N32205-16-R-2019.pdf

MILITARY SEALIFT COMMAND NORFOLK

471 EAST C STREET, BLDG SP-64 NAVAL STATI

NORFOLK VA 23511

757-443-5914

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

$35.5M

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

N32205-16-R-2019 17-Jun-2016

b. TELEPHONE NUMBER

757-443-5866

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 20 Jul 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

N32205

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

LAUREN ORROK

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

541330

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: 100 % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

1 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

N32205-16-R-2019

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each Labor

FFP

FOB: Destination

NET AMT

0002 Each Materials

0002AA 1 Each Materials - Fabrication

0002AB 1 Each Materials - Installation

0003 80,696 Each Travel

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 N/A N/A N/A Government

0002AA N/A N/A N/A Government

0002AB N/A N/A N/A Government

0003 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 09-DEC-2016 TO

01-DEC-2017

N/A N/A

0002 POP 09-DEC-2016 TO

0002AA POP 09-DEC-2016 TO

0002AB POP 09-DEC-2016 TO

0003 POP 09-DEC-2016 TO

PWS

Performance Work Statement

USS Frank Cable 1S, 2S, 1SAS, and 2SAS Switchboard Upgrades

1. Background:

The Military Sealift Command (MSC) owns and operates approximately 130 ships including steam turbine, gas turbine, diesel engine and diesel-electric propelled vessels. These vessels fulfill various missions such as underway replenishment, submarine tending, oceanographic research, cable repair, roll-on/roll-off, container carriage, special mission, and dry and refrigerated cargo support. MSC’s Engineering Directorate, is responsible for various shipboard modifications to maintain vessel readiness.

The circuit breakers and buswork in the 1S Switchboard, 2S Switchboard, 1SAS (Ship Along Side) Switchboard, and

2SAS Switchboard Circuit breakers are not adequate to support the mission of the USS Frank Cable (AS-40).

Complications with circuit breaker ratings and high ambient temperatures have become an issue with internal switchboard temperatures exceeding 50º C with installed equipment only rated for 40º C.

2. Acronyms and Abbreviations:

ABS – American Bureau of Shipping

CAC – Common Access Card

CLIN – Contract Line Item Number

COR – Contracting Officer Representative

DOD – Department of Defense

DPMA – Drydocking Planned Maintenance Availability

FAR – Federal Acquisition Regulations

GFI – Government Furnished Information

GTR – General Technical Requirements

IEEE – Institute of Electrical and Electronics Engineers

MRE – Material Readiness Examination

MSC – Military Sealift Command

PDF – Portable Document File

POA&M – Plan of Action and Milestones

PWS – Performance Work Statement

QASP – Quality Assurance Surveillance Plan

SAS – Ship Along Side

SRD – Selected Record Drawing

TPOC – Technical Point of Contact

UL – Underwriters Laboratories

USCG – United States Coast Guard

USNS – United States Naval Vessel

3. Performance Requirements:

In support of MSC, this contract requires material procurement and shipboard installation and testing services to the

Engineering Directorate, Electrical Engineering Branch, of MSC and other Government agencies as required.

Additional engineering, technical, safety assessment, systems development and specialized services may be required on an as-needed basis in support of overall shipboard modifications.

3.1. Objective. The purpose of this contract is to obtain material procurement and installation services from a single UL 891 listed Switchboard Manufacturer who is a certified installer on behalf of the Breaker

Manufacturer to procure material, remove existing systems, implement design, test system, and receive

ABS Approvals in accordance with References 11.1-11.10. The upgrade of all equipment, fabrication, and installation shall meet applicable American Bureau of Shipping (ABS) SVR, Institute of Electrical and

Electronics Engineers (IEEE), and Underwriters Laboratories (UL) requirements.

3.2. Non-Personal Services. Non-personal engineering services shall be provided under this contract.

Personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

4. Specific Tasks:

The Contractor shall provide material procurement and installation services in support of the USS Frank Cable

Switchboard modifications. Specific task descriptions and instructions, sufficient in detail to allow for

Contractor performance, are provided in the following subsections.

4.1. Kick-Off Meeting:

4.1.1. The Contractor shall host a Kick-Off Meeting within one (1) week of Contract issuance. The

Contractor shall contact the Contracting Officer’s Representative (COR) and arrange a kick-off meeting at a mutually agreeable time for the purpose of reviewing the Task requirements. The

Contractor shall create an agenda prior to the meeting along with presenting the Plan of Action and

Milestones (POA&M). The Contractor shall record meeting minutes and action items resulting from this meeting and provide as a deliverable.

