Attachment_F_-_Contract_Data_Requiremnt_List(s).pdf

PDF 638 KB Posted Jul 3, 2018

Attached to: Military Sealift Command Lubrication Oil
Solicitation number: N32205-18-R-2002
Issued by: Department of the Navy Military Sealift Command

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File	Type	Posted
Attachment_E_-Rate_Table_Lube_Oil_Products_andServices_-4_OCT_2018.xls	XLS spreadsheet	Oct 5, 2018
SOLICITATION_AMENDMENT_0006-N32205-18-R-2002.pdf	PDF	Oct 5, 2018
N3220518R2002_Amendment_0005.pdf	PDF	Aug 8, 2018
Attachment_E_-_Rate_Table_Lube_Oil_Products_and_Services_REV_8-2.xlsx	XLSX spreadsheet	Aug 2, 2018
N32205-18-R-2002_Amendment_0004.pdf	PDF	Aug 2, 2018
Attachment_E_-_Rate_Table_Lube_Oil_Products_and_Services_REV_7-27-18.xlsx	XLSX spreadsheet	Jul 27, 2018
Attachment_H_-_Past_Performance_Questionnaire_REV_1.pdf	PDF	Jul 27, 2018
N32205-18-R-2002_Amendment_0003.pdf	PDF	Jul 27, 2018
Amendment_0002.pdf	PDF	Jul 19, 2018
Attachment_E_-_Updated.xlsx	XLSX spreadsheet	Jul 19, 2018
Amendment_0001_-__N3220518R2002.pdf	PDF	Jul 12, 2018
Attachment_I_-_Lube_Oil_Orders_CY_2017.xlsx	XLSX spreadsheet	Jul 12, 2018
N32205-18-R-2002.pdf	PDF	Jul 3, 2018
Attachment_C_-_List_of_Original_Equipment_Manufacturers.pdf	PDF	Jul 3, 2018
Attachment_A_-_Oil_and_Grease_Package_Size.pdf	PDF	Jul 3, 2018
Attachment_H_-_Past_Performance_Questionnaire.pdf	PDF	Jul 3, 2018
Attachment_G_-_Past_Performance_Data_Sheet.pdf	PDF	Jul 3, 2018
Attachment_D_-_Named_Ports_for_Service_Calls.pdf	PDF	Jul 3, 2018
Attachment_E_-_Rate_Table_Lube_Oil_Products_and_Services.xlsx	XLSX spreadsheet	Jul 3, 2018
Attachment_B_-_Oil_Specifications.pdf	PDF	Jul 3, 2018

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CONTRACT DATA REQUIREMENTS LIST Form Approved (1 Data Item) OMB No. 0704-0188

Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding thus burden estimate or any other aspect of this collection o f information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302, and to the Office of Management and Budget. Paperwork Reduction Project (0704-0188), Washington, DC 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for the Contract|PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

0001 A

TDP

TM OTHER X

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE 17. PRICE

GROUP

0001 KEY PERSONNEL RESUMES

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

TOTAL PRICE

N/A

SOW 4.1 MSC N7

7. DD 250 REQ 9. DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST SUBMISSION 14. DISTRIBUTION

LT As Required 14 DAC b. COPIES

8. APP CODE 11. AS OF DATE 13. DATE OF SUBSEQUENT

SUBMISSION

a. ADDRESSEE DRAFT FINAL

N/A N/A As Required Reg Repro

16. REMARKS

MSC N712 0 1

Key personnel and other personnel resumes are due 14 days after Contract award date and following will be required 14 days of onboarding of employee

MSC N102 0 1

15. Total

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Kyle Beckett

25 July 2017

DD FORM 1423-1, FEB 2001 Previous editions are obsolete Page 1 of 1 Pages

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

0002 HANDBOOK

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

TOTAL PRICE

N/A

SOW 5.3.2.1 MSC N7

7. DD 250 REQ 9. DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST SUBMISSION 14. DISTRIBUTION

LT As Updated 60 DAC b. COPIES

8. APP CODE 11. AS OF DATE 13. DATE OF SUBSEQUENT

SUBMISSION

a. ADDRESSEE DRAFT FINAL

N/A N/A As Required Reg Repro

16. REMARKS

MSC N712 1 0 1

The Contractor shall provide Handbook for distribution to all of the ships and selected shore side staff via CD. The handbooks shall include the following:

(a) Program Overview including scope, procedures and service report form.

(b) Points of Contact for MSC Staff and the Contractor.

(d) Ship-specific Lube Oil Chart.

(e) Product Technical Data Sheets.

(f) MSDS.

(g) Technical Bulletins.

(h) Charts, Tables & Miscellaneous.

