N3904026Q1016_Combined Synopsis Solicitation.pdf

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: Pros on the Mall

Solicitation Number: N3904026Q1016

Response Deadline: July 10, 2026 at 12:30 PM EDT

POC: Janofsky “Jay” Herrion; janofsky.herrion2.civ@us.navy.mil

GENERAL INFORMATION:

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued Paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL be posted on SAM.gov.

2. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-03 and DFARS Change Notice 2025-0117. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/browse/index/far and http://www.acq.osd.mil/dpap/dars/change_notices.html.

3. This solicitation is being issued as a: Request for Quote (RFQ)

4. This acquisition is for: Total Small Business Set Aside

5. North American Industry Classification System Code (NAICS): 311991 Perishable Prepared Food Manufacturing

6. The size standard is: 700 employees

REQUIREMENT INFORMATION:

The Portsmouth Naval Shipyard requests responses from sources capable of providing the following:

Required Delivery Date/Period of Performance: August 26, 2026 Place of Performance: Portsmouth Naval Shipyard, Kittery, ME

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

All quotes shall include all materials called out in the Request for Quote (RFQ) and Statement of Work (SOW) in their entirety.

REQUEST FOR QUOTATION

N3904026Q1016

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904026Q1016 DUE DATE: 07/10/2026 12:30 PM ET

From: Portsmouth Naval Shipyard Your company info:

janofsky.herrion2.civ@us.navy.mil Name:

Contracting, Code 410 POC:

Kittery, ME 03904 (P) PHONE: 207-438-3442 Email:

Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC_____ WAWF (Wide Area Workflow) _____

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Price Total

0001 Fresh six-inch Italian Sub Sandwich in accordance with Statement of Work

6,000

0002 Fresh six-inch Veggie Sub Sandwich in accordance with Statement of Work

0003 Fresh six-inch Gluten-Free Italian Sub Sandwich in accordance with Statement of Work

0004 2oz. bags of Frito-Lay or Equal Product in accordance with Statement of Work

6,200

0005 20oz Coke or Equal Product in accordance with Statement of Work 6,200

0006 4oz Individually Wrapped Assorted Flavor Cookies (Double Chocolate Chip, M&M, & Chocolate Chip)

6,200

Required Delivery Date/Period of Performance: August 26, 2026 Place of performance is: Portsmouth Naval Shipyard, Kittery, ME

For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

Award may be made on the basis of adherence to the schedule and/or soonest mobilization.

Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

See Below for Detailed Statement of Work and Applicable Clauses.

ALL OFFERS SHALL INCLUDE THIS FORM FILLED OUT IN ITS ENTIRETY (HIGHLIGHTED YELLOW

FIELDS ARE REQUIRED).

STATEMENT OF WORK

1. SCOPE

1.1. Title: This Statement of Work defines the requirements for a contractor to provide catering provisions, specifically pre-packaged meals including sandwiches, beverage, chips, desserts, and condiments for a large-scale event. The objective is to obtain high-quality, fresh, and safely prepared food items delivered to the designated location at specified times.

1.2. Location of Work: Portsmouth Naval Shipyard, Kittery, Maine.

1.3. Date of Event: Wednesday August 26, 2026, 8:00am to 9:00pm (EST).

2. REFERENCES

2.1. US Food and Drug Administration Food Code; State of Maine Food Code 2013

3. REQUIREMENTS

3.1. The Contractor shall provide all labor, materials, transportation, and supervision required to prepare, package, and deliver the specified food items.

3.2. The Contractor is required to maintain continuous on-site temperature control for the duration of the event (8:00am to 9:00pm).

3.3. Sandwich Specifications: The Contractor shall provide 6,200 total sandwiches, assembled and wrapped to prevent sogginess or opening during transit. All rolls must be fluffy, soft to the touch, and look and feel fresh from the oven (not soggy). Sandwiches shall be wrapped in wax paper with closed ends and taped closed.

3.3.1. The Contractor shall provide the following Sandwich Specifications:

Sandwich Type

QTY Construction and Ingredient Requirements

Italian Sub 6,000 Bread: Fresh six-inch sub roll.

Meat: Mild cooked salami (2-3 slices, 3" diameter, medium deli thickness 1/8" to 3/16" thick). Total meat weight shall not be less than 4 oz.

Cheese: Provolone to cover end-to-end of the roll. Total cheese weight shall not be less than 2 oz.

Veggies: Fresh sliced onions (2-3 slices, 1/2" to 3/4" thick); Fresh green peppers (2-3 slices, 3 1/2" to 4 1/2" long); Fresh tomatoes (2-3 slices, 1/2" to 3/4" thick); small handful of fresh, firm sliced dill pickles and black olives.

Assembly: Salami on one side, cheese on the other, with vegetables in between to prevent sogginess.

Veggie Sub 100 Bread: Fresh six-inch sub roll.

