N3319121R4021 Attach 1 - PTS.pdf

Romanian Military Boat Storage and Ramp

Multiple Locations, Romania

Mangalia, Romania Babadag, Romania

Tulcea, Romania

31 August 2021

Boat Storage and Boat Ramp– Design and Construction Mangalia, Babadag, Tulcea, Romania

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Table of Contents

1. TAXATION

2. GENERAL DESCRIPTION OF THE PROJECT

2.1 LOCATION OF PROJECT

2.2 LEGAL AND TECHNICAL REQUIREMENTS

2.3 GENERAL CONTRACT DESCRIPTION

2.4 GENERAL PROJECT DESCRIPTION

2.5 CONSTRUCTION PERMIT OR AUTHORIZATION – CONSTRUCTION PERMIT

2.6 MEASUREMENTS AND QUANTITIES

2.7 Design Phase - General

2.8 Construction Phase - General

2.9 APPLICABLE REQUIREMENTS / STANDARDS

3 GENERAL SCOPE OF WORK OF BASE BID AND OPTIONS

3.1 General Basis of Design for Base Bid and Options

3.2 Base Bid - Site Plan (Mangalia)

3.3 Contract Option 1 – Basis of Design and Site Plan (Babadag)

3.4 Contract Option 2 – Basis of Design and Site Plan (Tulcea)

3.5 Demolitions and elements interfering with the new construction

3.6 Exterior pavements and sidewalks

3.7 Partial Development of Plot of Land (58,500 m²)

3.8 General Design/Construction Requirements for the New Facility

3.9 General Requirements for the New Boat Storage Facilities

3.10 COMMEMORATIVE PLAQUE:

4. PROCEDURE AND GENERAL CONTRACT REQUIREMENTS AND GUIDELINES

4.1 PRINCIPLES

4.2 PROHIBITED ITEMS

4.3 START OF CONSTRUCTION

4.4 RESPONSIBILITY FOR NEW MATERIALS

4.5 DESIGN

4.6 DESIGN-BUILD PROCEDURE

4.7 CONSTRUCTION/DESIGN SCHEDULE AND CONTRACTUAL MILESTONES

4.8 CONSTRUCTION SCHEDULE (BAR CHART IS AUTHORIZED)

4.9 SAFETY: ACCIDENT PREVENTION PLAN

4.10 COORDINATION

4.11 SPECIAL SITE CONDITIONS

4.13 SUBMITTALS – TECHNICAL INFORMATION

4.14 DELIVERABLE

4.15 PICTURES

4.16 CERTIFICATIONS, LICENSES, PERMITS, FEES, ETC

4.17 QUALITY CONTROL PLAN

4.18 PAYMENT

4.19 SCHEDULE OF PRICES

4.20 UTILITIES

4.21 DAMAGES/IMPACT TO EXISTING FACILITIES

4.22 CLEANING

4.23 WARRANTY AND TRAINING

4.24 CLOSE-OUT PROCEDURE

-/-/-/-/-/-/-/- END OF TECHNICAL SPECIFICATION -/-/-/-/-/-/-/-/-

APPENDIX A: SUPPLIMENTAL PLANS AND PHOTOS

Boat Storage and Boat Ramp– Design and Construction Mangalia, Babadag, Tulcea, Romania

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1. TAXATION

This construction/renovation contract is exempt from VAT. The contractor is required to coordinate with the US Embassy and with competent Romanian authorities in order to obtain the VAT TAX EXEMPTION that applies to this contract. Contractor is required to make all necessary coordination and to allow for time for approval of the VAT Tax Exception.

2. GENERAL DESCRIPTION OF THE PROJECT

2.1 Location of project

The project is located in the cities of Mangalia, Babadag, and Tulcea, Romania. See the map below for the exact city locations. See the figure below for the individual site locations of the plots of land for the boat storage units and boat ramp.

Location of Mangalia, Babadag, and Tulcea within Romania

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2.2 Legal and Technical Requirements

The project execution is based on the following principles:

- Strict compliance with American Contracting Regulations, including the contracting requirements of the Department of Defense, the US Navy and the US Naval Facilities Engineering Command (NAVFAC).

- Strict compliance with Romanian Technical, Legal and Administrative requirements, which are applicable for the scope of work described and included in this document

- Strict compliance with Romanian safety regulations, unless the US Safety Regulation described in the EM385-1-1 is stricter and not in conflict with local safety regulations. In that last case, the US Safety Regulation described in the EM385-1-1 are applicable to the works.

- Compliance with technical and administrative requirements described in this document.

2.3 General Contract Description

This document is a Performance Technical Specifications (PTS) for a full Design-Build project. This PTS includes a description of the required finished work.

This is a design-build contract. This means that the contractor is responsible to:

- Make necessary designs as required by this PTS for the different items of work

Tulcea

Badadag

Mangalia

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- Obtain NAVFAC’s acceptance of the designs and the approval of the Municipality of Mangalia, Babadag and Tulcea (or other competent Romanian authority).

