PWS_-_Frank_Cable_Switchboard_Upgrades_6_1_16.docx

Performance Work Statement USS Frank Cable 1S, 2S, 1SAS, and 2SAS Switchboard Upgrades

1. Background:

The Military Sealift Command (MSC) owns and operates approximately 130 ships including steam turbine, gas turbine, diesel engine and diesel-electric propelled vessels. These vessels fulfill various missions such as underway replenishment, submarine tending, oceanographic research, cable repair, roll-on/roll-off, container carriage, special mission, and dry and refrigerated cargo support. MSC’s Engineering Directorate, is responsible for various shipboard modifications to maintain vessel readiness.

The circuit breakers and buswork in the 1S Switchboard, 2S Switchboard, 1SAS (Ship Along Side) Switchboard, and 2SAS Switchboard Circuit breakers are not adequate to support the mission of the USS Frank Cable (AS-40). Complications with circuit breaker ratings and high ambient temperatures have become an issue with internal switchboard temperatures exceeding 50º C with installed equipment only rated for 40º C.

2. Acronyms and Abbreviations:

ABS – American Bureau of Shipping CAC – Common Access Card CLIN – Contract Line Item Number COR – Contracting Officer Representative DOD – Department of Defense DPMA – Drydocking Planned Maintenance Availability FAR – Federal Acquisition Regulations GFI – Government Furnished Information GTR – General Technical Requirements IEEE – Institute of Electrical and Electronics Engineers MRE – Material Readiness Examination MSC – Military Sealift Command PDF – Portable Document File POA&M – Plan of Action and Milestones PWS – Performance Work Statement QASP – Quality Assurance Surveillance Plan SAS – Ship Along Side SRD – Selected Record Drawing TO – Task Order TPOC – Technical Point of Contact UL – Underwriters Laboratories USCG – United States Coast Guard USNS – United States Naval Vessel

3. Performance Requirements:

In support of MSC, this contract will primarily provide material procurement and shipboard installation and testing services to the Engineering Directorate, Electrical Engineering Branch, of MSC and other Government agencies as required. Additional engineering, technical, safety assessment, systems development and specialized services may be required on an as-needed basis in support of overall shipboard modifications.

3.1. Objective. The purpose of this contract is to obtain material procurement and installation services from a single Certified Switchboard Manufacturer to procure material, remove existing systems, implement design, test system, and receive ABS Approvals in accordance with References 11.1-11.10. The upgrade of all equipment, fabrication, and installation shall meet applicable American Bureau of Shipping (ABS) SVR, Institute of Electrical and Electronics Engineers (IEEE), and Underwriters Laboratories (UL) requirements.

3.2. Non-Personal Services. Non-personal engineering services shall be provided under this contract. Personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

4. Specific Tasks:

The Contractor shall provide material procurement and installation services in support of the USS Frank Cable Switchboard modifications. Specific task descriptions and instructions, sufficient in detail to allow for Contractor performance, are provided in the following subsections.

4.1. Kick-Off Meeting:

4.1.1. The Contractor shall host a Kick-Off Meeting within one (1) week of Task Order issuance. The Contractor shall contact the Contracting Officer’s Representative (COR) and arrange a kick-off meeting at a mutually agreeable time for the purpose of reviewing the Task requirements. The Contractor shall create an agenda prior to the meeting along with presenting the Plan of Action and Milestones (POA&M). The Contractor shall record meeting minutes and action items resulting from this meeting and provide as a deliverable.

4.1.2. The Contractor shall coordinate a Kick-Off Meeting on day one of the Drydocking Planned Maintenance Availability (DPMA), with the COR and the Shipyard POC (Shipyard TBD). Contractor is responsible for coordinating all work and testing for this item with the complete Shipyard Package, MSC REP, and Shipyard POC. The Contractor shall provide an up to date copy of the POA&M at this meeting.

4.1.3. Progress Reports shall be submitted weekly during shipyard installation and shall provide the status of each item included in the POA&M. Any issues requiring the COR’s input shall be presented as part of the Progress Report.

4.2. Project Schedule: The Contractor shall maintain a Plan of Actions and Milestones (POA&M) in Microsoft Project 2007 compatible software. A tentative POA&M shall be provided at the kick-off meeting and then updated after the kick-off meeting, consisting of a timeline of actions, events, and delivery dates. The POA&M shall cover all work required under the contract. The POA&M is a living document and shall be updated and submitted to the Government COR on a weekly basis. The POA&M shall highlight critical path(s) to complete this WI and all additional WI’s within to meet the required installation schedule.

