CDRL, WI-0007.pdf

DD FORM 1423-1, FEB 2001

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

PREVIOUS EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

16. REMARKS (Continued)

DD FORM 1423-1, FEB 2001 Page of Pages

INSTRUCTIONS FOR COMPLETING DD FORM 1423

(See DoD 5010.12-M for detailed instructions.)

FOR GOVERNMENT PERSONNEL

Item A. Self-explanatory.

Item B. Self-explanatory.

Item C. Mark (X) appropriate category: TDP - Technical Data Package;

TM - Technical Manual; Other - other category of data, such as "Provisioning,""Configuration Management," etc.

Item D. Enter name of system/item being acquired that data will support.

Item E. Self-explanatory (to be filled in after contract award).

Item F. Self-explanatory (to be filled in after contract award).

Item G. Signature of preparer of CDRL.

Item H. Date CDRL was prepared.

Item I. Signature of CDRL approval authority.

Item J. Date CDRL was approved.

Item 1. See DoD FAR Supplement Subpart 4.71 for proper numbering.

Item 2. Enter title as it appears on data acquisition document cited in Item 4.

Item 3. Enter subtitle of data item for further definition of data item (optional entry).

Item 4. Enter Data Item Description (DID) number, military specification number, or military standard number listed in DoD 5010.12-L (AMSDL), or one-time DID number, that defines data content and format requirements.

Item 5. Enter reference to tasking in contract that generates requirement for the data item (e.g., Statement of Work paragraph number).

Item 6. Enter technical office responsible for ensuring adequacy of the data item.

Item 7. Specify requirement for inspection/acceptance of the data item by the Government.

Item 8. Specify requirement for approval of a draft before preparation of the final data item.

Item 9. For technical data, specify requirement for contractor to mark the appropriate distribution statement on the data (ref. DoDD 5230.24).

Item 10. Specify number of times data items are to be delivered.

Item 11. Specify as-of date of data item, when applicable.

Item 12. Specify when first submittal is required.

Item 13. Specify when subsequent submittals are required, when applicable.

Item 14. Enter addressees and number of draft/final copies to be delivered to each addressee. Explain reproducible copies in Item 16.

Item 15. Enter total number of draft/final copies to be delivered.

Item 16. Use for additional/clarifying information for Items 1 through 15.

Examples are: Tailoring of documents cited in Item 4; Clarification of submittal dates in Items 12 and 13; Explanation of reproducible copies in Item 14.; Desired medium for delivery of the data item.

FOR THE CONTRACTOR

Item 17. Specify appropriate price group from one of the following groups of effort in developing estimated prices for each data item listed on the DD Form 1423.

a. Group I. Definition - Data which is not otherwise essential to the contractor's performance of the primary contracted effort (production, development, testing, and administration) but which is required by DD Form 1423.

Estimated Price - Costs to be included under Group I are those applicable to preparing and assembling the data item in conformance with Government requirements, and the administration and other expenses related to reproducing and delivering such data items to the Government.

b. Group II. Definition - Data which is essential to the performance of the primary contracted effort but the contractor is required to perform additional work to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, or quality of the data item.

Estimated Price - Costs to be included under Group II are those incurred over and above the cost of the essential data item without conforming to Government requirements, and the administrative and other expenses related to reproducing and delivering such data item to the Government.

c. Group III. Definition - Data which the contractor must develop for his internal use in performance of the primary contracted effort and does not require any substantial change to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, and quality of the data item.

Estimated Price - Costs to be included under Group III are the administrative and other expenses related to reproducing and delivering such data item to the Government.

d. Group IV. Definition - Data which is developed by the contractor as part of his normal operating procedures and his effort in supplying these data to the Government is minimal.

Estimated Price - Group IV items should normally be shown on the DD Form 1423 at no cost.

Item 18. For each data item, enter an amount equal to that portion of the total price which is estimated to be attributable to the production or development for the Government of that item of data.

These estimated data prices shall be developed only from those costs which will be incurred as a direct result of the requirement to supply the data, over and above those costs which would otherwise be incurred in performance of the contract if no data were required. The estimated data prices shall not include any amount for rights in data. The Government's right to use the data shall be governed by the pertinent provisions of the contract.