- Obtain required formal approvals from competent and required Romanian authorities, including the necessary expert review by third party company as required by Romanian regulations, which shall be paid by the contractor.

- Execute the construction works

- Obtain the acceptance of NAVFAC and the partial and final approval by the competent and required Romanian authorities and third party experts for the executed construction works.

Note: The contract includes third party review of all items of work which are required by Romanian regulations. In case the Romanian regulations do not allow for the contractor to be the client for this independent review, the contractor shall pay for the third party review and assign a different party as the client for this independent company, which could be the Contracting Officer Representative or other agency authorized by the Contracting Officer (i.e. the Municipality of Mangalia).

Note: The contractor needs to be familiar with the regulations of Romania, in order to account for the different required permits, urban planning, reviews and authorizations for new construction works.

2.4 General Project Description

The contract is divided into a Base-Bid and 2 Contract Options. In general terms, the works include the following items of work:

- Base-Bid: Provide a complete design to include a grading plan for utilities, concrete pad, parking lot, roadway extension, pavement connections, and boat ramp for the new boat storage and ramp in Mangalia Military Base, Romania. Provide construction services for the earthwork grading, utilities, utility connections, parking lot, outdoor track, and roadways extension and connections.

- Contract Option-1: Provide a complete design to include a grading plan for utilities, concrete pad and roadway for the new boat storage area in Babadag, Romania. Provide construction services for the earthwork grading, utilities, utility connections, and roadways extension/connections.

- Contract Option-2: Provide a complete design to include a grading plan for utilities, concrete pad and roadway for the new boat storage area in Tulcea, Romania. Provide construction services for the earthwork grading, utilities, utility connections, and roadways extension/connections.

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BASE-BID

DESIGN AND

CONSTRUCTION

SERVICES FOR BOAT

STORAGE AND RAMP

IN MANGALIA,

ROMANIA

CONTRACT

OPTION-1

DESIGN AND

CONSTRUCTION

SERVICES FOR BOAT

STORAGE IN BABADAG,

CONTRACT

OPTION-2

DESIGN AND

CONSTRUCTION

SERVICES FOR BOAT

STORAGE IN TULCEA,

2.5 Construction Permit or Authorization – Construction Permit

The contractor shall obtain formal written authorization from the competent Romanian authority to perform the works included in the scope of work of this project.

Note: The work will be executed on Romanian military bases. The contractor shall coordinate with the Municipalities (including the Romanian Military) for each base for the required procedures for a construction company to perform the design and construction work. It is absolutely necessary that the contractor is familiar with the Romanian bureaucratic procedures to obtain approval for the land availability, designs, renovation, construction, alternations and improvements included in this contract.

The contractor is required, as part of this contract, to prepare all documentation, designs, reports, information, drawings, coordination and approvals by experts or monitoring entities, and everything that may be necessary as required by Romanian regulations, in order to obtain the necessary Construction Permits. This includes providing technical information to the Municipality, which may be required for merging the two plots of land within one. The contractor is responsible to pay for any third party inspection or expertise that may be required by Romanian regulations for the scope of work of this project. The contractor shall be familiar with these requirements in order to prepare their bids, regarding the obligatory administrative and technical procedures in Romania.

As previously stated, the contract includes third party review of all items of work which are required as per Romanian regulations. In case the Romanian regulations do not allow for the contractor to be the client for this independent expert company, the contractor shall pay for the third party review and assign a different party as the client for this independent company, which could be the Contracting Officer Representative or other agency authorized by the Contracting Officer (i.e.

Municipality of Mangalia)

No work shall be performed until the contractor shows verifiable evidence that they have obtained all the necessary permits for each element of work included in this contract. This shall be certified by the third party independent monitoring entity.

2.6 Measurements and Quantities

This contract complies with the US Contracting Regulations, and as such, measurements and quantities of materials and work are not provided, and if any are provided, the contractor shall be responsible to verify on site. The contractor needs to visit the job site in order to perform the necessary measurements and to observe the existing field conditions in order to prepare their cost

Boat Storage and Boat Ramp– Design and Construction Mangalia, Babadag, Tulcea, Romania

RO-HA-2018-00034824 Page 7 of 35 Version: 002 proposal. The contractor should be familiar with the geotechnical conditions in Mangalia, Babadag, and Tulcea with the seismic technical requirements in order to account for the necessary foundations and building structure which are required in compliance with Romanian regulations. For estimating purposes, the contractor shall estimate that the existing soils are the worst (least favorable) existing in Mangalia for the foundation and structure design.

The contractor shall investigate and obtain geotechnical reports from recently completed construction projects in order to prepare their cost proposal. The US Government is not responsible for any mistake in the contractor’s measurements or assumptions of field conditions, including soil conditions.

