0013_A_PROJECT_PLANNING_AND_MONITORING_(REP_FY18_only_19March18).docx

USNS ROBERT PEARY

(T-AKE 5)

PROJECT PLANNING AND PRODUCTION STATUS MONITORING REPORTS

1.0 ABSTRACT:

1.1 Provide production charts, progress reports, and manning charts to support Overhaul Management Team monitoring of project status on a weekly basis. Bidding yards must note that this item is NOT identical to others seen from Military Sealift Command.

2.0 REFERENCE/ENCLOSURES: None.

3.0 ITEM LOCATION/DESCRIPTION: None

4.0 GOVERNMENT FURNISHED EQUIPMENT/MATERIAL/SERVICES: None.

5.0 NOTES: None.

6.0 QUALITY ASSURANCE REQUIREMENTS: None additional

7.0 STATEMENT OF WORK REQUIRED:

7.1 Production Chart:

7.1.1 Within ten (10) days after award of contract, the contractor shall prepare and submit to the MSCREP, three (3) hard copies, along with an electronic copy in portable document format (PDF), of a Gantt (bar type) Production Chart clearly indicating planned start date, planned completion date, and planned manning for each item of the specification for Contractor and Subcontractors. The contractor remains responsible for providing the chart based upon input from the subcontractors.

7.1.2 Each bar shall be subdivided into its major components, i.e., working plans, material delivery, equipment removal, shop repair, reinstallation, testing, regulatory approvals, The "Y" axis of the Production Chart will be divided by each work item title. Critical path work items indicated by asterisk next to the work item. Significant milestones shall also be identified on the chart. The "X" axis of the Production Chart shall be subdivided by days. The government reserves the right to review the contractors planned efforts and will require contractor justification for work sequences, start and completion dates or where critical item scheduling appears unrealistic.

7.1.3 The Production Chart shall be amended weekly, until the completion of the performance period, to incorporate all added and deleted work and each bar shall be legibly marked to indicate current status of the work item. Three (3) hard copies, along with an electronic copy in portable document format (PDF), of the amended Production Chart shall be submitted to the MSCREP twenty-four (24) hours prior to the start of each of the weekly progress meetings. Work item titles shall be in bold black print.

7.1.4 The Production Chart shall have an appropriate title block indicating job identification number, vessel name, chart date, amendment letter and approval authority.

7.1.5 All Production Charts shall clearly indicate both original and new work items that are critical to the completion of the total work package with an asterisk.

7.1.6 The government shall use the Contractor's Production Chart to measure contractor performance to scheduled contract completion date. In the event that contractor performance does not substantially support his planned work effort, he will be required to respond to requests issued by the MSCREP via "Production Schedule Delinquent Progress Notification Form". Each form issued against work performance on specific work items requires the contractor to reschedule that work item, citing the reason for progress delay and the corrective action to be implemented, to assure timely contract completion.

7.1.7 MILESTONES: The contractor shall incorporate the following milestones, at a minimum, into their production planning schedules and reports.

a. Habitability Turn-Over (For work packages where shipboard work requirements necessitated crew living off-ship): Shall be scheduled to occur 4 days prior to crew move aboard milestone. This milestone signifies that all contractor related work in spaces and on ship systems affecting berthing, lavatories, common spaces, hotel services and any other system required to support crew living onboard, shall be completed. A list of work items that need to be completed by this date are included as paragraph 8.1 of this work item.

b. Galley and Mess Area Turnover (For work packages where shipboard work requirements necessitated shipboard messing and galley facilities to be secured): Shall be scheduled to occur 2 days prior to crew move aboard milestone. This milestone signifies that all contractor related work in spaces and on ship systems affecting galley spaces and mess areas, shall be completed. A list of work items that need to be completed by this date are included as paragraph 8.1 of this work item.

c. Crew Move Onboard (For work packages where shipboard work requirements necessitated crew living off-ship): Shall be scheduled to occur 16 days prior to dock trial milestone. This milestone signifies the day that crew members will move back onboard the vessel. A list of work items that need to be completed by this date are included as paragraph 8.2 of this work item.