4.1.2. The Contractor shall coordinate a Kick-Off Meeting on day one of the Drydocking Planned

Maintenance Availability (DPMA), with the COR and the Shipyard POC (Shipyard TBD). Contractor shall be required to work with the Shipyard POC and is responsible for coordinating all work and testing for this item with the complete Shipyard Package, MSC REP, and Shipyard POC. Contactor shall work to mitigate delay and disruption. The Contractor shall provide an up to date copy of the

POA&M at this meeting.

4.1.3. Progress Reports shall be submitted weekly during shipyard installation and shall provide the status of each item included in the POA&M. Any issues requiring the COR’s input shall be presented as part of the Progress Report.

4.2. Project Schedule: The Contractor shall maintain a Plan of Actions and Milestones (POA&M) in

Microsoft Project 2007 compatible software. A tentative POA&M shall be provided at the kick-off meeting and then updated after the kick-off meeting, consisting of a timeline of actions, events, and delivery dates. The POA&M shall cover all work required under the contract. The POA&M is a living document and shall be updated and submitted to the Government COR on a weekly basis. The POA&M shall highlight critical path(s) to complete this WI and all additional WI’s within to meet the required installation schedule.

4.3. General Requirements:

4.3.1. Contractor shall replace the Eaton KDC400F SAS breakers on the 1S, 2S, 2SAS, and 1SAS breakers with Eaton LGC Circuit Breaker 600AF/400AT, or equal, in accordance with References

11.1-11.5. SAS Receptacle Breaker Requirements are as follows:

• 50º C rating per 46 CFR 111 for Engine Room Circuit Breakers

• FACTORY ASSEMBLED BREAKERS- Breakers cannot be field or shop modified or assembled

• Rated for 400A, 100% continuous use

• Marine rated circuit breaker meeting UL 489 standards with the supplemental SA or SB rating

• Breakers shall be factory rated for reverse feed

• Equal to LGC360038WVH08A09S37 with factory installed shunt trip, Auxiliary Contacts, and plug-in base

4.3.2. Contractor shall replace all breakers (FDC, KDC, NDC), not SAS related in the 1S and 2S switchboards using References 11.1- 11.3 as guidance. Breakers shall meet UL 489 marine requirements, and be Factory Assembled, tested, calibrated and rated for 50ºC.

4.3.3. The Circuit Breaker Replacement shall be completed by a UL 891 listed Switchboard

Manufacturer and certified as an installer on behalf of the Breaker Manufacturer for the breakers that will be installed in accordance with Reference 11.1-11.9. Circuit Breaker Replacement shall include all switchboard modifications necessary to support the replacement circuit breakers, as well as the following:

• Bus bar replacement/modification to the horizontal bus leading to the finger bus attaching to each breaker

• Bus bar replacement/modification to the finger bus to accept new breaker mounting plates/ breaker tie-ins

• Bus bar replacement/modification within each switchboard section

• Isolators, insulators, and supports for bus bar

• Mechanical and structural supports required for new circuit breakers

• Circuit breaker and switchboard wiring to auxiliary devices

• Maintain original switchboard bracing of 100,000A

• Maintain original 100 kAIC rating of Switchboards

• 50º C Rating is the minimum equipment temperature rating required for this contract regardless of regulation requirements

4.3.4. The Contractor will be responsible to conduct all work and carry out Test Procedures provided per

References 11.6-11.9 and to the satisfaction of the ABS Surveyor, MSCREP, and Chief Engineer.

The requirements of Reference 11.1 shall be accomplished to the satisfaction of the MSCREP, Chief

Engineer, and the attending ABS Surveyor. The Contractor shall obtain ABS sign off on test procedures. Further, the Contractor is responsible for developing engineering solutions for any technical design problems related to the installation of this PWS. Contractor shall be responsible for coordinating and notifying ABS Surveyor for any/all checkpoints and call outs and testing associated with this statement of work; and any other inspection criteria that the attending ABS Surveyor recommends during the execution of this work item.

4.3.5. CONTRACTOR SHALL COORDINATE WITH THE SHIPYARD TO ENSURE THAT

SHORE POWER IS MAINTAINED TO THE 1S/1SAS OR THE 2S/2SAS AT ALL TIMES IN

A SPLIT PLANT CONFIGURATION FOR ISOLATION OF THE SWITCHBOARDS BEING

MODIFIED. TEMPORARY OUTAGES CAN BE SCHEDULED WITH THE SHIPS CHIEF

ENGINEER AND SHIPYARD POC. THIS MAY REQUIRE SHORE POWER AND CABLES

TO BE DIVERTED TO DIFFERENT SAS RECEPTACLE STATIONS THROUGHOUT THE

AVAILABILITY AND THE REDIRECTION OF THE VESSEL TO THE PIER

THROUGHOUT THE AVAILABILITY. COORDINATION OF SHIFTING THE VESSEL

AND SHOREPOWER CABLES/SAS STATIONS IS THE RESPONSIBILITY OF THE

CONTRACTOR WITH THE SHIPYARD, CHIEF ENGINEER, AND MSCREP. LOAD

BANK TESTING MAY BE REQUIRED AT TWO SEPARATE TIMES THROUGHOUT

THE SHIPYARD PERIOD. WORKING DURING NIGHT HOURS TO MINIMIZE IMPACT

TO THE VESSEL WILL BE REQUIRED.