2.7 Design Phase - General

The designs shall be prepared in compliance with applicable construction codes, applicable urban planning in this area of Mangalia and construction practices in Romania. The contractor shall hire the services of an architect (or architectural firm) licensed in Romania to design all works, as detailed in this document. At the same time, after obligatory coordination with the Municipality of Mangalia, the contractor shall hire (and pay for) the services of a “Revision Entity - Expertise” authorized by the Government of Romania to supervise and approve each phase of the design and the construction, including final commissioning and acceptance of the facility. This company shall report directly to the US Government representative and the beneficiary if required by the Romanian regulations, but all their services shall be paid by the contractor.

The design shall comply with all applicable regulations in Romania for the scope of work of this contract and the following UFCs and codes.

• UFC 4-152-07 Design Small Craft Berthing Facilities.

• UFC 4-152-01 Design, Piers and Wharves.

• UFC 1-200-01 General Building Requirements.

• UFC 3-301-01 Structural Engineering.

• International Building Code IBC 2009.

• COE EM 1110-2-1100 Coastal Engineering Manual.

• ACI 318 Building Code Requirements for Structural Concrete.

• ASCE 7-10 Minimum Design Loads for Buildings and Other Structures.

• TR-3103-SHR Seismic Criteria for California Marina Oil Terminals.

• Seismic Design of Waterfront Retaining Structures by Eberling & Morrision, 1992.

The contractor’s final designs shall be signed, stamped and certified by a licensed architect in Romania, it shall be approved by an authorized “Revision Entity - Expertise” and it shall be approved by the competent Romanian authorities for construction projects in public property before its construction is authorized to start. The level of detail of the design (extent of specifications, number and size of drawings, calculations,…) shall be sufficient to verify the compliance with the requirements of this contract and as required by the regulations of Romania and of the competent Romanian authorities for this particular project.

2.8 Construction Phase - General

The construction shall follow the designs and technical projects prepared by the architect and for which the contractor shall obtain the corresponding construction permits or authorizations.

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The architect who prepares the designs shall visit the site for every important and relevant phase of work, to partially accept the completed works. Despite the requirements of the Romanian regulations for the visits of the designer, once the works start, the architect shall visit the site as a minimum once every week.

Two weeks in advance of each site visit of the architect, the contractor shall inform ODC Romania and the beneficiaries (Mangalia Municipality) of the planned arrival time to the job site.

In addition to these minimum weekly visits, the architect shall visit the site when the Contracting Officer Representative (COR) visits the sites, estimated at once every two months.

In addition to these visits, the third party experts that may be required will visit the site as required by Romanian regulations, and also when the COR visits the site.

No work shall be accepted until the Final Act of Acceptance is provided.

2.9 Applicable Requirements / Standards

The project is based on the principle of strict compliance with Romanian technical and administrative regulations, with US Contracting Regulations and with Romanian Safety regulations unless EM 385-1-1 has stricter requirements. In case of conflict between Romanian and US safety regulations, the contractor shall apply Romanian regulations.

In case of conflict between the specific technical requirements of this document (PTS) and NP02297, the technical requirements of this document (PTS) shall take precedence, if, and only if, the technical requirements of this document (PTS) do not violate the requirements of the Romanian legislation.

The work shall meet all requirements of this Request for Proposal (RFP) package. Drawings to be as required in these PTS and with the necessary details and previous approvals (experts or monitoring entities) to submit the designs to the US Government, Local Romanian Administration, final users, contractor’s staff and sub-contractors. Material selection, specifications and installation to be as described in these Performance Technical Specifications (PTS). The Performance Technical Specifications (PTS) are a guideline for the design package:

If an item in the project design is included in the PTS, the requirements of the PTS, applicable local Romanian codes and regulations, and international codes shall govern.

If an item in the project design is NOT included in the PTS, the requirements of applicable local Romanian codes and regulations, and international codes shall govern.

Provide the final work as a complete and usable including all required items not described in this RFP. Technical details, items of work, permits or fees that are not explicitly described in this RFP, but which are necessary to provide a fully operational and finished product shall be considered part of this contract.

Any work not explicitly included in the scope of work of this project, but which is absolutely necessary to have a perfectly operational facility, as required by Romanian regulations, shall be considered and treated as part of the requirements of this contract.

Construction Phase - General

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Once the contractor completes the design and they show evidence of formal authorization by the competent local authorities and Monitoring Entity, and the contractor shows that they have completed other administrative contract requirements (Accident Prevention Plan, Quality Control Plan, Schedule,…), the Contracting Officer will inform the contractor that they may start the construction phase of this design-build contract. This notification is called Notice to Proceed or

NTP.