4.3. General Requirements:

4.3.1. Contractor shall replace the Eaton KDC400F SAS breakers on the 1S, 2S, 2SAS, and 1SAS breakers with Eaton LGC Circuit Breaker 600AF/400AT in accordance with References 11.1-11.5. SAS Receptacle Breaker Requirements are as follows:

4.3.2. Contractor shall replace all breakers (FDC, KDC, NDC), not SAS related in the 1S and 2S switchboards using References 11.1- 11.3 as guidance. Breakers shall meet UL 489 marine requirements, and be Factory Assembled, tested, calibrated and rated for 50ºC.

4.3.3. The Circuit Breaker Replacement shall be completed by a Certified Switchboard Manufacturer in accordance with Reference 11.1-11.9 and shall include all switchboard modifications necessary to support the replacement circuit breakers, as well as the following:

4.3.4. The Contractor will be responsible to conduct all work and carry out Test Procedures provided as References 11.6-11.9 to the satisfaction of the ABS Surveyor, MSCREP, and Chief Engineer. Reference 11.1 shall be accomplished to the satisfaction of the MSCREP, Chief Engineer, and the attending ABS Surveyor. The Contractor shall obtain ABS sign off on test procedures. Further, the Contractor is responsible for developing engineering solutions for any technical design problems related to the installation of this PWS. Contractor shall be responsible for coordinating and notifying ABS Surveyor for any/all checkpoints and call outs and testing associated with this statement of work; and any other inspection criteria that the attending ABS Surveyor recommends during the execution of this work item.

4.3.5. CONTRACTOR SHALL COORDINATE WITH THE SHIPYARD TO ENSURE THAT SHORE POWER IS MAINTAINED TO THE 1S/1SAS OR THE 2S/2SAS AT ALL TIMES IN A SPLIT PLANT CONFIGURATION FOR ISOLATION OF THE SWITCHBOARDS BEING MODIFIED. TEMPORARY OUTAGES CAN BE SCHEDULED WITH THE SHIPS CHIEF ENGINEER AND SHIPYARD POC. THIS MAY REQUIRE SHORE POWER AND CABLES TO BE DIVERTED TO DIFFERENT SAS RECEPTACLE STATIONS THROUGHOUT THE AVAILABILITY AND THE REDIRECTION OF THE VESSEL TO THE PIER THROUGHOUT THE AVAILABILITY. COORDINATION OF SHIFTING THE VESSEL AND SHOREPOWER CABLES/SAS STATIONS IS THE RESPONSIBILITY OF THE CONTRACTOR WITH THE SHIPYARD, CHIEF ENGINEER, AND MSCREP. LOAD BANK TESTING MAY BE REQUIRED AT TWO SEPARATE TIMES THROUGHOUT THE SHIPYARD PERIOD. WORKING DURING NIGHT HOURS TO MINIMIZE IMPACT TO THE VESSEL WILL BE REQUIRED.

4.4. Switchboard Replacement Material Procurement:

4.4.1. The Contractor shall procure and install all equipment and material required by References 11.1-11.9.

4.4.2. The Contractor shall procure Siemens WL Generation Three Shutters part number WLG3SHUT3L quantity fourteen (14) and WLG2SHUT3L quantity two (2) for the existing WL Circuit Breakers.

4.4.3. The Contractor shall receive and prepare the circuit breakers, bus bars, and all other materials and equipment for shipping. The Contractor shall store all equipment and materials until ready for delivery and installation. Packaging shall be in accordance with ASTM D3951-10. All packages containing equipment and materials shall be labeled “AS-40 Switchboard Circuit Breaker Replacement.” The Contractor shall provide confirmation to the COR when in receipt of all material. Contractor shall be responsible for shipping all material from their facility to the shipyard for installation.

4.4.4. Contractor to provide all Spare Breakers and Parts as required by References 11.2-11.5.

4.5. Switchboard Replacement Installations:

4.5.1. The Contractor shall provide a qualified installation team. The installation team shall be considered key personnel and must have the demonstrated ability to accomplish the installation. The installation team must have the manpower and technical ability to perform all the requirements necessary to replace the breakers.

