N32205-18-R-2002.pdf

SEE ADDENDUM

(No Collect Calls)

N3220518R2002 03-Jul-2018

b. TELEPHONE NUMBER

757-443-3602

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 03 Aug 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N322059. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CHRISTINA MCCLOUD

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MILITARY SEALIFT COMMAND NORFOLK

471 EAST C STREET, BLDG SP-64 NAVAL STATION N

NORFOLK VA 23511

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

324191

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF90

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N3220518R2002

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each Base Period

FFP

Contractor shall provide products and services in accordance with the rate table and SOW. Estimated quantities listed in the rate table are for estimating purposes only; the Government does know an exact amount which will be ordered.

FOB: Destination

NET AMT

0002 1 Each OPTION Option Period 1

FFP

Contractor shall provide products and services in accordance with the rate table and SOW. Estimated quantities listed in the rate table are for estimating purposes only; the Government does know an exact amount

0003 1 Each OPTION Option Period 2

FFP

Contractor shall provide products and services in accordance with the rate table and SOW. Estimated quantities listed in the rate table are for estimating purposes only; the Government does know an exact amount

0004 1 Each OPTION Option Period 3

FFP

Contractor shall provide products and services in accordance with the rate table and SOW. Estimated quantities listed in the rate table are for estimating purposes only; the Government does know an exact amount

0005 1 Each OPTION Option Period 4

FFP

Contractor shall provide products and services in accordance with the rate table and SOW. Estimated quantities listed in the rate table are for estimating purposes only; the Government does know an exact amount

0006 1 Each OPTION Phase-in

FFP

Phase-in services in accordance with the SOW.

0007 1 Each OPTION Phase-out

FFP

Phase-out services in accordance with the SOW.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 Destination Government Destination Government

