Amendment_0008.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to:

1) Revise statement of w ork (SOW) paragraph 3.11 to add “final” to “sign-off”

2) Add, “w ith the exception of fluids” to SOW paragraph 4

3) Add further details and time standards to the submission requirement described in SOW paragraph 10.4 and quality assurance surveillance plan (QASP) section 7.0

4) Add Government Furnished Property (GFP) language to paragraph 4 of the SOW

5) All other terms and conditions of the original solicitation and amendments issued to date remain unchanged and in full force and affect

1. CONTRACT ID CODE PAGE OF PAGES

J 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-Dec-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N32205-17-R-4901

X 9B. DATED (SEE ITEM 11)

04-May-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Dec-2017

CODE

MILITARY SEALIFT COMMAND NORFOLK

471 EAST C STREET, BLDG SP-64 NAVAL STATION N

NORFOLK VA 23511-2419

N32205 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N32205-17-R-4901

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

1. BACKGROUND

1.1 The Military Sealift Command (MSC) requires a broad range of parts and services of original equipment manufacturers (OEM) and/or OEM authorized distributors/parts providers/service technicians to maintain diesel engines contained within multiple MSC classes of ships.

Maintenance may include, but is not limited to, appraisals, groom, inspections, life cycle management, overhauls, refurbishment, repairs, reports, tests, and upgrades.

1.2 The Government reserves the right to undertake fulfillment of requirements by Government forces, other Contractors, and/or other contract vehicles for the same type or similar work as contracted for herein, as the Government deems necessary or desirable, and to do so shall not breach or otherwise violate this contract.

1.3 Individual delivery orders issued under this contract may consist of procuring materials/parts, services, or a combination of both material/parts and services.

2. SCOPE OF WORK

2.1 Under this contract, all services shall be performed by authorized certified OEM technical representatives. All parts ordered under this contract shall be OEM parts. If required for work to be performed at the Contractor’s facility, that facility shall be an OEM authorized repair shop facility.

2.2 The scope of work for this contract includes, but is not limited to, technical representative services and parts for the following class vessels: AS (Submarine Tender), T-AH (Hospital), T-AKE (Dry Cargo/Ammunition), T-AO (Fleet Replenishment Oiler), T-ESB (Expeditionary Mobile Base), and T-ESD (Expeditionary Transfer Dock). Systems for which services and parts will be provided include, but are not limited to:

a. ALCO 251F

b. Colt-Pielstick PC4.2

c. Fairbanks Morse 38D 8-1/8

d. MAN 6L 48/60

e. MAN 8L 48/60

f. MAN 9L 48/60

g. MAN 12V 48/60CR

2.3 All work shall be performed in accordance with, but not limited to, OEM practices and procedures, United States Coast Guard (USCG) regulations, and American Bureau of Shipping (ABS) regulations.

3. SPECIFIC TASKS

The contractor shall:

3.1 Provide OEM authorized technical field service representatives to oversee and/or provide support services to overhaul, upgrade, and/or perform preventative maintenance of the system. System scheduled overhauls may include, but are not limited to, 10,000 - 12,000, 15,000 – 20,000, 30,000

– 40,000, and 60,000 – 80,000 operating hour services in accordance with applicable OEM manuals and references as defined in each service delivery order. Preventative maintenance consists of, but is not limited to, OEM recommended services to ensure proper operation of the systems.

3.2 Provide the services of an OEM authorized repair shop facility to perform all system component cleaning, disassembly, groom, ship inspection, overhaul, refurbishment, repair, and/or reassembly in accordance with all manufacturer requirements.

3.3 Provide OEM authorized technical field service representatives to inspect, troubleshoot, and/or make adjustments, as necessary, to bring the system to proper operating and load parameters.

3.4 Following completion of an overhaul, repair, inspection, and or test, provide a typewritten report prepared by an OEM authorized technical field service representative detailing the results of all visual inspections, clearance readings, repairs performed, test results, corrective actions, photographs taken, and any recommendations for future repairs.

3.5 Coordinate with ABS and/or USCG to attend, witness, and certify repairs in accordance with applicable rules and regulations.

3.6 Replacement parts may or may not be associated with a task order.

3.7 Provide OEM Exchange program parts.

3.8 Provide support for annual automation and machinery testing for ABS. Support includes oversight and testing of systems safeties required to demonstrate to ABS safe operation of all systems.