4.4. Switchboard Replacement Material Procurement:

4.4.1. The Contractor shall procure and install all equipment and material required by References 11.1-

11.9.

4.4.2. The Contractor shall procure Siemens WL Generation Three Shutters part number

WLG3SHUT3L, or equal, quantity fourteen (14) and part number WLG2SHUT3L, or equal, quantity two (2) for the existing WL Circuit Breakers.

4.4.3. The Contractor shall receive and prepare the circuit breakers, bus bars, and all other materials and equipment for shipping. The Contractor shall store all equipment and materials until ready for delivery and installation. Packaging shall be in accordance with Reference 11.32. All packages containing equipment and materials shall be labeled “AS-40 Switchboard Circuit Breaker

Replacement.” The Contractor shall provide confirmation to the COR when in receipt of all material.

Contractor shall be responsible for shipping all material from their facility to the shipyard for installation.

4.4.4. Contractor to provide all Spare Breakers and Parts as required by References 11.2-11.5.

4.5. Switchboard Replacement Installations:

4.5.1. The Contractor shall provide a qualified installation team. The installation team shall be considered key personnel and must have the demonstrated ability to accomplish the installation. The installation team must have the manpower and technical ability to perform all the requirements necessary to replace the breakers.

4.5.2. The Contractor shall perform all work and provide all materials necessary to install the replacement breakers in accordance with References 11.1-11.5, including, but not limited to, installing new circuit breakers, bus bar, insulators, hardware, glastic, and supports for circuit breaker replacement including any prefabricated sections. The Contractor is responsible for resolving any technical design problems related to the installation. The installation shall take place in a shipyard period with a 60 day window during a 120 day Drydocking Planned Maintenance Availability

(DPMA) starting in January 2017. The Contractor will be responsible for coordinating with the shipyard and must work together to avoid conflict and scheduling delays. Installation window shall be determined during the Kick-Off meeting on the first day of the DPMA with the Shipyard POC and

MSC COR, Contractor shall be able to support any window within the 120 day DPMA.

4.5.3. The Contractor shall remove existing circuit breakers, bus bar, supports, and associated parts using

References 11.1-11.5 as guidance.

4.5.4. The Contractor shall make structural changes to the switchboards as identified in References 11.1-

11.5.

4.5.5. Contractor shall replace the existing shutter assemblies on the WL Circuit Breakers with the new

Siemens Generation Three Shutters part number WLG2SHUT3L and WLG2SHUT3L, or equal, procured by Section 4.4.2 above for all existing WL Siemens Breakers.

4.5.6. The Contractor shall conduct an inspection and provide condition found reports to document any discrepancies found while replacing Switchboard Breakers and provide immediately to the COR so that discrepancies can be rectified during installation by the Contractor.

4.5.7. Contractor shall be responsible for all terminations within the switchboard and shall provide appropriate material such as three legged boots, lugs, heat shrink, and hardware. This includes all cables to be run to the switchboard by the shipyard, in accordance with Reference 11.17-11.19 that have been provided for Contractor’s information only. Reference 11.20 has been provided for information only for other work that will be completed during the shipyard during the same time period. It is the responsibility of the Contractor to coordinate with the shipyard to prevent delay due to additional Engine Room work.

4.5.8. The Contractor shall maintain the original bus bracing rating of 100,000A.

4.5.9. The Contractor shall accomplish all work in accordance with ABS SVR 2013 requirements.

Contractor shall perform a complete test of all newly installed circuit breakers in accordance with

Shipboard Test Procedures provided as References 11.6-11.9. Contractor shall conduct testing with all SAS breakers under full 400A load and coordinate with the shipyard for load testing of all breakers on the 1S, 2S, 1SAS, and 2SAS Switchboards. The Contractor shall record all test results in the Test Procedure. The Contractor is responsible for obtaining final ABS and MSC approval of the test results. To allow for power to either the 1S or 2S switchboards at all time, this may require two load bank periods for testing and Contractor shall coordinate switchboard shutdowns with the Chief

Engineer, MSC Rep, ABS Surveyor and Shipyard POC.

