N3319125R9003 Amendment 0001.pdf

A

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

(a) Any additional PPIs are due by close of business on 4th February. Any PPIs received after this time w ill not be responded to.

(b) Update the proposal submission date from 11 February 2025 to 20 February 2025 2:00 PM CET

(c) Answ er Pre-Proposal Inquiry Questions 001-049

(d) Changed Section 00 10 00 – Solicitation, Instruction to Offerors to reduce Design Corporate Experience from $100,000 to $50,000.

(e) Added five (5) new attachments listed in Section 00 10 00 – Solicitation, Instruction to Offerors regarding PTS specif ications (Attachment 7 – 11).

1. CONTRACT ID CODE PAGE OF PAGES

J 1 22

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Feb-2025

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N3319125R9003

X 9B. DATED (SEE ITEM 11)

09-Dec-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Feb-2025

CODE

NAVFAC EUROPE AFRICA CENTRAL

VIALE PORTO CAPODICHINO

NAPOLI 80144

N33191 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N3319125R9003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE (SF 30)

The following have been added by full text:

AMENDMENT 0001

The purpose of this amendment is to:

(a) Any additional PPIs are due by close of business on 4th February. Any PPIs received after this time will not be responded to.

(b) Update the proposal submission date from 11 February 2025 to 20 February 2025

2:00 PM CET

(c) Answer Pre-Proposal Inquiry Questions 001-049

(d) Changed Section 00 10 00 – Solicitation, Instructions to Offerors to reduce Design

Corporate Experience from $100,000 to $50,000.

(e) Added five (5) new attachments listed in Section 00 10 00 – Solicitation, Instructions to Offerors regarding PTS specifications (Attachments 7 – 11).

Pre-Proposal Inquiry 001:

RFP-Attachment 5/CLIN001-Description Section requires provide of a learning environment for 80 students and 15 teachers and staff participating in the education process. The design drawing Sheet A.02 provided in RFP package has 3 classrooms with total 50 student capacity. Only one group with 80 students does not fit in the existing design provided in RFP package. Please clarify whether the daily education will be with two groups; morning and afternoon group students (approx. 40 students in morning group, and 40 students in afternoon group), OR only one group with 80 students.

Pre-Proposal Inquiry 001 Response:

Size, location and distribution of rooms shall be as per the design prepared by SC Diagonal Studio.

Pre-Proposal Inquiry 002:

Reference to RFP-Attachment -PTS and Drawings:

a) Please provide autocad (.dwg) version of the all drawings.

b) In addition; engineering calculations, bases of design, site topographical survey report, geo-technical report must be prepared for the existing design provided in RFP package, but they are not provided with the RFP package. Please provide copies of engineering calculations, bases of design, site topographical survey report, geo-technical report. These documents are needed for proper quantity determination related with construction work items to be priced, and for making decision whether the existing design is sufficient to own and take responsibility of it, OR for considering a new design versus the existing design provided in RFP package.

c) If the documents listed in item-b of this PPI are not existing, please clarify whether US Government will require awarded contactor to prepare/provide/submit them if the contractor selects to own the existing design drawings provided in RFP package.

d) Considering the time that will be required for reviewing and working on the missing design documents referenced in item-b of this PPI, please consider a time extension to the bid due date. Approx. 20 calendar days will be required after US Government’s provide date of the missing design documents.

Pre-Proposal Inquiry 002 Response:

a) Autocad drawings will be provided to the winning contractor at award.

b) Existing design is final and contractor can assume that all quantities and measurements are correct. Backup documentation which was necessary to prepare such design is available for consultation at the Municipality. Please, let us know if you would like to consult the available documentation with at least 5 days advance notice.

c) All documents and report required by Romanian regulations to obtain the Construction Permit are available for consultation only at the Municipality.

d) The proposal due date will be extended from 11 February 2025 to 20 February 2025.

Pre-Proposal Inquiry 003:

In reference to RFP-Attachment -PTS and Drawings/Paragraph 1.16-Language:

It shall be the responsibility of the Contractor to prepare proposals, invoices, shop drawings and submittals, quality control reports, computations, and all correspondence pertaining to this contract, in the English language.

a) The existing design (RFP Attachment 1A/1B/1C/1D/1E/1F/1G, PTS-Annex2) provided in RFP package is in Romanian language. If the awarded contractor selects to own the existing design,

i) Please clarify if U.S. Government will provide English version of this design package to the awarded contractor at no cost?

ii) Should the awarded contractor prepare and submit English version of the existing design package to U.S. Government?

b) If the awarded contractor selects to prepare and submit a new design package in compliance with RFP requirements, please clarify whether the new design package shall be submitted in Romanian Language only, OR in BOTH Romanian and English languages.

Pre-Proposal Inquiry 003 Response:

a) English version shall be provided. It will be the contractor’s responsibility to translate to

English.

b) The new design, if chosen shall be submitted in English to the US government, but for permitting purposes, the part that is submitted for permitting must be in Romanian.

