N3904026Q3133 Combined Synopsis.pdf

COMBINED SYNOPSIS/SOLICITATION NOTICE:

GENERAL INFORMATION:

Requirement Title: Rental of fourteen; (12) 400A Isolation Transformers, (1) 800A & (1) 1200A in accordance with the SOW.

Solicitation Number: N3904026Q3133 Response Deadline: 07/30/2026 @ 11AM EST POC: Christie Ashcraft Cell: (207) 651-0355

GENERAL INFORMATION:

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR subpart 12 using Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued Paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL be posted on SAM.gov.

2. This solicitation documents and incorporates provisions and clauses in effect through FAC 2026-01 and

DFARS Change Notice 20260507. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/browse/index/far and http://www.acq.osd.mil/dpap/dars/change_notices.html.

3. This solicitation is being issued as a(n): Request for Quotation (RFQ)

4. This acquisition is for: Full and Open Competition

5. North American Industry Classification System Code (NAICS): 532490

6. The size standard is: $40 Million Dollars

REQUIREMENT INFORMATION:

The Portsmouth Naval Shipyard requests responses from sources capable of providing the following:

Period of Performance:

Base: 8/14/2026 – 8/12/2027 (52 Weeks)

Option 1: 8/13/2027 – 9/23/2027 (6 Weeks)

Option 2: 9/24/2027 – 10/21/2027 (4 Weeks)

Option 3: 10/22/2027 – 11/18/2027 (4 Weeks)

Place of performance is Point Loma, San Diego, CA

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

REQUEST FOR QUOTATION

N3904026Q3133

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904026Q3133 DUE DATE: 07/30/2026 11:00 AM ET

From: Portsmouth Naval Shipyard Your company info:

Christie.j.ashcraft.civ@us.navy.mil Name:

Contracting, Code 410 POC:

Kittery, ME 03904 (P) PHONE: 207-651-0355 Email:

Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%_____DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST_________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Price Total

0001 Rental of fourteen (14) Isolation Transformers in accordance with the statement of work.

INFO CLIN INFO ONLY INFO ONLY

0001AA Rental of twelve (12) 400A Isolation Transformer in accordance with the statement of work.

52 Weeks

0001AB Rental of one (1) 800A Isolation Transformer in accordance with the statement of work.

52 Weeks

0001AC Rental of one (1) 1200A Isolation Transformer in accordance with the statement of work

52 Weeks

0002 Maintenance for CLIN 0001 in accordance with the statement of work.

52 Weeks

0003 All associated freight in accordance with the statement of work.

2 Jobs

0004 See Exhibit A Contract Data Requirements List Data Items:

A01 Equipment Technical Data A02 Padeye Certification A03 Contractor’s Personnel A04 Test – Inspection Report

A001 A01 Equipment Technical Data

1 Set

A002 A02 Padeye Certification

A003 A03 Contractor’s Personnel

A004 A04 Test - Inspection Report 1 Set

1001 Option to extend CLIN 0001 in accordance with the statement of work.

INFO CLIN INFO ONLY INFO ONLY

1001AA Option to extend SLIN 0001AA in accordance with the statement of work.

6 Weeks

1001AB Option to extend SLIN 0001AB in accordance with the statement of work.

6 Weeks

1001AC Option to extend SLIN 0001AC in accordance with the statement of work.

6 Weeks

1002 Option to extend CLIN 0002 in accordance with the statement of work.

6 Weeks

1004 See Exhibit B Contract Data Requirements List Data Items:

B01 Equipment Technical Data B02 Padeye Certification B03 Contractor’s Personnel B04 Test – Inspection Report

B001 B01 Equipment Technical Data 1 Set

B002 B02 Padeye Certification 1 Set

B003 B03 Contractor’s Personnel 1 Set

B004 B04 Test – Inspection Report 1 Set

2001 Option to extend CLIN 1001 in accordance with the statement of work.

INFO CLIN INFO ONLY INFO ONLY

2001AA Option to extend CLIN 1001AA in accordance with the statement of work.

4 Weeks

2001AB Option to extend CLIN 1001AB in accordance with the statement of work.

4 Weeks

2001AC Option to extend CLIN 1001AC in accordance with the statement of work

4 Weeks

2002 Option to extend CLIN 1002 in accordance with the statement of work.

4 Weeks

2004 See Exhibit C Contract Data Requirements List Data Items:

C01 Equipment Technical Data C02 Padeye Certification C03 Contractor’s Personnel C04 Test – Inspection Report

C001 C01 Equipment Technical Data 1 Set

C002 C02 Padeye Certification 1 Set

C003 C03 Contractor’s Personnel 1 Set

C004 C04 Test – Inspection Report

3001 Option to extend CLIN 2001 in accordance with the statement of work.

INFO CLIN INFO ONLY INFO ONLY

3001AA Option to extend CLIN 2001AA in accordance with the statement of work.

4 Weeks

3001AB Option to extend CLIN 2001AB in accordance with the statement of work.

4 Weeks

3001AC Option to extend CLIN 2001AC in accordance with the statement of work.