0005 Destination Government Destination Government

0006 Destination Government Destination Government

0007 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

0002 N/A N/A N/A N/A

0003 N/A N/A N/A N/A

0004 N/A N/A N/A N/A

0005 N/A N/A N/A N/A

0006 N/A N/A N/A N/A

0007 N/A N/A N/A N/A

STATEMENT OF WORK

INDEX

1.0 GENERAL

1.1 Glossary of Terms Used in the Statement of Work

1.2 Standards Applicable to the Statement of Work

2.0 LUBRICANT SUPPLY

2.1 General Requirements

2.1.1 Shelf Life

2.2 Specific Requirements for Individual Lubricant Applications

2.2.1 Diesel Engine Oils

2.2.2 Marine Steam Turbine Oil

2.2.3 Marine Gas Turbine Oil

2.2.4 Reduction Gear Oil

2.2.5 Hydraulic Oil

2.2.6 Compressor Oil

2.2.7 Greases

3.0 HANDLING OF LUBRICANTS

3.1 Delivery Schedule

3.1.1 Named Ports

3.1.2 Non-Named Ports within Geographic Zones

3.2 Delivery Methods and Packaging

3.2.1 Bulk Delivery

3.2.2 Tank Truck

3.2.3 Barge

3.3 Package Delivery

3.4 Other Delivery Charges

3.4.1 Expedited Delivery Surcharge for Holiday/Weekend Deliveries

3.4.2 Demurrage

3.4.3 Minimum Delivery fee

3.4.4 Drum Removal

3.4.5 Palletizing and Packing Requirements for Lubricants

3.4.6 Failure to Make Delivery

4.0 PERSONNEL

4.1 Key Personnel Minimum Qualifications

4.1.1 Worldwide Oil Program Manager

4.1.2 Worldwide Oil Technical Manager

4.1.3 Worldwide Oil Logistic/Billing Manager

4.2 Substitution of Personnel

4.2.1 Key Personnel Substitutions

4.2.1.1 General Provisions

4.2.1.2 Guidance on Substitutions

4.2.1.3 Request for Substitutions

4.2.1.4 Key Personnel Definition

4.3 Key Personnel List and Resumes

4.4 Other Personnel

4.4.1 Field Service Technical Representatives

4.4.2 Customer Service Representatives

5.0 PROGRAM MANAGEMENT

5.1 Program Management Staff

5.1.1 Worldwide Oil Program Manager

5.1.2 Worldwide Logistic/Billing Manager

5.1.3 Worldwide Oil Technical Manager

5.2 Working Hours/Business Day

5.3 Training and Technical Reference Documentation

5.3.1 General

5.3.2 Handbook

5.3.2.1 Lube Oil Handbook Contract Data Requirement List (CDRL)

5.3.2.2 Product List

5.3.2.3 Lubrication Charts CDRL

5.4 Quarterly Business Meeting

5.4.1 Quarterly Business Meeting

5.4.2 Quarterly Report

5.5 Program Office

5.5.1 Point of Contact and Field Office List CDRL

5.6 Order Status Reporting

6.0 ENGINEERING SUPPORT SERVICES

6.1 Phase-In/Phase-Out Services

6.1.1 Phase-in Services

6.1.1.1 The Lube Oil Handbook CDRL

6.1.2 Phase-out Services

6.1.2.1 Phase-Out Reports

6.2 Service Calls

6.2.1 Schedule of Initial Service Calls CDRL

6.2.2 Initial Service Call CDRL

6.2.3 Periodic Service Call

6.2.4 Emergency Service Calls

6.2.5 Engineering Services

6.2.6 Service Call Report CDRL

6.2.7 Engineering Service Report CDRL

6.3 Training

6.4 Travel

7.0 MANAGEMENT, HANDLING, TRANSPORTATION AND RETURNS

7.1 Reserved

7.2 Return of Receipted Packaged Product

7.2.1 Restocked Packaged Products

8.0 PACKAGING AND MARKING

8.1 General

8.2 Package Sizes for Lubricants

8.3 Bulk

9.0 PRODUCT SUBSTITUTION/TECHNOLOGY IMPROVEMENT

9.1 Permanent Product Substitution

9.2 Exception for Substitution

9.3 Approval of Product Substitution

9.4 Limits for Product Substitution

9.5 Technology Improvements

9.5.1 Submittal of Technology Improvement Proposals

9.5.2 Implementation of Technology Improvement Proposals

9.6 Submission of Product to Analysis Laboratory

10.0 DELIVERY OF GOODS AND SERVICES

10.1 Delivery Verification

10.2 Required Time and Place of Delivery/Performance

10.3 Products found in leaking and/or broken container

11.0 CONTRACT ADMINISTRATION DATA

11.1 Contracting Officer’s Representative (COR) – Functions and Limitations

11.2 Ordering Officers

12.0 SPECIAL CONTRACT REQUIREMENTS

12.1 Delivery Order (DO) Procedures

12.1.1 Delivery Orders (DO)

12.1.2 DO CDRLs

12.1.3 Verbal Orders

12.1.4 Cancellation of Orders

12.1.5 Variation in Quantity for Each Delivery Order

12.1.6 Variation in Quantity Delivered from Quantity Ordered

12.2 Licenses, Permits, and Precautions

12.3 Contractor Personnel Access to DoD Facilities

12.4 Quality Control Standards

12.5 Economic Price Adjustment

12.5.1 Applicability

12.5.2 Definitions for EPA

12.5.3 Base Period and Prior Period

12.5.4 Notification

12.5.5 Calculation for Product Pricing

12.5.6 Effective Date

12.5.7 Substitution of Benchmark for Reference Values

12.5.8 Sample EPA for Products

12.6 Contractor Manpower Reporting and Related Background Information

13.0 INVOICES AND PAYMENTS

13.1 Submission of Invoices

13.1.1 Invoice Requirements

1.0 GENERAL

The Military Sealift Command (MSC) requires lubricants and related engineering support services for the MSC

Worldwide Lubrication Program. The Government is contracting not only for specific products and services, but also for the availability and delivery of these products and services on a worldwide basis within specific time constraints defined by this Contract. The Contractor shall provide products and services for MSC and USS Navy ships and any other Government owned or Government chartered ship designated by MSC. Services under the scope of this Contract include engineering support services (e.g. shipboard, technical, and training service calls. The

Contractor agrees to deliver the supplies and services set forth in this Contract when ordered by the Government in accordance with the Contract terms and conditions.

1.1 Glossary of Terms Used in the Statement of Work: The following definitions apply to the terms used in this

Contract:

ABS- American Bureau of Shipping

Bulk Delivery- Method of delivery wherein the Contractor is required to pump oil to the requesting ship using industry approved transfer equipment.

CFR- Code of Federal Regulations

CDRL- Contract Deliverable Requirements Listing

CO- Contracting Officer

COR- Contracting Officer’s Representative

DEMURRAGE- Courtesy time alongside the ship with truck or barge

DEMURRAGE FEE- Cost when ship cancels order when contractor is alongside or excessive time spent hooking up prior to ship allowing delivery of product greater than 1.5 hours.

DI- Data Item. Contract deliverables are defined in data requirements list.

DO- Delivery Order

EPA- Economic Price Adjustment

FAR- Federal Acquisition Regulation

FOB- Free On Board. This term is used to identify products that are delivered directly to the ship or

Government’s agent by the Contractor.

JTR- Joint Travel Regulations

MSDS- Material Safety Data Sheets

ODC- Other Direct Cost

OECD- Organization Economic Corporation and Development

OEM- Original Equipment Manufacturer

PRIMARY- First in importance

PAO- PolyAlphaOlefin

POE- Polyol Ester

PSG- Port Service Guide

TBN- Total Base Number

VI- Viscosity Index-Defined as the rate of viscosity change with a change in temperature of the oil.

WSL- Contractor Worldwide Services Listing

1.2 Standards Applicable to the Statement of Work:

ASTM (American Society of Testing and Materials)-ASTM D277 is used for standard definitions of terms relating to Petroleum and standards for testing lubricants both new and used.

SAE (Society of Automotive Engineers)-SAE standards are used for engine oil viscosity classification.

AGMA (American Gear Manufacturers’ Association)-Standard 250.03 defines specifications for enclosed gear oils.

ISO (International Standards Organization)-Standard 3447 is used to define oil viscosity grades. ISO 9000 standards can be used for quality assurance for Product manufacturing and Product delivery. ISO 4406 is used to quantify both the size and quantity of wear particles in lubricating oil.

NLGI (National Lubricating Grease Institute)-This institute sets the specifications for greases.

API (American Petroleum Institute)-This institute sets standards for measuring oil characteristics, including API gravity.