Pre-Proposal Inquiry 004:

In reference to RFP-Attachment 1-PTS/Paragraph 1.11-Construction/Design Schedule and Contractual Milestones:

a) Total performance period is stated as 750days after contract award. This conflicts with the performance period in Block 11 of SF1442 which states 750 calendar days after Notice to Proceed.

Please clarify which one is correct and whether the NTP shall be proceeded with contract award notice, or later.

b) Please state Government’s review and approval period for the design and material/equipment submittals. Per RFP-Attachment 1-PTS/Paragraph 1.17 and 1.18, the contractor should submit any material and equipment for COR review & acceptance before utilization at the job site. We need to know Government’s review and approval period for the design and material/equipment submittals, for correct determination of on-site performance period and the related expenses (site overhead, etc.).

c) Per PTS-Paragraph 1.11, it is understood that there are two design phases; conceptual and final. Please clarify whether the awarded contractor should submit conceptual and final design even he/she chooses to accept the existing design provided in RFP package.

d) The information given for “Construction sign” requires approval by US Embassy in Belgrade. This seems like a typo error. Please clarify if the approval authority is US Embassy in Belgrade or US Embassy in Bucharest.

Pre-Proposal Inquiry 004 Response:

a) Total performance period is 750 days after contract award.

b) The Government shall have 30 calendar days to review & approve.

c) The provided design is already FINAL. There would be no need to submit a new FINAL design. If the contractor chooses to use a new design, then the existing design will be used as conceptual design, as they already include the required size, location and layout.

d) The “Construction sign” requires approval by US Embassy in Bucharest. In Attachment 1- PTS, Para 1.11 Construction/Design Schedule and Contractual Milestones – 750 days Table, replace US Embassy in Belgrade to Bucharest.

Replace “Serbian” with the word “Romanian” in the PTS Paragraph 1.30 Close-Out Procedure (page 21 of 32) reads;

“2) COR receives Acceptance Act signed by all required Serbian Government agencies, as stated in the Law” and

“3) In total, the Contractor shall provide 2 books packages or boxes containing all technical, maintenance and administrative documentation of the contract. One box to remain in Vrsac and the other to be sent to the US Embassy in Belgrade.” What are the corrections needed here? Do you want boxes/books or CDs/tumb drives? and NOTE: PTS, Paragraph 3.1 Annex 1: Guideline to Prepare the Quality Control Plan (page 29 of

32) reads “Guideline to Prepare the Quality Control Plan “This is in addition to any quality control plan or documentation that may be required by Serbian regulations”

Pre-Proposal Inquiry 005:

Reference to RFP-Attachment 1-PTS/Paragraph 1.4 Omissions from the Project Specifications:

3rd sub-paragraph is referencing to Moldova Authorities and 6th sub-paragraph is referencing to regulations on Moldova. This seems like typo errors. Please clarify whether the contractors should read as Romania versus Moldova.

Pre-Proposal Inquiry 005 Response:

This is a typo. Replace the word Moldova where it may appear in the RFP with the word Romania. Section 00 10 00 – Solicitation, Instruction To Offerors has been corrected to read “Romania”.

Pre-Proposal Inquiry 006:

Reference to RFP-Attachment 1-PTS/Paragraph 2.3 Existing conditions:

a) Please provide an as-built utility layout plan showing the tie-in points of the existing gas, sewer, clean water, electrical and communication main lines/sources that were feeding the existing school that has already been demolished by the beneficiary.

b) Please clarify whether the beneficiary will demolish and remove the foundation of existing school that has already been demolished by the beneficiary.

Pre-Proposal Inquiry 006 Response:

a) All available information is included in the attached existing design. You may coordinate a site visit the the Municipality in case you need to look at anything in particular. Some connection points, such as water and sewer are clearly shown in the drawings. For all other connection points not shown, you may estimate a connection within 100 meters of the edges of the plot of land.

b) Beneficiary has completed their demolition works. Anything left at the plot of land, which needs to be removed for the construction of the new facility shall be removed by the successful contractor who gets the award of this contract.

Pre-Proposal Inquiry 007:

Reference to RFP-Attachment 1-PTS/Paragraph 2.2 General Scope of Work – Structure of the Contract:

This paragraph states that all items of work included in Annex#2 are part of this contract.

PTS-Annex2 and the design drawings provided in RFP package are showing several type of furniture and equipment. It is not clear whether these furniture (desks, chairs, whiteboard, cabinets, tables, etc.) and equipment (computer, printer, etc.) shall be provided and installed by the contractor, OR shall be provided by the beneficiary/U.S. Government, and Installed by the contractor, OR provide and installation of the furniture and equipment are excluded from the scope of this contract. Please clarify. If provide and installation of furniture and equipment shown in new plans are under contractor’s responsibility, please provide a detailed list of furniture and equipment describing.

Pre-Proposal Inquiry 007 Response:

Furniture is not included. Only items that are permanently attached to the building, such as air conditioning, windows, doors, blackboards (or whiteboards), toilets, sinks, faucets, and similar, are part of the contract. Furniture such as tables, desks, computers, printers are not part of the solicitation.