4 Weeks

3002 Option to extend CLIN 2002 in accordance with the statement of work.

3004 See Exhibit D Contract Data Requirements List Data Items:

D01 Equipment Technical Data D02 Padeye Certification D03 Contractor’s Personnel D04 Test – Inspection Report

D01 D01 Equipment Technical Data 1 Set

D02 D02 Padeye Certification 1 Set

D03 D03 Contractor’s Personnel 1 Set

D04 D04 Test – Inspection Report 1 Set

Total

Attachments & Exhibits N3904026Q3133 Attachment 1 OPSEC Plan N3904026Q3133 Attachment 2 Compliance Checklist (Enclosure 1) N3904026Q3133 Attachment 3 Compliance Checklist (Enclosure 2) N3904026Q3133 Attachment 4 Compliance Checklist (Enclosure 3) N3904026Q3133 Attachment 5 Quality Assurance Surveillance Plan (Matrix) N3904026Q3133 Attachment 6 Quality Assurance Surveillance Plan

N3904026Q3133 Exhibit A N3904026Q3133 Exhibit B N3904026Q3133 Exhibit C N3904026Q3133 Exhibit D

Period of Performance

Base: 8/14/2026 – 8/12/2027 (52 Weeks)

Option 1: 8/13/2027 – 9/23/2027 (6 Weeks)

Option 2: 9/24/2027 – 10/21/2027 (4 Weeks)

Option 3: 10/22/2027 – 11/18/2027 (4 Weeks)

Place of performance

Point Loma, San Diego, CA

For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

SOW Compliance Checklists of Enclosure 1, Enclosure 2 and Enclosure 3 to verify conformity with the technical requirements.

Award may be made on the basis of adherence to the schedule and/or soonest mobilization.

Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

See Below for Detailed Statement of Work and Applicable Clauses.

ALL OFFERS SHALL INCLUDE THIS FORM FILLED OUT IN ITS ENTIRETY (HIGHLIGHTED YELLOW

FIELDS ARE REQUIRED).

ISOLATION TRANSFORMERS 460VAC 400 AMP 400 KVA, 460VAC 800 AMP 800 KVA, & 460VAC 1200 AMP

1250 KVA

STATEMENT OF WORK

1. SCOPE

1.1. Obtain quantity Twelve (12) isolation transformer(s) that can take nominal 460V 3 Phase ungrounded power on the primary side and create 460V grounded power on the secondary side. The capacity of each isolation transformer shall be a minimum of 400KVA and provide 400A of power. The transformers shall have the ability to transform 400KVA over the 440-480 3 Phase voltage range.

1.2. Obtain quantity One (1) isolation transformer(s) that can take nominal 460V 3 Phase ungrounded power on the primary side and create 460V 3 Phase grounded power on the secondary side. The capacity of each isolation transformer shall be a minimum of 800KVA and provide 800AMPs of power. The transformers shall have the ability to transform 800KVA over the 440-480 3 Phase voltage range.

1.3. Obtain quantity One (1) isolation transformer(s) that can take nominal 460V 3 Phase ungrounded power on the primary side and create 460V 3 Phase grounded power on the secondary side. The capacity of each isolation transformer shall be a minimum of 1250KVA and provide 1200AMPs of power. The transformers shall have the ability to transform 1250KVA over the 440-480 3 Phase voltage range.

2. APLLICABLE DOCUMENTS

2.1. Issues of Publications - The following documents of the issue date in effect on the date of request for proposal form a part of this specification to the extent applicable, or as specified herein. Within the specification, they shall be referred to by their basic designation only.

2.1.1. Government

2.1.1.1. N/A

2.1.2. Nongovernment

2.1.2.1. N/A

2.2. Order of precedence - In the event of conflict between the text of this specification and that of the references cited above, the text of this specification shall take precedence.

Nothing in this specification, however, shall supersede applicable laws or regulations unless a specific exemption has been obtained.

3. REQUIREMENTS

3.1. Electrical Output

3.1.1. Output shall be grounded three-phase power.

3.1.2. The transformer must be capable of working over 440 and 480 VAC voltage range at 60 Hz.

3.1.3. The insulation rating of the isolation transformer windings to ground must exceed 10 meg-ohms when not in a circuit on both sides.

3.1.4. Frame must be grounded and provide a means to connect an external ground.

3.1.5. Safety devices: Fuse-able safety disconnects or disconnects with breaker protection (shall be installed on the primary and secondary sides of the transformer. These can be mounted to the transformer skid or stand-alone units, both being:

3.1.5.1. For Section 1.1. 400 AMPs in size.

3.1.5.2. For Section 1.2. 800 AMPs in size.

3.1.5.3. For Section 1.3. 1200 AMPs in size.

3.1.6. Shall include a tap changer typical of transformers of that size so voltage may be adjusted to meet the voltage demand of downstream equipment.

3.2. Connections

3.2.1. Lugged connections are acceptable as well as compression fittings

(crimped lugged connected are preferred).

3.2.2. When lugs are used, equipment must accept Thomas and Betts 600 Green 94 lugs or must accept SHOF-500 cables in compression fittings.

3.3. Footprint

3.3.1. Space is limited where the isolation transformers are being placed;

therefore, smaller is preferred.

3.4. Construction

3.4.1. Units shall be a single integrated framed structure manufactured as a complete entity to include all devices, accessories, and fittings necessary to perform the function for which it was designed.

3.4.2. Each unit shall be capable of continuous, year-round, outdoor, unmanned operation even at minimal loading while exposed to inclement to extremely harsh weather (e.g. deep snow, strong & gusty winds, and/or heavy rain) and varied ambient conditions (–10 to +110ºF & 0 to 100% RH).

3.4.3. Transformers shall meet all state and federal requirements for its type, such as but not limited to, the National Electrical Code (NEC) for electrical devices/components and internal wiring.