3.9 Assist MSC with the development of Life Cycle Management plans based on existing OEM diesel management plans. Once established provide Life Cycle Management as described below:

3.9.1 Establish a Life Cycle Management Plan that will tailor recommendations to MSC operating profiles and existing ship and class specific OEM diesel maintenance plans.

This includes, but is not limited to, a review of MSC’s Shipboard Automated Maintenance (SAMM) preventative maintenance requirements.

3.9.2 Provide Life Cycle Management

3.9.2.1 Provide recommendations to revise specific diesel maintenance plans based on a review of “as found” and “as released” condition reports and feedback from port engineers and operators and to include planned flexible hose and rubber bellows replacements. Make additional adjustments to standard system maintenance to adjust periodicities of standard maintenance actions.

3.9.2.2 Review MSC Shipboard Automated Maintenance (SAMM) actions pertaining to diesels and associated systems to ensure accuracy with the existing diesel maintenance plan.

3.9.2.3 Provide 100 hours of administrative and engineering support to develop equipment and system technical manual change pages.

3.9.2.4 Review existing MCCS Periodic/USCG Periodic Safety Test Procedure and provide recommendations for improvements. Provide 40 hours of administrative and engineering support to develop Periodic Safety Test Procedure change pages.

3.9.2.5 Review MSC standard diesel work item templates and provide recommendations for improvements. Provide and maintain standard service reports for scheduled maintenance actions.

3.9.2.6 Review 20 “as released” service reports submitted as part of planned maintenance. Provide recommendations for improvement of diesel maintenance plans based on review of reports. Continue program of trending wear of system components including, but not limited to, liners, piston rings, and bearings.

3.9.2.7 Provide 100 hours of remote troubleshooting support. Submit monthly log listing date problem was identified, detail of problem, and detail on how problem was resolved.

3.9.2.8 Provide for 100 hours of engineering support to assist MSC address obsolescence issues associated with system and associated components.

3.9.2.9 Provide for 100 hours of engineering and administrative support to develop training CD/DVDs to provide ship’s force guidance on standard maintenance actions. Examples of possible training videos include fuel injector rebuild, fuel pump rebuild, exhaust valve assembly and installation, intake/exhaust valve operation, and setting of valve lash. Provide 20 copies of each training

CD/DVD.

3.10 Any additional tasks relating to the maintenance of the systems as described in the statement of work of each service delivery order. The above tasks are illustrative examples of the general scope, nature, complexity, and purpose of the type and range of services to be acquired under the contract and not meant to be an exhaustive list.

3.11 Performance Documentation: The technical representative shall obtain job final sign-off from cognizant MSC personnel prior to departing the job site. The vessel’s Chief Engineer and /or Port Engineer are the primary Points of Contact for job final sign-off, but may delegate this duty when necessary. A copy of final sign-off shall be provided to the Contracting Officer Representative (COR). Attachment 7 provides an illustrative example of such documentation.

3.12 TECHNICAL MANUALS:

3.12.1 For alterations or changes to any documentation, the contractor shall provide changes to technical manuals and drawings equal or greater to the existing quality in technical manuals and drawings. MSC and the corresponding vessel shall be provided two (2) copies each of all manual/drawing changes.

3.12.2 Equipment procured under this contract shall be delivered with a supporting technical manual. The equipment technical manual shall be permanently imprinted by mechanical means and the cover shall be durable to withstand frequent handling and exposure to oil and water. The binding will permit adding and removing pages. All manuals shall include the following, as applicable (commensurate with the complexity of the equipment), but not necessarily in the following order:

3.12.2.1 Cover and Title Page

3.12.2.2 Manufacturer’s Name and Address

3.12.2.3 Equipment Name and Application

3.12.2.4 Table of Contents (including a list of drawings and tables)

3.12.2.5 Safety Precautions (Cautions, Warning, and Notes)

3.12.2.6 General Theory of Operation

3.12.2.7 Preparation for use, installation, and initial adjustment instructions

3.12.2.8 Operational Instructions

3.12.2.9 Maintenance Instructions (Preventative and Corrective)

3.12.2.10 Cleaning and Lubrication Instructions

3.12.2.11 Performance Verification and Test Features

3.12.2.12 Frequency of Adjustment/Test Equipment

3.12.2.13 Troubleshooting Instructions

3.12.2.14 Disassembly, Repair, Replacement, and Reassembly Instructions

3.12.2.15 Installation Instructions Diagrams, Illustrations, and Schematics

3.12.2.16 Parts List Data – The parts list will identify all parts necessary to provide for

100% bill of material. The following requirements apply to the parts list:

3.12.2.16.1 Original Equipment Manufacturer (OEM) part number, OEM Commercial and Government Entity (CAGE) code, if available, or OEM description, address, and telephone number

3.12.2.16.2 All parts shall be keyed (using index numbers) to exploded view drawings.

3.12.2.16.3 Parts in the listing shall be grouped by assemblies, subassemblies, and modules. Parts shall be identified in the assembly in which they are components.

4. CONTRACTOR/GOVERNMENT FURNISHED ITEMS:

Contractor: The contractor shall provide all parts required for work under this contract which are not classified as Government Furnished (as stated in individual delivery orders). The contractor shall provide all consumables and other materials required to perform the contract work with the exception of fluids.

The contractor shall furnish all tools and specialized test equipment not provided by the Government for contractor use. The contractor shall maintain documentation of calibration standards/certifications for all of its tools/test equipment. The parts list provided as an attachment is not an exhaustive list. Additional parts may be required for maintenance of these engines and may be negotiated through each delivery order.

Government: The Government may furnish property to the contractor for the performance of work under this contract. In that event, the contracting officer may, in his sole discretion, unilaterally include any or all of the following clauses in the delivery/task order:

FAR 52.245-1, Government Property DFARS 252.211-7007, Reporting of Government-Furnished Property DFARS 252.245-7001, Tagging, Labeling, and Marking of Government-Furnished Property DFARS 252.245-7002, Reporting Loss of Government Property DFARS 252.245-7003, Contractor Property Management System Administration DFARS 252-245-7004, Reporting, Reutilization, and Disposal.

5. PLACE OF PERFORMANCE:

Services may be accomplished onboard, at an OEM authorized repair shop facility, at a commercial shipyard, or at a government or commercial pier in various locations around the world. Contractor shall visit MSC ships while they are in the various locations, as required. Underway sea trials may be necessary for inspections, overhauls, repairs, and tests. The contractor shall comply with any necessary shipyard, port authority, or private pier access security and insurance requirements.

6. PERIOD OF PERFORMANCE:

The period of performance is a base ordering period followed by four (4) optional ordering periods. Each ordering period will not exceed one (1) year in length Service delivery orders issued shall have a period of performance not exceeding one (1) year in performance length. Life Cycle Management services defined under 3.9.1 ordered under task orders shall have a period of performance of one (1) year in length.

7. CONTRACT TYPE:

This will be an Indefinite-Delivery Indefinite-Quantity (IDIQ) type contract with firm-fixed-price delivery orders. Under this type of contract, no work may be performed until directed by a Delivery Order (DO) or Task Order (TO). Electronic mail is an acceptable form of transmission for all DOs, TOs, modifications, and correspondence issued under this contract. DOs and TOs may be issued orally; however, orally issued orders will be followed up with a written DO or TO within three (3) business days.

8. WORK HOURS:

8.1 Ordinarily, work will commence in accordance with the delivery or task order. Any exceptions and/or changes may only be authorized by the Contracting Officer.

8.2 Work is to be planned and organized as efficiently as possible. Once a job has commenced, any contractor caused delays which result in work stoppage shall be at the expense of the contractor.

8.3 Definitions:

8.3.1 Standard/Straight Time: Normal work of 8-hours/day, 5 days/week, Monday through Friday.

8.3.2 Overtime: Hours in excess of 8 hours per day, in excess of 40 hours per week, or work performed on Saturdays.

8.3.3 Premium Time: Work performed on Federal holidays as specified at www.opm.gov and in 8.4, below or work performed on Sundays.

8.4 Federal Installations under this contract observe the following legal holidays

New Year’s Day, 1 January Martin Luther King’s Birthday, Third Monday in January President’s Day, Third Monday in February Memorial Day, Last Monday in May Independence Day, 4th of July Labor Day, First Monday in September Columbus Day, Second Monday in October Veterans Day, 11th of November Thanksgiving Day, Fourth Thursday in November Christmas Day, 25th of December

When one (1) of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday is observed as a legal holiday. In addition to the days designated as holidays, the Government observes the following days: Any other day designated by federal statute; any other day designated by Executive Order; and any other day designated by Presidential Proclamation.