Pre-Proposal Inquiry 008:

Reference to RFP- Attachment 1- Design Drawings /Sheet IE2:, Some design features are determined by the designer according to user needs and preferences, not per only the applicable regulations. Since there is not enough information in the existing design provided in RFP package, it is hard to make a proper calculation or prediction related to the required PV Solar system. Please state the type and wattage of the required PV solar panels shown on Sheet IE2.

Pre-Proposal Inquiry 008 Response:

The project includes an electricity production facility. A 12kW photovoltaic system will be used.

Thus, part of the energy produced is consumed directly, and the other part will be injected into the grid. The electricity production installation consists of two main parts: photovoltaic panels for

- capturing solar energy and transforming it into electrical energy;

- electrical equipment, consisting of anon

- grid solar inverter (converts unstabilized direct current electricity into alternating current electricity), 9.0 kW AC box with fuses (AC fuse box - alternating current) and 8.0 kW DC box with fuses (DC fuse box-direct current).

Pre-Proposal Inquiry 009:

Reference to RFP- Attachment 1- Design Drawings /Sheet IE1:

There is conflict in features of the required lighting fixtures shown on the plan and the legend. For example, while the lighting plan shows 37W lighting fixture, legend describes the same symbol as 41W.

Please clarify which information should be considered in contractor’s proposal studies.

Pre-Proposal Inquiry 009 Response:

For bidding purposes, the contractor shall assume the worst case scenario. In this case, 41W.

Worst case scenario.

Pre-Proposal Inquiry 010:

In the RFP Section 5. REQUIRED PROPOSAL DOCUMENTATION, (B) NON-PRICE FACTORS, (2) Factor 2, Corporate Experience (Page 6 of 41) It is stated that For a Construction project to be considered relevant, it MUST meet the following requirements; 1-Construction or renovation of a building or facility owned by the Government of Romania or its subdivisions and located in the country of Romania.

We are a registered company in Romania and have successfully completed multiple projects within the country. However, we have not executed any projects for facilities owned by the Government of Romania or its subdivisions. Are we still eligible to participate in the tender?

Pre-Proposal Inquiry 010 Response:

RFP is clear in the requirements. No exceptions allowed.

Pre-Proposal Inquiry 011:

N3319125R9003_RFP document does not have any information on utilizing experience of a subcontractor to demonstrate construction experience for offeror under Factor 2: Corporate Experience both for design and construction. Could you please confirm the acceptance of an experience of a subcontractor in this tender?

Pre-Proposal Inquiry 011 Response:

The offers will be evaluated using the parameters explicitly described in the RFP. Acceptability of unacceptability of the offers will be determined during the technical evaluation of offers.

Pre-Proposal Inquiry 012:

Should the electrical installation be concealed or surface-mounted? Depending on this, should EMT conduit or halogen-free plastic conduit be used?

Pre-Proposal Inquiry 012 Response:

All electrical installations shall be concealed, in strict compliance with Romanian regulations.

Pre-Proposal Inquiry 013:

Is a lightning protection system required? If so, is there a preferred method?

Pre-Proposal Inquiry 013 Response:

Lightning protection system is required and it shall be in strict compliance with Romanian regulations.

Pre-Proposal Inquiry 014:

Where will the school's main power supply be sourced from? Please provide information about the distance and connection point.

Pre-Proposal Inquiry 014 Response:

Within 100 meters of the limit of the plot of land.

Pre-Proposal Inquiry 015:

Is a data system required? If so, please provide information about the building's fiber connection point and its details

Pre-Proposal Inquiry 015 Response:

All information is included in drawing ICS01. And additional information is included in the Document with Electrical Requirements (attached).

VOICE and DATA INSTALLATION A structured cabling system for voice and data transmissions has been provided in the project, which will ensure good network management, great flexibility in terms of organization, modification of the type of communication equipment used (telephone, computer, printer, etc.), network reconfiguration without the need for rewiring. The physical environment used will support all services (PABX, ISDN, etc.) and information systems from different manufacturers over a long period of the building's existence It is a centralized cabling system based on the physical star network topology. Each workstation (phone or computer) is individually connected via a cable to the rack, which constitutes the network node.

A rack is required, which will be connected to internet providers via fiber optics. The connection between the rack and the data outlets shall be made with FTP cat 6 4x2x0.5 halogen-free cable.

Technical characteristics of the equipment provided for in the project: The racks in which the network equipment will be mounted will have the following characteristics: - width: 19 inch, 24U - closed (with door and lock) - intended for installation on the floor or on the wall.

The system will also need to be connected to a UPS to be provided by this contract. The video cameras will be connected to the system with halogen-free FTP cat6 cable.

Pre-Proposal Inquiry 016:

Is a foundation grounding system required?

Pre-Proposal Inquiry 016 Response:

All electrical installation, including grounding, shall be as required by Romanian regulations.

Pre-Proposal Inquiry 017:

The luminaire information provided in the legend does not match the layout. Which one should be considered?

Pre-Proposal Inquiry 017 Response:

The luminaire information provided in the legend should be considered.