3.4.4. Transformers shall be modular in design so as to act as a stand-alone unit;

compact so as to fit in the tight confines of a dry-dock; portable so as to be transported and then lifted by crane or forklift; and ruggedly constructed so as to endure a marine industrial environment.

3.4.5. Transformers shall be newly manufactured / completely refurbished and factory tested within ten (10) years and be of the “Dry Type” arrangement.

3.4.6. Transformers shall be NRTL approved.

4. RESPONSIBILITITES

4.1. Government

4.1.1. Will be responsible for terminating the cables into the inline safety disconnect switches, to the buss work or connections of the isolation transformer (see 3.1.5, switches may be separate from transformer skid) and to the circuits of the shipyard infrastructure.

4.2. Maintenance

4.2.1. Except for weekly surveillance checks (i.e. liquid levels), the contractor is responsible for and shall perform all maintenance for the duration of the lease. Coordinate maintenance with the Contracting Officer Representative (COR) and Shipyard Point-of-Contact (POC).

4.2.1.1. Coordinate maintenance w/ executing POC.

4.2.2. The equipment will be operating around-the-clock under a rigorous deployment performance schedule. Within twenty-four (24) hours (one-day) of initial notification of the need for repair, the Contractor shall have a qualified and equipped technician on the job-site fully prepared to repair the rental equipment. The defective unit(s) shall be repaired within forty-eight (48) hours

(two day) of initial notification or, if the original defective unit(s) cannot be made operational, replaced within seventy-two (72) hours (three days) of initial notification. If the equipment failure is not the fault of the Government, the Contractor shall bear all costs associated with its repair and/or replacement.

4.3. Training – N/A

4.4. Operator / Maintenance Manuals - The Contractor shall deliver the following information, electronically to the COR and TPOC, and in hard copy when the equipment is delivered to the Government:

4.4.1.1. The Contractor shall provide Technical Instructions (TIs) such as an Operations & Maintenance Manual, Controls Manual, and/or Electrical Manual with Schematics. (CDRL A001)

4.4.1.2. The Contractor shall provide lifting & handling the equipment with its padeye(s) certification. (CDRL A002)

4.4.1.3. Equipment Data Sheet (EDS) (CDRL A001)

4.4.1.4. Operating Instructions, if not in the Technical Instructions (CDRL A001)

4.4.1.5. The Contractor shall submit Points of contact with telephone numbers for requesting emergency repair regardless of the time or type of day.

(CDRL A003)

5. DELIVERY / RETURN

5.1. Delivery – The contractor shall delivery machinery that is fully-charged/fueled, fully-assembled, ready-to-use, in a first-class operating condition and functions as intended.

The machinery with its support equipment shall be delivered to the site on or prior to the request date.. The machinery with its support equipment shall be delivered to the site on or prior to the request date The Contractor shall confirm the date and time of delivery prior to each delivery with the COR and/or POC, if appointed. The Government can provide forklift services for removing machinery from Vendor’s transport during work hours. The Contractor shall provide the COR and POC with an itemized list of all equipment delivered at the time of delivery.

5.2. Security - To be allowed onto a government Shipyard, personnel must be US citizens and in possession of two appropriate personal identifications. Proof of US citizenship may be necessary and can be required for access to the drydock. Allowable documentation of US citizenship is an official government issued Certificate of Birth or Naturalization (w/ raised seal & not a photocopy) or a US passport.

Vehicular access requires a non-expired personal REAL ID compliant Driver’s License and appropriate vehicle identification or registration. The transport vehicle must have the company’s name / logo prominently displayed. To gain access to the drydock environment, personnel must be escorted and possess / wear their own personal safety gear.

5.3. Inspection Criteria

5.3.1. Upon delivery, the vendor may have to prove that the isolation transformer for Section 1.1. can deliver 400KVA over the 440-480 VAC 3 Phase voltage range, and that the readings to ground are over 10 megohms on both the primary and secondary side.

5.3.2. Upon delivery, the vendor may have to prove that the isolation transformer for Section 1.2. can deliver 800KVA over the 440-480 VAC 3 Phase voltage range, and that the readings to ground are over 10 megohms on both the primary and secondary side.

5.3.3. Upon delivery, the vendor may have to prove that the isolation transformer for Section 1.3. can deliver 1250 KVA over the 440-480 VAC 3 Phase voltage range, and that the readings to ground are over 10 megohms on both the primary and secondary side.

5.3.4. Upon delivery, the vendor must provide operating instructions and connection diagram for isolation transformer(s).

5.3.5. Upon delivery, the vendor shall instruct designated Shipyard personnel on how to properly run the equipment to include its operation, control, maintenance checks, and service contacts.

5.4. Final Acceptance - Upon satisfactory completion of inspection and test of the equipment, the authorized Government Representative (Portsmouth Naval Shipyard, Code 420 COR ) will sign acceptance document(s) to Code 410 Contracting Division for completion.. Unloading equipment from Vendor’s transport does not signify acceptance.

5.5. Return - The Government will dismantle the equipment and provide a temporary storage location convenient for Contractor pick-up. The Government will notify the Contractor as well as the Contracting Office as to when the rental Item has been released and is available for pick-up. The Contractor shall be responsible for shipping. The Government can provide forklift services during work hours for placing the equipment onto the vendor’s transport.

