Amendment_0002.pdf

N32205-17-R-4900

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to:

1) Revise paragraph L-1(C)(3)(b) to remove "factor" from the file naming requirement

2) Revise paragraph L-1(C)(3)(d) to provide a font description

3) Extend the proposal submission due date

4) Correct the C-1 section 2.1 numbering

5) All other terms and conditions of the original solicitation and Amendments issued to date remain unchanged and in full force and effect

1. CONTRACT ID CODE PAGE OF PAGES

J 1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Oct-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N32205-17-R-4900

X 9B. DATED (SEE ITEM 11)

26-Sep-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Oct-2017

CODE

MILITARY SEALIFT COMMAND NORFOLK

471 EAST C STREET, BLDG SP-64 NAVAL STATION N

NORFOLK VA 23511-2419

N32205 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION / CONTRACT FORM

The required response date/time has changed from 31-Oct-2017 03:00 PM to 02-Nov-2017 03:00 PM.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

SECTION C

C-1 STATEMENT OF WORK

1. GENERAL

1.1. The Military Sealift Command (MSC) requires a broad range of ship repair for MSC vessels including, but not limited to, pipefitting, welding, machinist work, electrical work, boiler making and repairing, and diesel mechanics. The Contractor is required to provide all labor, equipment, supplies, materials, marine repair facilities, and other items, except those specified as Government furnished, necessary to successfully perform all ship repair work on MSC vessels in accordance with resulting Delivery Orders, to include but not limited to, the Delivery Order Work Item (WI) specifications, drawings, manuals, references, and any and all other documents incorporated into the Delivery Order.

1.2. The following is a list of the MSC vessels subject to ship repair in accordance with this contract.

This listing is subject to change (increase or decrease) as MSC adds or removes vessels from its inventory:

1.2.1 Dry Cargo/Ammunition Ships (T-AKE)

1.2.2 Fast Combat Support Ships (T-AOE)

1.2.3 Fleet Replenishment Oilers (T-AO)

1.2.4 Cable Laying/Repair Ship (T-ARC)

1.2.5 Fleet Ocean Tugs (T-ATF)

1.2.6 Hospital Ships (T-AH)

1.2.7 Rescue and Salvage Ships (T-ARS)

1.2.8 Expeditionary Fast Transport (T-EPF)

1.2.9 Afloat Forward Staging Base (AFSB)

1.2.10 Submarine Tenders (AS)

1.2.11 Missile Range Instrumentation Ships (T-AGM)

1.2.12 Expeditionary Mobile Base (T-ESB)

1.2.13 Expeditionary Transfer Dock (T-ESD)

1.3. The Government reserves the right to undertake fulfillment of requirements by Government forces, other Contractors, and/or other contract vehicles for the same type or similar work as contracted for herein, as the Government deems necessary or desirable, and to do so shall not breach or otherwise violate this contract.

2. SPECIFIC TASKS

2.1. This contract covers general ship repair (GSR) work including, but not limited to, compressor, boiler, pipe, valve, pump, motor, and insulation repairs, lagging renewal, painting, non-skid renewal, cleaning and gas freeing, mobile crane service, rigging service, staging and scaffolding service, ventilation system cleaning, galley system repairs, structural repairs, air conditioning and refrigeration maintenance and repair, ventilation ducting fabrication and installation, ship’s cranes repairs and weight tests, hydrostatic test and refill of gas cylinders, main propulsion and electrical generator maintenance and repairs, underwater hull and propeller inspection and cleaning, RHIB and lifeboat and davit maintenance and repair, navigation system maintenance and repair, anchor windlass and steering hydraulic systems maintenance and repair, ordnance handling equipment inspect, repair, test, and certify, and provide redline drawings . The contractor may be required to subcontract with specialized and/or authorized service providers in accordance with individual Delivery Order requirements. The contractor may be required to procure parts and materials in accordance with individual Delivery Order requirements.

2.1.1. Compressor – Accomplish top end overhaul or major overhaul of ship’s service or high pressure compressors.

2.1.2. Main Propulsion or Auxiliary Boilers and Incinerators – Accomplish inspections, refractory repairs, tube renewals, casing repairs, and ABS certified weld repairs.

2.1.3. Pipe – Accomplish pipe renewals, including carbon steel or CuNi, aluminum, and composite for various systems.

2.1.4. Valve – Accomplish repairs to gate, globe, check, and butterfly valves.

2.1.5. Pump – Accomplish pump overhauls including replacements of bearings, wear rings, shafts, and impellers.

2.1.6. Motor – Accomplish reconditioning or rewinding of electric motors for fans and equipment.

2.1.7. Insulation Repairs – Accomplish renewals of pipe insulation.

2.1.8. Lagging Renewal – Accomplish renewal of equipment lagging blankets, bulkhead and overhead insulation.

2.1.9. Vessel Maintenance Painting – Prepare and coat various surfaces on ship including freeboard, house, kingposts, masts, interior spaces, and superstructure.