Pre-Proposal Inquiry 018:

In the RFP Section 5. REQUIRED PROPOSAL DOCUMENTATION, (B) NON-PRICE FACTORS, (2) Factor 2, Corporate Experience (Page 6 of 41) It is stated that For Design experience to be considered relevant, it MUST meet the following requirements: 1-Design for renovation or construction of a building or facility located in the country of Moldova that includes heating and electrical work.

Can you confirm that the design firm should be in Moldova as the project is in Romania?

Pre-Proposal Inquiry 018 Response:

This is a typo. Replace the word Moldova where it may appear in the RFP with the word Romania. Section 00 10 00 – Solicitation, Instruction To Offerors has been corrected to read “Romania”.

Pre-Proposal Inquiry 019:

In the Performance Technical Specifications (PTS), 1.5 General Design/Build Contract Description (Page 6 of 32);

In this section, it is stated that if the contractor accepts and take ownership and responsibility for the design completed by SC DIAGONAL STUDIO SRL as outlined in Annex #2, is there still a requirement to produce a final design in accordance with American codes and standards?

Pre-Proposal Inquiry 019 Response:

This is a Romanian project so Romanian codes and standards apply.

Pre-Proposal Inquiry 020:

Will the drainage line specified for the fan coil units on the IS 01 sheet be left on the walkway, or will the drainage lines be combined and connected to a separate drain? Please clarify.

Pre-Proposal Inquiry 020 Response:

Drainage lines can be left on the walkway, provided that this walkway has proper slope for adequate drainage.

Pre-Proposal Inquiry 021:

The provided IS 01 drawing only specifies the drainage line for the fan coil units. The, connection, piping details, and outdoor unit are not shown. We assume that the fan coil units will be supplied and installed under this contract; please confirm. Additionally, could you clarify if the outdoor unit will be provided by us or if we will connect to an existing system?

Pre-Proposal Inquiry 021 Response:

All equipment required for the HVAC (Heating Ventilation and Air Conditioning) is part of this contract, including its procurement, installation, commissioning by manufacturer's authorized representative and minimum of 1 year warranty after final and official acceptance of the entire facility.

Pre-Proposal Inquiry 022:

I can't find anything outlining quantity lists of materials. Is it possible to provide these documents?

Pre-Proposal Inquiry 022 Response:

NAVFAC would not supply a quantity list of materials. The offeror would be expected to develop their own estimates for the needed quantities of each type of material in conjunction with their designer.

Pre-Proposal Inquiry 023:

Reference to RFP- Attachment 1- PTS /Paragraph 1.20 Certifications, Licenses, Permits, Fees, etc: Per the information we collected from the local design companies registered in Romania, the taxes/fees required for construction permit, and utility connections are usually paid/covered by the final beneficiary.

Pre-Proposal Inquiry 023 Response:

The beneficiary will pay the official fee or tariff for actual connection of utilities as well as for Construction Permit. These are not taxes. The US Government in general, or this particular project in particular, will not pay for any fees or taxes which are necessary for the construction company to have the legal capacity to perform construction or design works in Romania.

Pre-Proposal Inquiry 024:

Given the recent executive orders requiring a review of foreign assistance, I was wondering if there is any indication that this project may be canceled or placed on a 90-day hold.

Pre-Proposal Inquiry 024 Response:

At this time, we have no reason to believe that the funding for this project will be canceled.

Pre-Proposal Inquiry 025:

Vendor asks to see the results of the underground services investigation.

Pre-Proposal Inquiry 025 Response:

Find within this amendment the file "Parti Scrise Rezistenta"

Pre-Proposal Inquiry 026:

Is the Government able to provide a report and/or photographs regarding the state of the construction space post-demolition?

Pre-Proposal Inquiry 026 Response:

No additional information is available. However, the offerors are encouraged to visit the site.

The Government will not be made responsible for any assumptions of field conditions that any offeror may do, if these are different from real existing conditions.

Pre-Proposal Inquiry 027:

Refer to Attach_1E_PTS_Drawings_IE01 Sheet: three IWBs appear in the electrical drawings, one for each classroom, but they are not mentioned in the legend or in the PTS. Will their supply and installation be requested from the Contractor? If so what characteristics are required of them?

Pre-Proposal Inquiry 027 Response:

Interactive Whiteboards are not aprt of the contract, because these would be considered furniture.

If you refer to something else, please let us know.

Pre-Proposal Inquiry 028:

Refer to Attach_1E_PTS_Drawings_IE02 Sheet: What characteristics does the Government requires the photovoltaic panels to have?

Pre-Proposal Inquiry 028 Response:

Find additional information in the attached file "Translated - SCOALA RACHELU - PT - Caiet de sarcini - 20231002"

Pre-Proposal Inquiry 029:

Refer to RFP - PTS Page 10, Contractor is required by PTS to provide the fire alarm system, but there is no other reference. If a design project exists, will it be provided?

Pre-Proposal Inquiry 029 Response:

Additional information for the existing design is included in the attached documents. Fire alarm system is required and it is part of this contract. If this is not included in the drawings, the contractor will need to hire the services of a specialized firm to design and install a fire detection system is strict compliance with Romanian regulations for public school facilities.