6. GENERAL

6.1. Response to Request - As part of the response to this request, descriptive literature shall be furnished in sufficient detail to show that the proposed design will meet these specifications. Vendor submittals shall include brochures of the model being submitted, assembly sketches with critical dimensions, sketches (with dimensions) of all tooling being provided, statements of compliance with specification, and performance statements with special instructions. Supporting information shall be organized and packaged by unit. If supporting information includes multiple models the vendor shall clearly state model number of proposed unit and redact all information not applicable to proposed unit

Compliance - Use Table E1, Table E2 and Table E3 (SOW Compliance Checklist) of Enclosure 1, Enclosure 2 and Enclosure 3 to verify conformity with the technical requirements. Annotate compliance or request exceptions through Code 230 Temporary Services and Support Division.

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

FAR Clauses

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. (Sep 2024)

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. (Jan 2017)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (Jan 2017)

52.204-7 System for Award Management-Registration. (Deviation) (Feb 2026)

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards. (Deviation) (Feb 2026)

52.204-13 System for Award Management-Maintenance. (Deviation) (Feb 2026)

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Deviation) (Feb 2026)

52.211-14 Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program Use. (Apr 2008)

52.211-15 Defense Priority and Allocation Requirements (Apr 2008)

52.212-4 Terms and Conditions-Commercial Products and Commercial Services. (Deviation) (Feb 2026)

52.217-5 Evaluation of Options. (Jul 1990)

52.217-9 Option to Extend the Term of the Contract. (Mar 2000)

52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2022)

52.219-14 Limitations on Subcontracting (DEVIATION 2021-O0008)

52.219-28 Post-Award Small Business Program Representation (Jan 2025)

52.222-3 Convict Labor. (Deviation) (Feb 2026)

52.222-19 Child Labor-Cooperation with Authorities and Remedies. (Deviation) (Feb 2026)

52.222-35 Equal Opportunity for Veterans. (Deviation) (Feb 2026)

52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation) (Feb 2026)

52.222-37 Employment Reports on Veterans. (Deviation) (Feb 2026)

52.222-50 Combating Trafficking in Persons. (Deviation) (Feb 2026)

52.223-5 Pollution Prevention and Right-to-Know Information. (May 2024)

52.223-10 Waste Reduction Program. (DEVIATION 2025-O0004)

52.223-23 Sustainable Products. (Deviation) (Feb 2026)

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. (May 2024)

52.228-5 Insurance-Work on a Government Installation. (Jan 1997)

52.232-33 Payment by Electronic Funds Transfer-System for Award Management. (Oct 2018)

52.232-39 Unenforceability of Unauthorized Obligations. (Jun 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (Mar 2023)

52.233-3 Protest after Award. (Deviation) (Feb 2026)

52.233-4 Applicable Law for Breach of Contract Claim. (Deviation) (Feb 2026)

52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (Deviation) (Feb 2026)

52.240-91 Security Prohibitions and Exclusions. (Deviation) (Feb 2026)

52.240-93 Basic Safeguarding of Covered Contractor Information Systems. (Deviation) (Feb 2026)

52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation) (Feb 2026)

52.246-2 Inspection of Supplies-Fixed-Price. (Aug 1996)

52.252-1 Solicitation Provisions Incorporated by Reference. (Feb 1998)

52.252-2 Clauses Incorporated by Reference. (Feb 1998)

52.252-5 Authorized Deviations in Provisions. (Nov 2020)

52.252-6 Authorized Deviations in Clauses. (Nov 2020)

DFARS Clauses:

252.201-7000 Contracting Officer's Representative. (Dec 1991)

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. (Sep 2011)

252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Dec 2022)

252.203-7005 Representation Relating to Compensation of Former DoD Officials. (Sep 2022)

252.204-7022 Expediting Contract Closeout (May 2021)

252.204-7024 Notice on the Use of the Supplier Performance Risk System. (Mar 2023)

252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism (Feb 2026)

252.217-7012 LIABILITY AND INSURANCE (AUG 2003)

252.225-7001 Buy American and Balance of Payments Program. (Feb 2024)

252.225-7021 Trade Agreements. (Feb 2024)

252.225-7048 Export Controlled items (Jun 2013)

252.225-7055 Representation Regarding Business Operations with the Maduro Regime. (May 2022)

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. (Jan 2023)

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region- Representation. (Jun 2023)

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region. (Jun 2023)

252.232-7010 Levies on Contract Payments. (Dec 2006)

252.231-7000 Supplemental Cost Principles (Dec 1991)

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Dec 2018)

252.232-7006 Wide Area Work-Flow Payment Instructions. (Jan 2023)

252.232-7010 Levies on Contract Payments. (Dec 2006)

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel. (Jan 2023)

252.246-7003 Notification of Potential Safety Issues. (Jan 2023)

252.247-7023 Transportation of Supplies by Sea. (Oct 2024)

NAVSEA CLAUSES: Full Text

B-231-H002 WORKSITE TRAVEL COSTS (NAVSEA) (OCT 2018)

(a) The contractor shall not charge, and the Government shall not pay, as an allowable cost under this contract, any manhour costs (whether straight-time or overtime) for contractor personnel or subcontractor personnel traveling to or from worksites, including travel to worksites other than the contractor's facility for performance of contract work.

(b) Workers being paid under this contract, as prime contractor personnel or subcontractor personnel, will complete a full shift at the worksite, and no compensation will be paid for travel time before or after the shift.