A copy of the parts of the contract germane to shipboard staff and MSC representatives shall be included. The CD associated with the handbook shall contain, as a minimum, an electronic version of all items in the handbook.

The preliminary Handbook is due 60 DAC. Revisions shall incorporate

Government comments NLT 30 days after Government comments are received.

Final handbooks shall be onboard each ship NLT 180 DAC. R/ASR; Updates to handbooks are required when products are added and removed on the contract. The updates shall provide Product Data Sheets and MSDS

MSC N4 4 4

MSC N43 4 4

PM 1 0 3

PM 2 0 3

PM 3 0 3

PM 5 0 3

Each Ship 0 110

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

0003 LUBRICATION CHARTS

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

TOTAL PRICE

N/A

SOW 5.3.2.2 MSC N7

7. DD 250 REQ 9. DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST SUBMISSION 14. DISTRIBUTION

LT As Required 60 DAC b. COPIES

8. APP CODE 11. AS OF DATE 13. DATE OF SUBSEQUENT

SUBMISSION

a. ADDRESSEE DRAF T

FINAL

N/A N/A As Required Reg Repro

16. REMARKS

MSC N712 0 110

The Contractor shall provide lubrication charts for each vessel serviced by the contract. The Lubrication Charts will list all equipment onboard the ship and provide associated OEM required lubricants. Additionally, the Contractor shall include notes for special requirements, such as the use of special oil during the break in period for overhauled equipment. Wherever possible, the Contractor shall minimize the number of different products listed by the Lubrication Chart by consolidating. The Contractor may recommend lubricants exceeding OEM requirements for the purpose of lubricant consolidation. The Lubrication Charts will include greases. The Contractor shall ensure that Lubrication Charts are provided to the service representative for use during routine service calls and these charts shall be reviewed and updated with the Chief Engineer or his designated representative during each routine ship visit.

Draft lubrication chart format due NLT 30 DAC. Revisions shall incorporate

Government comments NLT 10 days after Government comments are received.

Draft lubrication charts shall be distributed to all ships 60 DAC. Final charts shall be distributed to all ships 90 DAC. Updates required when initial ship visit dictates a change to the lubrication chart.

MSC Tech Library

0 110

Each Ship 110

MSC N4 0 4

N43 0 4

PM 1

0 3

PM 2

PM 3

PM 5

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

0004 MEETING MINUTES

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

TOTAL PRICE

N/A

SOW 5.4.1 MSC N7

7. DD 250 REQ 9. DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST SUBMISSION 14. DISTRIBUTION

LT Quarterly NLT 5 working days after mtg

b. COPIES

8. APP CODE 11. AS OF DATE 13. DATE OF SUBSEQUENT

SUBMISSION

a. ADDRESSEE DRAFT FINAL

N/A N/A Quarterly Reg Repro

16. REMARKS

MSC N712 0 1

Meeting minutes shall provide documentation of technical information and data required to record joint the Contractor/ Government decisions and agreements reached during conferences, formal reviews, presentations, or audits. Minutes shall include the following information: type/title of meeting and meeting date; purpose;

location; summary of the discussions, decisions, agreements, and directions; list of attendees; and copies of action item sheets for any actions identified during the meeting.

Meeting minutes are due NLT 5 working days after each meeting. Revisions as required, 10 days after receipt of comments.

MSC N4 0 1

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

0005 QUARTERLY REPORT OF SERVICE CALLS,

TRAINING ACTIVITIES, PRODUCTS AND

SERVICES

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

TOTAL PRICE

N/A

SOW 5.4.2 MSC N7

7. DD 250 REQ 9. DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST SUBMISSION 14. DISTRIBUTION

LT Quarterly 60 DAC b. COPIES

8. APP CODE 11. AS OF DATE 13. DATE OF SUBSEQUENT

SUBMISSION

a. ADDRESSEE DRAFT FINAL

N/A N/A As Required Reg Repro

16. REMARKS

MSC N7 1 1

The Contractor shall provide quarterly reports of all activities, including a summary of each:

a. Service call

(1) Ship, port, and date of call

(2) List of all lubrication chart(s) or machine lubrication deficiencies noted by the field service representative

(3) Name(s) and titles of ship's crewmembers trained

b. Training activities

(1) List of personnel trained

c. Product and Services

(1) Product name and quantity delivered during the past 90 days to each ship

(2) Product name and quantity by ports

(3) Identify low product usage

Quarterly Reports will begin three (3) months after the issuance of the first order under this contract.

Draft report format due NLT 60 DAC. Revisions shall incorporate Government comments NLT 10 days after Government comments are received. R/ASR.