4.5.2. The Contractor shall perform all work and provide all materials necessary to install the replacement breakers in accordance with References 11.1-11.5, including, but not limited to, installing new circuit breakers, bus bar, insulators, hardware, glastic, and supports for circuit breaker replacement including any prefabricated sections. The Contractor is responsible for resolving any technical design problems related to the installation. The installation shall take place in a shipyard period with a 60 day window during a 120 day Drydocking Plan Maintenance Availability (DPMA) starting in January 2017. The Contractor will be responsible for coordinating with the shipyard and must work together to avoid conflict and scheduling delays.

4.5.3. The Contractor shall remove existing circuit breakers, bus bar, supports, and associated parts using References 11.1-11.5 as guidance.

4.5.4. The Contractor shall make structural changes to the switchboards as identified in References 11.1-11.5.

4.5.5. Contractor shall replace the existing shutter assemblies on the WL Circuit Breakers with the new Siemens Generation Three Shutters part number WLG2SHUT3L and WLG2SHUT3L procured by Section 4.4.2 above for all existing WL Siemens Breakers.

4.5.6. The Contractor shall conduct an inspection and provide condition found reports to document any discrepancies found while replacing Switchboard Breakers and provide immediately to the COR so that discrepancies can be rectified during installation by the Contractor.

4.5.7. Contractor shall be responsible for all terminations within the switchboard and shall provide appropriate material such as three legged boots, lugs, heat shrink, and hardware. This includes all cables to be run to the switchboard by the shipyard, in accordance with GFI 11.17-11.19 that have been provided for Contractor’s information only. GFI 11.20 has been provided for information only for other work that will be completed during the shipyard during the same time period. It is the responsibility of the Contractor to coordinate with the shipyard to prevent delay due to additional Engine Room work.

4.5.8. The Contractor shall maintain the original bus bracing rating of 100,000A.

4.5.9. The Contractor shall accomplish all work in accordance with ABS requirements. Contractor shall perform a complete test of all newly installed circuit breakers in accordance with Shipboard Test Procedures provided as GFI 11.6-11.9. Contractor shall conduct testing with all SAS breakers under full 400A load and coordinate with the shipyard for load testing of all breakers on the 1S, 2S, 1SAS, and 2SAS Switchboards. The Contractor shall record all test results in the Test Procedure. The Contractor is responsible for obtaining final ABS and MSC approval of the test procedures. To allow for power to either the 1S or 2S switchboards at all time, this may require two load bank periods for testing and Contractor shall coordinate switchboard shutdowns with the Chief Engineer, MSC Rep, ABS Surveyor and Shipyard POC.

4.5.10. Load bank shall be provided by the Shipyard along with Shipyard Support to the Contractor in accordance with GFI 11.21 which has been provided for Contractor Information only. It is the responsibility of the Contractor to coordinate all testing with the Chief Engineer, MSC Rep, ABS Surveyor and Shipyard POC.

4.5.11. Contractor shall conduct an Infrared (IR) Inspection Report during load bank testing of the SAS Breakers and during operation of all equipment connected to the 1S and 2S Switchboards. All SAS Receptacle breakers shall be shot under full 400A load. IR readings shall be provided by a certified electrical Thermographer. The Contractor shall be available throughout load testing, dock trials, and sea trials to sufficiently support trouble shooting and any necessary corrective actions. All conditions shall be recorded by the Thermographer and provided in the report such as breaker load, ambient temperature, and any discrepancies. Images shall be provided as a Thermographic survey shall be submitted and approved by ABS.

4.5.12. The Contractor shall provide 8 hours of operation and maintenance training to the crew. These hours are in addition to the commissioning and testing of the new breakers as required in Section 4.5.9-4.5.11above.

4.6. As-Built Drawings:

4.6.1. In accordance with Contract Data Requirements List (CDRL) A004 (As-Built Drawings), Contractor shall redline all installation drawings provided with this package as Reference 11.2-11.5 and SRD’s 11.10-11.13. Contractor shall then create As-Built drawings in AutoCAD 2012 based off of the redline mark ups. Red line mark ups and As-Built drawings shall be provided to the MSC POC and reviewed. All MSC drawing comments shall be incorporated into the final As-Built drawings delivered to MSC. All drawings were recently created by TMMG and Point Eight. Existing level of detail shall be maintained at a minimum. The drawings shall also include:

· Bus bar modifications, including size and quantity of bus bar required for each switchboard

· Bus bar diagrams with current carrying ratings

· Switchboard modifications

· Circuit breaker configuration, type, size, ratings and settings

· Electrical control wiring and modifications

· The Contractor shall update all shipboard documents, tech manuals, and test procedures in References 11.6-11.9 as affected by the final configuration for the 1S, 2S, 1SAS, and 2SAS.