Cheese: Provolone (2-3 slices, 3" diameter) to cover end-to-end of the roll. Total cheese weight shall not be less than 2 oz.

Veggies: Fresh sliced onions (2-3 slices, 1/2" to 3/4" thick); Fresh green peppers (2-3 slices, 3 1/2" to 4 1/2" long); Fresh tomatoes (2-3 slices, 1/2" to 3/4" thick); small handful of fresh, firm sliced dill pickles and black olives.

Assembly: Cheese on both sides with vegetables in between.

Gluten Free (GF) Italian Sub

100 Bread: Fresh six-inch GLUTEN FREE (GF) sub roll.

Meat: Mild cooked salami (2-3 slices, 3" diameter, medium deli thickness 1/8" to 3/16" thick). Total meat weight shall not be less than 4 oz.

Cheese: Provolone to cover end-to-end of the roll. Total cheese weight shall not be less than 2 oz.

Veggies: Fresh sliced onions (2-3 slices, 1/2" to 3/4" thick); Fresh green peppers (2-3 slices, 3 1/2" to 4 1/2" long); Fresh tomatoes (2-3 slices, 1/2" to 3/4" thick); small handful of fresh, firm sliced dill pickles and black olives.

Assembly: Salami on one side, cheese on the other, with vegetables in between to prevent sogginess.

3.4. Accompaniments (Chips, Drinks, Condiments, and Desserts): The Contractor shall provide the following accompaniments. Total cases are acceptable for delivery, but the Contractor must verify the expiration date of all products prior to delivery to ensure freshness.

3.4.1. The Contractor shall provide two-ounce (2oz.) bags of Frito-Lay or equivalent products in rough proportion to 6,200 total units, distributed as follows:

Percentage Flavor/Brand

25% Classic Potato Chip

25% Doritos Brand Tortilla Chips or equal

25% Barbeque Potato Chips

25% Sour Cream and Onion Potato Chips

3.4.2. The Contractor shall provide 20-ounce (oz.) Coke or equivalent products in rough proportion to 6,200 total units, distributed as follows:

Percentage Beverage Type

30% Spring or Purified Bottled Water

30% Coke or equal

20% Diet Coke or equal

10% Iced Tea or equal

10% Ginger Ale or equal

3.4.3. Desserts: The Contractor shall provide 6,200 total individually wrapped four-ounce (4oz.) assorted flavor cookies. Flavors must include Chocolate/Chocolate Chip, M&M, and Chocolate Chip.

3.4.4. Condiments: The Contractor shall provide packets of mustard and mayonnaise with all sandwich orders.

4. DELIVERY AND LOGISTICS

4.1. The Government will not provide any transportation from the contractor facility to Portsmouth Naval Shipyard, nor will Portsmouth Naval Shipyard provide on-site storage.

4.2. The Contractor shall be solely responsible for transportation, delivery, and continued on-site storage at the appropriate temperatures until the conclusion of the event.

Requirement Area Detail

Delivery & Arrival Time The refrigeration truck(s) containing all provisions must arrive on-site at PNSY three (3) hours prior to the start of the event (8:00 am arrival for an 11:00 am consumption start). Chips, condiments and desserts must also be delivered within this three (3) hour window prior to consumption.

Refrigeration & Storage Sandwiches and sodas must be delivered and stored in the Contractor’s refrigerated truck(s) at exactly 34 degrees Fahrenheit. This temperature must be maintained for the duration of the event (8:00am to 9:00pm).

Equipment Removal The Contractor’s refrigeration truck(s) must remain on-site through the event and shall be removed immediately following the conclusion of the event at 9:00pm.

4.3. Personnel and Security Requirements: Due to the operational environment at PNSY, strict personnel constraints apply to the delivery and storage operations.

4.3.1. The Contractor must provide a fully vetted driver(s) who is/are authorized and capable of entering and driving a refrigerated truck onto a military installation.

4.3.2. The Contractor provided truck driver(s) must remain with the vehicle(s) continuously from the time of first arrival (8:00am) until the conclusion of the event and removal of the vehicle(s) (9:00pm).

5. EVENT CANCELLATION

5.1. Cancellation Right: The Government reserves the right, at its sole discretion, to cancel the scheduled event without incurring any costs or penalties, provided such cancellation notice is given to the Contractor at least two (2) weeks (i.e., 14 calendar days) prior to the event start date.

5.2. No Financial Obligation: In the event of cancellation by the Government under this clause, the Government shall bear no liability for any costs, charges, fees associated with preparation, planning, or other expenses incurred by the Contractor in anticipation of the event.

5.3. Notification Procedures: The Government will provide written notification (email or official letter) to the Contractor if exercising this right. Upon receipt of such notice, the Contractor shall immediately cease any further preparations related to the event. The Government shall have no further obligations under this Statement of Work.