Under this phase, the contractor shall provide all necessary work in order to provide complete and usable facilities, including, but not limited to: Site Grading, Utilities (electrical, plumbing, communications), pavements, and developments of the plots of land. For utility connections coordination with electrical, water, and gas systems, sewage system, finishes and other works as required in order to have a fully operational facility. The contractor shall familiarize with the requirements of the Romanian regulations for construction.

Requirement for Romanian Code and Regulation

The contractor shall request, process and pay for any permits that may be required in accordance with Romanian Law for this type of construction. The contractor shall hire and pay for the services of a “Revision Entity” (or expertise) authorized by the Government of Romanian as required by Romanian Regulations for this type of construction. If it is not allowed for the contractor to hire this third party inspection company, the contractor shall pay but assign the beneficiary or NAVFAC as the client. The contractor shall provide a copy of the pertinent construction permit to be issued by the competent local authorities and approval by the Monitoring Entity of the design, before they are authorized to start work.

For each completed phase of work, as required by Romanian regulations, the contractor shall provide the certificate of the third party monitoring entity in order to process payment for that particular phase of work.

3 GENERAL SCOPE OF WORK OF BASE BID AND OPTIONS

3.1 General Basis of Design for Base Bid and Options

This is a 100% Design Build contract. This means that the US Government is not providing technical projects or detailed measurements, but only sketches to better understand the requirements of this contract. All requirements of this document shall be considered by the design team hired by the contractor in order to prepare their conceptual design and later the full technical project, with the requirements described in this document and those required by the applicable regulations which may not be explicitly described herein.

The contractor shall hire the services of a licensed engineers in Romania to design this project.

The license engineer shall provide a design solution that best meets the requirements of the Romanian military.

The design includes all elements of this document: base-bid and the two contract options.

Depending on how many contract options are awarded, the contractor shall prepare the pertinent designs. However, the US Government shall unilaterally decide the award (or not award) of Contract Option-1 or 2 at the time of award of the Base-Bid, so that only one design and technical project shall be necessary for the boat ramp and storage buildings.

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3.2 Base Bid - Site Plan (Mangalia)

The Base-Bid of the project includes the items of work specified in this paragraph 3 and its subparagraphs, which include the necessary work in order to have an operational boat ramp and storage facility in the given public plot of land. This includes:

- Design and construction of a new concrete pad with an approximate area of 2800 m² (to include the area around the designed boat ramp), a gravel parking area approximately 1926 m², and a roadway approximately 350 m in length for the future boat storage and facility.

Project also includes the construction of a new standard running track with centralized futbol field.

- Provide design services for a new boat ramp. The ramp shall be designed to meet the watercraft specifications outlined below. The boat ramp shall be designed in such a way that sheet piles or a cofferdam are not required. The design shall also include at a minimum 6 heavy duty bollards along the shoreline to be utilized for moorage of the watercraft and a future barge. Utilize the diagram below as a design reference.

Basis for Boat Ramp Design

- Clearing, grubbing, and grading of 58500 m² of land. No fence required in the Base-bid, but clear delimitation of plot of land is necessary (i.e. with simple metal posts at corners of plot of land). It is not required for the complete development of the plot of land, but only the access by people and vehicles to the new facilities. Clearing, grubbing, and grading of the area of the new boat ramp shall also be required. This current area will require the demolition of existing concrete and trees.

- Design and Construct the new utilities connecting to the new hangers. Price shall include all electrical, water, and sanitary. Contractor shall make all connections within one foot of the exterior of the new facilities.

- Provide an appropriate roadway and turning radius for the vehicles and boats as outlines in the performance specifications below. Provide lighting around the design boat ramp and concrete pad. Contractor shall also provide lighting per code at the connected roadway area.

The architect hired by the contractor shall place the concrete pads and roadways approximately as shown in the sketch in the following page, but not necessarily exactly where indicated in the

Boat Storage and Boat Ramp– Design and Construction Mangalia, Babadag, Tulcea, Romania

RO-HA-2018-00034824 Page 11 of 35 Version: 002 sketches, in strict compliance with the Romanian base requirements for this area of Mangalia. The sketch below shows a potential layout for the new concrete pads and roadway, as proposed by the Romanian military. However, it shall be the engineer hired by the contractor the one to provide the best and final layout with the required basis of design and limits.

Base Bid Site Plan: Mangalia

New Concrete Pad area: Minimum 2800 m² New Gravel Parking: Minimum 1926 m² New Roadway: Minimum 3.5 m wide by 350 m in length

Watercraft, Trailer, and the Semi-truck shall be utilized for the basis of design for the concrete pads, roadways, and boat ramps. Utilized the data below for design:

• Max Wheel Load: ~5,000 pounds (107,600 lbs dispersed over 22 wheels).

• Ramp Width: 16-18 feet.

• Ramp Slope: 9 to 11 degrees.