DD FORM 1423-1 (BACK), FEB 2001

7.1 The contractor shall provide a Cold Weather Plan if the facility is located in a geographic location where temperatures are likely to drop below 32 deg F for periods in excess of 24 hours. The plan shall include a description of the cold weather precautions and protection arrangements available and the preventive measures that will be taken to ensure the safety of the vessel, prevent damage to the ship and protect ship's force from injury during cold weather. The Cold Weather Plan should at a minimum address the following:

a. Daily monitoring and tracking operations of cold weather conditions reported by the National Weather Service (NWS).

b. Maintenance of communications with the local offices of the NWS and Federal Emergency Management Agency (FEMA).

c. A time table for making decisions including identification of the parties participating in the decision making process.

d. A timetable for initiating contractor actions relative to; changing weather conditions as the cold weather season approaches, unusual cold spells for the geographic location of the contractor's facility, and winter precipitation patterns for snow, sleet and ice conditions.

e. Personnel resources to accomplish each level of plan actions.

f. Protection and precautions taken to prevent; facility power loss, damage to plant, equipment and services, personnel injury.

g. Protection and precautions taken to prevent access/travel restrictions inside the facility.

h. Actions taken to protect contractor material at outside storage areas.

i. Resources available for snow removal.

j. Resources available to maintain a heating supply for shops, warehouses, offices, etc. in the event of plant power loss.

k. Resources available for continued contractor's communications with the appropriate decision making company officials.

m. Provisions for adequate lighting inside the contractor's facilities, all walkways to the ship, Overhaul Management Team's Office, and parking lots. Lighting illumination hours for normal circumstances and during inclement weather, i.e., rain and/or snow storms.

7.2 Describe the actions the contractor shall plan for and execute for each increased level of protection and precautions in preparation to protect the vessel and ship's force due to the approaching cold weather season, unusual cold spells for the geographic location of the contractor's facility, and winter precipitation patterns for snow, sleet and ice conditions including:

a. Snow and ice removal from weather decks, ladders, gangways, superstructure and masts.

b. Vessel equipment protection and precautions.

c. Precautions taken if the vessel is on dry dock.

d. Trim and stability calculations for ballasting/deballasting.

e. Interim milestones for notification of MSCREP and ship's Master at each appropriate time of the decision making process.

f. Level of ship's force participation (if any) for each required action.

g. Covering and removal of the ship's smoke stack(s).

h. Draining and maintenance of a dry condition for all pipe lines, including fixtures, traps and internal tanks, throughout the ship to avoid freeze damage.

i. Record keeping and monitoring of removed pipe drainage plugs.

j. Installation of system bleed lines or recirculating lines on all temporary water, steam and air hoses/pipes to prevent freeze damage and maintain the systems in service.

k. If it is not be practical to keep the pipe lines/systems or fixtures drained; explain how the ship shall be kept heated to a minimum temperature capable of preventing overnight freeze damage. Prepare and submit calculations giving the types, sizes and number of temporary heaters which might be installed in all spaces to provide the heat. The calculations for each compartment should demonstrate the quantities of heaters given are adequate to maintain each space no less than forty (40) degrees Fahrenheit with the ventilation system secured.

l. Should the ship’s heating system be interrupted by any other work item of the work package; prepare and submit calculations giving the size and number of temporary heaters to be installed in all spaces for general heating. The calculations for each compartment shall demonstrate the quantity of heaters given are adequate to maintain each space no less than sixty (60) degrees Fahrenheit with the ventilation system secured.

m. Freeze protection shall be provided for all tanks and their associated piping systems without regard to the contractor being required to work in these tanks by a work item.

• Freeze protection in tanks shall be by a positive action means of preventing tank bulkhead or piping ruptures.

• The protection may be provided by deballasting and/or pumping of water tanks, opening manhole covers and inserting discharging air lines to continuously give a bubbling action, etc.

n. How deck drains will be kept clear, and in proper working condition open to drain. Actions to clear clogged and blocked drains.