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel and facilities shall not be a reason for an additional period of performance, or entitlement of compensation except as set forth within the contract.

NOTE: Individual DOs may be more specific if work is allowable on Federal holidays.

9. LABOR RATES

9.1 The Contractor’s fully burdened labor rate (FBLR) will be used to negotiate work to be performed under each task order, and includes task order modifications. The contractor agrees that the number of man-hours included in its price proposal for each task order shall include only direct production man-hours. For these purposes, direct production man-hours are exemplified by the following labor categories;

Field Service Technician Mechanic Analytical Engineer

9.2 Direct production man-hours will include those functions (whether charged directly or indirectly by the contractor’s accounting system) which are herein defined as support for production functions. Necessary support functions shall be considered to be included in the contractor’s fully burdened rate for direct production man-hours.

10. DELIVERABLES/DELIVERY SCHEDULE:

10.1 Specific delivery order deliverables and delivery schedules will be defined in each individual delivery or task order. Below are illustrative examples of deliverables that maybe required for an individual delivery or task order.

10.2 The contractor shall submit a report to the Contracting Officer Representative (COR) within 30 days of completion of each service delivery order, including ABS inspection reports and certificates. The report shall include all parts renewed and the final clearance measurements.

10.3 An electronic “as found” condition report shall be submitted to the COR detailing all conditions found. In the event the contractor finds the components in an unrepairable condition, the COR shall immediately be notified with findings.

10.4 The contractor shall submit a preliminary Standard Work Service report to the Contracting Officer

Representative (COR) within one (1) day of work completion and a final Standard Work Service Report within seven (7) days of work completion. Data may be handwritten in the preliminary report. An example report is found in Attachment 7.

10.5 The contractor shall submit an Engine Start-Up Certification to the Contracting Officer

Representative (COR) within one (1) day of work completion. This document certifies that work is completed and the engine may be started.

11. SUPPLIES AVAILABLE FOR CONTRACTOR USE:

The Government may make available for the contractor’s use general purpose tools and test equipment that may be necessary to perform services described in individual task orders.

12. REQUIRED STANDARD OF WORKMANSHIP/PERFORMANCE STANDARDS:

12.1 Services may be acquired under this contract. Task orders will be structured as performance based in accordance with FAR Subpart 37.6. This contract, as supplemented by performance work statements (PWS) contained in each service delivery order provides specific requirements to accomplish the work. The contractor shall be evaluated on its ability to provide quality deliverables in an efficient manner.

12.2 The Government shall monitor the contractor’s performance under this contract using the Quality

Assurance Surveillance Plan (QASP) developed by the Government.

13. KEY PERSONNEL REQUIREMENTS:

13.1 Qualification Standards. The contractor shall provide qualified personnel to perform all contract work and services within specified time frames. Contractor personnel performing under this contract shall hold valid U.S. Passports and area clearances to visit overseas locations, unless local service technicians are available and approved by the COR to perform the required effort.

Contractor personnel must be capable of obtaining clearance to access the ships in accordance with the instructions in the “Base and Ship Access” clause. Qualification requirements are as follows:

13.1.1 Factory Certified Technicians fully qualified in accordance with OEM standards

13.1.2 Thoroughly knowledgeable with the engine(s) described within this contract

13.1.3 At least three (3) years of hands on experience in the troubleshooting, repair, and performance of preventative and corrective maintenance on equipment similar in size and service to the equipment described in this contract

13.1.4 Shall be able to read, write, speak, and understand English fluently

13.2 The contractor shall warrant that personnel sent to perform any work under the contract on specific equipment are fully qualified to service the specific equipment.

14. SUBSTITUTION OF KEY PERSONNEL

14.1 General Provision – The contractor agrees to assign to this contract the persons whose resumes are submitted with its proposal and who have been identified in the contractor’s proposal as key personnel. No substitutions shall be made except in accordance with this clause. The following positions/individuals are considered as Key Personnel:

Position Employee Program Manager Technical Representative Technical Representative Technical Representative Technical Representative

14.2 Request for Substitution – All requests for substitutions must provide a detailed explanation of the circumstances necessitating the proposed substitution, a resume for the proposed substitute, and any other information as requested by the Contracting Officer. All proposed substitutes must have qualifications equal to or higher than the qualifications of the person being replaced. The Contracting Officer or his/her authorized representative will evaluate such requests and promptly notify the contractor of his/her approval or disapproval thereof.