(c) This requirement pertains only to payments for travel time before or after these workers' regular shifts (commuting costs), and does not apply to legitimate travel costs incurred during normal working hours, provided that those costs are otherwise reasonable, allocable and allowable and approved in writing by the Government. This requirement does not apply to manufacturer's representatives or Original Equipment Manufacturer (OEM) representatives when specifically required by the Government work specifications.

(d) Additionally, the contractor shall not charge, and the Government shall not pay, any transportation costs under this contract associated with transporting contractor or subcontractor personnel between the contractor's facility (or subcontractor's facility), and any other worksite to perform ship repair, maintenance or modernization. Transportation costs include, but are not limited to, bus fare, car fare, train fare, or boat fare, paid by the work force, or paid by the contractor on behalf of the work force.

(End of Text)

C-202-H001 ADDITIONAL DEFINITIONS—BASIC (NAVSEA) (Oct 2018)

(a) Department - means the Department of the Navy.

(b) Commander, Naval Sea Systems Command - means the Commander of the Naval Sea Systems Command of the Department of the Navy or his duly appointed successor.

(c) References to The Federal Acquisition Regulation (FAR) - All references to the FAR in this contract shall be deemed to also reference the appropriate sections of the Defense FAR Supplement (DFARS), unless clearly indicated otherwise.

(d) National Stock Numbers - Whenever the term Federal Item Identification Number and its acronym FIIN or the term Federal Stock Number and its acronym FSN appear in the contract, order or their cited specifications and standards, the terms and acronyms shall be interpreted as National Item Identification Number (NIIN) and National Stock Number (NSN) respectively which shall be defined as follows:

(1) National Item Identification Number (NIIN). The number assigned to each approved Item Identification under the Federal Cataloging Program. It consists of nine numeric characters, the first two of which are the National Codification Bureau (NCB) Code. The remaining positions consist of a seven digit non-significant number.

(2) National Stock Number (NSN). The National Stock Number (NSN) for an item of supply consists of the applicable four-position Federal Supply Class (FSC) plus the applicable nine-position NIIN assigned to the item of supply.

(End of Text)

C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES (NAVSEA) (Oct 2018)

(a) Department - means the Department of the Navy.

(b) Commander, Naval Sea Systems Command - means the Commander of the Naval Sea Systems Command of the Department of the Navy or his duly appointed successor.

(c) References to The Federal Acquisition Regulation (FAR) - All references to the FAR in this contract shall be deemed to also reference the appropriate sections of the Defense FAR Supplement (DFARS), unless clearly indicated otherwise.

(d) National Stock Numbers - Whenever the term Federal Item Identification Number and its acronym FIIN or the term Federal Stock Number and its acronym FSN appear in the contract, order or their cited specifications and standards, the terms and acronyms shall be interpreted as National Item Identification Number (NIIN) and National Stock Number (NSN) respectively which shall be defined as follows:

(1) National Item Identification Number (NIIN). The number assigned to each approved Item Identification under the Federal Cataloging Program. It consists of nine numeric characters, the first two of which are the National Codification Bureau (NCB) Code. The remaining positions consist of a seven digit non-significant number.

(2) National Stock Number (NSN). The National Stock Number (NSN) for an item of supply consists of the applicable four-position Federal Supply Class (FSC) plus the applicable nine-position NIIN assigned to the item of supply.

C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)

Approval by the Government as required under this contract and applicable specifications shall not relieve the Contractor of its obligation to comply with the specifications and with all other requirements of the contract, nor shall it impose upon the Government any liability it would not have had in the absence of such approval.

(End of Text)

C-223-H002 SAFETY, HEALTH AND FIRE REQUIREMENTS FOR SHIP REPAIR (NAVSEA) (JAN 2019)

(a) Attention of the Contractor is directed to the Occupational Safety and Health Act of 1970 (29 USC 651-678), and to the Safety and Health Regulations for Ship Repairing (29 CFR 1915), promulgated under Public Law 85- 742, amending Section 41 of the Longshoremen's and Harbor Workers' Compensation Act (33 USC 941), and adopted by the Department of Labor as occupational safety or health standards under Section 6(a) of the Occupational Safety and Health Act of 1970 (See 29 CFR 1910.13). These regulations apply to all ship repair and related work, as defined in the regulations performed under this contract on the navigable waters of the United States including any dry dock and marine railway. Nothing contained in this contract shall be construed as relieving the Contractor from any obligations which it may have for compliance with the aforesaid regulations.

(b) SAFETY INSPECTOR/FIRE MARSHAL: In addition to the safety standards provided in the specifications, the contractor is responsible for providing an experienced Safety Inspector/Fire Marshal who will accomplish daily inspections of the Contractor's entire work area on the ship, together with the Contracting Office’s Safety Representative. This Inspector or Fire Marshal shall not be one of the Contractor's supervisors or superintendents normally assigned to the ship and shall be identified in the contractor’s approved Safety Plan.

(c) PERSONAL PROTECTIVE EQUIPMENT: Whenever work is performed aboard U.S. Naval Ships or vessels at piers or dry docks of a Naval Shipyard or Naval Station, Contractor employees (including management personnel) shall have and use at all times the following personal protective equipment:

(1) Protective hard hats that meet the following specifications:

(i) Protective helmets purchased after July 5, 1994 shall comply with ANSI Z89.1-1986, "American National Standard for Personnel Protection-Protective Headwear for Industrial Workers-Requirements," or shall be demonstrated by the Contractor to be equally effective.