2.1.10. Accomplish non-skid renewal including flight deck non-skid. Flight deck non-skid application shall meet all NAVAIR requirements for installation.

2.1.11. Accomplish cleaning and gas freeing of tanks, voids, and spaces. Provide required gas free chemist services.

2.1.12. Accomplish cleaning of ventilation systems.

2.1.13. Accomplish inspections and repairs to galley systems, including griddles, ovens, deep fat fryers, steam kettles, and refrigerators.

2.1.14. Shoreside mobile crane services to move equipment and materials onboard and off the ship.

2.1.15. Rigging services to remove and reinstall large equipment components.

2.1.16. Staging and scaffolding services to provide safe access to various shipboard locations without a normal means of access.

2.1.17. Structural repairs – provide materials and accomplish repairs with ABS approved welders.

2.1.18. Air Conditioning and Refrigeration – accomplish equipment maintenance and repair requirements using skilled personnel familiar with the equipment and holding EPA certification for refrigerant handling and recovery.

2.1.19. Accomplish ventilation ducting fabrication and installation.

2.1.20. Ship’s cranes – accomplish repairs and weight tests.

2.1.21. Fixed Firefighting systems and SCBA compressor annual recertification and DOT approved facility for hydrostatic test and refill of gas cylinders.

2.1.22. Main Propulsion and Electrical Generator (steam turbines, diesel engines, and emergency diesel engines) – provide parts, service, and support.

2.1.23. Underwater hull and propeller inspection and cleaning – provide ABS approved diving companies to temporarily install cofferdams to accomplish underwater hull and propeller inspections, and to clean seachest inlets and areas of underwater hull and propellers.

2.1.24. RHIB and Lifeboats and Davits – provide parts, service, and support.

2.1.25. Navigation Systems – provide parts, service, and support.

2.1.26. Anchor Windlass and Steering hydraulics systems – provide parts, service, and support.

2.1.27. Ordnance Handling Equipment (OHE) – provide NAVSEA certified OHE handling facility and trained personnel to inspect, repair, test, and certify OHE.

2.1.28. Redline and As-Built Drawings – Provide redline and As-Built drawings of “as installed” installations.

2.2. The above descriptions of ship repair work are illustrative examples of the general scope, nature, complexity and purpose of the type and range of services to be acquired under the contract and not meant to be an exhaustive list.

2.3. Contractor is required to have access to a marine repair facility for required shop repairs and testing.

2.4. All work shall be accomplished in accordance with United States Coast Guard (USCG), American

Bureau of Shipping (ABS), Marine Pollution (MARPOL), Safety of Life at Sea (SOLAS), local and federal Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA), and Shipboard Safety Management System regulations, rules, and requirements of MSC vessels and NAVSEA requirements for U.S. Navy ships (as applicable), and shall be to the satisfaction of the local USCG Inspectors and ABS Surveyors and MSC or U.S. Navy ships Port Engineer or technical representative (as applicable). Additional standards and requirements may be provided in each Delivery Order statement of work, and shall be to the satisfaction of the MSC Representative. Unless stated otherwise, where laws, regulations, requirements, or commercial standards are referred to within the contract or any delivery orders, the latest revision that is in effect on the date of the solicitation or Request for Delivery Order Proposal (RDOP) shall be applicable.

3. PLACE OF PERFORMANCE

3.1. The Contractor is required to perform work onboard MSC vessels at Government facilities located on the East Coast Continental United States (CONUS). The primary location will be Norfolk, Virginia (VA) (LOT A), however work may be required throughout this area of operation including, but not limited to Naval Weapons Station, Earle in Leonardo, NJ; and Government facilities in the vicinity of Charleston, SC; Mayport, FL; Port Canaveral, FL; Pensacola, FL; and Key West, FL (LOT B) area.

3.2. Access to the vessel shall be coordinated in advance with the assigned Port Engineer as per each order.

3.3. NOTE “REPAIR FACILITY” location requirements are stated in paragraph 13 below.

4. PERIOD OF PERFORMANCE

The period of performance is a base ordering period (to begin within three (3) days of contract award) followed by four (4) optional ordering periods. Each ordering period shall not exceed one (1) year in length. The period of performance reflected in the delivery information section of the contract reflects an ordering period that encompasses the full one (1) year. The actual ordering period maybe less than this one

(1) year ordering period as dictated by the CLIN ceiling amounts. Each ordering period, if exercised, begins at the conclusion of the previous ordering period. Delivery orders issued will vary in performance length and will be identified in each order.

