical load for communications switch room, HVAC equipment, and NMCI network.

There is an emergency standby diesel generator rated at 35 kW located outside of the building. The ATS, 208V 125A, is hanging on the wall just outside the switch room. Main breaker is thought to be in the Motorcycle Safety Course classroom.

Electrical load for the B circuit averages about 0.6 kW with 3 kW peak. Load profile collected from meter data from 2 August 2019 shows a baseline loading at 0.12 kW, 0.7 kW and 1.3 kW step levels.

5. PERFORMANCE REQUIREMENTS:

Task 1 – Site Visit.

If permissible by the installation, collect and verify site information and data needed for the system design and installation. Otherwise, Government provided photos and meter data shall be used in lieu of the site survey.

Task 2 – Design a BESS.

Provide all necessary engineering drawings and specifications for BESS procurement and installation.

Develop control algorithm for integration and operation of BESS.

Task 3 – Demonstration Plan.

Develop a Demonstration Plan for evaluation and validation of BESS performance upon system installation. The plan shall include all necessary sensors, meters, and instrumentations for measuring, recording, and storing data needed for validating system performance, such as loading, power and duration, response time, etc.

Task 4 – System procurement.

Procure a BESS as designed.

System procurement shall include all systems and subsystems needed for the proper system functioning, including but is not limited to rack(s), battery module(s), control devices, switches, monitoring devices and data collection system.

All system components shall be delivered to NAVFAC EXWC.

Task 5 – Technical support.

System installation will be performed by others.

Provide technical support during system installation, startup, and commissioning. Support can be done through phone calls and/or on-site visits.

Provide an on-site, one-time training to Navy personnel on system operation and data collection.

6. PERFORMANCE STANDARDS:

Approximate BESS ratings are 5.0 kW, 50 kWh. BESS rating shall be estimated based on the load requirements.

In the event of power outage, BESS can start and assume load within one second or less.

BESS is capable to provide electrical power to satisfy demands for a duration of two one days or longer.

Two days of BESS operation can be provided as an option for consideration.

BESS is integrated with the existing standby diesel generator through appropriate switches and control to provide electrical power if BESS’ capacity is exhausted during extended power outage events.

Design shall include bypass switch(es) to allow easy system bypassing for restoring to original system configuration.

It is preferable to avoid Lithium Ion battery system due to Navy permitting requirements.

Timeliness Standards: System design and procurement are completed within schedule described in Section

9.

7. GOVERNMENT-FURNISHED EQUIPMENT AND INFORMATION (GFE/GFI): None.

8. PLACE OF PERFORMANCE: Building 372 in NBVC Port Hueneme, California.

9. PERIOD OF PERFORMANCE:

Site Visit (if permissible by the installation): 45 calendar days after contract award.

Design/Demonstration Plan: 120 calendar days after contract award.

BESS delivery: 210 calendar days after contract award.

Technical support: 300 calendar days after contract award.

10. SECURITY: The works of this project will be UNCLASSIFIED.

11. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): The contractor is responsible for the quality of all work performed. The government representative(s) will monitor performance and review performance reports furnished by the contractor to determine how the contractor is performing against communicated performance objectives. Table 1 shows a summary of performance requirements.

Table 1. Performance Requirements Summary

Required Services (Tasks)

Performance Standards

Acceptable Quality Levels

Methods of

Surveillance

Incentive (Positive and/or Negative)

Task 1. Site Visit or use of Government provided photos and meter data

Obtain all site information needed for system design and installation either through a site visit (if permissible by the installation) or through Government provided photos and meter data.

95% of needed data obtained during site visit or through photos and meter data provided.

File reviews, observations, and customer feedback.

Positive evaluation for adequate site data collected for system design and installation.

Task 2. Design a

BESS

Design package meets customer’s requirements

95% Customer Satisfaction.

File reviews, periodic functional design for system procurement and installation.

Contractor successfully addresses the requirements for BESS design.

inspections, random observations, and complaints.

package.

Task 3.

Demonstration Plan

Report provides adequate technical details on monitoring requirements for validating system performance.

95% Customer Satisfaction.

Contractor successfully addresses the requirements for technology demonstration.

File reviews, periodic inspections, random observations, and complaints.

effective Demonstration Plan.

Task 4. System Procurement

Procure and deliver a BESS as designed.

95% Customer Satisfaction.

Contractor delivers a BESS ready for installation.

Inspection of delivered system and subsystem.

functional system as designed.

Task 5. Technical Support

Provide consultations needed for proper system installation, startup, and commission.

95% Customer Satisfaction. Technical support results in proper system installation, startup, and commission.

Customer feedback and field inspection.

Positive evaluation for effective technical support.

(End of Summary of Changes)