15. TRAVEL REIMBURSEMENT

15.1 Performance under this contract may require travel by contractor personnel. The contractor is responsible for making all needed arrangements for its personnel. This includes, but is not limited to, the following:

15.1.1 Medical Examinations

15.1.2 Immunizations

15.1.3 Passports, Visas, etc.

15.1.4 Security Clearances

All contractor personnel required to perform work on any U.S. Naval ship will have to obtain boarding authorization from the master of the vessel prior to boarding.

15.2 Contractor Request and Approval of Travel. Any travel under this order must be specifically requested in writing by the contractor and approved by the Contracting Officer, prior to incurring any travel expense. Travel subsistence, and associated labor charges for travel time are authorized for travel beyond a 30-mile radius of the Contractor’s office, whenever a task assignment requires work to be accomplished at a temporary alternate worksite. No travel, subsistence, or associated labor charges for travel time shall be charged for work performed within a 30-mile radius of the contractor’s office, satellite office or residence if technicians reside in the area of performance.

The contractor shall submit the written request to the Contracting Officer 10 days in advance, when possible. The travel request shall include at a minimum, the following:

15.2.1 Order Number

15.2.2 Date, time, and place of proposed travel

15.2.3 Purpose of travel and how it relates to the order

15.2.4 Contractor’s estimated cost of travel with a breakdown of the estimated costs of transportation, lodging, meals, and incidentals; and

15.2.5 Name(s) of individual(s) traveling.

The Contracting Officer shall review and approve/disapprove (as appropriate) all travel requests submitted giving written notice of such approval or disapproval to the contractor.

15.3 Travel Reimbursement. The contractor shall be reimbursed for the reasonable actual cost of transportation, lodging, meals, and incidental expenses. However, actual costs shall be considered reasonable, allowable, and reimbursable only to the extent that they do not exceed on a daily basis the maximum per diem rate in effect at the time of travel as set forth in the DOD Joint Travel Regulations located at http://www.defensetravel.dod.mil/. Actual cost does not include handling charges, general and administrative cost, overhead, profit or any other indirect cost.

15.4 The contractor shall use the allowable Government personnel rates for transportation and lodging.

Reimbursement for airfare shall not exceed the lowest customary standard, coach, or equivalent airfare quoted during normal business hours. The contractor will not be reimbursed for travel expenses unless audited records for transportation contain evidence, such as original receipts, substantiating actual expenses incurred for travel. In no event will reimbursement exceed the published rates of common carriers.

15.5 The contract includes a not-to-exceed funding limitation for travel costs. When the contractor expects total funding expended for reimbursable travel to reach 85 percent of the total funds available on the travel CLIN, the contractor shall notify the Contracting Officer and the COR and any other Government official identified by the Contracting Officer. The notice shall state the estimated amount of additional funds required to continue performance for the period specified in the service delivery order. The contractor shall not exceed or incur costs that exceed the amount of funding stated on the reimbursable travel CLIN.

15.6 The Government is not obligated to reimburse the contractor for otherwise reimbursable travel in excess of the funded amount stated on the reimbursable travel CLIN.

15.7 The contractor is not obligated to continue performance of any reimbursable work under this contract or otherwise incur costs for reimbursable travel in excess of the funded amount stated on the reimbursable travel CLIN unless the Contracting Officer notifies the contractor in writing that the funded amount stated under the applicable reimbursable travel CLIN has been increased. In the event notification is made orally, such notification shall be followed up in writing within two

(2) working days.

15.8 No notice, communication, or representation from any person other than the Contracting Officer shall affect the Government’s obligation to reimburse the contractor.

15.9 Change orders shall not be considered an authorization to exceed the funded amount stated under the reimbursable travel CLIN unless they contain a statement expressly increasing the funded amount of that reimbursable CLIN by a sufficient amount to cover the change order.

16. CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The COR will represent the Contracting Officer in the administration of technical details within the scope of this contract and will manage inspection of all deliverables. The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the Contracting Officer or the Government. The COR does not have the authority to alter the Contractor’s obligations or change the specifications in the contract or issue a task or delivery order. If, as a result of technical discussions, it is desirable to alter contract obligations or statements of work, a modification must be issued in writing and signed by the Contracting Officer. The COR is responsible for reviewing invoices submitted by the Contractor and informing the Contracting Officer of areas where exceptions are to be taken. The COR authority is non-delegable. The COR may be personally liable for unauthorized acts.

17. AUTHORIZED CHANGES BY THE CONTRACTING OFFICER

Except as specified in Paragraph 17.2 below, no order, statement, or conduct of Government personnel who visit the Contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this Contract shall constitute a change under the Changes clause of this contract.

17.1. The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this order.

17.2. The Contracting Officer is the only person authorized to approve changes in any of the requirements of this Contract (and subsequent task or delivery orders) and notwithstanding provisions contained elsewhere in this Contract, said authority remains solely the Contracting Officer’s. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the Contract price to cover any increase incurred as a result thereof.

The address and telephone number of the Contracting Officer is:

A TBD Warranted N10 Contracting Officer

18. CONTRACTOR IDENTIFICATION

18.1. Contractor employees must be clearly identifiable while on Government property by wearing appropriate badges.

18.2. Contractor personnel and their subcontractors must identify themselves as Contractors or subcontracts during meetings, telephone conversations, in electronic messages, or correspondence related to this Contract.

18.3. Contractor-occupied facilities (on Department of the Navy or other Government installations) such as offices, separate rooms, or cubicles must be clearly identified with Contractor supplied signs, name plates, or other identification, showing that these are work areas for Contractor or subcontractor personnel.

19. LICENSES, PERMITS, AND PRECAUTIONS

The Contractor shall, at the Contractor’s expense, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable laws, codes, and regulations, in connection with the performance of work. Further, the Contractor is responsible to ensure that proper safety and health precautions are taken to protect the work, the workers, the public, and the property of others.

20. CONTRACTOR PERSONNEL

The Contractor is hereby advised that some Contract requirements may take place at facilities where a visitor security clearance may be required. Therefore, the Government reserves the right to request any appropriate information concerning Contractor personnel as necessary to provide security check and/or clearances to enter such facilities. The Contractor must comply with COMSCINST 5521.1 Series.

21. PROCEDURES FOR TASK AND DELIVERY ORDERS

21.1. After Contract award, individual task and delivery orders will be issued as necessary to support contract requirements.

21.2. In the event that a requirement can potentially be satisfied by multiple contract holders, the following procedures will apply with respect to requesting and receiving proposals and awarding task and delivery orders:

21.2.1. Contract holders will be notified of the requirements in writing through the issuance of a

Request for Delivery Order Proposal (RDOP) or Request for Task Order Proposal (RTOP). This document will provide the following:

21.2.1.1. Proposal submission timelines;

21.2.1.2. A Statement of Work (SOW) and/or a list of required parts

21.2.1.3. A period of performance and/or delivery date

21.2.1.4. Proposal evaluation factors which may consist of one (1), some, or all of the following factors: (1) Past Performance, (2) Technical, (3) Price, and/or (4) Other factors relevant to the placement of orders. The Government may utilize a tradeoff, lowest-priced technically acceptable (LPTA), or lowest priced approach to determine best value, as specified in each individual RDOP/RTOP.

21.2.1.5. Proposal delivery instructions

21.2.2. In response to an RDOP or RTOP, contract holders may provide a proposal. Proposal submissions may not exceed labor hour rates and parts prices provided in the base contract and any subsequent modifications. However, at the Contractor’s discretion, prices provided maybe lower than the prices established on the base contract and any subsequent modifications.

21.2.3. The proposal price submission shall be broken down by the following:

21.2.3.1. Individual part by part number and description, unit price, total price when factoring in part quantity, delivery lead time, shipping origin location, and shipping weight

21.2.3.2.Shipping costs for all parts ordered including shipping quotes justifying the price quoted

21.2.3.3. Labor broken down by labor category, rate, number of labor hours, and key person by associated laborer

21.2.3.4. Travel costs broken down by number of travelers, airline origin and destination, airline prices, per diem meal and hotel prices, rental car prices, and any other related travel prices

21.2.4. The proposal submission shall comply with any additional instructions stated in the

RDOP/RTOP.