Pre-Proposal Inquiry 030:

Refer to RFP - PTS Page 10, If the design project for the fire alarm system has not been finalized, will an update to the PTS include a description of how the Government intends this system to be implemented?

Pre-Proposal Inquiry 030 Response:

See answer to PPI029. Additional information for the existing design is included in the attached documents. Fire alarm system is required and it is part of this contract. If this is not included in the drawings, the contractor will need to hire the services of a specialized firm to design and install a fire detection system is strict compliance with Romanian regulations for public school facilities.

Pre-Proposal Inquiry 031:

Refer to Attach_1D_PTS_Drawings_IT02_IT03_IT04: The dimensions of the manhole to be provided and installed are not clear from the design project. Clarification and actual dimensions are required.

Pre-Proposal Inquiry 031 Response:

Drawings IT02, IT03 and IT04 are HVAC drawings and they do not include any manholes.

Pre-Proposal Inquiry 032:

Refer to Attach_1D_PTS_Drawings_IT02_IT03_IT04: Requests to be made aware of the characteristics required for the solar thermal pump.

Pre-Proposal Inquiry 032 Response:

Additional information in provided in the files attached. Please, let us know if you may need any additional information.

Pre-Proposal Inquiry 033:

Refer to Attach_1D_PTS_Drawings_IT02_IT03_IT04: Requests to be made aware of the characteristics required for the water softener.

Pre-Proposal Inquiry 033 Response:

Additional information in provided in the files attached. Please, let us know if you may need any additonal information.

Pre-Proposal Inquiry 034:

Should the waste water pipes be soundproof?

Pre-Proposal Inquiry 034 Response:

No, unless specifically required by Romanian regulations.

Pre-Proposal Inquiry 035:

Is an automation system required to be installed for the pumps, fan coils, heat pump heaters etc?

Pre-Proposal Inquiry 035 Response:

Additional information in provided in the files attached, specifically with HVAC details. Please, let us know if you may need any additional information.

Pre-Proposal Inquiry 036:

What type of insulation will be applied to the air ducts?

Pre-Proposal Inquiry 036 Response:

Additional information in provided in the files attached, specifically with HVAC details. Please, let us know if you may need any additional information. Fiberglass with aluminum foil vapor barrier is generally accepted.

Pre-Proposal Inquiry 037:

Are balancing valves be applied to the fan coil pipes?

Pre-Proposal Inquiry 037 Response:

Additional information in provided in the files attached, specifically with HVAC details. Please, let us know if you may need any additional information.

Pre-Proposal Inquiry 038:

Is a single thermostat sufficient for multiple fan coils in the same room?

Pre-Proposal Inquiry 038 Response:

Additional information in provided in the files attached, specifically with HVAC details. Please, let us know if you may need any additional information. However, a single thermostat per room is acceptable.

Pre-Proposal Inquiry 039:

19 mm and 13 mm insulation is requested for the fancoil and radiator pipes. Could you please explain what type of insulation we should apply?

Pre-Proposal Inquiry 039 Response:

Additional information in provided in the files attached, specifically with HVAC details. Please, let us know if you may need any additional information. Elastomeric foam specifically designed for the exact particular pipe size is generally used.

Pre-Proposal Inquiry 040:

Could you please provide the DWG files of the drawings?

Pre-Proposal Inquiry 040 Response:

Autocad drawings will be provided to the winning contractor at award.

Pre-Proposal Inquiry 041:

Attach 1A PTS Drawings_ Section A-A sheet: Where is the 4.48 code detail taken from? Also, could you clarify the 5 cm OSB mentioned in this detail? (see image provided)

Pre-Proposal Inquiry 041 Response:

Detail was taken from the ceiling, which is noted in the attachment. The OSB board will go over the insulation to make a hard surface in the attic space.

Pre-Proposal Inquiry 042:

Attach 1A PTS Drawings_ Section A-A sheet: Where is the 0.00 cote detail taken from? Please clarify the location of epoxidica surface? (see image provided in PPI doc)

Pre-Proposal Inquiry 042 Response:

Refer to PPI 0042 attachment for location of detail. Refer to Finishing plan sheet, provided in RFP for flooring type per space. Detail is a generic detail which should be used when applicable.

Pre-Proposal Inquiry 043:

Could you please specify the requested roof coverings on the roof for each layer?

Pre-Proposal Inquiry 043 Response:

Additional architectural information was provided. Please, let us know if you would need any additional detail.

Pre-Proposal Inquiry 044:

Could you please specify the all the cladding materials on the wall are?

Pre-Proposal Inquiry 044 Response:

Additional architectural information was provided. Please, let us know if you would need any additional detail.

Pre-Proposal Inquiry 045:

Are the sink countertops made of granite?

Pre-Proposal Inquiry 045 Response:

There is no need to provide natural granite.

Pre-Proposal Inquiry 046:

Attach_1G_PTS_Drawings_ Plan Armare Atic sheet: Where is the A-A section taken from? (see drawing provided)

Pre-Proposal Inquiry 046 Response:

This section is clearly shown in drawing R14. If the drawing would have 10 rows and 10 columns, the first mark of section A-A would be in block 1-1.

