N3943020T2238 BESS RFQ Amd 0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of the amendment is to:

1) Provide Government responses to Offeror questions,

2) Revise Section L and M of the solicitation; and

3) Revise Attachment J-2 Financial Questionnaire.

1. CONTRACT ID CODE PAGE OF PAGES

1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-May-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N3943020T2238

X 9B. DATED (SEE ITEM 11)

13-Apr-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-May-2020

CODE

NAVFAC EXWC

CODE ACQ / NAVAL BASE VENTURA COUNTY

1100 23RD AVE BLDG 1100

PORT HUENEME CA 93043-4301

N39430 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

geralyn.castro@navy.milEMAIL:805-982-4012TEL:

GERALYN CASTRO / CONTRACTS

N3943020T2238

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

RFI RESPONSES (2)

N3943020T2238 - Request for Information - Part 2

Q#

RFQ

Page

RFQ Section Number and Title

Question Answer

Q31 3-5 Section C - Descriptions and Specifications

BESS have to be installed per code for safety reasons. Has the installation of this system already been approved by the Authority of Local Jurisdiction (AHJ)?

The installation will be performed in-house and approved by the Public Works Department at NBVC. We have already obtained Site Approval and CATEX for the installation. The design shall comply with all applicable local and national codes.

Q32 3-5 Section C - Descriptions and Specifications

Is the Navy exempt or does the Navy comply with local and national codes?

The Navy complies with local and national codes.

Q33 3-5 Section C - Descriptions and Specifications

Will this installation comply with

NFPA855?

Yes.

Q34 3-5 Section C - Descriptions and Specifications

Is there a UL requirement? Comply with UL requirements if applicable.

Q35 33 Section M.3 Basis of Evaluation and Attachment J-3 Pricing Sheet

The price evaluation is clear in stating that price will be evaluated rather than cost, and the referenced FAR clause, 15.404-1(a)(3) refers to cost analysis when certified cost and pricing data is required, which is not the case for this RFQ. As such, it appears that the evaluation criteria is inconsistent with the request for cost detail as shown in Attachment J-3. Will the Government please clarify its evaluation criteria?

RFQ Section L.6 and Section M.3 were revised as a result of the response to this RFI.

The Government will perform price analysis based on the total proposed price in accordance with FAR 15.404-1(a)(2) to verify that the overall price offered is fair and reasonable. In accordance with FAR 15.404-1(b)(1), price analysis may include evaluating data other than certified cost or pricing data obtained from the offeror or contractor when there is no other means for determining a fair and reasonable price.

The requested detail in the pricing sheet will help facilitate the determination of fair and reasonableness.

Q36 30 Section L.4.5.a Do you require a hard copy of the sealed envelope containing the completed

Attachment J-2 Financial Institution/Bank Information for the questionnaire? Or may an offeror send the completed questionnaire electronically with its submission?

Prospective Contractor Form shall be submitted electronically with the offeror’s submission. Attachment J- 2 is revised to reflect this requirement.

Q37 30 Section L.4.5.a Since this is an electronic submission, will the Government please confirm the J-2 Financial Institution Bank Information Form will need to be submitted as a sealed package directly from the bank to the Government as stated in the J-2 attachment?

Attachment J-2 Financial Institution/Bank Information for the Prospective Contractor Form shall be submitted electronically with the offeror’s submission. Attachment J- 2 is revised to reflect this requirement.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

L.1 INTRODUCTION

This solicitation is for a new requirement for a Firm-Fixed-Price contract solicited under FAR Part 13 – Simplified Acquisition Procedures. Based on market research there is a reasonable expectation of obtaining offers from two or more responsible small business concerns that are competitive in terms of market prices, quality, and delivery (FAR 19.502-2(a)). Therefore, it was determined that this acquisition will be a total small business set-aside under the identified NAICS Code 541715 – Research and Development in the Physical, Engineering, and Life Sciences (except Nanotechnology and Biotechnology).

L.2 INQUIRIES BY PROSPECTIVE OFFERORS

The offeror may submit questions, concerns, or request clarification of any aspect of this solicitation via electronic mail to the Contract Specialist: Nicole Mendes at nicole.mendes@navy.mil and the Contracting Officer: Geralyn Castro at geralyn.castro@navy.mil. The Offeror must utilize the following email subject line: BESS RFQ N39430- 20-T-2238 Questions. The questions should include the page number and paragraph number or identifier, which pertains to the Offeror’s question.