4.6.2. In accordance with Contract Data Requirements List (CDRL) A004 (As-Built Drawings), Contractor shall develop Switchboard Assembly Drawings for the 1S, 2S, 1SAS, and 2SAS Switchboards in their entirety. This includes listing all materials existing and new with dimensions and shall be a 3D Model in AutoCAD reflecting the final configuration. Reference 11.2-11.5, 11.10, and 11.22-11.31 shall be incorporated into these drawing. It is the intention to cancel drawings References 11.22-11.31 once the Switchboard Tech Manual has been updated to reflect the final configuration. Contractor shall remove these from the Technical Manual Reference 7.10 and update with the new Switchboard Assembly Drawings.

4.6.3. In accordance with Contract Data Requirements List (CDRL) A005 (Tech Manual Updates), Contractor shall update the Switchboard Tech Manual, Reference 11.10, to reflect the final configurations of the 1S, 2S, 1SAS and 2SAS Switchboards in their entirety.

4.7. Test and Inspection Reports. In accordance with Contract Data Requirements List (CDRL) A003 (Test and Acceptance Reports), Contractor shall record all Test Data into the Test Procedures from 11.6-11.9 and provide final Test Procedures with ABS, Chief Engineer, and MSC REP signatures and Approvals. The Contractor may be required to develop Test and Inspection Reports that contain:

· The completed test plan.

· All objective test data obtained during testing and inspection.

· The corresponding design data and conclusions as to the condition of the equipment.

· System or structure based on comparison of design data to actual data.

· Recommendations to correct any deficiencies.

5. Place of Performance:

5.1. Work will be performed at the Contractor’s facility and at a To Be Determined Shipyard on the West Coast. For travel bidding purposes, assume San Francisco, CA.

6. Period of Performance:

The period of performance for the contract is on award until December 1, 2017. The installation shall take place in a 60 day window during a 120 day DPMA starting in April 2017.

7. Contract Type:

7.1. This will be a firm fixed-price contract, with reimbursable travel.

8. Deliverables:

8.1. Kick-Off Meeting: A contract kick-off meeting will be held within one (1) week after award. A second kick-off meeting will be held on day one of the DPMA.

· The Contractor shall contact the Contracting Officer’s Representative (COR) and arrange a mutually agreeable time and place to meet for the purpose of discussing the requirements and details of the work.

· The Contractor shall create a set of meeting minutes, to be signed by both the COR and the Contractor, reflecting all matters discussed during the kick-off meeting. Meeting minutes shall be provided to the COR within three (3) days after conclusion of the kick-off meeting.

· A Plan of Actions and Milestones (POA&M) shall also be developed and provided by the contractor at the kick-off meetings.

8.2. Delivery of Documents: All deliverables shall be submitted to the COR within 30 business days of Test Completion for review. The Contractor shall be responsible for pickup and delivery of documentation and technical references at MSC N723 offices, (Building N-19 Norfolk Naval Base, VA) at the Contractor’s expense. MSC COR will have 10 business days to review deliverables and provide comments. All comments shall be incorporated into final Deliverables as required by Section 4.6.

8.3. Contract Data Requirements. The Contractor shall provide the following:

· Meeting Minutes. The Contractor shall prepare meeting minutes in accordance with CDRL A001 (Meeting Minutes).

· Weekly Progress Reports. Starting the first Wednesday after the start of the DPMA, and every week thereafter the Contractor shall submit weekly progress reports in accordance with CDRL A002 (Weekly Progress Reports).

· Test and Acceptance Reports. The Contractor shall provide a test report at the completion of every ship test, survey, and inspection visit in accordance with CDRL A003 (Test and Acceptance Reports).

· As-Built Drawing Package. The contractor shall develop an As-Built drawing package documenting the as-installed configuration of the switchboards and associated components, in accordance with CDRL A004 (As-Built Drawings).

· Tech Manual Updates. The contractor shall update all relevant Tech Manuals to reflect as-installed configuration of the switchboards and associated components, in accordance with CDRL A005 (Tech Manual Updates).