• Water Depth. 8 feet MLLW at end of ramp

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• Relentless Collared Center Console Boat (Manufacturer: Metal Shark) o Length: 33 feet o Width: 10 feet o Weight: ~17,000 lbs o Draft: 2 feet o Trailer Weight: ~3,600 lbs o Prime Mover Weight: ~25,000 lbs

Figure 33’ Relentless Watercraft.

Figure Boatmaster Rough Terrain Trailer

• MK1 Combatant Craft Medium (CCM) o Length: 65 feet, 8 inches o Width: 13 feet, 3 inches.

o Draft. 3 feet, 5 inches.

o Boat and Trailer Weight: 81,600 lbs.

o Trailer Weight: (3 axel, 12 wheels, MYCO Trailer) o Prime Mover Weight: 26,000 (3 axles, 10 wheels, MAC Trucks)

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Figure MK1 Combatant Craft Medium with Trailer and Prime Mover

3.3 Contract Option 1 – Basis of Design and Site Plan (Babadag) The Base-Bid of the project includes the items of work specified in this paragraph 3 and its subparagraphs, which include the necessary work in order to have an operational boat ramp and storage facility in the given public plot of land. This includes:

- Design of a new concrete pad with an approximate area of 2800 m².

- Clearing, grubbing, and grading of 8,000 m² of land. No fence required in this bid option, but clear delimitation of plot of land is necessary (i.e. with simple metal posts at corners of plot of land). It is not required for the complete development of the plot of land, but only the access by people and vehicles to the new facilities.

- Design and Construct the new utilities connecting to the new hangers. Price shall include all electrical, water, and sanitary. Contractor shall make all connections within one foot of the exterior of the new facilities.

- Provide an appropriate roadway and turning radius for the vehicles and boats as outlines in the vehicle and aircraft performance specifications outlined above.

The architect hired by the contractor shall design the concrete pads and roadways approximately as shown in the sketch below, but not necessarily exactly where indicated in the sketches, in strict compliance with the Romanian base requirements for this area of Mangalia. The sketch below shows a potential layout for the new concrete pads and roadway, as proposed by the Romanian military. However, it shall be the engineer hired by the contractor the one to provide the best and final layout with the required basis of design and limits.

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Option 1 Site Plan: Babadag

New Roadway: Minimum 3.5 m wide by 50 m in length

3.4 Contract Option 2 – Basis of Design and Site Plan (Tulcea) The Base-Bid of the project includes the items of work specified in this paragraph 3 and its subparagraphs, which include the necessary work in order to have an operational storage facility in the given plot of land. This includes:

- Design of a new concrete pad with an approximate area of 2800 m².

- Clearing, grubbing, and grading of 8,000 m² of land. No fence required in this bid option, but clear delimitation of plot of land is necessary (i.e. with simple metal posts at corners of plot of land). It is not required for the complete development of the plot of land, but only the access by people and vehicles to the new facilities.

- Design and Construct the new utilities connecting to the new hangers. Price shall include all electrical, water, and sanitary. Contractor shall make all connections within one foot of the exterior of the new facilities.

- Provide an appropriate roadway and turning radius for the vehicles and boats as outlines in the vehicle and aircraft performance specifications outlined above.

The architect hired by the contractor shall design the concrete pads and roadways approximately as shown in the sketch below, but not necessarily exactly where indicated in the sketches, in strict compliance with the Romanian base requirements for this area of Mangalia. The sketch below shows a potential layout for the new concrete pads and roadway, as proposed by the Romanian military. However, it shall be the engineer hired by the contractor the one to provide the best and final layout with the required basis of design and limits.

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Option 2 Site Plan: Tulcea

New Roadway: Minimum 3.5 m wide by 50 m in length

3.5 Demolitions and elements interfering with the new construction

The contractor is responsible to complete a site survey the area prior to submission of their bid.

They shall be responsible to clear and grub and demolish anything within the footprint of the project areas as outlined above.

They shall locate and reroute any potential utility line (cables, piping,…) that may interfere with the construction of the new facilities including the new boat ramp.

After award the contractor is responsible to provide geotechnical and topographic surveys of the areas. Existing pavement and gravel sections that interfere with the new construction efforts shall be demolished and brought back to the vegetative state of the adjacent areas.

3.6 Exterior pavements and sidewalks

The contractor shall provide concrete pavements as required from designed ramp to new boat storage facility. Contractor shall utilized the existing main roadway from the water up through the base to the maximum extent possible. Concrete road and pad shall withstand weights and pressures as outlined above for the watercraft, trailer, and semi-truck. Contractor shall provide

Boat Storage and Boat Ramp– Design and Construction Mangalia, Babadag, Tulcea, Romania

RO-HA-2018-00034824 Page 16 of 35 Version: 002 curbs along all new constructed roadways. See the figure below as an example. Concrete pad shall have a 2% slope diverting surface water away from the new facilities.

All paved areas shall be designed by the architect hired by the contractor, and they shall be surrounded with precast concrete curbs embedded in solid concrete foundations.