Pre-Proposal Inquiry 047:

Is there anything else we need to provide for the project (freezer, etc.)?

Pre-Proposal Inquiry 047 Response:

Furniture is not included. Only items that are permanently attached to the building, such as air conditioning, windows, doors, blackboards (or whiteboards), toilets, sinks, faucets, and similar, are part of the contract. Furniture such as tables, desks, computers, printers,… are not part of the contract.

Pre-Proposal Inquiry 048:

Is there any cabinet under the lavatories in the restrooms?

Pre-Proposal Inquiry 048 Response:

Cabinet under lavatories in the restrooms are not required.

Pre-Proposal Inquiry 049:

We were not able to access the following link from Attach 1 PTS, page 10.

The contractor shall comply with the Safety Manual of the US Army Corps of Engineers (EM-385-1-1), wherever this US manual has more stringent safety requirements than those required by Romanian Code and these requirements are not in conflict with local safety regulations. A digital copy of this manual can be found here:

http://www.usace.army.mil/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/

Pre-Proposal Inquiry 049 Response:

The link in the Attach 1 PTS, page 10- requires update to https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health- Requirements-Manual/

SECTION 00 10 00 - SOLICITATION

The required response date/time has changed from 11-Feb-2025 01:00 PM to 20-Feb-2025 02:00 PM.

The following have been modified:

INSTRUCTIONS TO OFFERORS

** PLEASE READ ALL INSTRUCTIONS CAREFULLY**

I. INSTRUCTIONS FOR PREPARATION OF PROPOSALS

1. GENERAL

Proposals, as detailed below, shall be submitted electronically to Ms. Anna Gulewich at Anna.l.gulewich.civ@us.navy.mil with a copy to Mr. Daniel Magrino at daniel.k.magrino.civ@us.navy.mil on or before the time specified in Block 13 of the Standard Form (SF) 1442. Compliance with the submittal closing time and receipt of proposals shall be determined by using the time indicated in the PIEE module. The offeror is responsible to verify that the Government has received the proposals.

All documents submitted as part of the proposals shall be in English and sent in PDF format via PIEE module and/or email to the addresses stated above. Submit the Price Proposal and Non-Price Proposal in two separate PDF files.

Total size per email shall not exceed 10 megabytes to ensure receipt by U.S. Government email systems.

2. SITE VISIT

The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors are urged and expected to inspect the site where the work will be performed. As stated in the PTS para 1.7, it is highly recommended for prospective offerors to visit the plot of land in order to perform the necessary measurements and to observe the existing field conditions in order to prepare their cost proposal.

The individual to be contacted to coordinate project site visits is:

Corina Maria Negoita, Bilateral Affairs Program Assistant Humanitarian Assistance Program Manager, Office of Defense Cooperation U.S. Embassy Bucharest - Romania Office: +40-21-317-3241 (BAO/HA Assistance extension) Fax: +40-21-217-2366 Email: corina.negoita.ln@mail.mil

3. AMENDMENTS

If necessary, any Amendment issued will be posted to Contract Opportunities on the website at https://sam.gov. It is the offeror’s responsibility to check the designated websites periodically for any amendments to the solicitation.

4. INSTRUCTION FOR SUBMITTING PRE-PROPOSAL INQUIRIES

Offerors who determine that the technical and/or contractual requirements of this RFP require clarification(s) in order to permit submittal of a responsive proposal shall submit all questions in writing. Inquiries shall be submitted using the Pre-Proposal Inquiry (PPI) form provided as Attachment 2, via e-mail to Ms. Anna Gulewich at anna.l.gulewich.civ@us.navy.mil . Receipt will be acknowledged. The PPI shall reference the drawing/detail and/or the specification section, including the paragraph number and include only one question per form. Verbal queries will not be entertained. Responses to the PPI will be provided by Amendment and will be posted to https://sam.gov.

Pre-proposal questions will be accepted ten (10) calendar days before the proposal due date, any inquiries made after that date may not be answered.

5. REQUIRED PROPOSAL DOCUMENTATION

All items listed below are required for the offeror to be found responsive and the offer to be considered for award.

1. The solicitation requires the evaluation of price and the following non-price factors:

Factor 1 - Technical Approach Factor 2 - Corporate Experience Factor 3 - Safety Factor 4 - Past Performance

The distinction between corporate experience and past performance is corporate experience pertains to the types of work and volume of work completed by a contractor that are comparable to the types of work covered by this requirement, in terms of size, scope, and complexity. Past performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

(A) Price Factor:

(1) Solicitation Submittal Requirements:

(a) STANDARD FORM 1442, SOLICITATION, OFFER, AND AWARD

The offeror MUST complete Blocks 14 through 20c.

In Block 14 provide a Point of Contact with a valid phone number and email address.

In Block 14, provide a Commercial and Government Entity (CAGE) Code (United States firm) or NATO

Commercial and Government Entity (NCAGE) Code (non United States firm).

In Block 14 provide the Unique Entity Identifier Code created through System for Award Management (SAM) at www.sam.gov.

The offeror MUST acknowledge all amendments in Block 19.