ANSI (American National Standards Institute)-This institute is one of the technical standards groups that form the ISO, which sets quality assurance standards and manufacturing standards worldwide.

2.0 LUBRICANT SUPPLY

The lubricants to be delivered under this contract will be used in high, medium, and low speed diesel engines, steam and gas turbines, reduction gears, air compressors, and other shipboard auxiliary equipment. The Contractor shall provide lubricants that meet the standards defined in Attachments (B) and

(C). In those cases where the OEM does not certify lubricants by specific brand name, the Contractor shall provide a product that meets the OEM lube oil specifications.

2.1 General Requirements: The lubricants shall be from one of the following base stock families: Class I, II, III, or

IV. Products shall be either, mineral, Alkylbenzene (AB), polyolester (POE), polyalfaolefin (PAO).

2.1.1 Shelf Life: The Contractor shall deliver products with a shelf life of at least six (6) months remaining.

2.2 Specific Requirements for Individual Lubricant Applications: The Contractor shall provide the following products, which shall meet the requirements described below as well as those in Attachment (B):

2.2.1 Diesel Engine Oils: The Contractor shall provide both mineral, zinc free and synthetic PAO diesel engine lubricating oil.

2.2.2 Marine Steam Turbine Oil: The Contractor shall provide a Group II high quality turbine grade oil.

The lubricant shall contain no antioxidant 2, 6 di-tert-butylphenol (DTBP).

2.2.3 Marine Gas Turbine Oil: The Contractor shall provide POE lubricant that meets the criteria below:

Approved under U.S. Military Specification MIL-PRF-23699F Classification STD for use in GE

LM2500 Marine Engine. Classification must be “STD.”

2.2.4 Reduction Gear Oil: The Contractor shall provide reduction gear oil in both mineral, and PAO synthetic base stock.

2.2.5 Hydraulic Fluid: The Contractor shall provide two types of hydraulic fluid meeting the following requirements:

Mineral base- this fluid shall be formulated from high quality, mineral base hydraulic oil with antioxidant, anti-foaming and anti-wear additives.

Readily biodegradable, ester base anti-wear hydraulic oil that meets OECD 301B biodegradability criteria.

2.2.6 Compressor Oil: The Contractor shall provide compressor oil for both air and refrigerant Compressors. The

Contractor shall provide oil both centrifugal and reciprocating compressor as described below.

Air Compressor Oil: Air compressor oils shall be both mineral and synthetic base stocks.

Refrigerant Compressor Oil: Refrigerant compressor lubricants shall be compatible with chlorofluorocarbon (R-11, R-12, R-502), hydrochlorofluorocarbon ( HCFC), and hydrofluorocarbon

(HFC) (R-134a, R-407a, R407b, R407c) refrigerants.

2.2.7 Greases: The Contractor shall provide lithium complex, lithium, extreme pressure (EP), lithium complex synthetic, calcium EP complex, organic clay, organic clay synthetic, and poly-urea greases. All greases shall meet the standards of NLGI grades No. 00 through 04 as outlined in Attachment (B).

3.0 HANDLING OF LUBRICANTS

The fixed priced Delivery Surcharges for Lubricants (Attachment (E)) for truck or barge shall be all inclusive for all transportation and handling of delivered products. In those cases where the product is packaged, the packed quantity shall be indicated in either liters or kilograms for purposes of determining transportation surcharge in the various ports around the world.

NOTE: Any fee or environmental tax which is not applied to all products listed in the contract, shall be listed in the ODC section and that the cost listed is the actual price required by the local government and shall be paid by the government. Additionally, any fee in which the total invoice price is being taxed shall also be listed in the ODC section of the contract and the fee percentage of the invoice shall be listed. The intent and purpose of the "Transportation Surcharge" is to apply the specific costs of handling the product within that port less any specific environmental or product specific taxes.

3.1 Delivery Schedule: The Contractor shall deliver products to all named ports listed in Table 1 of

Attachment (A) and to all non-named ports and to those ports within the geographical zones in Attachment (A) which are listed in the Contractor’s (PSG) or (WSL).

3.1.1 Named Ports: The Contractor shall deliver all products and package sizes to all named ports listed in Table 1 of Attachment (D), per the delivery time frames delineated in Table 3 of Attachment (D), unless otherwise specified within the Delivery Order.

Note: The cost of expedited delivery necessitated by the Contractor's failure to maintain adequate local stock inventories or adequate just-in-time manufacturing/stock management/delivery arrangements, shall be solely the responsibility of the Contractor, provided the Government has provided the minimum order lead time. In those cases where the Government has not provided the minimum ordering lead time, expedited charges will apply. The expedited fee shall be a fixed price per order.

3.1.2 Non-Named Ports within Geographic Zones: The Contractor is required to deliver products to all non-named ports within geographic zones in Attachment (D) per the PSG meeting the geographic zones delivery time frames cited in Table 3 of Attachment (D), unless a different timeframe is otherwise specified within a

Delivery Order and agreed to by the Contractor. In the event a requirement exists for delivery of a product listed in the Rate Table (Attachment E) to a non-named port not listed in the (PSG) or (WSL), the Contractor will make reasonable effort to affect delivery. Such deliveries will be at the contract price of the product and the geographical zone transportation cost. In the event a requirement exists for delivery to a non-named port listed in the (PSG) or

(WSL) of a product not so listed, but that is listed in the Rate Table (Attachment E), the Contractor will make reasonable efforts to affect delivery. Such deliveries shall be at the contract price and the applicable geographical zone transportation cost.