5. CONTRACT TYPE

This Multiple Award Delivery Order Contract (MADOC) is an Indefinite Delivery/Indefinite Quantity (ID/IQ) contract with firm-fixed-price delivery orders. Proposals to complete individual ship repairs shall be requested by issuance of a Request for Delivery Order Proposals (RDOPs). Resulting awards will be issued as Delivery Orders (DOs). No work may be performed until directed by a delivery order.

6. PIER ENTRY, SECURITY, AND PERMITS

6.1. The Contractor shall arrange for access to the vessel for all work for all employees and subcontractors. See section C of this contract for specific shipboard access requirements.

6.2. Permits for hotwork, heavy equipment, or permits for any other purpose must be obtained by the

Contractor.

6.3. Base Security clearance, including EPIC and individual base access, for all contract personnel is the responsibility of the Contractor.

6.4. The Contractor shall have an established process to screen all employees against local, national, and international criminal and terrorist databases. Upon DO award, the Contractor shall submit a list of vetted employees that the Contractor vouches for, and that will be assigned to work on US Government ships. The Contractor shall submit the list of employees, along with a means to positively identify each employee, to the MSC Representative and the ship’s POC no later than two (2) days before the beginning of the DO period of performance. This listing must be sent electronically on Company letterhead from the Contractor to the MSC Representative, with copy to the ship. Hand carried submittals will not be accepted.

6.5. All personnel requiring unescorted access to MSC vessels will be screened against relevant databases at EPIC. Contractor personnel will not be allowed unescorted access to any vessel until having been granted access permission by MSC. Contractors performing repair or installation work will also be screened for either escorted or unescorted access to electronic systems and the bridge or radio room. The Contractor shall use the MSC Form 5521/1 MSC/EPIC Force Protection Crew List Submission form with employee names, nationality and identification numbers for all employees or subcontractors intended to work on MSC ships in accordance with COMSC Instruction 5521.1A, “Security Screening of Persons with Access to MSC Ships.” The form must be filled out and submitted to the MSC Representative, and emailed to both of these addresses, MSC.NORFOLK.EPIC@NAVY.MIL and MSC.SSUSD.EPIC@NAVY.MIL, no later than two (2) days after award of the DO. Within four (4) days of submittal, Contractor personnel will be screened against US and INTERPOL databases. Contractor will be notified if any employees are NOT granted access to the ship. During the screening process, any work in the subject areas will require ship’s force escorts.

7. WORK HOURS

7.1. The Contractor shall be available via telephone, 24-hours a day, 7 days a week for emergencies.

In emergency situations, as defined by the Government, the Contractor may start work immediately by verbal authorization from the Contracting Officer.

7.2. Ordinarily, work will commence in accordance with the delivery order. Any exceptions and/or changes may only be authorized by the Contracting Officer.

7.3. Chargeable work time will commence when contractor personnel arrive at the repair location (i.e.

onboard ship, in respective shop), and will cease when Contractor personnel depart from the ship or shop. Transit time to/from the performance location, including delays for base/pier access, is the responsibility of the Contractor and will not be considered to be a reasonable cause in delay of performance.

7.4. Work is to be planned and organized as efficiently as possible. Once a job has commenced, any

Contractor caused delays which result in work stoppage shall be at the expense of the Contractor.

7.5. Contractor personnel are expected to work a continuous 8-hour day straight-time. No overtime will be allowed except as authorized by the Contracting Officer under a DO.

7.6. Definitions:

7.6.1. Standard/Straight Time: Normal work of 8-hours/day, 5 days/week, Monday through Friday.

7.6.2. Overtime: Hours in excess of 8 hours per day, in excess of 40 hours per week, or work performed on Saturdays.

7.6.3. Premium Time: Work performed on Federal holidays as specified at www.opm.gov and in 7.7., below or work performed on Sundays.

7.7. Federal Installations under this contract observe the following legal holidays:

New Year’s Day, 1 January Martin Luther King’s Birthday, Third Monday in January President’s Day, Third Monday in February Memorial Day, Last Monday in May Independence Day, 4th of July Labor Day, First Monday in September Columbus Day, Second Monday in October Veterans Day, 11th of November Thanksgiving Day, Fourth Thursday in November Christmas Day, 25th of December

When one (1) of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday is observed as a legal holiday. In addition to the days designated as holidays, the Government observes the following days: Any other day designated by federal statute; any other day designated by Executive Order; and any other day designated by Presidential Proclamation.