(b) SECTION 00 10 00 – SOLICITATION CONTRACT FORM/PRICE SCHEDULE

The offeror MUST fill in the dollar amount for Contract Line Item Number (CLIN) 0001, to include the total amount Exclusive of the Value Added Tax (VAT) as stated in DFARS 252.229-7001 on Attachment 5.

Offerors shall provide their Price Proposal in U.S. Dollars. Award will be made in U.S. Dollars; therefore, the offeror’s bank must be able to accept U.S. Dollars as payment.

(c) SECTION 00 45 00 - REPRESENTATIONS AND CERTIFICATIONS

The offeror MUST have an active registration with System for Award Management (SAM) at the time of proposal submission. If you do not have an active registration with SAM at the time of proposal submission, your proposal shall not be considered for award.

If proposing as a Joint Venture (JV) the offeror MUST provide the documents requested below under “Joint

Venture Requirements”.

(d) SECTION 00 70 00 – CONTRACT CLAUSES

The offeror MUST fill in the tax relief exemption rate in DFARS 252.229-7001 TAX RELIEF (APR 2020) provided in Section 00 70 00 of this solicitation and submit with their proposal (Attachment 3)

Basis of Evaluation: The Government will evaluate price based on the total price, in accordance with FAR 52.217-5 exclusive of the Value Added Tax (VAT) in DFARS 252.229-7001.

Total price consists of CLIN 0001; analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

(i) Comparison of proposed prices received in response to the solicitation.

(ii) Comparison of proposed prices with the Independent Government Estimate.

(iii) Comparison of proposed prices with available historical information.

(iv) Comparison of proposed prices with market survey results.

The Government reserves the right to conduct a price realism analysis of proposed prices it considers to be unrealistically low. If the Government elects to conduct a price realism analysis, it may consider offeror(s)’ understanding of the work, ability to perform the work, or proposed prices received in response to the solicitation, in this analysis and risk assessment. An unrealistically low price may result in the offeror(s)’ proposed price being rejected and the offeror(s)’ proposal being ineligible for award.

Proposals will be evaluated in the following manner: The number of proposals that will be technically evaluated will initially be limited to the lowest priced proposal. If the lowest priced proposal is not found technically acceptable, the next lowest priced proposal will be evaluated. This process will be repeated until the Government identifies a technically acceptable proposal.

(B) NON-PRICE FACTORS:

The Technical Proposal includes the following factors:

(1) Factor 1, Technical Approach:

(i) Solicitation Submittal Requirements: The composition and management of the firms proposed as the design-build (DB) team for this contract will be evaluated in this factor. The Offeror shall submit the following information:

1. Provide a simple organizational chart that clearly identifies the lines of authority between the proposed primary construction firms and primary design firms for this contract. Include a brief description of the role and responsibility of each entity not to exceed (1) one single-sided page. If the experience of an entity is being claimed in Factor 2 – Corporate Experience, that entity must be named in the organizational chart.

2. In addition the Offeror shall submit a signed copy of a joint venture agreement, partnership agreement, teaming agreement, approved mentor protégé agreement (MPA), or letter of commitment signed by each member of the Offeror’s team identified above (e.g., joint venture member, partner, team member, subcontractor, parent company, subsidiary, or other affiliated company, etc.). Letters of commitment for the Designer of Record shall be addressed from the Designer of Record to the Offeror. The Designer of Record’s letter of commitment shall be signed by the Designer of Record’s signing authority.

(ii) Basis of Evaluation: The assessment of the Offeror’s technical approach will be used as a means to review the organizational structure and roles and responsibilities proposed by the Offeror. This factor will be rated on an Acceptable or Unacceptable basis.

(2) Factor 2, Corporate Experience:

(i) Solicitation Submittal Requirements:

The offeror MUST provide a minimum of one (1) but no more than two (2) relevant Construction projects for which the offeror was the prime contractor, sub-contractor or Joint Venture partner.

Additionally, the offer MUST provide a minimum of one (1) but no more than two (2) relevant Design projects for which the Offeror was the prime contractor, sub-contractor or a Joint Venture partner.

For a Construction project to be considered relevant, it MUST meet the following requirements:

1. Construction or renovation of a building or facility owned by the Government of Romania or its subdivisions and located in the country of Romania; and

2. Must be at least 70% complete within the last 10 years of release date of this RFP; and

3. Similar in magnitude with a value of at least $500,000.

For Design experience to be considered relevant, it MUST meet the following requirements:

1. Design for renovation or construction of a building or facility located in the country of Romania that includes heating and electrical work; and

2. The resultant construction effort was completed within the last five (5) years preceding proposal due date OR the resultant construction effort is on-going but the design completion date was reached within the five (5) years immediately preceding the proposal due date; and

3. Similar in scope and magnitude to the effort under this solicitation, and with a design effort of at least $100,000 $50,000.

If more than two (2) Construction or Design projects are submitted, only the two (2) most recently completed projects will be evaluated.

The offerors proposal must demonstrate relevant experience with both Design AND Construction in order to be considered acceptable for this factor.

