N3904025Q2959 RFQ.pdf

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: Rental and Maintenance of One (1) Topside Diesel w/ optional on-site Technician

Solicitation Number: N3904025Q2959

Response Deadline: 04/11/2025 @11:00 AM EST

POC:

Name: Kyle Wilkinson

Phone: 207-994-4753

E-Mail: kyle.j.wilkinson4.civ@us.navy.mil

GENERAL INFORMATION:

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued Paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL be posted on SAM.gov.

2. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-03 and DFARS Change Notice 2025-0117. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/browse/index/far and http://www.acq.osd.mil/dpap/dars/change_notices.html.

3. This solicitation is being issues as a(n): Request for Quote

4. This acquisition is for: Total Small Business Set Aside

5. North American Industry Classification System Code (NAICS): 532490 Other Commercial and Industrial Machinery and Equipment Rental and Leasing

6. The size standard is: $40 Million Dollars

REQUIREMENT INFORMATION:

The Portsmouth Naval Shipyard requests responses from sources capable of providing the following:

Required Delivery Date/Period of Performance:

o Base: 09/02/2025-06/08/2026- Forty (40) Weeks o Option: 06/09/2026-07/06/2026- Four (4) Weeks

Place of Performance:

o Naval Base New London, Groton, CT

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

REQUEST FOR QUOTATION

N3904025Q2959

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904025Q2959 DUE DATE: 04/11/2025 11:00 AM ET

From: Portsmouth Naval Shipyard Your company info:

kyle.j.wilkinso4.civ@us.navy.mil Name:

Contracting, Code 410 POC:

Kittery, ME 03904 (P) PHONE:207-994-4753 Email:

Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

WAWF is the only payment option for this requirement at this time.

WAWF (www.wawftraining.com)

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Price Total

0001 Rental and Maintenance of One (1) Topside Diesel Generator In Accordance with Statement of Work

40 Weeks

0002 Freight Cost Associated with CLIN

1 Job

1001 Option to Extend CLIN 0001

4 Weeks

1002 Optional On-Site Technician

12 Hours

NTE

Total:

Required Delivery Date/Period of Performance:

o Base: 09/02/2025-06/08/2026- Forty (40) Weeks o Option: 06/09/2026-07/06/2026- Four (4) Weeks

Place of Performance:

o Naval Base New London, Groton, CT

For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive. .

Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

See Below for Detailed Statement of Work and Applicable Clauses.

ALL OFFERS SHALL INCLUDE THIS FORM FILLED OUT IN ITS ENTIRETY (HIGHLIGHTED YELLOW

FIELDS ARE REQUIRED).

***Begin Statement of Work ***

STATEMENT OF WORK FOR RENT

1. SCOPE

1.1. A diesel-powered portable Tier 4 Final generator with a built-in fuel tank to be deployed on top of a submarine. Topside generators are considered to be PRIME power rating for the duration of power operations.

2. APPLICABLE DOCUMENTS

2.1. Issues of Publications - The following documents of the issue date in effect on the date of request for proposal form a part of this specification to the extent applicable, or as specified herein. Within the specification, they shall be referred to by their basic designation only.

2.1.1. Government

2.1.1.1. N/A

2.1.2. Nongovernment

2.1.2.1. N/A

2.2. Order of precedence - In the event of conflict between the text of this specification and that of the references cited above, the text of this specification shall take precedence.

Nothing in this specification, however, shall supersede applicable laws or regulations unless a specific exemption has been obtained.

3. REQUIREMENTS

3.1. Electrical Output

3.1.1. Output shall be ungrounded power (sometime called ‘floating the ground’ or

‘isolating the neutral’) three-phase and based on a 0.8 power factor (lagging).

3.1.2. Output voltage must be variable by qualified shipyard mechanics between 450 and 480 VAC at 60 Hz. Power shall be as described below across the voltage range.

Amperage would be approximately 502 amps fully loaded @ 460V and 0.8PF in Prime.