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel and facilities shall not be a reason for an additional period of performance, or entitlement of compensation except as set forth within the contract.

NOTE: Individual DOs may be more specific if work is allowable on Federal holidays.

8. TRAVEL

8.1. LOT A

8.1.1 The Government will not reimburse or pay for any travel costs incurred by the Contractor in performing the contract;

8.1.2 Should the Government mandate technical representatives or specialized subcontractors in a specific DO who are not located within the commutable local area, the Government may reimburse travel costs and per diem. These costs should be detailed in DO proposals for negotiation and approval and be subject to the terms and rates set forth in the DoD Joint Travel Regulations located at http://www.defensetravel.dod.mil.

8.2. LOT B

8.2.1 Travel subsistence, and associated labor charges for travel time are authorized for travel beyond a 50-mile radius of the Contractor’s office. No travel, subsistence, or associated labor charges for travel time shall be charged for work performed within a 50-mile radius of the contractor’s office, satellite office or residence if technicians/laborers reside in the area of performance. These costs should be detailed in delivery order proposals for negotiation and approval and be subject to the terms and rates set forth in the DoD Joint Travel Regulations located at http://www.defensetravel.dod.mil.

8.2.2 Should the Government mandate technical representatives or specialized subcontractors in a specific DO who are not located within the commutable local area, the Government may reimburse travel costs and per diem. These costs should be detailed in DO proposals for negotiation and approval and be subject to the terms and rates set forth in the DoD Joint Travel Regulations located at http://www.defensetravel.dod.mil.

9. HAZARDOUS MATERIALS

9.1. All new materials shall be asbestos-free. If material which contains asbestos is inadvertently specified on a Contract Guidance Drawing, Parts List, or other part of a DO Statement of Work, it is the Contractor’s responsibility to alert the PPE and the Contracting Officer of the situation, and to research and recommend equivalent non-asbestos products.

9.2. Safety Controls on Asbestos Materials. Certain items of the DO Statement of Work may require the Contractor to remove insulation, lagging, bulkhead, or deck materials which may contain asbestos. Asbestos materials should be handled and disposed of in accordance with H-6 and all applicable Federal, US Navy, State, and local regulations.

10. WORK ORDER CANCELLATION

Work orders/DOs may be cancelled/terminated in accordance with FAR clauses 52.249-2 or 52.249-8 and DFARs clause 252.217-7009 incorporated by reference in section I of this contract.

11. REPORTS

11.1. A report of work accomplished, materials used and man-hours expended is to be submitted with each invoice.

11.2. Condition reports, as-found and as-released measurement reports, tech rep reports, and other requirements shall be provided to the PPE and the Contracting Officer as specified in DO Statements of Work.

11.3. A completion report will be required for each DO summarizing work accomplished, materials used, and labor-hours expended. The report must identify Government Furnished material that was consumed and/or redelivered to the Government during the performance of each order and must include, as applicable, “As found” and “as released” readings.

11.4. When DOs include “Not to Exceed” items for incidental supplies and services (i.e. freight), the supporting documentation must be provided to the Contracting Officer for DO definitization and attached to the WAWF invoice.

11.5. All reports shall be submitted to the PPE and the Contracting Officer electronically in either

Microsoft Word or Adobe pdf format.

12. SUPERVISION

Project planning, scoping, management and supervision, quality assurance, and other administrative requirements are to be included in the Contractor’s man-hour rate specified in Section B.

13. REPAIR FACILITY

13.1. The Contractor shall have access to a marine repair facility to perform repairs and testing to machinery and equipment or components required to be moved off-ship to accomplish requirements. Such work could include, for example, general piping repairs, diesel engine repairs, boiler repairs, electrical repairs, mechanical repairs, insulation/lagging, and vessel maintenance painting. The facility may also serve as a pre-fabrication shop for piping, foundations, etc. Work performed off-ship in support of a DO Statement of Work at the Contractor’s repair facility is subject to inspection and acceptance by ABS Surveyors, USCG Inspectors, MSC Safety Personnel, and the PPE. Government employees and technical representatives shall have access to Contractor’s and Subcontractor’s repair facility.

13.2. The marine repair facility shall be located within 50 miles of Norfolk, VA (LOT A). The contractor may rely on its home area shop facilities, portable equipment, and repair area subcontractors for LOT B work.

14. REQUIRED STANDARD OF WORKMANSHIP

14.1. The Contractor is required to abide by all MSC General Technical Requirements (GTRs), and meet all ABS, USCG, and NAVSEA requirements for work accomplished under this contract. In addition, specific requirements may be specified in individual DO Statements of Work.