8.4. Format of Deliverables. Copies of all reports, work packages, studies and other text documents shall be submitted to the COR in electronic form (Microsoft Office Products, Adobe products, SKM, and AutoCAD respectively) and Hard Copy (8 ½ x 11 or 11x17 respectively).

8.5. Software and Software Development Tools. The Contractor shall maintain compatibility with the following MSC software: AutoCAD 2012, Microsoft Office 2010/2012 suites, Windows 7, Windows 10, Citrix, SYBASE, JAVA, Sharepoint, Microsoft .(dot)NET, and SKM 7.0.4.1.B1.

9. Performance Standards: This is a Performance Based Contract in accordance with FAR 37.6. The PWS provides specific requirements to accomplish the work. The Contractor shall be evaluated on its ability to provide quality deliverables in an efficient manner. The Government shall monitor the Contractor’s performance under this contract using the Quality Assurance Surveillance Plan (QASP) developed by the Government (Attachment VII).

10. Applicable Specifications:

10.1. The Upgrade Project shall meet all applicable ABS, USCG, SOLAS rules and regulations, and IEEE and MSC requirements.

10.2. In the event of a conflict between specification requirements, the following precedence shall be invoked. Any specification conflicts shall be brought to the attention of MSC.

10.2.1. United States Coast Guard (USCG) Regulations

10.2.2. American Bureau of Shipping (ABS) Steel Vessel Rules (SVR)

10.2.3. International Convention for the Safety of Life at Sea (SOLAS)

10.2.4. This Technical and Performance Specification (i.e. The Contract)

10.2.5. MSC General Technical Requirements (GTRs)

10.2.6. Institute of Electrical and Electronics Engineers (IEEE), Recommended Practice for Electrical Installations on Shipboard (IEEE 45)

11. Government Furnished Information (GFI): To be provided prior to Contract Award by KO.

*The Following References are provided for Contractor Information

*The Following References are provided in the Switchboard Tech Manual Reference 7.10

PDF

12. Reimbursement of Travel:

12.1 Contractor Request and Approval of Travel. Any travel under this contract must be specifically requested in writing by the Contractor and approved by the Contracting Officer’s Representative (COR), prior to incurring any travel expense. The Contractor shall submit the written request to the COR three (3) days in advance, when possible. The travel request shall include as a minimum, the following:

The COR shall review and approve/disapprove (as appropriate) all travel requests submitted giving written notice of such approval or disapproval to the contractor.

12.2 Travel Reimbursement. The Contractor shall be reimbursed for the reasonable actual cost of transportation, lodging, meals and incidental expenses. However, actual costs shall be considered reasonable, allowable, and reimbursable only to the extent that they do not exceed on a daily basis the maximum per diem rate in effect at the time of travel as set forth in the DOD Joint Travel Regulations located at https://secureapp2.hqda.pentagon.mil/perdiem/. Actual cost does not include handling charges, general and administrative cost, overhead, profit or any other indirect cost.

12.3 The Contractor shall use the allowable Government personnel rates for transportation and lodging. Reimbursement for airfare shall not exceed the lowest customary standard, coach, or equivalent airfare quoted during normal business hours. The Contractor will not be reimbursed for travel expenses unless audited records for transportation contain evidence, such as original receipts, substantiating actual expenses incurred for travel. In no event will reimbursement exceed the published rates of common carriers. Expenses for lodging, meals and incidental expenses shall be reimbursed to the Contractor, provided that the overnight stay was documented as necessary.

12.4 When the Contractor expects total funding expended for reimbursable travel to reach 85 percent of the total funds available on each travel CLIN, the Contractor shall notify the Contracting Officer and the COR and any other Government official identified by the Contracting Officer. The notice shall state the estimated amount of additional funds required to continue performance fora task. The Contractor shall not exceed or incur costs that exceed the amount of funding stated on a reimbursable travel CLIN.

12.5 The Government is not obligated to reimburse the Contractor for otherwise reimbursable travel in excess of the funded amount stated in the task order with the reimbursable travel CLIN.

12.6 The Contractor is not obligated to continue performance of any reimbursable work under this Contract or otherwise incur costs for reimbursable travel in excess of the funded amount stated in the task order with the reimbursable travel CLIN unless the Contracting Officer notifies the Contractor in writing that the funded amount stated in the task order under the applicable reimbursable travel CLIN has been increased. In the event notification is made orally, such notification shall be followed up in writing within two working days.