Note: In those cases where the Government has not provided the minimum ordering lead time, expedited charges may apply. The expedited fee shall be a fixed price per order.

3.2 Delivery Methods and Packaging: Notwithstanding any terms to the contrary herein, delivery methods and packaging for all products to be delivered hereunder are set forth in the Contractor’s PSG or WSL for non-named ports.

3.2.1 Bulk Delivery: When ordered by the Government, bulk delivery of a minimum of 4200 liters of engine oil, except zinc free and advanced diesel lubricants, shall be provided to all named ports listed in Table 1 of Attachment

(D) and to all non-named ports within the geographical zones in Attachment (D) in which bulk delivery service is listed in the PSG or WSL. Bulk delivery shall be in accordance with the applicable minimum delivery timeframes cited in Table 3 of Attachment (D).

When ordered by the Government, bulk delivery of mineral oils such as turbine, main reduction gear, and hydraulic oils (minimum order of 4,200 liters) shall be provided to all named ports listed in Table 1 of Attachment (D) and to all non-named ports within the geographical zones in Attachment (D) when the service is listed in the PSG or WSL, and shall be in accordance with the applicable minimum delivery timeframes cited in the Contractor’s PSG or WSL.

The Government’s order for both named and non-named ports shall be all-inclusive, to include all labor, booms and equipment necessary to deliver the products the ship within 150 feet of the ships receiving point.

NOTE: Due to the sensitive nature of Zinc free oil and Advanced Diesel Lubricants (ADL) bulk delivery may not be possible in all ports where delivery direct from blend plant cannot be provided. Drums shall be provided in these cases and shall be pumped to the ship by the delivery agent and drums shall be removed upon completion. Pumping of drums and removal of the drums is only applicable to “Named Ports” unless otherwise provided for by the Contractor in non-named ports.

NOTE: Nothing in this paragraph precludes the Contractor from proposing a bulk delivery by pumping from drums. The pumping of drums shall include the removal of all drums once the bulk ordered has been fulfilled. Pumping and drum removal services shall be all included in the “Bulk Oil” pricing for all named ports and for those non-named ports in the Contractor PSG or WSL where bulk oil delivery is available.

3.2.2 Tank Truck: The Contractor shall equip delivery tank trucks with adequate hose to reach a ship’s filling station located up to 50 meters from the truck. Truck delivery to “Named Ports” will not be separately price in the Port

Transportation Surcharge. In those cases where a request is made for Tanker Truck Bulk delivery as indicated by the Contractor’s PSG or WSL, the Transportation surcharge fixed price for the Geographical “Bulk Delivery” shall be indicated on the delivery order.

3.2.3 Barge: Barge deliveries will be at the discretion of the Contractor for bulk oil deliveries. Barge delivery pricing shall include booming and all regulatory requirements, and taxes associated with the port and delivery to the ship.

Demurrage fee shall be applied if after one (1) and a half hours after the barge is tied up to the ship and receiving of the product has not commenced. Demurrage shall be at the fixed rate stated in the contract.

3.3 Package Delivery: The Contractor shall deliver packaged lubricants (drum, pail, case) per the delivery order requirements for all named ports (Attachment D). For non-named ports, package sizes for products, shall be as outlined in the Contractor’s PSG or WSL.

3.4 Other Delivery Charges:

The following items shall be separately priced and shall be for both “Named Ports” and “Non-Named” ports applicable to the Contractor’s PSG or WSL.

3.4.1 Expedited Delivery Surcharge for Holiday/Weekend Deliveries: The Contractor is obligated to provide expedited services in all named ports. The Contractor shall be entitled to collect a firm fixed price for each order:

Special delivery surcharge for each instance in which the delivery date requested by the Government falls on a Saturday, Sunday, or local holiday. Local holidays shall be limited to those holidays officially recognized by the national Government for the specific country involved.

Note: The Contractor may only collect for expedited and holiday/weekend surcharge in those instances when the Government requested this type of delivery and the delivery was successfully completed on the date requested.

The Contractor shall not be obligated to provide expedited deliveries or deliveries on weekends/holidays, to non-named ports, but to only to make a best effort to provide service, while in accordance with the awarded delivery date.

Note: The cost of expedited delivery necessitated by the Contractor's failure to maintain adequate local stock inventories or adequate just-in-time manufacturing/stock management/delivery arrangements, shall be solely the responsibility of the Contractor, provided the Government has provided adequate order lead time for the main port or geographic zone involved.

3.4.2 Demurrage: The Government shall not incur any demurrage costs for the first 1.5 hours once the barge or truck is alongside the ship. Demurrage greater than 1.5 hours shall be paid to the contractor at the rate of $150 for the first hour or any portion thereof and a rate of $75 per half hour or any portion thereof.

3.4.3 Minimum Delivery fee: This fee will apply to all government delivery orders of less than 200 liters or 70 kg of product in all named ports and geographical zones in the Contractor’s PSG or WSL and shall be separate from the product costs and port transportation costs.