L.3 ORGANIZATION AND CONTENT

The information shall be organized as follows:

1. Cover Letter. A letter containing the following:

a. Name and address of offeror;

b. The name of the person or persons authorized to represent the offeror in contractual matters, including final negotiations and contract acceptance; and

c. The address, email address, and telephone number for the authorized representative of the offeror.

2. Completed Section K – Representations & Certifications

3. Confirmation of VETS-4212 report(s) filing

4. Responsibility Determination Documents

5. Volume I – Technical Volume

6. Volume II – Price Volume

L.4 SUBMISSION OF OFFER

Volume / Tab Title Cover Letter

A Requirements of Section K B Confirmation of VETS-4212 report(s) filing C Responsibility Determination Documents

Volume I Technical Volume Volume II Price Volume

1. Volumes I and II (technical and price volumes) shall be submitted in two (2) separate files. Volumes A through

C shall be submitted in one (1) PDF file. A cover sheet shall be included in each file.

2. Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each.

3. Requirements of Section K: The Offeror shall include in its submission a section that addresses all the requirements in Section K of this solicitation, and shall include a statement of its representations and certifications in the System for Award Management (SAM). Offerors shall provide identification of any Organizational Conflict of Interest and complete and sign the Non-Disclosure form included as an attachment to the solicitation.

4. Confirmation of VETS-4212 report(s) filing: A copy of the email confirmation of VETS-4212 report(s) filing at www.dol.gov/vets/vets4212.htm, as required by regulation (41 CFR Part 61-300), shall be included. Upon the successful submission of a VETS-4212 report(s), federal contractors will receive an email confirmation of receipt notification for their records. These confirmation notifications will be used as verification of submission by the Contracting Officer. A copy of a submitted report is NOT required to suffice for a confirmation or validation of submission.

5. Responsibility Determination:

Offerors shall submit the following information, which will be utilized to verify the offeror’s responsibility as required by FAR Part 9:

a. A completed Financial Institution/Bank Information for the Prospective Contractor Form (included as an attachment to the solicitation).

b. The company’s financial statement (F/S) for the most recent completed 12-month financial accounting year. If the Offeror prefers, the requested company financials may also be submitted via separate email from the company’s Chief Financial Officer or via separate sealed envelope. Include the balance sheet, income statement, and related notes or management discussion and analysis, if any. Include the cash flow statement if prepared. The submission requirement in descending order of preference is:

- Compiled, reviewed, or audited by an independent external auditor.

- Company prepared F/S.

- Accounting system generated F/S.

6. Offer Submission Instructions: The offer shall be received at or before the time indicated on Block 10 of the

SF18 by electronic mail to Geralyn.Castro@navy.mil and Nicole.Mendes@navy.mil.

L.5 SYSTEM FOR AWARD MANAGEMENT (SAM)

Contractors must be registered in the System for Award Management prior to award of a DoD contract. For more information, visit http://www.sam.gov. A contract cannot be awarded to a contractor not registered in SAM.

Remember to review the NAICS codes listed in your firms profile and ensure that you have listed the NAICS code for this procurement (NAICS 541715) in order to certify your size standard for this procurement.

L.6 TECHNICAL & PRICE VOLUME SUBMITTAL REQUIREMENTS

1. Volume I – Technical Volume.

Offerors shall submit in separate file attachments Volume I: Technical and Volume II: Price. The TECHNICAL submission shall include the following:

a. Factor 1: Technical Merits

Submittal Requirements: The offeror shall provide a description of the proposed technology, including benefits and drawbacks, if any. In addition, the offeror shall address the following areas in its submission:

- Show calculations and assumptions for system sizing and performance

- Description of control logic

- System safety

b. Factor 2: Schedule

Submittal Requirements: The offeror shall submit a schedule indicating the key milestones during contract performance. The schedule shall be provided via Gantt chart in a .pdf file format.