(ii) Protective helmets purchased before July 5, 1994 shall comply with ANSI Standard "American National Standard Safety requirements for Industrial Head Protection," Z89.1-1969, or shall be demonstrated by the employer to be equally effective. [Ref. 29 CFR 1910.135 Head Protection]

(2) Approved type Plano or prescription glasses meeting the following specifications:

(i) Protective eye and face devices purchased after July 5, 1994 shall comply with ANSI standard Z87.1-1989, "American National Standard Practice for Occupational and Educational Eye and Face Protection", or shall be demonstrated by the employer to be equally effective.

(ii) Protective eye and face devices purchased before July 5, 1994 shall comply with ANSI "USA standard for Occupational and Educational Eye and Face Protection", Z87.1-1968, or shall be demonstrated by the employer to be equally effective. [Ref. 29 CRF 1910.133 Protective eye and face devices.]

(3) Safety toe shoes, with built-in protective toe box that meet the following specifications:

(i) Protective footwear purchased after July 5, 1994 shall comply with ANSI Standard Z41-1991, "American National Standard for Personal Protection-Protective Footwear", or shall be demonstrated by the employer to be equally effective.

(ii) Protective footwear purchased before July 5, 1994 shall comply with the ANSI standard "USA Standard for Men's Safety Toe Footwear", Z41.1 1967, or shall be demonstrated by the employer to be equally effective [Ref. 29 CFR 1910.136 Protective eye and face devices.]

(End of Text)

C-223-N002 RESTRICTIONS ON USE OF YELLOW MATERIAL (NAVSEA) (OCT 2018)

Yellow colored items are of special significance within the Shipyard and are subject to strict controls. Accordingly, contractors shall not use yellow or orange-yellow-colored materials for the following purposes: protective clothing, hoods, sheeting, tarpaulins, polyethylene bottles or other containers, tapes, bags, banding, identification marks on tools, boundary markers, ribbons, vent ducts, etc. Contractor generated yellow colored waste shall be disposed of by the Contractor off-yard. Shipyard refuse containers shall not be used for disposal of yellow colored waste materials. Yellow colored contract generated debris shall be bagged in non-translucent containers and promptly removed from the Shipyard.

(End of Text)

C-223-W002 ON-SITE SAFETY REQUIREMENTS (NAVSEA) (OCT 2018)

(a) The contractor shall ensure that each contractor employee reads any necessary safety documents within 30 days of commencing performance at any Government facility. Required safety documents can be obtained from the respective safety office. Contractors shall notify the Safety office points of contact below to report completion of the required training via email. The email shall include the contractor employee’s name, work site, and contract number.

(b) It is expected that contractor employees will have received training from their employer on hazards associated with the areas in which they will be working and know what to do in order to protect themselves. Contractors are required to adhere to the requirements of 29 CFR 1910, 29 CFR 1926 and applicable state and local requirements while in Government spaces. The contractor shall ensure that all on-site contractor work at the Government facility is in accordance with any local safety instructions as provided via the COR. The contractor shall report all work-related injuries/illnesses that occurred while working at the Government site to the COR.

(c) Contractors whose employees perform work within Government spaces in excess of 1000 hours per calendar quarter during a calendar year shall submit the data elements on OSHA Form 300A, Summary of Work Related

Injuries and Illnesses, for those employees to the safety office , via the COR by 15 January for the previous calendar year, even if no work related injuries or illnesses occurred. If a contractor’s injury/illness rates are above the Bureau of Labor Statistics industry standards, a safety assessment may be performed by the Safety Office to determine if any administrative or engineering controls can be utilized to prevent further injuries/illnesses, or if any additional Personal Protective Equipment or training will be required.

(d) Any contractor employee exhibiting unsafe behavior may be removed from the Government site. Such removal shall not relieve the contractor from meeting its contractual obligations and shall not be considered an excusable delay as defined in FAR 52.249-14.

(e) The Safety Office points of contacts are as follows:

__________________________ [insert name and code]

(End of Text)

C-227-H006 DATA REQUIREMENTS (NAVSEA) (OCT 2018)

The data to be furnished hereunder shall be prepared in accordance with the Contract Data Requirements List, DD Form 1423, Exhibit(s) , attached hereto.

D-211-H001 PACKAGING OF DATA (NAVSEA) (FEB 2022)

Data to be delivered by Integrated Digital Environment (IDE) or other electronic media shall be as specified in the contract.

All unclassified data to be shipped shall be prepared for shipment in accordance with best commercial practice.

Classified reports, data, and documentation shall be prepared for shipment in accordance with National Industrial Security Program Operating Manual (NISPOM), 32 CFR Part 117.

(End of Text)

D-211-H002 MARKING OF REPORTS (NAVSEA) (OCT 2018)

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(1) name and business address of the Contractor

(2) contract number

(3) sponsor:

(Name of Individual Sponsor)

(Name of Requiring Activity)

(City and State)

(End of Text)

E-246-H013 INSPECTION AND ACCEPTANCE OF DATA (NAVSEA) (OCT 2018)

Inspection and acceptance of all data shall be as specified on the attached Contract Data Requirements List(s), DD Form 1423.

(End of Text)

F-211-W001 PARTIAL DELIVERIES (NAVSEA) (OCT 2018)

Partial deliveries will not be accepted without specific approval from the Contracting Officer.