3.4.4 Drum Removal: It is recognized that several hydraulic, compressor, circulating fluids, and select engine oils are delivered to the ship to maintain quality control of the product. In some cases, the number of drums delivered to the ship exceeds the capacity of the ship to store or adequately dispose of the drums. The intent of this line item is to allow for the disposal cost of the drums by the Contractor so that the burden is not placed on the ship. Drum removal shall only apply to products at the time of delivery. It is not the intent of this line item to be used as a line item for ships to dispose of drums stored onboard for mission or contingency purposes.

3.4.5 Palletizing and Packing Requirements for Lubricants: The Government may order lubricants packaged on a pallet for delivery. The maximum pallet size is addressed in Paragraph 8.0.

3.4.6 Failure to Make Delivery: Subject to Paragraph 3.4.1, if the Contractor fails to deliver an order by the required date specified on the order, and in a “Named Port”, the Contractor shall be responsible for all additional costs it incurs.

4.0 PERSONNEL

4.1 Key Personnel Minimum Qualifications: The Program Manager, Logistics/Billing Manager and Technical

Manager are key personnel for supporting the Worldwide Oil Supply.

4.1.1 Worldwide Oil Program Manager: The Program Manager shall be fluent in English and have a minimum of a

Bachelor's Degree in Engineering, Business, or Science; and either of the following:

At least four (4) years shipboard experience deep water sailing in the engine department on commercial or

Government ships, or

At least (4) years program management experience managing industrial or marine lubricants

The Program Manager is a full time requirement and should be available to the COR and MSC support Team during normal working hours (Monday-Friday, 0700-1600 EST with the exception of Government Holidays), and reachable by cellular phone 24/7 in the event of an emergency.

4.1.2 Worldwide Oil Technical Manager: The Technical Manager shall be fluent in English and have a minimum of a Bachelor's of Science degree in Marine, Mechanical, Chemical, or Electrical Engineering; and either one of the following:

At least ten (10) years shipboard experience deep water sailing in the engine department on commercial or

Government ships, or

At least ten (10) years program management experience managing industrial or marine lubricants.

The Technical Manager is a full time requirement and should be available to the COR and MSC support Team during normal working hours (Monday-Friday, 0700-1600 EST with the exception of Government Holidays), and reachable by cellular phone 24/7 in the event of an emergency.

4.1.3 Worldwide Oil Logistic/Billing Manager: This individual shall be responsible for coordinating daily delivery order requirements with the MSC Logistic Office (N4) and providing weekly or monthly financial reports to the

COR, submitting invoices into the DOD Wide Area Work Flow (WAWF) System along with supporting delivery acceptance documentation. This individual shall have at least two (2) years of experience in customer service and shall be familiar with Microsoft Excel and Access Database programs. Due to the volume of billing and reports we provide to our customers in the US NAVY and NOAA, this Key Person is a full time requirement and should be available to the COR and MSC support Team during normal working hours.

4.2 Substitution of Personnel:

4.2.1 Key Personnel Substitution: Key personnel may not be substituted without express approval of the

Contracting Officer. Resumes shall be provided when substitution of personnel is required.

4.2.1.1 General Provision: The Contractor agrees to assign to this contract those persons identified as key personnel whose resumes were submitted with his/her proposal and are necessary to fulfill the requirements of this contract.

4.2.1.2 Guidance on Substitutions: During the first one hundred and eighty (180) days of the contract performance period no personnel substitutions by the Contractor will be made unless substitutions are approved in advance by the

Government. In any of these events, the Contractor shall promptly notify the Contracting Officer and provide the information required by Paragraph 4.2.1.3 below. All proposed substitutions must be submitted, in writing, at least

14 working days in advance of the proposed substitutions to the Contracting Officer and provide information required by Paragraph 4.2.1.3 below.

4.2.1.3 Request for Substitution: All requests for substitutions must provide a detailed explanation of the circumstances necessitating the proposed substitution, a resume for the proposed substitute, and any other information-requested by the Contracting officer. All proposed substitutes must have qualifications equal to or higher than the qualifications of the person to be replaced. The Contracting Officer or his/her authorized representative will evaluate such requests and promptly notify the Contractor of his/her approval or disapproval thereof.

4.2.1.4 Key Personnel Definition: The following positions are considered as key personnel:

Worldwide Oil Program Manager

Worldwide Oil Technical Manager

Worldwide Oil Logistic/Billing Manager

4.3 Key Personnel List and Resumes (CDRL 0001): The Contractor shall provide a list of the Key Personnel.

Resumes for personnel in these positions shall be delivered in accordance with CDRL 0001.

4.4 Other Personnel: The Contractor shall provide Field Service Technical Representatives and Customer

Service Representative(s) to support the Worldwide Oil Supply.

4.4.1 Field Service Technical Representative(s): The Contractor shall provide Field Service Technical

Representative(s) fluent in English to conduct service calls. The Field Service Technical Representative(s) must be familiar with lube oil requirements and onboard ship equipment.

4.4.2 Customer Service Representative(s): The Contractor shall provide Customer Service Representative(s) that are fluent in English.

5.0 PROGRAM MANAGEMENT

All items in Paragraph 5.0 are not separately priced. They shall be included in the cost of the other products and services of this contract.