Quarterly report shall begin NLT 3 months after issuance of first order. Report submission is due NLT 14 days after the end of the quarter. Copies of Quarterly report shall be provided to participants at the Quarterly Business Meeting

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

0006 POINT OF CONTACTS AND FIELD OFFICE LIST

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

N/A

SOW 5.5.1 MSC N7

7. DD 250 REQ 9. DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST SUBMISSION 14. DISTRIBUTION

LT Quarterly 30 DAC b. COPIES

8. APP CODE 11. AS OF DATE 13. DATE OF SUBSEQUENT

SUBMISSION

a. ADDRESSEE DRAFT FINAL

N/A N/A Quarterly Reg Repro

16. REMARKS MSC N712 0 1

The Contractor shall provide a list of all their personnel, who are points of contact for this contract, including phone numbers, cellular phone numbers, fax numbers, email addresses, and mailing addresses.

The Contractor shall provide and update as changes occur a worldwide directory of field offices and Field Service Technical Representatives for this contract, including phone numbers, cellular phone numbers, fax numbers, email addresses, and business mailing addresses.

Point of Contracts and Field Office list is due 30 DAC. Revise when changes occur.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

0007 PHASE-IN SERVICES PLAN

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

TOTAL PRICE

N/A

SOW 6.1.1 MSC N7

7. DD 250 REQ 9. DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST SUBMISSION 14. DISTRIBUTION

LT As Required 14 DAC b. COPIES

8. APP CODE 11. AS OF DATE 13. DATE OF SUBSEQUENT

SUBMISSION

a. ADDRESSEE DRAFT FINAL

N/A N/A As Required Reg Repro

16. REMARKS MSC N712 1 1

The Contractor shall provide a phase-in plan that facilitates the transition of products and services from the predecessor contract to this contract.

Phase-in plan is due 14 DAC. Revisions shall incorporate Government comments

NLT 10 days after Government comments are received.

1 2

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

0008 INITIAL SERVICE CALL SCHEDULE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

TOTAL PRICE

N/A

SOW 6.2.1 MSC N7

7. DD 250 REQ 9. DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST SUBMISSION 14. DISTRIBUTION

LT As Required 21 DAC b. COPIES

8. APP CODE 11. AS OF DATE 13. DATE OF SUBSEQUENT

SUBMISSION

a. ADDRESSEE DRAFT FINAL

N/A N/A As Required Reg Repro

16. REMARKS

MSC N7 1

The Contractor shall submit an initial service call schedule that reflects a service call to each ship class within the first 270 days of contract award. The initial service call schedule shall be based on ship schedule data provided by the

Government.

Initial service call schedule is due 21 Days after receipt of Government ship schedule data. Revisions shall incorporate Government comments NLT 10 days after Government comments are received.

MSC N4 1

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

0009 SERVICE CALL REPORT

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

TOTAL PRICE

N/A

SOW 6.2.6 MSC N7

7. DD 250 REQ 9. DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST SUBMISSION 14. DISTRIBUTION

LT As Required 30 DAC b. COPIES

8. APP CODE 11. AS OF DATE 13. DATE OF SUBSEQUENT

SUBMISSION

a. ADDRESSEE DRAFT FINAL

N/A N/A As Required Reg Repro

16. REMARKS MSC N712 1

The Contractor shall provide a detailed report which identifies:

(a) Problems with the ship specific lube chart or machinery lubrication.

(b) Comments on the program identified during discussions with the ship’s engineers.

(c) Identify any conditions which adversely impact short term operability of machinery or which affect the long term condition of equipment,

(d) Wrong lubricant is found being used in equipment that could result in failure of that equipment.

The report contents should be briefed to the Chief Engineer or his designated representative.

Service Call Report shall indicate personnel trained by name and note any lack of lube oil program knowledge, identify additional training necessary and/or follow-up training required.

Report shall indicate updates made to handbooks and status of training materials.

Service Call Report draft is due 30 DAC. Revisions shall incorporate Government comments NLT 30 days after receipt of Government comments. R/ASREQ.

Service Call Report is due NLT 10 days after the shipboard service call has been completed.

Ship Attendees 4

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

0010 ENGINEERING SERVICES REPORT

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

TOTAL PRICE

N/A

SOW 6.2.7 MSC N7

7. DD 250 REQ 9. DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST SUBMISSION 14. DISTRIBUTION

LT As required As Required b. COPIES

8. APP CODE 11. AS OF DATE 13. DATE OF SUBSEQUENT

SUBMISSION

a. ADDRESSEE DRAFT FINAL

N/A N/A As Required Reg Repro

16. REMARKS MSC N712 1

The Contractor shall provide a detailed report including the following information:

Dates, persons contacted, description of problem or issue, technical evaluation, analysis, conclusions and recommendations.