21.3. For requirements that can only be satisfied through one (1) contract holder, the following procedures will apply with respect to requesting and receiving proposals and awarding task and delivery orders:

21.3.1. The Contract holder will be notified of the requirements either in writing through issuance of a RDOP/RTOP or orally.

21.3.2. Proposal submissions may not exceed labor hour rates and parts prices provided in the base contract and any subsequent modifications. However, at the Contractor’s discretion, prices provided maybe lower than the prices established on the base contract and any subsequent modifications.

21.3.3. The proposal price submission shall be broken down by the following:

21.3.3.1. Individual part by part number and description, unit price, total price when factoring in part quantity, delivery lead time, shipping origin location, and shipping weight

21.3.3.2.Shipping costs for all parts ordered including shipping quotes justifying the price quoted

21.3.3.3. Labor broken down by labor category, rate, number of labor hours, and key person by associated laborer

21.3.3.4. Travel costs broken down by number of travelers, airline origin and destination, airline prices, per diem meal and hotel prices, rental car prices, and any other related travel prices

21.3.4. The proposal submission shall comply with any additional instructions stated in the

RDOP/RTOP.

21.4. MSC Contracting personnel will notify the Contractor(s) of the acceptance/rejection of the estimate. The Contractor will be directed to commence work via a task or delivery order sent from the Contracting Officer or Contract Specialist.

22. INVOICE REQUIREMENTS

The Contractor shall utilize Wide Area Workflow (WAWF) when submitting invoices.

23. CONTRACTOR PERFORMANCE APPRAISAL REPORTING SYSTEM (CPARS)

23.1. Past performance information will be collected and maintained under this contract using the Department of Defense CPARS. CPARS is a web-enabled application that collects and manages the Contractor’s performance information on a given contract during a specific period of time.

Additional information is available at http://www.cpars.navy.mil/.

23.2. The Contractor will receive notification via email when a CPARS has been completed and is available for review and comment on any element of the proposed rating before the rating becomes final. Within 30 days after contract award, the Contractor shall provide the name, title, e-mail address and telephone number of the company’s individual or individuals who will have the responsibility of reviewing and approving any CPARS developed under the contract to the

Contracting Officer. If during the life of this contract, the company individual(s) are replaced, the substituted individual’s information will be provided to the Contracting Officer within 30 days of the replacement.

24. ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA)

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the MSC via a secure data collection site.

Contracted services excluded from reporting are based on Product Service Codes (PSCs). These excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom – Telecommunications

Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY; and

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address:

https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

QASP

MILITARY SEALIFT COMMAND

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

ALCO 251F, Colt-Pielstick PC4.2, Fairbanks Morse 38D 8-1/8, MAN 6L 48/60, MAN 8L 48/60, MAN 9L 48/60, and MAN 12V 48/60CR Maintenance Support

1.0 INTRODUCTION

This Quality Assurance Surveillance Plan (QASP) has been developed to comply with the Federal Acquisition Regulation (FAR) Subpart 37.6 – Performance Based Contracting. FAR 37.602-2 states that agencies shall develop surveillance plans that recognize the responsibility of the contractor to carry out its quality obligations and shall contain measurable performance standards so that the Government receives the quality of the services called for in the contract.

This QASP is designed to define the performance management approach, define roles and responsibilities, define methodologies used to monitor and evaluate contractor’s performance and define the performance standards from which the contractor will be measured.

Task specific information will be incorporated within a QASP issued with each task order.

2.0 IDENTIFICATION OF WORK TO BE PERFORMED

The Contractor shall provide a broad range of parts and services of Original Equipment Manufacturer (OEM) and/or OEM authorized distributors/service technicians to maintain the following diesel engines contained within multiple Military Sealift Command (MSC) classes of ships: ALCO 251F, Colt-Pielstick PC4.2, Fairbanks Morse 38D 8-1/8, MAN 6L 48/60, MAN 8L 48/60, MAN 9L 48/60, and MAN 12V 48/60CR. Maintenance may include, but is not limited to, appraisals, groom, inspection, life cycle management, overhauls, refurbishment, repairs, reports, tests, and upgrades.

3.0 PERFORMANCE MANAGEMENT APPROACH

The Contractor’s internal quality control system will set forth the staffing and procedures for self-inspecting the quality, timeliness, customer satisfaction, and other performance requirements in the performance work statement

(PWS).