d. Machinery Space Turn-over: Shall be scheduled to occur at least 16 days prior to the dock trial milestone. This milestone signifies that all contractor related work on ship systems and equipment is complete. All tag-outs shall be cleared by shipyard personnel in concert with ship’s force for equipment worked on during the availability. A list of work items that need to be completed by this date are included as paragraph 8.3 of this work item. Undocking needs to occur concurrently with this milestone to allow for machinery testing to support GE TECH refresh of MCCS gear. Plant light off will also occur with Machinery Space turnover & dock flooding.

e. Dock Trial: Shall be scheduled to occur at least 2 days prior to the sea trial milestone. This milestone marks the requirement to conduct static, pier-side testing of all equipment and systems worked on during the availability. All work, ship wide, shall be completed. All tag-outs shall be cleared by shipyard personnel in concert with ship’s force for equipment worked on during the availability. Any discrepancies found during dock trials must be corrected by the contractor and verified prior to accomplishment of vessel sea trials.

f. Sea Trial: Shall be scheduled to occur 1 day prior to the contract performance period end date. This milestone marks the requirement to conduct open-water underway operational testing of equipment and systems worked on during the availability. Any work item not listed in paragraph 8 must be completed prior to Sea Trial.

7.2 Progress Report:

7.2.1 Within five (5) days after start of the contract the contractor shall prepare and submit a Progress Report, listing specification item titles and numbers with appropriate blocks to record weekly percentages completion for each item over the period of the contract.

a. This report shall include contractor’s estimate of percentage completion of each work item.

b. Authorized change order modifications shall also be included with completion estimates. Final weekly completion estimates shall be negotiated during the weekly progress meeting.

7.2.2 The Progress Report shall be subdivided by original items and added items and amended weekly until the completion of the contract. Three (3) hard copies, along with an electronic copy in portable document format (PDF), of the Progress Report shall be submitted weekly to the MSCREP forty-eight (48) hours prior to the start of the weekly progress meetings. The weekly progress meeting shall be held on Wednesdays at 1300 hours for the duration of the contract period.

7.3 Manning Chart:

7.3.1 Within five (5) days after the start of the contract, the contractor shall prepare and submit to the MSCREP a Manning Chart, clearly indicating the planned and actual contractor and subcontractor manning used on a daily basis, including weekends, throughout the contract performance period. The Manning Chart shall be updated weekly, until the completion of the contract period to reflect increased or decreased planned and actual manning as a result of change orders issued by the government, cancellation/increase and/or contractor initiated manning changes.

7.3.2 Three (3) hard copies, along with an electronic copy in portable document format (PDF), of the updated planned and actual Manning Chart shall be submitted to the MSCREP, twenty-four (24) hours prior to the start of the weekly progress meetings.

7.4 Condition Found Reports (CFRs):

7.4.1 Shipyard to provide three (3) hard copies, along with an electronic copy in portable document format (PDF), of all CFRs to the MSFSC Port Engineer.

8.0 GENERAL REQUIREMENTS:

8.1 List of work items to be completed by Habitability Turn-Over

8.2 List of work items to be completed by Crew Move aboard

8.3 The following work items must be completed prior to Machinery Space Turnover/Undocking:

0503 Repair Sea water Service piping LTFW Clr #2 Snake Bite’s 0504 Cargo Crane Repairs (10YR)

0515 Open and Inspect HP Air Receivers & Hydro HP Flasks 0516 Sewage System Piping Cleaning PM 0519 LTFW Plate Cooler Cleaning & Gasket Replacement #2 0520 HTFW Plate Cooler Cleaning & Gasket Replacement #1/#2 0524 Anchor Windlass Annuals 0528 Cargo Hold Magazine Sprinkler CLAVAL overhaul 0556 Steering Gear PM (10 YR) 0559 FWD AFFF Piping Replacement (TA 394) 0560 MMR AFFF Piping Replacement (TA 394) 0564 MDG LO Cooler Gasket Replacement/Cleaning #1/#2 0565 MDG FO Cooler Gasket Replacement/Cleaning #1 0569 LTFW Cooler Isolation Valve Replacement 0571 OWS Annuals 0572 Brine/Defrost Pump and Motor Overhaul

0912 Shaft Grounding Maintenance

0918 Replace Bow Thruster Tunnel Grating (TA 448) 0919 Sea Chest Upgrade (TA-296) 0941 FW Stern Tube Lubrication System Installation (TA 403)

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