5.1 Program Management Staff: The Contractor shall provide a Program Manager, Logistic/Billing Manager and a

Technical Manager, whose primary duties shall be the management of MSC’s Fleet Lubricant Oil Program.

5.1.1 Worldwide Oil Program Manager: The Program Manager is responsible for the overall management of the contract. The Program Manager shall be the single point of contact for all matters pertaining to the performance of the Contract. The Program Manager is expected to be available during working hours as listed in Paragraph 5.2. The

Program Manager shall keep MSC informed of all changes to any foreign or domestic environmental requirements that affect the supplies and services provided under this contract. All recommendations for substitution of personnel as defined by the contract shall originate from the Program Manager. The Program Manager shall have the authority to direct all foreign field offices to fulfill contract requirements.

5.1.2 Worldwide Oil Logistic/Billing Manager: The Logistic/Billing Manager is the point of contact to process and provide status on all orders. The Logistic/Billing Manager will maintain a 24 hours a day/seven (7) days a week tracking system on delivery requirement status. The Logistic/Billing Manager shall be able to provide the status of all requirements placed against the contract. Also, the Logistic/Billing Manager shall be available for emergency supply as needed during nonworking day hours. The Logistic/Billing Manager functions shall include, at a minimum, receiving, processing, and tracking the status of orders placed and the scheduling of worldwide deliveries.

5.1.3 Worldwide Oil Technical Manager: The Technical Manager is responsible for all matters pertaining to lube oil issues and technical training provided under this contract. The Technical Manager shall have a cellular phone and shall be available 24 hours a day/seven (7) days a week. The Technical Manager is responsible for reviewing the technical reports and providing guidance and comments to correct any deficiencies noted. The Technical Manager is also responsible for the review of all service call reports and shall provide guidance and comments to the COR on deficiencies noted. MSC expects that this contract will be the Technical Manager’s primary, but not necessarily sole duty.

5.2 Working Hours/Business Days:

Working hours and business days where referred to in this contract, unless specifically defined otherwise, are defined as Monday-Friday, 0700-1600 EST with the exception of Government Holidays.

5.3 Training and Technical Reference Documentation:

5.3.1 General: The Contractor shall update and revise all training materials, manuals, and handbooks developed during the Phase-In Services as defined in Paragraph 6.1.1, as necessary to keep them current.

5.3.2 Handbook:

5.3.2.1 Lube Oil Handbook (CDRL 0002): The Contractor shall develop compact disks (CD) versions of handbooks for distribution to all of the ships and selected shore side staff. The handbooks shall include the following:

a. Program Overview

(1) Scope

(2) Contract overview, including Contractor and MSC organizational charts

(3) Ordering Procedures

(4) Service Report Form

(5) Customer Receipt Procedures

(6) Lubricants and Services Ordering Form

5.3.2.2. Product List

a. Ship-specific Lube Oil Chart

b. Lube oil compatibility, storage, handling and transfer procedures, emphasizing handling and transfer techniques that minimize introduction of contaminants into equipment lubrication systems.

c. Product Technical Data Sheets

d. Product MSDS

e. Grease Compatibility Chart

f. New and Used Oil Filtering recommendation

5.3.2.2 Lubrication Charts (CDRL 0003): The Contractor shall develop and/or revise existing Lubrication Charts for each ship serviced by the contract except the U.S. Navy (USS) ships. The Lubrication Charts shall list all lubricated equipment onboard the ship and provide associated OEM required lubricants when no Contractor supplied lubricant is offered. Additionally, the Contractor shall include notes for special requirements, such as the use of special oil during the break in period for overhauled equipment. Wherever possible, the Contractor shall minimize the number of different products listed by the Lubrication Chart through consolidation. The Contractor may recommend lubricants provided under this contract exceeding OEM requirements for the purpose of lubricant consolidation. The

Lubrication Charts shall include greases and grease points. The Contractor shall ensure that Lubrication Charts are provided to the field service representative for use during routine service calls and these charts shall be reviewed and updated with the Chief Engineer or his designated representative during each routine ship visit. The Government will provide a copy of existing ship lubrication charts during the Phase-In Services.

5.4 Quarterly Business Meeting:

5.4.1 Quarterly Business Meeting: Quarterly Business Meetings will be scheduled approximately every three (3) months during the period of performance of the contract at a location and time agreed to by MSC and the

Contractor. The Quarterly Business Meeting shall incorporate a review of all data and reports generated over the past quarter. The Contractor shall record and distribute Meeting Minutes per CDRL 0004.

5.4.2 Quarterly Report: The Contractor shall provide quarterly reports of all activities, including a summary of each:

a. Service call

(1) Ship, port, and date of call

(2) List of all lubrication chart(s) or machine lubrication deficiencies noted by the field service representative.

b. Product and services

(1) Product name and quantity delivered during the past 90 days to each ship identifying completed orders and partial orders

(2) Product name and quantity by ports

(3) Identify low product usage

(4) Supply Issues encountered

Note: Quarterly Reports will begin three (3) months after the issuance of the first order under this contract. The report shall be distributed quarterly per CDRL 0005. The Quarterly Report will be discussed at the Quarterly

Business Meeting.