14.2. The Contractor is responsible to insure that only qualified personnel are used to accomplish maintenance and repair requirements.

15. PRIOR WRITTEN PERMISSION REQUIRED FOR SUBCONTRACTS

15.1. None of the work required by this contract shall be subcontracted to or performed by persons other than the Contractor without the prior written consent of the Contracting Officer.

15.2. Contractor shall explicitly state the intent to use a subcontractor in their proposals for DO RFPs, including a description of which parts of the DO Statement of Work the subcontractor will be used for and shall only do so as approved by the Contracting Officer.

16. COST OF CONTRACTOR FURNISHED MATERIALS

16.1. Material costs for items required under the DO Statement of Work shall be listed separately in the proposal, and the Contractor shall include supporting documents such as vendor quotes, catalog cut sheets, etc. to substantiate that cost.

16.2. Consumable materials are goods used in the ordinary course of work performance such as office supplies, paper, rags, vehicle or equipment fuel costs, cleaning chemicals, disposable tools, welding rods, paint buckets, paint brushes, protective clothing, etc. that are consumed/used in the process of repair and do not become an integral part of the repaired vessel. Consumable material shall be included in the contractor's fully loaded manhour rate and not separately priced.

16.3. Other Direct Cost (ODC) Mark-Up Rate: The ODC mark-up rates stated in Section B apply to materials to be provided as part of the repair. The mark-up will be applied to the actual cost of the material. Actual cost does not include handling charges, general and administrative cost, overhead, profit, or any other indirect cost. This mark-up rate may also be utilized for Other Direct Costs, not elsewhere provided such as subcontracting.

17. SHIP REPAIR LABOR RATE

17.1. The Contractor’s fully burdened labor rate (FBLR) will be used to negotiate work to be performed under each DO, and includes DO modifications. The Contractor agrees that the number of man-hours included in its price proposal for each DO shall include only direct production man-hours.

For these purposes, direct production man-hours are for skilled labor at the journeyman level expended in direct production as exemplified by the following functions:

Abrasive cleaning/blasting Welding Burning Carpentry Electronic work Lagging Boilermaking Sheetmetal work Rigging General labor Diesel mechanics

Tank cleaning Machinists (inside and outside) Brazing Electrical work Shipfitting Painting Pipefitting Engineering Staging/scaffolding Firewatch

17.2. Direct production man-hours will incorporate those functions (whether charged directly or indirectly by the Contractor’s accounting system) which are herein defined as support for production functions. These support functions are therefore considered to be included in the Contractor’s fully burdened rate for direct production man-hours. Examples of support functions include:

Testing Planning and scoping Material handling and warehousing Surveying Transportation Lofting Management

Supervision Quality assurance Cleaning (expect tank cleaning) Security Administration Purchasing staff Other indirect support

17.3. Material/Other Direct costs will not be included in the direct production man-hour rate.

18. CONTRACTOR IDENTIFICATION

18.1. Contractor employees must be clearly identifiable while on Government property by wearing appropriate badges.

18.2. Contractor personnel and their subcontractors must identify themselves as Contractors or subcontracts during meetings, telephone conversations, in electronic messages, or correspondence related to this Contract.

18.3. Contractor-occupied facilities (on Department of the Navy or other Government installations) such as offices, separate rooms, or cubicles must be clearly identified with Contractor supplied signs, name plates, or other identification, showing that these are work areas for Contractor or subcontractor personnel.

19. CONTRACTOR PERFORMANCE APPRAISAL REPORTING SYSTEM (CPARS)

19.1. Past performance information will be collected and maintained under this contract using the Department of Defense CPARS. CPARS is a web-enabled application that collects and manages the Contractor’s performance information on a given contract during a specific period of time.

Additional information is available at http://www.cpars.navy.mil/.

19.2. The Contractor will receive notification via email when a CPARS has been completed and is available for review and comment on any element of the proposed rating before the rating becomes final. Within 30 days after contract award, the Contractor shall provide the name, title, e-mail address and telephone number of the company’s individual or individuals who will have the responsibility of reviewing and approving any CPARS developed under the contract to the Contracting Officer. If during the life of this contract, the company individual(s) are replaced, the substituted individual’s information will be provided to the Contracting Officer within 30 days of the replacement.

C-2 SHIP & BASE ACCESS

Vendors are responsible for correctly submitting forms/applications. Vendors are encouraged to monitor email using “Request a Read Receipt” function and to confirm receipt of facsimile transmissions.