3.1.3. The minimum prime power output shall be 340 kW (425 kVA).

3.1.4. The insulation rating of the diesel generator windings to ground must exceed five meg-ohms. This is important because ship’s power is ungrounded. Also, because the source of unwanted grounds in a diesel generator is largely the control/metering circuitry; it is an advantage if all control/metering circuits are located on the secondary side of a power transformer away from the power circuits that feed the boat (not a requirement). Provide drawing(s) with the proposal showing how the transformers are used to ensure grounds feeding the submarine are kept above 5 megohms.

3.1.5. Diesel generator frame must be grounded.

3.1.6. Safety devices must be typical for commercial units including the output circuit breaker.

3.1.7. If so equipped, the long-time trip setting of the output breaker shall be set approximately 15% above full load when at a 0.8 PF.

3.1.8. If so equipped, the short term and instantaneous trips shall be set to high.

3.2. Duration

3.2.1. The diesel generator shall be capable of running for a minimum of twenty (20) hours in duration at 320 kW (400 kVA) lagging (Prime) on just the internal tank(s) deployed on top of the submarine. If the diesel is required to run more than 20 hours, additional fuel tanks or a fuel truck will be provided by the shipyard.

3.2.2. The diesel generator will most likely operate in prime power generation operations less than 24 hours and will be in standby mode for the remainder of the use period.

3.3. Connections

3.3.1. Lugged connections are acceptable as well as compression fittings (lugs are preferred).

3.3.2. When lugs are used, unit must accept Thomas and Betts 600 Green 94 lugs (or

700 Pink 99 lugs), or when lugs are not used unit must accept SHOF-500 cables in compression fittings.

3.4. Footprint

3.4.1. The diesel generator package will be deployed on top of a submarine on a platform to facilitate power generation operations.

3.4.2. Diesel generator maximum physical size no larger than 210 in (L) X 65 in (W) and weight no more than 18,900 lbs. (fueled) without a trailer installed.

3.5. Lifting and Handling

3.5.1. The diesel generator will be lifted by crane to the top of the submarine.

3.5.2. A Lifting & Handling diagram that is applicable to the trailer situation (i.e.

without the trailer) shall be provided.

3.5.3. Unit to arrive such that diesel and skid can be lifted topside without the trailer.

3.6. Fuel

3.6.1. The diesel generator shall be delivered without fuel.

3.6.2. The diesel generator MUST be capable of being refueled while in operation.

3.6.3. The diesel generator engine shall be diesel-powered, and be compliant with the use of ultra-low-Sulphur diesel.

3.6.4. The diesel generator must have a UL 142 double-walled fuel tank.

3.7. Environmental

3.7.1. The diesel generator is required to be Tier 4 Final emissions.

3.7.2. When operating at full speed, noise levels must not be over 76 dB[A] at 23 feet from the unit.

3.7.3. The diesel engine equipment maintenance records must be provided within three days upon request.

3.8. Construction

3.8.1. Units shall be a single integrated framed structure manufactured as a complete entity to include all devices, accessories, and fittings necessary to perform the function for which it was designed.

3.8.2. Each unit shall be capable of continuous, year-round, outdoor, unmanned operation even at minimal loading while exposed from inclement to extremely harsh weather (e.g. deep snow, strong & gusty winds, and/or heavy rain) and varied ambient conditions (–10 to +110ºF & 0 to 100% RH).

3.8.3. Diesel Generator should include self-contained heating and cooling systems.

3.8.4. Machines shall meet all state and federal requirements for its type, such as but not limited to, the National Electrical Code (NEC) for electrical devices/components, and the emission standards of the Environmental Protection Agency and the state and local area where the unit will operate.

3.8.5. Machines shall be modular in design so as to act as a stand-alone unit; compact so as to fit in the tight confines of a dry-dock; portable so as to be transported by wheels/trailer and then lifted by crane; and ruggedly constructed so as to endure a marine industrial environment.

3.8.6. Machine shall be in Type A condition and ready for immediate service.

3.8.7. Machines shall be NRTL approved.

3.9 On-Site Tech

3.9.1. On-site technician may be required to be present for up to 12 hours.

3.10 Required information

3.10.1. Contractor shall provide year of manufacture for the Diesel Generator and emission tier on the quote at time of submittal for evaluation.