The Contractor shall submit report per requirements cited in the TDL and or no later than ten calendar day after completion of the service call.

Ship Attendees 4 1

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

0011 LUBE OIL SAMPLE MONTHLY REPORT

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

TOTAL PRICE

N/A

SOW 25.2 MSC N7

7. DD 250 REQ 9. DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST SUBMISSION 14. DISTRIBUTION

LT Monthly 30 DAC b. COPIES

8. APP CODE 11. AS OF DATE 13. DATE OF SUBSEQUENT

SUBMISSION

a. ADDRESSEE DRAFT FINAL

N/A N/A As Required Reg Repro

16. REMARKS MSC N712 1

The Contractor lube oil sample monthly reports shall include the following information:

a. Management Summary

1. Total Number of samples tested

2. Number of samples by test slate

3. Total number of unregistered samples received

4. Total number of samples that are not processed within 2 business days

5. Summary sheet indicating total number of samples by ship and the number of alerted and non-alerted samples per ship during the monthly report period.

b. QA Summary

1. Summary of retests performed to include:

i. Sample ID number tested

ii. Ship Name

iii. Test Performed

iv. Retest initiated by MSC or Contractor

v. Broken out by Rechecks-Correct Rechecks-Error

vi. Include results for both original and retest

2. Summary of investigations performed to include:

i. Description of issue

ii. Number of samples impacted

iii. Result of investigation

iv. Corrective action undertaken

3. Summary of Equipment Maintenance

i. List of equipment that has experienced downtime

ii. List of equipment with upcoming maintenance

c. IT Summary

1. Total number of samples exported to GOV database

2. Number of samples that were unsuccessful in transferring by

Daily electronic transfer

i. Cause for unsuccessful transfer

3. Issues with registry upload

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

0011 QUALITY CONTROL PLAN

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

TOTAL PRICE

N/A

PWS 4.2 MSC N7

7. DD 250 REQ 9. DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST SUBMISSION 14. DISTRIBUTION

LT As required 10 DAC b. COPIES

8. APP CODE 11. AS OF DATE 13. DATE OF SUBSEQUENT

SUBMISSION

a. ADDRESSEE DRAFT FINAL

N/A N/A As Required Reg Repro

16. REMARKS MSC N712 1

The Contractor shall have a Quality Control Plan to maintain the quality standards for all services The Quality Control Plan shall be implemented upon contract award. The Contractor is responsible for conforming to its Quality Control Plan and processes to ensure proper performance and correct any deficiencies that may occur.

Within 10 days after award notification, the contractor shall submit a QA/QC plan to the COR. The contractor shall submit any changes to the QA/QC plan to the

COR not later than 10 work days prior to the effective date of change.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

0011 ANNUAL ANALYSIS PHASE-OUT

REPORTS

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

N/A

PWS 4.2 MSC N7

7. DD 250 REQ 9. DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST SUBMISSION 14. DISTRIBUTION

LT Annually End of GOV Fiscal Year b. COPIES

8. APP CODE 11. AS OF DATE 13. DATE OF SUBSEQUENT

SUBMISSION

a. ADDRESSEE DRAFT FINAL

N/A N/A Annually Reg Repro

16. REMARKS MSC N712 1

The Contractor shall provide a report compiling all the yearly analysis by Test

Slate.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

0011 Proficiency Testing

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

TOTAL PRICE

N/A

PWS 22.1.3 MSC N7

7. DD 250 REQ 9. DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST SUBMISSION 14. DISTRIBUTION

LT As Received As Received b. COPIES

8. APP CODE 11. AS OF DATE 13. DATE OF SUBSEQUENT

SUBMISSION

a. ADDRESSEE DRAFT FINAL

N/A N/A As Required Reg Repro

16. REMARKS MSC N712 9

The Contractor shall enroll into the ASTM Proficiency Testing program for: in-service hydraulic fluid, in-service diesel oil, gear oil, and turbine oil. The

Contractor shall provide the COR with the ASTM Final Statistical Summary

Report for each oil. Each sample will be analyzed three times within the calendar year.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

0011 Laboratory Weekly Status Report

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

TOTAL PRICE

N/A

PWS 25.2 MSC N7

7. DD 250 REQ 9. DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST SUBMISSION 14. DISTRIBUTION

LT Weekly 7 DAC b. COPIES

8. APP CODE 11. AS OF DATE 13. DATE OF SUBSEQUENT

SUBMISSION

a. ADDRESSEE DRAFT FINAL

N/A N/A Weekly Reg Repro

16. REMARKS MSC N712 1

The contractor shall provide a weekly laboratory status report The report shall identify specific laboratory operational issues, summary of action items (retests) submitted/performed, and other laboratory issues that need to be updated to the

COR

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