The purpose of the QASP is to provide guidelines and procedures by which the Contractor’s performance will be evaluated and assessed. The QASP is intended to be a “living” document that will be revised or modified as circumstances warrant, and is therefore provided for information only. The QASP is based on the premise that the Contractor is responsible for quality assurance in the performance of their work, but it is the Government’s responsibility to periodically ensure they are receiving the work that was contracted for.

4.0 ROLES AND RESPONSIBILITIES

Contracting Officer: Responsible for monitoring contract compliance, performing contract administration and resolving any differences between the observations documented by the Contracting Officer’s Representative (COR) and the Contractor’s performance.

Contracting Officer’s Representative (COR): The primary technically oriented representative assigned to monitor contract performance. The COR is responsible for providing technical direction to the Contractor and will perform the final inspection and acceptance of all deliverables under the contract. The COR will also have the responsibility of performing periodic sampling and documenting customer feedback.

5.0 METHODOLOGIES TO MONITOR PERFORMANCE

In an effort to minimize the contract administration burden, simplified methods of surveillance techniques shall be used by the Government to evaluate Contractor performance. The primary methods of surveillance are Customer Input/Feedback and Inspection of Deliverables through either random sampling or 100% inspection as dictated by the task order.

Customer feedback may be obtained either from the results of formal customer satisfaction surveys or from random customer complaints. Customer complaints, to be considered valid, must set forth in writing the detailed nature of the complaint, and must be certified by the COR. The complaint will then be forwarded to the Contracting Officer for review. If the Contracting Officer determines that the compliant is valid, the Contractor will be formally notified in writing. The Contractor will have five (5) business days to formulate a response detailing the actions taken to remedy the complaint filed unless a shorter timeframe is necessary in order to comply with the period of performance of the task order.

Inspection of the deliverables may be conducted by either the COR, Contracting Officer, or other officially designated Government representative. The level of inspection will be determined based on the task order deliverable requirements and the frequency of deliverables. For deliverables identified as failing to meet the requirements, the Contractor will have five (5) business days to formulate a response detailing the actions taken to remedy the failure unless a shorter timeframe is necessary in order to comply with the period of performance of the task order.

6.0 DOCUMENTATION

The COR shall maintain copies of all reports, evaluations, recommendations, and any actions related to the Government’s performance of the performance assessment function in the COR file for this contract. All records shall be maintained for the life of this contract.

7.0 REQUIRED PERFORMANCE METRICS

Required performance metrics will be provided within the task order specific QASP. Illustrative examples of performance metrics for a maintenance and repair task order are as follows:

Performance Objective

Performance Standard

Performance Threshold

Surveillance Method

Incentive (Negative)

Standard Work Service Report

– See Attachment 7 and PWS 10.4

Reports shall be completed and submitted at the conclusion of task order performance

100% of the Preliminary Reports shall be completed and submitted within one (1) day of work completion and the final Reports shall be compelted and submitted within seven (7) days of work completion.

100% check from authorized Government representative

2% of the Task Order dollar value shall be deducted from the total firm fixed-price for every one (1) business day late, up to a maximum of 10% of the Task Order dollar value.

Notwithstanding the foregoing, the Contractor may be terminated for cause if final deliverables are not provided by the due date.

Engine Startup Certification indicating that work is completed and the engine may be started – See

PWS 10.5

Certificate shall be completed and submitted at the end of task order performance

This form shall be completed and submitted 100% of the time within one (1) day of work completion

100% check from authorized Government representative

2% of the Task Order dollar value shall be deducted from the total firm fixed-price for every one (1) business day late, up to a maximum of 10% of the Task Order dollar value.

Notwithstanding the foregoing, the Contractor may be terminated for cause if final deliverables are not provided by the due date.

Service Delivery Order Report – See

PWS 10.2

Report shall be submitted within 30 days of completion of the service delivery order

This report shall be submitted 100% of the time and within 30 days of the service delivery order completion

100% check from authorized Government representative

2% of the Task Order dollar value shall be deducted from the total firm fixed-price for every one (1) business day late, up to a maximum of 10% of the Task Order dollar value.

Notwithstanding the foregoing, the Contractor may be terminated for cause if final deliverables are not provided by the due date.

(End of Summary of Changes)