6. SECURITY REQUIREMENTS

6.1. All personnel assigned by the contractor to perform work or site visits must be US citizens. The contractor will be required to submit a visit request listing information of personnel needing access aboard Portsmouth Naval Shipyard. The visit request must include the full name of the person, nationality, birth date, and Social

Security Number. The visit request may be in the form of a letter on company stationery with signature from the company security manager or authorized company representative and faxed to the Pass and ID office at

(207) 438-2669. Company visit requests shall be submitted annually and as often as necessary to update employees of the company who need continued access to the Shipyard. Criminal history and/or falsification of information provided by an employee of the company may be subject to denial for unescorted access up to and including general access to the Shipyard. All contractor vehicles are subject to inspection prior to allowing entry onto this installation.

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-7 System for Award Management 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-19 Incorporation by Reference of Representations and Certifications.

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--Representation 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended… 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction 52.211-14 Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program Use 52.211-15 Defense Priority And Allocation Requirements 52.212-4 Contract Terms and Conditions--Commercial Items 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial

Products and Commercial Services. (DEVIATION 2025-O0003 AND O0004) 52.219-1 Small Business Program Representations 52.219-6 Notice of Total Small Business Set-Aside 52.219-28 Post-Award Small Business Program Representation 52.222-3 Convict Labor 52.222-36 Equal Opportunity for Workers with Disabilities 52.222-50 Combating Trafficking in Persons 52.223-5 Pollution Prevention and Right-to-Know Information 52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons.

52.226-7 Drug-Free Workplace 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33 Payment by Electronic Funds Transfer--System for Award Management 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-1 Disputes 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim 52.237-2 Protection of Government Buildings, Equipment, and Vegetation 52.240-90 Security Prohibitions and Exclusions Representations and Certifications 52.240-91 Security Prohibitions and Exclusions 52.242-15 Stop-Work Order 52.246-4 Inspection of Services-Fixed-Price 52.247-34 F.O.B. Destination 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated By Reference 52.252-5 Authorized Deviations in Provisions

52.252-6 Authorized Deviations in Clause

Additional DFARS contract terms and conditions applicable to this procurement are:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control Of Government Personnel Work Product 252.204-7008 Compliance With Safeguarding Covered Defense Information Controls 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—

Representation 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7031 Secondary Arab Boycott of Israel 252.225-7048 Export-Controlled Items 252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region–

Representation 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area Work Flow Payment Instructions 252.232-7010 Levies on Contract Payments 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel 252.244-7000 Subcontracts for Commercial Items 252.247-7023 Transportation of Supplies by Sea

Additional NAVSEA contract terms and conditions applicable to this procurement are

C-202-H001 Additional Definitions – Basic (NAVSEA) (Oct 2018) C-204-H001 Use Of Navy Support Contractors For Official Contract Files (Oct 2018) C-211-H018 Approval By The Government (NAVSEA) (Jan 2019) C-223-W002 On-Site Safety Requirements (NAVSEA) (Oct 2018) C-247-H001 Permits And Responsibilities (NAVSEA) (Dec 2018) D-247-H002 Packaging Of Supplies—Basic (NAVSEA) (Oct 2018) F-211-W001 Partial Deliveries (NAVSEA) (Oct 2018) F-242-H001 Contractor Notice Regarding Late Delivery (NAVSEA) (Oct 2018) G-232-H002 Payment Instructions And Contract Type Summary For Payment Office G-232-H005 Supplemental Instructions Regarding Invoicing (NAVSEA) (Jan 2019) G-242-H001 Government Contract Administration Points-Of-Contact G-242-H002 Hours Of Operation And Holiday Schedule (NAVSEA) (Oct 2018) H-209-H003 Required Disclosure of Organizational Conflict of Interest (NAVSEA) (Nov 2022)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(SEP 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition--

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by--

(i) Using the ASSIST feedback module (https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571-767-6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contract will be awarded to the vendor with the Lowest Price Technically Acceptable. Quotes will be evaluated based on the following criteria:

- Technical Acceptability

Must meet specifications and document capabilities to include, Adherence to Schedule (Vendor must be able to provide delivery and support for the items in the SOW on the day and times identified within the SOW.)

- Price

Vendor is to provide a unit price and a total price for each item identified in this RFQ.

Vendors will be required to submit a quote that will be evaluated in accordance with the specifications provided in the solicitation, FAR 52.212-1 Instruction to Offerors. Failure to include pricing for all line items shall be cause for rejection of the quote for all line items.

The below information details how the Government will evaluate the quotes submitted by vendors.

Technical:

Technical Evaluation Ratings

Rating Description

Acceptable Submission clearly meets the minimum requirements of the solicitation, to include Adherence to Schedule

Unacceptable Submission does not clearly meet the minimum requirements of the solicitation

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable.

Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

Price:

Quote will be evaluated as the total combined price of each individual item identified in this RFQ.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(END OF COMBINED SYNOPSIS/SOLICITATION)