4. RESPONSIBILITITES

4.1. Government

4.1.1. Contact C106 (207-438-1753) for Environmental guidance, or information on who is the environmental authority for off-yard locations.

4.2. Maintenance

4.2.1. Except for daily surveillance checks i.e. liquid levels, the Contractor is responsible for and shall perform all maintenance (e.g. refrigerant charge, oil changes, replace / clean filters, lubrication, coolant refills, liquid top-offs, etc.).

Coordinate maintenance with Shipyard POC.

4.2.1.1. Coordinate maintenance w/ Executing POC.

4.2.2. The equipment will be operating around-the-clock under a rigorous deployment performance schedule. Within twenty-four (24) hours (one-day) of initial notification of the need for repair, the Contractor shall have a knowledgeable and equipped technician on the job-site fully prepared to repair the rental equipment.

The defective unit(s) shall be repaired (or replaced) within forty-eight (48) hours (two day) of initial notification.

4.3. Training

4.3.1. N/A

4.4. Operator / Maintenance Manuals - Documentation will be located within a water proof case affixed to each machine. Minimally, the documentation shall consist of:

4.4.1. Must provide certificate of compliance stating generator is permitted to be operated in the State of Connecticut.

4.4.1.1. Technical Instructions (TIs) such as an Operations & Maintenance Manual, Controls Manual, and/or Electrical Manual with Schematics

4.4.1.2. Lifting & Handling the equipment with its padeye(s) certification

4.4.1.3. Equipment Data Sheet (EDS)

4.4.1.4. Operating Instructions, if not in the TIs.

4.4.1.5. Points of contact with telephone numbers for requesting emergency repair regardless of the time or type of day

5. DELIVERY / RETURN

5.1. Delivery - The machinery shall be in a fully-charged, fully-assembled, ready-to-use, and in a first-class-operating condition. Machines shall be functionally tested to include performance of ____(see Paragraph 5.3.5. below)__________ prior to its delivery. The machinery with its support equipment shall be delivered to the site on or prior to the request date. It is incumbent and the responsibility of the Contractor to either confirm or coordinate the date and time of delivery prior to each shipment via the Point-of-Contact (POC) as designated on the Contract and/or the Contracting Officer's Representative (COR). The Government can provide forklift services for removing machinery from Vendor’s transport during work hours. Documentation with Shipyard copies shall accompany each delivery.

5.2. Security Requirements: All personnel assigned by the contractor to perform work or site visits must be US citizens. Contractor will be required to submit a visit request listing information of personnel needing access aboard Portsmouth Naval Shipyard.

Visit request must include the full name of the persons, nationality, birth date and Social Security Number. Visit request may be in the form of a letter on company stationary with signature from company security manager or authorized company representative and faxed to the Pass and ID office at (207) 438-2669. Company visit requests shall be submitted annually and as often as necessary to update employees of the company who need continued access to the Shipyard. Criminal history and/or falsification of information provided by an employee of the company may be subject to denial for unescorted access up to and including general access to the Shipyard. All contractor vehicles are subject to inspection prior to allowing entry onto this installation.

5.3. Inspection Criteria

5.3.1. Upon delivery, the vendor shall prove that the 450-480 VAC power is ungrounded.

5.3.2. Upon delivery, the vendor must provide operating instructions for diesel generator.

5.3.3. Upon delivery, the vendor shall provide load test result for the unit certifying that the diesel has recently been tested at 95% +/- 5% of maximum prime rating for one full hour.

5.3.4. Upon delivery, the vendor shall instruct designated Shipyard personnel on how to properly run the equipment to include its operation, control, daily checks, and service contacts.

5.3.5. Upon delivery, the diesel generator may immediately be started and a loaded 95% +/- 5.0% of maximum prime rating applied for duration of one full hour.