12.7 No notice, communication, or representation from any person other than the Contracting Officer shall affect the Government’s obligation to reimburse the Contractor.

12.8 Change orders shall not be considered an authorization to exceed the funded amount stated in the task order under the reimbursable travel CLIN unless they contain a statement expressly increasing the funded amount of that reimbursable CLIN by a sufficient amount to cover the change order.

13. Personnel.

13.1 Key Personnel – General Provision. The positions identified below are key personnel positions under this Contract. No substitutions shall be made except in accordance with paragraphs 15.2 and 15.3 below.

· Project Manager (PM) : The Contractor shall designate an individual as the program manager with complete authority to make decisions on all technical matters connected with this contract. The Contractor shall designate at least one Assistant Program Manager as an alternate manager with the authority to act as and on behalf of the Program Manager in the event of the absence or incapacity of the designated Program Manager. The Contractor shall advise the Contracting Officer, in writing, which specific persons have the decision-making authority described herein. The program manager shall meet the following minimum qualifications: (1) a minimum of 10 years of marine engineering experience; (2) six years of experience in maritime project management or program planning; (3) Project Management Professional (PMP) certification, and (4) An understanding of the MSC organization.

· Lead Electrical Engineer: The Lead Electrical Engineer responsible for the development of the technical content and design requirements shall be a registered PE, and possess, at minimum, a BS degree in Electrical Engineering and ten (10) years’ experience in marine electrical power systems and switchboard design. The Lead Electrical Engineer must demonstrate switchboard and circuit breaker modification and replacement design work. The Lead Electrical Engineer shall be a member of the installation team. The Lead Electrical Engineer must provide experience and be the POC onsite during the entire installation period.

· Quality Assurance Engineer: A separate QA Engineer must be included and be responsible for review of the final deliverables prior to submission to MSC. The QA Engineer cannot be dual-hatted. The QA Engineer must have ten (10) years’ experience in a related engineering field and have experience reviewing drawings and monitoring quality. The QA Engineer will be responsible for reviewing and monitoring quality before all deliverables are submitted to MSC in accordance with the attached Quality Assurance Surveillance Plan (QASP).

· Thermographic Surveyor: The Thermographic Surveyor must have Seven (7) years’ experience in operation, calibration, analyzing and providing recommendations of thermographic readings of electrical distribution switchboards, control panels, distribution panels and other electrical systems and equipment. They must be certified by the Infraspection Institute.

· Installation Team: Must have the demonstrated ability to accomplish the installation. The installation team must have the manpower and technical ability to perform all the requirements necessary to replace the breakers and bus bar. Resumes shall be provided for all Installation Team Members.

13.2 Guidance on Substitutions. The Contractor agrees that during the first ninety (90) days of the contract performance period, no key personnel substitutions will be permitted unless such substitutions are necessitated by an individual’s illness, death, or termination of employment. In any of these events, the Contractor shall promptly notify the Contracting officer and provide the information required below. After the initial ninety (90) day period, all substitution proposals must be submitted, in writing, at least fifteen (15) days in advance of the proposed substitution to the Contracting Officer, and provide information required below.

13.3 Requests for Substitution. All requests for substitutions must provide detailed explanations of the circumstances necessitating the proposed substitutions, a complete resume for the proposed substitute, and any other information requested by the Contracting Officer needed by him to approve or disapprove the proposed substitution. All proposed substitutes must have qualifications that are at least the equivalent of the qualifications of the person to be replaced. The Contracting Officer or his authorized representative will evaluate such requests and promptly notify the Contractor of his approval or disapproval thereof.

14. Other Pertinent Information, Guidelines, and Assumptions:

14.1 Identification of Non-Disclosure Requirements: The Contractor will be required to work with business sensitive information in the performance of this contract. No sensitive or proprietary information of, or in the possession of the Military Sealift Command or any of its operating units, will be disclosed without the written consent of the Contracting Officer. A non-disclosure agreement concerning information gained or used during performing under this contract must be signed prior to the start of the contract. The agreement must be signed by any personnel who have access to sensitive business information and their employer. The required non-disclosure agreement is included as Attachment VI.

14.2 Security Requirements:

· Work performed under this Contract will be at the UNCLASSIFIED and CONFIDENTIAL levels.