The Corporate Experience Contract Data Sheet (Attachment 4) must be used to submit Corporate Experience project information, and must be completed in the English language. Project descriptions for each project shall explain the detailed scope of work performed and the relevancy to the project requirements of this solicitation.

Blocks 8, 9 and 10 from Attachment 4 can be continued on a separate page if additional information is required.

For each submitted project, the offeror shall include the contract or task order number, project location, project description, building size, and explanation of similarity to the current solicitation, dollar value, ending date of the contract, the date the work was completed, and a client point of contact. Offerors must include sufficient information in their proposal to establish the relevancy of their submitted projects.

For each submitted Construction and Design project, the offeror shall include the following:

1. If the experience is for a United States Government contract, include the contract or task order number and the Government Point of Contact of the Contracting Office or the Contracting Officer Representative; OR

2. If the corporate experience is not with the US Government, or is a subcontract, the offeror SHALL provide:

- An electronic copy (PDF or photocopy) of the original contract or subcontract signed by all parties;

and pictures of the job site showing the construction sign or construction permit with the name, or logo, of the offeror clearly visible.

Offerors must include sufficient information in their proposal to establish the relevancy of their submitted projects.

1. All submissions shall be in the English language, documents provided in another language will not be evaluated; however, copies of contracts or task orders for Corporate Experience not with the US Government need not be translated into English.

2. The total length for each Construction and Design project shall not exceed six (6) pages, single sided, with a minimum font size of twelve (12). If more than six (6) pages are submitted, only the first six (6) pages will be evaluated. Pictures, copies of Contracts or Task Orders, and Letters of Commitment will not be counted toward page limitations.

3. All Construction and Design projects submitted that are outside of the specified time period indicated in paragraph (i) above will not be considered relevant.

4. Proposals that fail to provide all requested data, an accessible point of contact, or correct phone/fax numbers may result in the project not being evaluated or the project being found not relevant.

If the offeror is a Joint Venture (JV), Corporate Experience may be submitted for the JV or by either JV member.

Offerors are still limited to a total of two (2) projects combined and, the Joint Venture MUST have an active NCAGE code at the time of proposal submission. Submit the active NCAGE code for the Joint Venture with your proposal. The offeror must provide a letter of commitment and an explanation of the offeror’s role in the performance of this contract.

If an offeror is utilizing experience of affiliates/subsidiaries/parent/LLC/LTD member companies (name is not exactly as stated on the SF 1442), the proposal shall clearly demonstrate that the affiliate/subsidiary/parent firm will have meaningful involvement in the performance of the contract in order for the project of the affiliate/subsidiary/parent/LLC/LTD member companies to be considered. The proposal shall state the specific commitments of technical resources (e.g. personnel, equipment that the affiliate/subsidiary/parent/LLC/LTD member companies commit to the performance of this contract. In particular, the proposal will clearly state the specific commitments of resources of the affiliate/subsidiary/parent/LLC/LTD member that will be located at the worksites and company offices in the city/are of the project. The proposal shall also describe specific roles of the affiliate/subsidiary/parent/LLC/LTD member companies in terms of the work it will either self-perform or manage on behalf of the offeror in performance of the contract.

(ii) Basis of Evaluation:

To receive an acceptable rating in this factor, the offeror MUST provide a minimum of one (1) relevant Design project as defined in the solicitation submittal requirements and one (1) relevant Construction project meeting the requirements outlined for Design and Construction projects in the submittal requirements section above. The assessment of the offeror’s relevant experience will be used as a means of evaluating the capability of the offeror to successfully meet the requirements of the solicitation. The Government will review a maximum of two (2) projects each for Construction and Design. An offeror will be rated UNACCEPTABLE if the offeror does not submit the minimum number of relevant projects. Any projects submitted in excess of two (2) for either Construction or Design experience will not be considered for each Joint Venture partner without shared experience together. The assessment of the offeror’s relevant experience will be used as a means of evaluating the capability of the offeror to successfully meet the requirements of the RFP. The Government will review a maximum of four (4) projects. An offeror will be rated UNACCEPTABLE if the offeror does not submit the minimum number of relevant projects.

(3) Factor 3, Safety:

The Offeror shall submit the following information: (For a partnership or joint venture, only one safety narrative is required, but it must address each contractor who is part of the partnership or joint venture.)

Technical Approach to Safety:

Describe the Offeror’s technical approach to safety for its employees as well as the plan that the Offeror will implement to evaluate and measure safety performance of potential subcontractors as a part of the selection process for all levels of subcontractors. Also, describe methods that the Offeror will employ to ensure and monitor safe work practices at all subcontractor levels. The Safety Narrative, which shall include all information requested in this paragraph, shall be limited to three single-sided pages, (i.e., one (1) double-sided page plus one (1) single-sided page; or three (3) single-sided pages).

(ii) Basis of Evaluation:

The Government is seeking to determine that the Offeror has consistently demonstrated a commitment to safety and that the Offeror plans to properly manage and implement safety procedures for itself and its subcontractors. The Government will evaluate the Offeror’s technical approach to safety for its employees, as well as its plan to select and monitor subcontractors.