Design the paved areas with adequate drainage, to avoid any accumulation of surface water.

3.7 Partial Development of Plot of Land – Base Bid (58,500 m²)

The contract in its Base-Bid includes the partial development of the plot of land of 58,500 m². This includes the development necessary for the boat ramp construction. The majority of the development will occur upland and along the perimeter of the base as outlined in the figure below.

- Removing all garbage and gravel and all garbage within the 58,500 m² identified for this project.

- Remove all vegetation not necessary for the future boat ramp, boat storage units, and outdoor track

- Leveling and grading the areas as necessary to provide adequate surface drainage of all areas of the plot of land.

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Figure Hatched area the Contractor shall clean, grub, and grade

3.8 General Design/Construction Requirements for the New Facility The contractor shall hire the services of a licensed engineer in Romania to design the utilities, boat ramp, and concrete surfaces including the partial development of the plot of land, in compliance with these technical specifications and in compliance with applicable Romanian regulations. The new utilities and concrete shall also be designed compliance with seismic criteria applicable for this region of Romania as outlined below.

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Figure Romanian Seismic Areas

3.9 General Requirements for the New Boat Storage Facilities

The construction contractor shall be required to provide a design and install exterior utilities as part of this contract. Utilize the site plan below for approximate utility tie in locations.

3.9.1 Water Connection

The plot of land is located in an urban area with all necessary utilities available within 100 meters from the limit of the plot of land. In particular, there are water lines along the main road. The contractor is responsible to bring water to the new facilities from the main water utility network.

Although the existing water utility network pipelines are within 100 meters of the plot of land, the actual point of connection will be determined by the contractor’s designers in coordination with the water supply company. The point of connection will depend on the required water flow and pressure for the water demands of the new facility, including the fire hoses.

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Typical water meter manhole and installation, as the one required for our contract.

The contractor shall prepare a technical project to perform the water connection. For estimating purposes the contractor shall estimate that they will have to intercept an underground water line. At the point of connection the contractor shall provide the necessary valves to isolate the storage facilities from the rest of the water infrastructure.

The contractor shall provide a new water meter with all necessary valves and accessories, as required by Romanian regulations and as required by the particular requirements of the water supply agency or company. All technical and administrative requirements of the water utility company or agency are considered to be requirements of this contract, including the payment for any official tariff or fee that may be required for the connection of new water supply lines.

The water line from the connection point to the new building shall be installed underground. All exterior surfaces damaged by the construction activities, but mainly by the required excavations, shall be restored to their original conditions.

The diameter of the new water line from the connection point to the new building shall be the same diameter as the water line to be intercepted to maximize water pressure and flow into the new building.

3.9.2 Electrical Installation/connection

The plot of land is located in an urban area with all necessary utilities available within 100 meters from the plot of land. The contractor is responsible to connect the new facility to the existing electrical utility network. Although the existing electrical utility network are within 200 meters of the plot of land, the actual point of connection will be determined by the contractor’s designers in coordination with the electrical supply company. The point of connection will depend on the required electrical power for the new facility. For that reason, the actual point of connection may be further than 200 meters from the plot of land. The contractor shall be familiar with the Romanian regulations and the requirements and availability of power of the electrical utility company/agency in the individual cities prior to making assumptions for the location of the point of connection.

The project includes the complete design and installation of a completely new electrical system starting from the point of connection with the electrical utility network proposed by the contractor’s design team and authorized by the electrical supply company. The contractor shall prepare all documents and pay for any necessary connection fees. However, the actual electrical supply contract needs to be signed by the Romanian military installations. The contractor is responsible to

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Typical underground electrical conduit pay and sign the contract exclusively for the temporary electrical connection which the contractor may prepare in order to obtain electrical power for the construction phase of the contract.

The contractor shall consult with the electrical utility company prior to the submission of their offers for the location of this point based on the design electrical demand of the new facility. Provide the new cables up to the new facilities in underground PVC conduits, unless this is not authorized by the utility company. In case it is authorized, the contractor shall provide an underground conduit for the new feeder and a spare empty similar conduit (with pull wire), and they shall provide new necessary exterior concrete manholes to facilitate pulling the cables, or their future replacement in case of malfunction; as well as restoring all exterior surfaces damaged by the construction activities to their original condition.

Provide the necessary electrical protection for the new circuit in the connection point.

Electric Meter: Provide the electric meter and the necessary cabinets, boxes, electrical protection and necessary auxiliary equipment and works in compliance with Romanian regulations and with the requirements of the electrical utility company. Place the electric meter where proposed by the contractor’s designer and allowed by the electrical utility company.

Electrical protection: All circuits shall be protected against lighting, short circuits and against indirect contacts with differential protection.