· The Contractor must maintain current certification in the U.S.-Canada Joint Certification Program (JCP). The JCP was established to certify Contractors of each country for access, on an equally favorable basis, to unclassified technical data disclosing critical technology controlled in the U.S. by Department of Defense (DOD) Directive 5230.25 and, in Canada, by the technical Data Control Regulations. In order to request certification, Contractors must submit online a Military Critical Technical Data Agreement (DD-2345) to the JCP at: http://www.dlis.dla.mil/JCP/Default.aspx

· The Contractor will be required to develop, produce, review, update, and deliver UNCLASSIFIED and CONFIDENTIAL draft and final documents for the MSC COR and shall comply with SECNAVINST 5510.30B (Department of the Navy Personnel Security Program). The Contractor must comply with all provisions that are prescribed in FAR 52.204-2 (Security Requirements) and DFAR 252.204-7000 (Disclosure of Information), DFAR 252.204-7003 (Control of Government Personnel Work Product), and DFAR 252.204-7005 (Oral Attestation of Security Responsibilities). Before performing any work under this Contract, the Contractor must have a current Government approved facility security clearance (FCL) with a minimum of a CONFIDENTIAL level. All key personnel shall possess at a minimum a current CONFIDENTIAL security clearance through the Defense Security Service (DSS).

· The Contractor shall establish and maintain an access list of those employees working on the Contract. A copy of the access list shall be furnished to the MSC Security Manager, N15. All personnel reassignments and changes shall be provided via the revised access list to the MSC Security Manager, N15. MSC shall provide the Contractor access to all areas as necessary to support Contract performance. Upon completion or termination, all classified material furnished will be returned to the direct custody of the Information Assurance Manager (IAM), or destroyed in accordance with applicable instructions.

· An active Facility Clearance is required - See DD 254.

· The Contractor shall comply with all applicable public laws, government regulations, and command procedures regarding privacy.

· All personnel performing work under this Contract shall be United States citizens.

14.3 Contractor Identification:

· Contractor employees must be clearly identifiable while on Government property by wearing appropriate badges. The Contractor is responsible for providing its own identification badges.

· Contractor personnel and their sub-Contractors must identify themselves as Contractors or sub-Contractors during meetings, telephone conversations, in electronic messages, or correspondence related to this Contract.

· Contractor-occupied facilities (on Department of the Navy or other Government installations) such as offices, separate rooms, or cubicles must be clearly identified with Contractor supplied signs, name plates or other identification, showing that these are work areas for Contractor or sub-Contractor personnel.

14.4 Contractor Manpower Reporting:

· The Contractor shall report ALL Contractor labor hours (including sub-Contractor labor hours) required for performance of services provided under this contract for the Military Sealift Command via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

· Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at: http://www.ecmra.mil/

· This effort supports DoD’s Inventory of Contract Services (ICS). Source of this requirement is OSD Memorandum of 28 Nov 2012. To review the details of the memorandum go to: http://www.acq.osd.mil/dpap/ops/policy_vault.html

14.5 Data Rights

· All work performed by the Contractor under the Contract shall become the exclusive property of MSC in which the Government shall have unlimited rights. The Contractor shall not deliver or otherwise provide to the Government technical data or computer software, to include the deliverables under the Contract, with restrictions, including those as to use, modification, reproduction, and transfer, or with restrictive markings.

· At any and all times, the Contractor agrees to promptly provide to the Government at no additional cost such documents, codes or other materials and information that are necessary to permit the Government's full enjoyment of its rights in the deliverables as described above.

14.6 Designation of Contracting Officer’s Representative (COR)

· The COR will represent the Contracting Officer in the administration of technical details within the scope of this contract and will perform inspection and acceptance of all deliverables. The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the Contracting Officer or the Government. The COR does not have the authority to alter the Contractor's obligations or change the specifications in the contract or issue Task Orders. If, as a result of technical discussions, it is desirable to alter contract obligations or statements of work, a modification must be issued in writing and signed by the Contracting Officer. The COR is responsible for reviewing the invoices submitted by the Contractor and informing the Contracting Officer of areas where exceptions are to be taken. The COR authority is no delegable. The COR may be personally liable for unauthorized acts.

14.7 Authorized Changes Only by the Contracting Officer:

· Except as specified in paragraph below, no order, statement, or conduct of Government personnel who visit the Contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this Contract shall constitute a change under the Changes clause of this Contract.

· The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this Contract.

· The Contracting Officer is the only person authorized to approve changes in any of the requirements of this Contract and notwithstanding provisions contained elsewhere in this Contract, said authority remains solely the Contracting Officer’s. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the Contract price to cover any increase incurred as a result thereof.