Due to enhanced security measures, ship and base access is required for pre-award ship visits (e.g. ship-check) and for contract performance. Specifically the following permissions are required:

1. El Paso Intelligence Center (EPIC) personnel screening requirement

2. Base/Repair Facility Access Request

3. Vehicle Access Request

4. Ship Access List (vendor-provided)

All forms are available for download on the MSC contracts webpage at http://www.msc.navy.mil. Click on “Contracts” in the upper right corner. “EPIC template” is under “Reference” subheading. Click on “Online Library of Common Documents” for all other forms.

EPIC: Required for access to MSC vessels. Complete EPIC form strictly adhering to format requirements and forward to (CONUS East Coast repairs) msc.norfolk.epic@navy.mil and (CONUS West Coast and HI repairs) MSC.SSUSD.EPIC@NAVY.MIL. EPIC personnel screening requests are desired seven calendar days prior to performance start date. Requests will be managed as expeditiously as circumstances permit. Vendor will be notified by MSC of personnel who are denied access to the vessel.

Base/Repair Facility Access: Permit is required to access Navy facilities. Base/Repair Facility Access Request is desired seven days prior to ship check or performance start date.

Defense Biometric Identification System (DBIDS) is being implemented for access to DoD facilities in CONUS, HI, Guam and Puerto Rico. Vendor is responsible to acquire DBIDS credentials prior to performance start date. Delays that may result from inadequate planning are contractor responsibility. Vendor instructions and program information is available at https://www.cnic.navy.mil/om/dbids.html. DBIDS credentials require (in succession) (1) Present a letter or official document from the Government sponsoring organization that provides the purpoise for your access, (2) Present valid identification, such as a passport or Real ID Act-compliant state driver’s license, (3) Present a completed copy of the SECNAV 5512/1 form to obtain your background check, (4) Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments, and (5) After all of this is done, the contractor will be provided with the DBDIS credential. For vendors with existing Navy Commercial Access Control System (NCACS) cards, see https://www.cnic.navy.mil/om/dbids.html for instructions to obtain DBIDS credentials. Vendor is responsible to confirm that each employee held DBIDS credentials are active for the specific facility and performance period in accordance with DBIDS.

Additional access permissions may be required in the future.

Vehicle Access: Required for vehicle access to Navy facilities. Follow supplemental instructions on Base Access forms or base-specific vehicle access forms.

Ship Access List* (Vendor-Provided): On company letterhead attachment via email, the vendor is required to provide the ship master (courtesy copy the Port Engineer) with an accurate, current list of performing personnel prior to being admitted aboard the vessel. Under no circumstances will a hand-delivered list be accepted.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICE TO BIDDERS

The following have been modified:

L-1 Instructions to Offerors

A. Proposal Submittal and Inquiries.

1. Proposals shall be received prior to the closing date and time identified on the SF 33, electronically at the following address:

Mark.draluck@navy.mil

2. The subject line of the email submission shall read, “N32205-17-R-4900 // [Offeror’s Name] // Part [X] of [Y],” (Part of X of Y is utilized to indicate multiple emails as part of the submission where X is the email number and Y is the number of total emails to be received). NOTE: to ensure attachments are properly received, offerors are encouraged to limit the sum total size of a single email to 10 megabytes (MB).

3. Submissions shall not contain any classified material. It is the sole-responsibility of the offeror to ensure that the files submitted are virus free and can be opened and read by the Government.

4. The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer via the Contract Specialist. Address all questions or concerns the offeror may have to the Contract Specialist, Mark Draluck, and the Contracting Officer, Michelle Siebeking-Knox. All questions concerning the solicitation shall be submitted in writing via email to:

Mark.draluck@navy.mil Michelle.r.knox@navy.mil

All questions shall be received no later than 30 calendar days after issuance of the solicitation.

Offerors are cautioned that any question received after this deadline may not receive a response.

5. See L-2, “Site Visit/Pre-Proposal Conference,” for instructions to participate in a pre-proposal inspection of a sampling of the work sites.

B. General Instructions.

1. The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as delineated in FAR Subpart 15.3. Offerors will be evaluated using the criteria under Section M, “Evaluation Factors for Award.” Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government’s ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

2. The offer. The submission of the documentation specified below will constitute the offeror’s acceptance of the terms and conditions of the RFP and concurrence with the contract type.

3. It is the Government’s intention to award without discussions. Offerors are encouraged to submit their best technical proposal and prices in initial proposals. In accordance with FAR 15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and offerors notified. The competitive range may be limited for purposes of efficiency in accordance with FAR 15.306(c)(2). Proposals containing unacceptable ratings may be included in the competitive range provided they can be made acceptable as a result of discussions.