(End of Text)

F-242-H001 CONTRACTOR NOTICE REGARDING LATE DELIVERY (NAVSEA) (OCT 2018)

In the event the contractor anticipates or encounters difficulty in complying with the contract delivery schedule or date, the contractor shall immediately notify, in writing, the Contracting Officer and the cognizant Contract Administration Services Office, if assigned. The notice shall give the pertinent details; however, such notice shall not constitute a waiver by the Government of any contract delivery schedule, or of any rights or remedies provided by law or under this contract.

(End of Text)

F-247-H001 DELIVERY OF DATA (NAVSEA) (OCT 2018)

All data to be furnished under this contract shall be delivered prepaid to the destination(s) and at the time(s) specified on the Contract Data Requirements List(s), DD Form 1423.

(End of Text)

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN

2019)

(a) For other than firm fixed priced contract line item numbers (CLINs), the Contractor agrees to segregate costs incurred under this contract/task order (TO), as applicable, at the lowest level of performance, either at the sub line item number (SLIN) or CLIN level, rather than at the total contract/TO level, and to submit invoices reflecting costs incurred at that level. Supporting documentation in Wide Area Workflow (WAWF) for invoices shall include summaries of work charged during the period covered as well as overall cumulative summaries by individual labor categories, rates, and hours (both straight time and overtime) invoiced; as well as, a cost breakdown of other direct costs (ODCs), materials, and travel, by technical instruction (TI), SLIN, or CLIN level. For other than firm fixed price subcontracts, subcontractors are also required to provide labor categories, rates, and hours (both straight time and overtime) invoiced; as well as, a cost breakdown of ODCs, materials, and travel invoiced. Supporting documentation may be encrypted before submission to the prime contractor for WAWF invoice submittal. Subcontractors may email encryption code information directly to the Contracting Officer and Contracting Officer Representative (COR). Should the subcontractor lack encryption capability, the subcontractor may also email detailed supporting cost information directly to the Contracting Officer and COR; or other method as agreed to by the Contracting Officer.

(b) Contractors submitting payment requests and receiving reports to WAWF using either Electronic Data Interchange (EDI) or Secure File Transfer Protocol (SFTP) shall separately send an email notification to the COR and Contracting Officer on the same date they submit the invoice in WAWF. No payments shall be due if the contractor does not provide the COR and Contracting Officer email notification as required herein.

(End of Text)

G-232-H002 H002 PAYMENT INSTRUCTIONS (NAVSEA) (FEB 2024)

Payment office allocation methods can be found in the table at DFARS PGI 204.7108(b)(2) (https://www.acq.osd.mil/dpap/dars/pgi/pgi_htm/current/PGI204_71.htm#payment_instructions).

(End of text)

G-242-H001 GOVERNMENT CONTRACTADMINISTRATION POINTS-OF-CONTACT AND

RESPONSIBILITIES (NAVSEA) (OCT 2023)

(a) The Government reserves the right to administratively substitute any of the points of contact listed below at any time.

(b) The contracting officer is the only person authorized to change this contract or orders issued thereunder. The Contractor shall not comply with any order, direction or request of Government personnel - that would constitute a change - unless it is issued in writing and signed by the Contracting Officer or is pursuant to specific authority otherwise included as part of this contract. If, in the opinion of the contractor, an effort outside the existing scope of this contract is requested, the contractor shall promptly comply with the Notification of Changes clause of this contract.

(c) The points of contact are as follows:

(i) The Procuring Contracting Officer (PCO) is:

Name: [ * ] Address:

[ *Street ] [ *City, State, Zip ] Phone: (Area Code) xxx- [xxxx] E-mail: [ * ]

(ii) The Contract Specialist is:

Name: [ * ] Address:

[ *Street ] [ *City, State, Zip ] Phone: (Area Code) xxx- [xxxx] E-mail: [ * ]

(iii) The Administrative Contracting Officer (ACO) is:

Name: [ * ] Address:

[ *Street ] [ *City, State, Zip ] Phone: (Area Code) xxx- [xxxx] E-mail: [ * ]

(d) The Contracting Officer’s Representative (COR) is the contracting officer’s appointed representative for technical matters. The COR is not a contracting officer and does not have the authority to direct the accomplishment of effort which is beyond the scope of the contract or to otherwise change any contract requirements. An informational copy of the COR appointment letter, which provides a delineation of COR authority and responsibilities, will be provided upon award of this contract.

The Contracting Officer’s Representative (COR) is:

Name: [ * ] Address:

[ *Street ] [ *City, State, Zip ] Phone: (Area Code) xxx- [xxxx] E-mail: [ * ]

(e) The Alternate Contracting Officer’s Representative (ACOR) is responsible for COR responsibilities and functions in the event that the COR is unavailable due to leave, illness, or other official business. The ACOR is appointed by the contracting officer; a copy of the ACOR appointment will be provided upon award of this contract.

The Alternate Contracting Officer’s Representative (ACOR) is:

Name: [ * ] Address:

[ *City, State, Zip ] Phone: (Area Code) xxx- [xxxx] E-mail: [ * ]

(f) The Technical Point of Contact (TPOC) is the contracting officer’s representative for technical matters when a COR is not appointed. The TPOC is responsible for technical issues of contract administration, such as providing all items of Government Furnished Information (GFI), Government Furnished Material (GFM) and Government Furnished Equipment (GFE) if specified in the contract as well as the inspection and acceptance of all contract deliverables.

The Technical Point of Contact (TPOC) is:

Name: [ * ] Address: [ *Street ] [ *City, State, Zip ] Phone: (Area Code) xxx- [xxxx] E-mail: [ * ]

(g) The Alternate Technical Point of Contact (ATPOC) is responsible for TPOC responsibilities and functions in the event that the TPOC is unavailable due to leave, illness, or other official business.