The contractor shall prepare a full technical project for the electrical installation, including this electrical connection and the required feeder, as required by Romanian regulations and by the electrical utility company (as applicable). The contractor shall be responsible to pay for any official fee or tariff to the utility company that may be required for the scope of work of this project.

The contractor is responsible to pay for the electrical consumption until the day that they obtain the official Act of Acceptance for the new building.

3.9.3 Sewer Connection, sewage installation and vent piping.

Connect all sewer and drainage lines to the nearest sewer manhole, located in the along XXXX street. The contractor is responsible as part of this contract to obtain all necessary permits for the sewer connection.

All exterior sewer lines shall be designed using gravity sewer lines, made of PVC specifically designed by the manufacturer to be used in gravity sewer systems.

The contractor shall provide pre-cast concrete manholes, with internal waterproofing treatment, located as follows.

- At a maximum of 3 meters from the building to where it is connected

- Every change of direction

Minimum size of piping outside the new building, regardless of the requirements of Romanian regulations, shall be 170 mm internal diameter.

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The contractor is responsible to survey the area, not to alter any of the existing underground utility lines.

Restore all surfaces, including paved areas, which will be affected by the contractor’s excavations, to their original condition.

Typical details of the sewage installation, including vent piping to the roof

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Typical similar plaque provided in a recently completed project in Bulgeria

3.10 COMMEMORATIVE PLAQUE:

At the end of the construction works, the contractor shall provide and install 1 commemorative plaque, at a location to be indicated. The plaque shall have the following information engraved on it:

• Colored Flag of Romania

• Colored Flag of the United States of America

• NAVEUR logo

• This text: “The construction of this facility was accomplished as a partnership between the people of the United States of America and the people of Romania, through the combined efforts of the United States European Command, Office of Defense Cooperation, US Embassy in Romania and the Romanian Defense Department – Date”

• Same text as above in Romanian

- Minimum thickness 6 millimeters

- Minimum dimensions 75 centimeters wide by 50 centimeters high.

- Resistant to outdoor weather and UV radiation.

- Plaque to be manufactured by specialized company.

- Before purchasing the plaque, the contractor shall submit the design to the Contracting

Officer for approval.

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4. PROCEDURE AND GENERAL CONTRACT REQUIREMENTS

AND GUIDELINES

4.1 Principles

This construction contract is based on 3 principles:

- Strict compliance with US Contracting Regulations, including the requirements of the Department of Defense, the US Navy and Naval Facilities Engineering Command (NAVFAC).

- Strict compliance with Romanian technical and legal regulations.

- Strict compliance with Romanian Safety regulations unless the US regulations is more strict and not in conflict with the local safety regulations, in which case, the US Safety regulations shall be applied.

Construction shall be in accordance with sound construction practices, and shall conform to the latest revision/edition of the codes, criteria, and standards in effect at the time of submission of the bids, except as otherwise indicated by this Request for Proposal.

4.2 Prohibited Items

Use of the following items in this construction project is prohibited:

- Use of aluminum for electrical conductors.

- Embedding aluminum conduit in concrete.

- The use of ozone depleting chemicals is prohibited.

- The use of zinc-chromate is prohibited.

4.3 Start of Construction

The Project Manager (PM) or Contracting Officer Representative shall authorize the start of construction. This authorization to start will not be given until the contractor:

- Provides written evidence that they comply with all legal requirements in Romania in order to perform the works described in these PTS.

- Provides copy of the required permits or authorizations from the competent Romanian authority authorizing the execution of the works

- Provides technical information and technical projects for the designs, including proposed materials and equipment to be used for the project. Only materials and equipment previously accepted by the Contracting Officer Representative shall be brought to the site.

- The Contracting Officer Representative accepts their Accident Prevention Plan (APP). The

Contracting Officer Representative can send a sample format if requested by the contractor for preparation of the APP.

- The Contracting Officer Representative accepts their Quality Control Plan. See Annex 1.

- The Contracting Officer Representative accept their Construction Schedule

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Picture#41. Simplified flow

Diagram for design Acceptance process.

(CO = Contracting Officer)

- Construction Sign is placed on site (see pertinent paragraph for the Construction Sign)

4.4 Responsibility for New Materials

All materials delivered to the construction site shall remain in the ownership and responsibility of Contractor. Contractor will be responsible to safeguard the procession and condition of the material until US Government takes procession of the finalized project. Any materials or equipment stolen or disappeared from the job site before final acceptance is the responsibility of the contractor.

Material that is not intended to become part of the project shall not be delivered, placed, retained nor stored on the project site.

4.5 Design

The design phase has different phases, which will require the contractor to provide, submit and process different documents, drawings, permits and/or calculations for approval or acceptance of all parties involved in the design process. The US Government representative shall not approve the design, but they shall “accept” the design. It is the contractor’s designing team responsibility to “approve” the design once “accepted” by the US Government representative. The contractor shall follow the required steps in Romania for this type of design.