4. Instructions outlined in paragraph C below, prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of information needed to allow for evaluation of proposals.

5. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the Contract Specialist in writing with the supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposals, as received, without discussion.

6. All referenced documents for this solicitation are available on the Federal Business Opportunities

(FBO) website at https://www.fbo.gov. Potential offerors are encouraged to subscribe for real-time email notifications when information has been posted to the website for this solicitation. If any necessary documents are not available on FBO, please notify the Contract Specialist.

7. Debriefings. The Contracting Officer will promptly notify offerors if the decision to eliminate their proposals from the competitive range, whereupon an offeror can request and receive a debriefing in accordance with FAR 15.505. The Contracting Officer will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506.

Upon such notification, unsuccessful offerors may request and receive a debriefing. Any offeror requesting a debriefing must make the request in accordance with the requirements of FAR 15.506.

C. Proposal Preparation Instructions

1. Offeror’s proposal shall consist of four (4) separate volumes: General (Volume I), Technical (Volume II), Past Performance (Volume III), and Price (Volume IV).

2. Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representation and certifications, and technical requirements, in addition to those identified as evaluation factors and subfactors (Sections A through M). Failure to meet a requirement may result in an offeror being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accruse to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award.

It is recommended that the offeror contact the Contracting Officer immediately prior to solicitation closing, upon identifying an area that may result in an exception.

3. Proposal Format

a. The proposals shall be organized into four (4) separate volumes. Each file sent via email shall include the volume number in the document title. It is permissible to include multiple volumes within one (1) email submission, however a single file can contain no more than one (1) volume.

b. Files shall be submitted in one (1) or a combination of the following formats: Adobe

PDF, Microsoft Word, PowerPoint, and/or Excel. No file shall be locked. The file names shall consist of the volume number, tab, company name, and state “initial” (for the first submission) and “Revision X” (for later submissions, if necessary) where X indicates the number of the revision.

c. The table below shows detailed page limits for submissions:

Table 1 – Volume Page Limits

Volume Title Page Limits I General Not Applicable II Technical 75 III Past Performance 50 (does not include questionnaire responses) IV Price Not Applicable

d. Proposal Limitation. Font size and style shall be easily readable. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and remain unread. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

e. Page limits include: all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

f. Page limits do not include: covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked, “This page intentionally left blank,” will not be counted.

g. In the event that the offeror creates ambiguity in their numbering of pages, the

Government may exercise its own discretion in counting pages.

D. Proposal Content

1. Volume I – General. Offerors are required to submit: (TAB A) an Executive Summary; (TAB B) exceptions/assumptions (if required); (TAB C) a completed SF 33 to include acknowledgement of amendments, if applicable; (TAB D) a completed Section K Representations and Certifications;

and (TAB E) a completed Disclosure of Lobbying Activities, SF LLL.

a. TAB A, Executive Summary. Provide an executive summary that introduces the

Contractor team and proposal submission. In addition a statement of persons authorized to negotiate and sign on the offeror’s behalf with the Government in connection with this solicitation.

b. TAB B, Exceptions/Assumptions (if required). Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified.

c. TAB C, SF 33. The SF 33 shall be fully completed upon submission. The offeror shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 30 and FAR Clause 52.215-1(b).

d. TAB D, Section K (Representation, Certification, and Other Statements of Offerors).

The offeror shall ensure that Section K is submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

e. TAB E, Disclosure of Lobbying Activities, SF LLL. The offeror shall complete the

Disclosure of Lobbying Activities, SF LLL, Attachment J-5.

2. Volume II – Technical. The technical proposal will be the basis for assessing the offeror’s ability to understand and perform the scope of ship repair tasks described in the solicitation. Section M of the solicitation outlines the evaluation factors and defines the source selection evaluation criteria for evaluating the technical proposal. The technical volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the offeror’s proposal. Legibility, clarity, and coherence are very important. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet the requirements. Statements that the offeror understands, can, or will comply with the requirements; statements paraphrasing the requirements or parts thereof; and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of its facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

The technical volume shall be organized according to the following general outline. Each Subfactor shall be submitted as its own Tab.

a. Subfactor A – Understanding of ABS and USCG Regulations. Offerors shall demonstrate their understanding of ABS and USCG regulations. At a minimum, proposals are to include the following:

I. A list of three (3) Government contracts (Federal Government contracts, state, local, or commercial contracts – in that order) completed within the last three (3) years from the date of issuance of this solicitation in which ABS or USCG attendance and approval of work was required. The offeror shall discuss the relevancy of experience gained from commercial contracts, if commercial contracts are used to satisfy all three (3) submission requirements. The list shall include contract numbers, a description of the work performed under these contracts, and the role that ABS and/or USCG played in execution of these contracts.