5.5 Program Office(s): The Contractor shall provide a Program Office capable of conducting business during the defined working hours. The Program Office shall include personal computers for the Program Manager, Technical

Manager, and Customer Service Representative(s), which shall have the ability to access the Internet and email. This office shall have the ability to send and receive emails and faxes.

5.5.1 Point of Contacts and Field Office List CDRL 0006: The Contractor shall provide contact information for the

Program Manager, Technical Manager, and Customer Service Representative(s). The contact list shall include personnel phone numbers, business mailing addresses, and email addresses. The Contractor shall also provide and update, on a quarterly basis, a directory of field offices in support of this contract, which shall include phone numbers, cellular phone numbers, fax numbers, and email addresses for all points of contact.

5.6 Order Status Reporting: The Contractor shall provide email confirmation of the receipt of each order

(Either verbal or email) submitted by the Government. This notification shall be provided to the Ordering

Officer or Contracting Officer who issued the order no later than the close of business on the day after the Delivery

Order was sent from MSC.

6.0 ENGINEERING SUPPORT SERVICES:

6.1 Phase-In/Phase-Out Services:

6.1.1 Phase-in Services: Following contract award, there shall be a sixty (60) day Phase-in

Period, during which the Contractor shall, with Government input, develop a phase-in plan (CDRL 0007) to facilitate the transition of products and services from the predecessor contract to the current contract. The

Government may request limited scale product/services deliveries sixty (60) days after contract award. The

Contractor can expect to begin receiving full-production scale orders for delivery of all products and services within one hundred and twenty (120) days after the effective date of the contract. The Contractor shall send one gallon containers of each oil provided under this contract to the MSC contracted Oil Analysis Laboratory.

Within thirty (30) days after contract award, the Contractor shall commence a review of lube oil requirement by

MSC ship/class with the COR to identify the specific lube oil applicable to each specific

MSC ship/class machinery. This review shall be completed within 60 days of contract award. The review of lube oil applicability shall also address compatibility of current lubricants and new lubricants available under this contract.

The Contractor shall provide guidance on the methods for transitioning to new products. Upon award of contract, Contractor shall provide a sample from each product for FTIR baseline. The Contractor may be required to run compatibility tests of engine and other storage tank oils to minimize any chances of incompatibility with existing shipboard inventory. Within thirty (30) days after contract award, the Contractor and MSC shall schedule and attend a contract kick-off meeting with the Contracting Officer, COR, Program Manager, the Technical Manager, and the cognizant MSC personnel. The Contractor shall participate in a minimum of four, one-day meetings to be held at

MSC Headquarters in Norfolk, VA. The cost for phase-in services shall include all expenses (e.g., travel, labor, per diem, and compatibility tests) associated with the phase-in services, including travel to Norfolk, VA. Meetings will be documented by the Contractor per CDRL 0004.

6.1.1.1 The Lube Oil Handbook (CDRL 0002 and Lubrication Chart CDRL 0003) shall also be developed during the

Phase-in Period. Prior to, or concurrent with, the commencement of initial service calls, the Contractor shall deliver all shipboard training materials to MSC.

The Contractor and the COR shall develop a mutually agreeable schedule for initial service calls to ships within each class so that the Contractor is familiar with the individual lubricant requirements of each class.

The Contractor shall develop final report formats for the following DIs within the following CDRLs:

1. Quarterly Report of Service Calls, Training Activities, Products and Services (CDRL 0005)

2. Service Call Report (CDRL 009)

3. Engineering Services Report (CDRL 0010)

6.1.2 Phase-out Services: Before performance on this Contract ends completely, the Contractor shall use reasonable efforts to facilitate a successful transition of services from it to the awardee under a subsequent contract for the same or similar requirement. The Contractor shall develop, with Government input, a plan of action to facilitate the transition of services to the incoming Contractor with no degradation of services.

6.1.2.1 Phase-out Reports: The Contractor shall provide the following reports during Phase-out Services:

a. A report compiling all data presented on products and ports from contract award to date.

b. A DO Status Report identifying all expenses recorded against each DO. The report should indicate

Whether or not all invoicing has been completed for a specific DO.

6.2 Service Calls: The Contractor shall perform initial, periodic, and emergency service calls, which will be requested by a Delivery Order (DO). Service calls shall be payable at the fixed prices listed in Attachment (E).

6.2.1 Schedule of Initial Service Calls (CDRL 0 008): The Contractor shall, with the assistance of the COR, develop a draft schedule of initial service calls to identified MSC ships during the Phase-in Period specified in Paragraph

6.1.1.

6.2.2 Initial Service Call: (CDRL 0008):The initial service call shall be made to identified MSC ships as directed by the DO. The Contractor shall perform the service calls at the fixed price set forth in the contract in accordance with

Attachment (E). The Contractor's Field Service Representative shall:

a. Provide an overview of the contract and services provided

b. Provide a preliminary lubrication chart or review existing Lube Chart with the Chief Engineer or a designated ship’s representative. Corrections and updates to the Lube Chart shall be included in the Service Call Report

c. Provide Lube Oil Handbook (if available)

e. Review inventory of onboard lubrication oils

f. Discuss any concerns from the ship’s crew

g. Provide Service Call Report to the Chief Engineer or his/her designated representative (CDRL 0009)

6.2.3 Periodic Service Call: The Contractor shall perform Periodic Service Calls as requested by the Government.

The Contractor shall perform the service calls at the fixed price set forth in the contract and in accordance with

Attachment (E).