5.3.6. A unit that cannot sustain the load will be rejected.

5.3.7. Must have proof of permit to operate in the State of Connecticut.

5.4. Packaging and Marking

5.4.1. Marking on the diesel stating it is permitted for use in the State of Connecticut.

5.4.2. A label plate stating it is the model as proposed for technical review.

5.5. Final Acceptance - Upon satisfactory completion of inspection and test of the equipment, the authorized Government Representative (Portsmouth Naval Shipyard, Code 990 Equipment Manager) will sign and forward the acceptance document(s) to Code 420 Production Control for completion. Unloading of equipment from Vendor’s transport does not signify acceptance.

6. GENERAL

6.1. Response to Request - As part of the response to this request, descriptive literature shall be furnished in sufficient detail to show that the proposed design will meet these specifications. Vendor submittals shall include brochures of the model being submitted, assembly sketches with critical dimensions, sketches (with dimensions) of all tooling being provided, statements of compliance with specification, and performance statements with special instructions. Supporting information shall be organized and packaged by unit. If supporting information includes multiple models the vendor shall clearly state model number of proposed unit and redact all information not applicable to proposed unit.

6.2. The diesel generator shall meet all Federal, State and Local regulations with regards to the emission standards of the Environmental Protection Agency (EPA). The diesel generator shall meet the EPA non-road engine standards listed in 40 CFR Part 1039.

Code 106 approved 10/11/2023.

6.3. Approved Models

6.3.1. XQ 375 Standby 375KW/468KVA, Prime 340KW/425KVA - Tier 4 Final

6.3.2. XQ 425 Standby 375KW/468KVA, Prime 340KW/425KVA – Tier 4 Final

***End Statement of Work***

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.201-1 Acquisition 360: Voluntary Survey 52.204-7 System for Award Management 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-18 Commercial and Government Entity Code Maintenance 52.204-21 Basic Safeguarding of Covered Contractor Information Systems

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

52.204-29 Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures.

52.211-14 Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program Use

52.211-15 Defense Priority and Allocation Requirements 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services 52.212-2 Evaluation—Commercial Products and Commercial Services

52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services

52.212-3 ALT

I

Offeror Representations and Certifications—Commercial Products and Commercial Services-- Alternate I

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Products and Commercial Services

52.217-8 Option to Extend Services 52.217-9 Option to Extend the Term of the Contract 52.223-5 Pollution Prevention & Right-To-Know Information 52.246-2 Inspection of Supplies—Fixed-Price 52.246-4 Inspection of Services—Fixed-Price 52.252-2 Clauses Incorporated by Reference 52.252-6 Authorized Deviations in Clauses

Additional DFARS contract terms and conditions applicable to this procurement are:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7004 Antiterrorism Awareness Training for Contractors

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-- Representation

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7024 Notice on the use of the Supplier Performance Risk System 252.211-7003 Item Unique Identification and Valuation 252.223-7008 Prohibition of Hexavalent Chromium

252.225-7000 Buy American--Balance of Payments Program Certificate--Basic 252.225-7001 Buy American and Balance of Payments Program--Basic 252.225-7002 Qualifying Country Sources as Subcontractors 252.225-7043 Antiterrorism/Force Protection for Defense Contractors Outside the United States 252.225-7055 Representation Regarding Business Operations with the Maduro Regime 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime 252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region–Representation 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7010 Levies on Contract Payments 252.233-7001 Choice of Law (Overseas) 252.244-7000 Subcontracts for Commercial Products or Commercial Services 252.247-7023 Transportation of Supplies by Sea--Basic