II. A description of how internal procedures allow for securing and managing ABS approved welder certifications and ensuring that welding procedures are adhered to.

III. A description of management’s plans for coordinating ABS and USCG inspections related to their repairs.

b. Subfactor B – Emergency Response Capabilities. Dates and locations for emergency repairs will normally be provided about seven (7) calendar days prior to start of performance. At a minimum, proposals are to include the following: a description detailing the offeror’s ability to dispatch personnel in emergency situations once notification is received. Discuss capabilities to address emergency repairs in Norfolk, VA, as well as other locations including, but not limited to: Naval Weapons Station, Earle in Leonardo, NJ; and Government facilities in the vicinity of Charleston, SC;

Mayport, FL; Port Canaveral, FL; Pensacola, FL; and Key West, FL.

c. Subfactor C – Ship Repair Technical Capabilities. At a minimum, proposals are to include the following:

I. A description detailing the offeror’s ship repair capability through submission of experiences to include, dates, contract numbers, contract title, dollar values, and description of work, and in what capacity the experience was gained (i.e., prime contractor, sub-contractor, key person, etc.).

II. A description of any marine repair facility the offeror owns to which it has or will have access to with the intent of utilizing under this contract. Offerors proposing to obtain a facility upon contract award, must submit documentary evidence from the facility owner demonstrating a commitment to make the facility available to the offeror upon contract award.

d. Subfactor D – Hazardous Waste Management Plan. Note: if a hazardous waste subcontractor is changed for any reason the Hazardous Waste Management Plan should be amended prior to the new subcontractor beginning work on the vessel. At a minimum, proposals are to include the following:

I. Key personnel associated with hazardous waste management including, but not limited to, personnel associated with employee training, hazardous waste identification, and manifest documentation.

II. Subcontractors associated with removal, handling, and disposal of hazardous wastes, including, but not limited to, subcontractors responsible for removing, storing, transporting, recycling, recycling, reclaiming, or otherwise disposing of hazardous waste. All permits or other applicable credentials associated with safe and proper disposal of hazardous waste should be included.

III. A list of all local, state, and federal agencies associated with the disposal of hazardous wastes.

IV. A description of procedures used by the contractor to accomplish removal, handling, storage, and disposal of hazardous wastes in accordance with local, state, and federal requirements.

V. A description of the procedures that will be implemented to reduce the volume and toxicity of hazardous waste generated during the performance of this contract. This description shall include, but it not limited to, management of hazardous waste generation, process controls utilized to ensure that effective minimization techniques are maintained, technological resources available to reduce the toxicity of the volume of hazardous waste, and reporting procedures.

e. Subfactor E – Contractor Control Plan. At a minimum, proposals are to include the following:

I. A description detailing the offeror’s ability to process security requirements for both prime and subcontractor personnel in conjunction with DBIDS requirements and MSC’s Ship and Base Access clause (see solicitation clauses for further information).

II. A description detailing the offeror’s ability to plan, schedule, coordinate, and manage subcontractors along with the organic work force to accomplish all required work in accordance with stated delivery order requirements and timelines. Explain the subcontractor management process including selection of subcontractors, integration into the project team, coordination of Condition Found Reports, additional work requirements, quality of work, adherence to statement of work, warranty issues, etc.

III. Points of contact within the organization that will be responsible for subcontractor management.

3. Volume III – Past Performance. The past performance evaluation will be accomplished by reviewing aspects of an offeror’s recent and relevant past performance. Offerors may provide information for up to three (3) previous Government contracts whose effort is/was recent and relevant to the effort required by this solicitation.

a. “Recent” is defined as a contract in-progress and at leasst 50% complete or completed within the last three (3) years. If the offeror has not had three (3) Government contracts within the last three (3) years, information on recent and relevant subcontracts and/or commercial contracts may be submitted.

b. “Relevant” is defined as a contract that is of similar scope, magnitude, and complexity to the requirements as set forth in this solicitation.

I. Scope: Experience in the areas defined in the Statement of Work (Section C of the solicitation).

II. Magnitude: The measure of similarity of the volume of orders, dollar value, and/or duration of work actually performed under the offeror’s submitted contracts to this acquisition.

III. Complexity: The measure of the similarity of technical difficulty, managerial intricacy, and/or required coordination of efforts and disciplines performed by the offeror in its submitted contracts to this acquisition. For complexity, not only will the tasks performed by the offeror be considered, but also the offeror’s ability to coordinate tasks (e.g., concurrent performance requirements).

A Past Performance Data Sheet…