The Performance Technical Specification (PTS) are a guideline for the design package.

- If an item in the project design is included in the PTS, the requirements of the PTS and applicable local Romanian and international codes shall govern.

- If an item in the project design is NOT included in the PTS, the requirements of applicable local Romanian and international codes shall govern.

Provide the Final work as a complete and usable facility including technical details, items of work, permits or fees that are not explicitly described in this RFP, but which are necessary to provide a fully operational and finished facility shall be considered part of this contract. The contractor shall hire the necessary and required licensed engineers to prepare the necessary design in accordance with the scope of work of this contract, and with the technical and quality requirements described in this document.

The contractor shall perform the work in strict compliance with the construction codes and regulations of Romania. The contractor is responsible to provide a copy of a Construction Permit or authorizations issued by the corresponding local authority. The contractor is responsible to prepare any required documentation and/or designs that will be required in order to

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For those items required by the Scope of Work, which are not specified herein, the contractor shall follow the applicable Romanian Codes and Regulations

4.6 Design-Build Procedure

A design-build contract means that the contractor is responsible not only to perform the works described in this document, but to prepare all necessary designs and technical projects.

The contractor shall be responsible, and it shall be part of their contract, to perform all works included in their designs (or shop drawings). All designs shall include the items of work included in this document, as well as those items of work not included in this document, but required by Romanian regulations in order to have perfectly operational and functional facilities.

This contract includes the preparation of the required designs, technical projects, geotechnical reports, surveys, permits, certifications as well as any required coordination with local authorities.

The contract also includes processing and paying for any potential fees that may be required in order to obtain the required Construction Permits.

The contractor is responsible to verify site conditions and to prepare all necessary inspections and reports before preparing the design and technical projects. The contractor shall visit and inspect the work site prior to submission of their offer to the US Government.

Once the final design is prepared, it shall be accepted by the COR before the contractor sends it to the local authorities to obtain the corresponding Construction Permit. The accepted final design will be incorporated into the contract.

4.7 Construction/Design Schedule and Contractual Milestones

Perform all work within 250 calendar days after contract award. Provide a bar chart with a minimum of 40 activities. Indicate planned start and completion dates for design and construction.

In addition to the contractual requirement to complete all construction works within the 360 calendar days after award of the contract, the contractor shall comply with the following required milestones.

Failure to comply with these milestones will be objective basis for invoice retention or further contractual action by the Contracting Officer.

Tax exemption information: Coordinate with the US Embassy representative within 14 days after contract award date

Construction sign Install within 45 days after contract award.

Text and design to be approved by US Embassy in Bucharest.

Construction/Design Schedule Submit within 45 days after contract award date

Accident Prevention Plan and Quality Control Plan

Submit within 45 days after contract award date.

Conceptual Designs Submit within 60 days after contract award date

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Final Design Package Submit within 120 days after contract award date

Construction Mobilization Within 150 days after contract award Final inspection notification The contractor shall notify the Contracting

Officer with a minimum of 60 calendar days prior to the requested official final inspection of the works.

Warranty: As required by Romanian regulations, with minimum of 1 year for all the works except any roof work which shall be 10 years. Warranty starts the day after all works are accepted by the Contracting Officer.

4.8 Construction Schedule (bar chart is authorized)

Perform all work within 300 calendar days after contract award. Within 45 days after contract award, the contractor shall provide a construction schedule including a minimum of 40 activities, and clearly defining the different phases.

4.9 SAFETY: Accident Prevention Plan

SAFETY SHALL BE THE FIRST PRIORITY OF THE CONTRACTOR. SAFETY OF THE

WORKERS AND PERSONNEL AND CHILDREN AT THE SITE SHALL TAKE PRECEDENCE

OVER ANY OTHER FACTOR.

The contractor shall use the format or guidelines included in the solicitation package to prepare the Safety Plan or Accident Prevention Plan

Within the timeframe allowed for the final design submission, the Contractor will prepare and submit an Accident Prevention Plan as required and outlined by the US Army Corps of Engineers Safety Manual (EM-385-1-1), describing procedures they plan to perform to ensure the safety of the workers, the staff of the facilities, the general public, and the equipment on the job site. The Plan shall clearly define the measurement that the contractor will implement to guarantee that nobody will be exposed to any hazards as a result of this construction contract.

Additionally, the safety plan must address types of personal protective equipment to be used by personnel, types and frequencies of safety inspections, hazard analysis plan to prevent safety incidents, and training utilized to familiarize employees with safety policies and practices. The contractor shall comply with the US Army Corps of Engineers Safety Manual EM385-1-1 wherever the requirements of this manual are more stringent and not in conflict with the requirements of the Romanian Safety Law.

No work shall start at the job site until the Accident Prevention Plan is received and accepted by the

COR.

Execution of this construction contract requires compliance with Romanian and United States Army Corps of Engineers Safety regulations.