15. General Information:

17.1 SAFETY: The contractor is solely responsible for compliance of all safety regulations of employees while working on government owned facilities. All accidents which may arise out of, or in connection with, performance of services required hereunder which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and cognizant Contracting Officer Representative (COR) within twenty-four hours of such occurrence. Reports shall provide full details of the accident, including statements from witnesses. The foregoing procedures shall also apply to any claim made by a third party against the contractor as a result of any accident that occurs in connection with performance under this contract.

17.2 NON-PERSONAL SERVICE STATEMENT: Contractor employees performing services under this order shall be supervised at all times by management personnel of the contractor. Contractor management shall ensure that employees properly comply with the performance work standards outlined in the statement of work. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation. The Government shall control access to the facility and shall perform the inspection and acceptance of the completed work.

17.3 GOVERNMENT MANAGEMENT OVERSIGHT: Government management shall provide general instructions on limitations and deadlines. Additional instructions will be provided for any unusual assignments or those that vary from established procedures. The contractor’s employees will independently carry out the assignments. Completed work will spot-checked by Government management for adherence to procedures, accuracy, completeness.

17.4 GOVERNMENT PROPERTY FURNISHED: The work under this contract may be located at a Government site or installation. Property that is incidental to the place of performance; such as when the contract requires contractor personnel to be located on a Government site or installation where the use of Government-provided office space and equipment, e.g., chairs, telephones, and computers, is standard practice shall be made available and used by contractor personnel. The contractor shall maintain the assigned office space(s) in a neat and orderly manner. Contractor shall only use Government provided items to accomplish the tasks required under this contract. Personal or company use of equipment such as phones, utilities, computers, printers and copiers, not directly related to the required services is strictly prohibited. Contractor personnel shall not remove any Government provided items from the worksite without the express written permission of the Contacting Officer.

17.5 Security Clearance and Common Access Cards (CAC). Contractor personnel performing work under this contract require access to information that may be deemed classified up to CONFIDENTIAL. Those personnel requiring access to classified information shall maintain a clearance based upon at a minimum a favorably adjudicated National Agency Check with Law and Credit (NACLC) and access granted at a minimum CONFIDENTIAL.

17.6 Authorized Personnel and Computer Access. Contractor personnel performing work under this contract require access to the Local Area Network (LAN) with a Government computer account, although they may not require access to classified information. Access to government computers and systems require at a minimum a favorably adjudicated National Agency Check with Law and Credit (NACLC) investigation and the submission of a SAAR-N form to MSC.

17.7 Common Access Cards (CAC). To support access to the government computers and systems, authorized personnel shall obtain a CAC. CACs are to be issued only through the auspices of the Trusted Agent to U.S. Citizens, U.S. Permanent Resident Aliens or such other individuals as may be authorized by Commander Military Sealift Command (COMSC). To be eligible for a CAC, contractor personnel shall comply with Homeland Security Presidential Directive 12 (HSPD-12) requiring the completion of an FBI fingerprint check with favorable results and the initiation of a National Agency Check with Written Inquiries (NACI). An individual who maintains a current equivalent or higher investigation shall not require an additional NACI. As required for access to the government computers and systems, the NACLC suffices. The Contractor shall ensure that all its personnel performing under the contract obtain a CAC. The CAC shall not be used for any unauthorized purpose.

17.8 Tracking and Disposition. The Contractor shall immediately inform the Contracting Officer in writing if a contractor employee is given an adjudication of "Access Suspended", "Interim Declination", "Loss of Jurisdiction", "No Determination Made", or has their clearance eligibility otherwise withdrawn, denied, or revoked. The Contractor shall be responsible for the control of CACs issued to its personnel under MSC contract. In order to ensure positive control of CACs, the Contractor shall surrender to the Trusted Agent all CACs issued in the performance of this contract upon: 1) Termination of the contract; 2) if a contractor employee will no longer be performing work under this contract, or 3) as directed by the issuing authority, the Trusted Agent, or the Contracting Officer.

17.9 CAC Reporting. A report shall be made to the Contracting Officer within 24 hours of discovering any CAC is lost, stolen, or destroyed. The Contracting Officer will then generate a report to 1) the Trusted Agent for cancellation of the card, 2) to the local U.S. Military Security Office, and 3) to the appropriate MSC Squadron Commander.