ALL NAVSEA CLAUSES WILL BE AVAILABLE IN FULL TEXT UPON REQUEST

C-211-H018 Approval by the government (navsea) (jan 2019) C-211-H019 Commonality and standardization (navsea) (feb 2022) C-211-H020 Protection of the vessel (navsea) (mar 2019) C-222-H001 Access to the vessels by non-u.s. citizens (navsea) (oct 2018) C-223-H002 Safety, health and fire requirements for ship repair (navsea) (jan 2019) C-223-H003 Exclusion of mercury (navsea) (mar 2019) C-223-H004 Management and disposal of hazardous waste (navsea) (may 2023) C-223-N002 Restrictions on use of yellow material (navsea) (oct 2018) C-223-W002 On-site safety requirements (navsea) (oct 2018) C-228-H001 Indemnification for access to vessel (navsea) (dec 2018) C-247-H001 Permits and responsibilities (navsea) (dec 2018) D-247-H002 Packaging of supplies--basic (navsea) (dec 2020) D-247-H004 Marking and packing list(s)--basic (navsea) (feb 2022) D-247-W001 Prohibited packing materials (navsea) (oct 2018) F-211-W001 Partial deliveries (navsea) (oct 2018) F-242-H001 Contractor notice regarding late delivery (navsea) (oct 2018) F-247-H001 Delivery of data (navsea) (oct 2018) G-232-H002 Payment instructions (navsea) (feb 2024) G-232-H005 Supplemental instructions regarding invoicing (navsea) (jan 2019) G-242-H001 Government contract administration points-of-contact and responsibilities (navsea) (oct 2023) G-242-H002 Hours of operation and holiday schedule (navsea) (jul 2021) H-209-H003 Required disclosure of organizational conflict of interest (navsea) (nov 2022)

52.212-1 Instructions to Offerors--Commercial Items

I. GENERAL

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following information is provided:

Objections to any of the terms and conditions of the RFQ will constitute a deficiency which will make the offer unacceptable.

IMPORTANT NOTES:

(1) Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.

(2) Initial quotes and any modifications thereto are to be submitted to the Contracting Office on or before the closing dated time cited elsewhere in this Request for Quote.

(3) Responses should be submitted via email only

(4) Please review all specifications carefully.

II. CONTENT OF QUOTE

RFQ pricing and information pages completed by the vendor.

Technical Submission to include:

o Submission of technical information demonstrating compliance with the specifications, including, but not limited to:

Please include all brochures related to the specific model you are submitting for evaluation. These brochures should provide detailed information about the features specifications and benefits of the model. Including this material will help the evaluation team understand the product better and assess its suitability for their needs. Ensure that the brochures are up to date and clearly highlight the key aspects of the model. Providing comprehensive documentation will support a thorough evaluation process.

Manufacture Year of Unit being proposed.

Drawings showing how the transformers are used to ensure grounds feeding the submarine are kept above 5 megohms Emission Tier Lifting and pad eye certification Permit to Operate in the state of Connecticut The details of any/all exceptions taken to the specification.

The completion and submission of the above items will constitute a quote and will be considered the vendor’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto. An objection to any of the terms and conditions of the solicitation will constitute a deficiency which will make the offer unacceptable. Potential contractors will be screened for contractor responsibility in accordance with

FAR Subpart 9.1.

52.212-2, Evaluation - Commercial Items is applicable to this procurement.

The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contract will be awarded to the vendor with the Lowest Price Technically Acceptable. Quotes will be revaluated based on the following criteria:

-Technical Acceptability (Must meet specifications and document capabilities) -Must meet specifications and document capabilities.

-Price (Lowest Price Technically Acceptable, after adherence to other factors)

- Past Performance (Vendors will be reviewed using CPARS/FAPPIIS for past performance)

Vendors will be required to submit a quote that will be evaluated in accordance with the specifications provided in the solicitation, FAR 52.212-1 Instruction to Offerors. Failure to include pricing for all line items shall be cause for rejection of the quote for all line items.

Technical:

Please provide documentation demonstrating your capabilities in fulfilling the SOW.

Technical Evaluation Ratings Rating Description Acceptable Submission clearly meets the minimum requirements of the solicitation Unacceptable Submission does not clearly meet the minimum requirements of the solicitation

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable.

Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

Schedule:

Please confirm availability for requested period of performance. If your company is unavailable for the requested period, please provide earliest available start. Please provide your best and fastest schedule. Award may be made to the vendor who can provide the soonest execution.

Price:

The Price will be evaluated as Lowest Price Technically Acceptable, however, the Contracting Officer reserves the right to award based on ability to meet the required schedule

(END OF COMBINED SYNOPSIS/SOLICITATION)