2. Volume II – Price Volume.

Offerors shall submit in separate file attachments Volume I: Technical and Volume II: Price. The PRICE submission shall include the following:

Factor 3: Price

The Contracting Officer has determined that certified cost or pricing data is not required to be submitted for this solicitation. However, other than certified cost or pricing data is requested to ensure that adequate information is received with the initial submission. The Offeror shall submit a firm-fixed-price for this contract. Offerors shall complete a Pricing Sheet (included as an attachment to the solicitation), listing the cost elements and the total offered price for this requirement. Total overall price is inclusive of all direct costs, indirect costs, and profit.

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

BASIS FOR EVALUATION

M.1 BASIS FOR AWARD

1. The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract; to negotiate with offerors in the competitive range; and to award the contract to the offeror submitting the offer determined to represent the best value—the offer most advantageous to the Government, price and other factors considered.

2. The Government intends to evaluate offers and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In addition, if the Contracting Officer determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of offers in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers.

3. The tradeoff process is selected as appropriate for this acquisition. The Government considers it to be in its best interest to allow consideration of award to other than the lowest priced offeror or other than the highest technically rated offeror.

4. All technical factors when combined are approximately equal to price.

5. Any offer found to have a deficiency in meeting the stated solicitation requirements or performance objectives will be considered ineligible for award, unless the deficiency is corrected through discussions. Offers may be found to have either a significant weakness or multiple weaknesses that impact either the individual factor rating or the overall rating for the proposal.

6. The Government will evaluate the offeror’s past performance by using data available on the Contractor Performance Assessment Reporting System (CPARS). In the case of an offeror without a record of relevant past performance history in CPARS, the offeror may not be evaluated favorably or unfavorably for its past performance history.

7. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, technical requirements, and the responsibility determination, in addition to those identified as areas to be eligible for award. Failure to comply with solicitation requirements may result in an Offeror being removed from consideration for award. Any exceptions to solicitation requirements must be fully explained and justified.

M.2 ADJECTIVAL RATINGS/DESCRIPTIONS

1. Technical Factors will be rated using the following adjectival rating scheme:

Combined Technical/Risk Ratings

Rating Description

Outstanding (O)

Offer meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good (G)

Offer meets requirements and indicates a thorough approach and understanding of the requirements. Offer contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable (A)

Offer meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal (M) Offer does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The offer has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Unacceptable (U)

Offer does not meet requirements and contains one or more deficiencies. Offer is unawardable.

2. Definitions: The following definitions are provided to assist evaluators in the evaluation of each technical factor.

a. Strength: An aspect of the offer has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

b. Weakness: A flaw in the offer that increases the risk of unsuccessful contract performance.

c. Significant Weakness: A flaw that appreciably increases the risk of unsuccessful contract performance.

d. Deficiency: A material failure of an offer to meet a Government requirement or a combination of significant weaknesses in an offer that increases the risk of unsuccessful contract performance to an unacceptable level.

M.3 BASIS OF EVALUATION

1. Factor 1: Technical Merits

Basis of Evaluation: The Government will evaluate the technical merits of the offer to determine if the proposed system has proven operational performance in similar unit size and at several locations. Cycle life and capacity loss based on operational and/or empirical data rather than design are preferable.

2. Factor 2: Schedule

Basis of Evaluation: The Government will evaluate the offeror’s proposed schedule to determine if it supports the Government’s scheduled milestones as indicated in the scope.

3. Factor 3: Price

The Government will evaluate offers by conducting price analysis. The Government will perform price analysis based on the total proposed price in accordance with FAR 15.404-1(a)(2) to verify that the overall price offered is fair and reasonable. In accordance with FAR 15.404-1(b)(1), price analysis may include evaluating data other than certified cost or pricing data obtained from the offeror or contractor when there is no other means for determining a fair and reasonable price.

Analysis will be performed by one or more of the following techniques listed below and in FAR 15.404-1(b)(2) to ensure a fair and reasonable price:

A. Comparison of proposed prices received in response to the solicitation.

B. Comparison of proposed prices to historical prices paid, whether by the Government or other than the

Government, for the same or similar services.

C. Comparison of proposed prices with Government cost estimates.

D. Analysis of pricing information provided by the offeror.

The Government will also evaluate the price volume for unbalanced pricing. Unbalanced pricing may be determined to exist when, despite an acceptable total evaluated price. The price of one or more of the contract exhibit line items is significantly over or understated as may be indicated by the application of the price techniques specified above. An offer may be rejected if the government determines that the lack of balance poses an unacceptable risk to the government.

(End of Summary of Changes)