The Alternate Technical Point of Contact (ATPOC) is:

Name: [ * ] Address:

[ *City, State, Zip ] Phone: (Area Code) xxx- [xxxx] E-mail: [ * ]

(h) The Authorized Ordering Person(s) for Per-Call Maintenance is responsible for issuing and maintaining records for any per-call orders for remedial maintenance placed under this contract. No per-call order shall be placed outside the scope of this contract and the cumulative total of all orders shall not be in excess of any not-to-exceed amount specified in the contract. Per-call orders shall not, in any way, modify any terms and conditions of the contract.

(i) The Authorized Ordering Person(s) for Per-Call Maintenance is:

Name: [ * ] Address:

[ *Street ] [ *City, State, Zip ] Phone: (Area Code) xxx- [xxxx];

E-mail: [ * ]

(j) The Contractor's point of contact for performance under this contract is:

Name: [ * ] Address:

[ *Street ] [ *City, State, Zip ] Phone: (Area Code) xxx- [xxxx] E-mail: [ * ]

[ * ] To be completed at contract award

G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA) (JUL 2021)

(a) The policy of this activity is to schedule periods of reduced operations or shutdown during holiday periods. Deliveries will not be accepted on Saturdays, Sundays or Holidays except as specifically requested by the [insert activity name]. All goods or services attempted to be delivered on a Saturday, Sunday or Holiday without specific instructions from the Contracting Officer or his duly appointed representative will be returned to the contractor at the contractor’s expense with no cost or liability to the U.S. Government.

(b) The federal Government observes public Holidays that have been established under 5 U.S.C. 6103. The actual date of observance for each of the holidays, for a specific calendar year, may be obtained from the OPM website at OPM.GOV or by using the following direct link: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/.

(c) Delayed Opening, Early Dismissal and Closure of Government Facilities. When a Government facility has a delayed opening, is closed or Federal employees are dismissed early (due to severe weather, security threat, security exercise, or a facility related problem) that prevents personnel from working, onsite contractor personnel regularly assigned to work at that facility shall follow the same reporting and/or departure directions given to Government personnel. The contractor shall not direct charge to the contract for such time off, but shall follow parent company policies regarding taking leave (administrative or other). Non-essential contractor personnel, who are not required to remain at or report to the facility, shall follow their parent company policy regarding whether they should go/stay home or report to another company facility. Subsequent to an early dismissal, delayed opening, or during periods of inclement weather, onsite contractors should monitor the OPM website as well as radio and television announcements before departing for work to determine if the facility is closed or operating on a delayed arrival basis.

(d) When Federal employees are excused from work due to a holiday or a special event (that is unrelated to severe weather, a security threat, or a facility related problem), on site contractors shall continue working established work hours or take leave in accordance with parent company policy. Those contractor employees who take leave shall not direct charge the non-working hours to the contract. Contractors are responsible for predetermining and disclosing their charging practices for early dismissal, delayed openings, or closings in accordance with the FAR, applicable cost accounting standards, and the company’s established policy and procedures. Contractors shall follow their disclosed charging practices during the contract period of performance, and shall not follow any verbal directions to the contrary. The Contracting Officer will make the determination of cost allowability for time lost due to facility closure in accordance with FAR, applicable Cost Accounting Standards, and the Contractor's established accounting policy and procedures.

(e) If you intend to visit the Contracts Office, it is advised that you call for an appointment at least 24 hours in advance.

(f) The hours of operation are as follows:

AREA FROM TO

[insert specific Departments] [insert times]

(g) All deliveries to the Receiving Officer, [Negotiator insert delivery location], shall be made Monday through Friday from [Negotiator enter beginning hour of operation] to [Negotiator enter closing hour of operation], local time. Deliveries will not be accepted after [Negotiator enter closing hour of operation]. No deliveries will be accepted on federal government holidays.

H-209-H003 REQUIRED DISCLOSURE OF ORGANIZATIONAL CONFLICT OF INTEREST (NAVSEA) (NOV 2022)

(a) "Organizational Conflict of Interest" means that because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to the Government, or the person's objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage. "Person" as used herein includes Corporations, Partnerships, Joint Ventures, and other business enterprises.

(b) The Contractor warrants that to the best of its knowledge and belief, and except as otherwise set forth in the contract, at the time of execution of this contract the Contractor does not have any organizational conflict of interest(s) as defined in paragraph (a).

(c) The Contractor agrees that, if after award, it discovers an actual or potential organizational conflict of interest, it shall make immediate and full disclosure in writing to the Contracting Officer. The notification shall include a description of the actual or potential organizational conflict of interest, a description of the action which the Contractor has taken or proposes to take to avoid, mitigate, or neutralize the conflict, and any other relevant information that would assist the Contracting Officer in making a determination on this matter. Notwithstanding this notification, the Government may terminate the contract for the convenience of the Government if determined to be in the best interest of the Government.

(d) Notwithstanding paragraph (c) above, if the Contractor was aware, or should have been aware, of an organizational conflict of interest prior to the award of this contract or becomes, or should become, aware of an organizational conflict of interest after award of this contract and does not make an immediate and full disclosure in writing to the Contracting Officer, the Government may terminate this contract for default.

(e) If the Contractor fails to take action required by this requirement, or required by the Contracting Officer upon receipt of the Contractor’s disclosure required by paragraph (c), the Government may…