The following shall be the minimum tasks performed:

a. Review the most current lubrication chart with the Chief Engineer or the designated ship’s representative. Any recommendations or corrections noted shall be reported in the Service Call Report.

b. Provide the ship with any corrections to the onboard ship lubricant data sheets or MSDS sheets via CD.

c. Review contract products and services with the Chief Engineer or the designated ship’s representative.

d. Ensure the ship is operating lube oil purifiers at the correct temperature for purifying the Contractor’s lubricant.

e. Ensure all grease containers and grease guns are compatible.

f. Review the Lube Oil Handbook.

g. Provide Chief Engineer or his/her representative with a copy of the Service Call Report (CDRL 0009).

h. Ensure ship is effectively filtering new and in-service lubricants.

6.2.4 Emergency Service Calls: Emergency service calls differ in that they will normally require the use of a technical expert. The Contractor shall respond to emergency service calls requests within 24 hours when notified during normal working hours/business days and within 36 hours when notified during non-normal working hours/business days. The Contractor shall provide an Engineering Service Report (CDRL 0010). All engineering services ordered for an emergency service call shall be by written orders describing the services to be performed, deliverables required, and the maximum number of labor hours under the order. Commuting time to the required destination shall not be included. The Contractor shall make oral and email (when possible) situation reports to the

COR daily during the course of an emergency service call. When more extensive investigation is required, the

Contractor shall recommend additional measures to be taken. The Government shall issue orders for additional analysis as necessary based on the fixed prices in Attachment (E).

6.2.5 Engineering Services: As required by the Government, the Contractor shall provide technical evaluation and troubleshooting services concerning lubrication-related problems. The Contractor shall be notified in writing of the services to be performed, deliverables required, and the expected timeframe involved.

6.2.6 Service Call Report (CDRL 0009): For each Service Call, the Contractor shall prepare a Service Call Report.

At a minimum, the service call report will identify any problems with the lubricant charts or machinery lubrication and any comments on the program identified during discussions with the ship’s engineers. The report shall document any weaknesses in the shipboard lubrication oil program and any concerns identified during discussion with the ship’s engineers. In addition, it shall include a summary of any updates required to the lubrication chart.

Any conditions which adversely affects the short-term operability of machinery or which will affect the long-term condition of the equipment shall be brought to the attention of the Chief Engineer or his designated ship’s representative, and shall be noted in the report. Any situation in which the wrong lubricant is used in equipment, possibly resulting in a failure of that equipment, shall be reported to the Chief Engineer or the designated ship’s representative prior to the Contractor leaving the ship.

6.2.7 Engineering Services Reports (CDRL 0010): The Contractor shall prepare Engineering Services Reports for each emergency service call or request for engineering services. The report shall contain, at a minimum, the information detailed in Paragraph 6.2.4 above, tailored to the nature of the call or services and shall address specific subject matter as directed by the COR.

6.3 Training:

6.3.1 Shore side Training: The Contractor shall provide shore side training for up to twenty (20) personnel during each training session. Each attendee of shore side training sessions shall be provided a CD of the elements discussed. At a minimum, the training shall address the topics outlined in the Lube Oil Handbook. Instructions for such training will be sent out at the DO level. Upon issuance of a DO, training shall be conducted in the following location(s):

Norfolk, VA

Guam, USA

Saipan, Japan

The Government shall provide a 30-day notification prior to the start of the shore side training session to provide the

Contractor time to prepare and arrange for training.

6.4 Travel: Travel shall be quoted at the DO level on a fixed price basis. Travel shall only apply when the

Contractor Service Representative of Technical Engineer is traveling greater than 50 miles from Contractor’s established area for service representative of Technical Engineering requirements.

7.0 MANAGEMENT, HANDLING, TRANSPORTATION AND RETURNS

7.1 Reserved

7.2 Return of Receipted Packaged Product(s): When ordered by the Government and not prohibited by law, the

Contractor shall remove and accept for return any packaged products it supplies under the contract that are in factory sealed original, clean containers, within the current shelf life of the product within 30 days at the same port in which the product was received.

7.2.1 Restocked Packaged Products:.

In the case of packaged products that can be restocked (which shall include unexpired products), the

Government will be responsible for the restocking fee and shall be credited at the same price as was stated on the delivery order which purchased the products. The Contractor shall submit a DO Credit Invoice in accordance with

FAR Clause 52.214-4.

8.0 PACKAGING AND MARKING

8.1 General: The Contractor shall prepare all shipments under this contract in accordance with ASTM-D-

3951-10 “Standard Practice for Commercial Packaging, Preservation, Packaging, Packing and Marking” of all deliverable contract line items and must ensure the material is received in a serviceable, ready for issue condition when received at the ultimate destination.

All shipments using coniferous and non-coniferous wood pallets, skids, load boards, pallet collars, boxes, reels, dunnage, crates, frames, and cleats constructed of non-manufactured wood shall be constructed from

Heat Treated (HT to 56 degrees Centigrade for 30 minutes) or fumigated (using methyl bromide) material and certified by an accredited agency recognized by the American Lumber Standards Committee (ALSC) in accordance with…