4.5.10. Load bank shall be provided by the Shipyard along with Shipyard Support to the Contractor in accordance with Reference 11.21. It is the responsibility of the Contractor to coordinate all testing with the Chief Engineer, MSC Rep, ABS Surveyor and Shipyard POC.

4.5.11. Contractor shall conduct an Infrared (IR) Inspection Report during load bank testing of the SAS

Breakers and during operation of all equipment connected to the 1S and 2S Switchboards. All SAS

Receptacle breakers shall be shot under full 400A load. IR readings shall be provided by

Infraspection Institute certified electrical Thermographer. The Contractor shall be available throughout load testing, dock trials, and sea trials to be conducted the last week of the 120 day

DPMA to sufficiently support trouble shooting and any necessary corrective actions. All conditions shall be recorded by the Thermographer and provided in the report such as breaker load, ambient temperature, and any discrepancies. Images shall be provided by the Contractor as a Thermographic

Survey. Contractor shall submit final Thermographic Survey to ABS for Approval.

4.5.12. The Contractor shall provide 8 hours of operation and maintenance training for the new breakers to the crew. These hours are in addition to the commissioning and testing of the new breakers as required in Section 4.5.9-4.5.11above.

4.6. As-Built Drawings:

4.6.1. In accordance with Contract Data Requirements List (CDRL) A004 (As-Built Drawings), Contractor shall redline all installation drawings provided with this package as Reference 11.2-11.5 and SRD’s

11.10-11.13. Contractor shall then create As-Built drawings in AutoCAD 2012 based off of the redline mark ups. Red line mark ups and As-Built drawings shall be provided to the MSC POC and reviewed. All MSC drawing comments shall be incorporated into the final As-Built drawings delivered to MSC. All drawings were recently created by TMMG and Point Eight. Existing level of detail shall be maintained at a minimum. The drawings shall also include:

• Bus bar modifications, including size and quantity of bus bar required for each switchboard

• Bus bar diagrams with current carrying ratings

• Switchboard modifications

• Circuit breaker configuration, type, size, ratings and settings

• Electrical control wiring and modifications

• The Contractor shall update all shipboard documents, tech manuals, and test procedures in

References 11.6-11.9 as affected by the final configuration for the 1S, 2S, 1SAS, and 2SAS.

4.6.2. In accordance with Contract Data Requirements List (CDRL) A004 (As-Built Drawings), Contractor shall develop Switchboard Assembly Drawings for the 1S, 2S, 1SAS, and 2SAS

Switchboards in their entirety. This includes listing all materials existing and new with dimensions and shall be a 3D Model in AutoCAD reflecting the final configuration. Reference 11.2-11.5, 11.10, and 11.22-11.31 shall be incorporated into these drawing. It is the intention to cancel drawings

References 11.22-11.31 once the Switchboard Tech Manual has been updated to reflect the final configuration. Contractor shall remove these from the Technical Manual Reference 7.10 and update with the new Switchboard Assembly Drawings.

4.6.3. In accordance with Contract Data Requirements List (CDRL) A005 (Tech Manual Updates), Contractor shall update the Switchboard Tech Manual, Reference 11.10, to reflect the final configurations of the 1S, 2S, 1SAS and 2SAS Switchboards in their entirety.

4.7. Test and Inspection Reports. In accordance with Contract Data Requirements List (CDRL) A003 (Test and Acceptance Reports), Contractor shall record all Test Data into the Test Procedures from 11.6-11.9 and provide final Test Procedures with ABS, Chief Engineer, and MSC REP signatures and Approvals.

The Contractor is required to develop Test and Inspection Reports that contain:

The completed test plan.

All objective test data obtained during testing and inspection.

The corresponding design data and conclusions as to the condition of the equipment.

System or structure based on comparison of design data to actual data.

Recommendations to correct any deficiencies.

5. Place of Performance:

5.1. Work will be performed at the Contractor’s facility and at a To Be Determined Shipyard on the West

Coast. For travel bidding purposes, the Government has furnished a NOT TO EXCEED amount on the pricing spreadsheet.

6. Period of Performance:

The period of performance for the contract is on award, and shall be completed by December 1, 2017. The installation shall take place in a 60 day window during a 120 day DPMA starting in April 2017.

7. Contract Type:

7.1. This will be a firm fixed-price contract, with reimbursable travel.

8. Deliverables:

8.1. Kick-Off Meeting: The contractor will hold a contract kick-off meeting within one (1) week after award.

The contractor will then hold a second kick-off meeting on day one of the DPMA.

The Contractor shall contact the Contracting Officer’s Representative (COR) and arrange a mutually agreeable time and place to meet for the purpose of discussing the requirements and details of the work.

The Contractor shall create a set of meeting minutes, to be signed by both the COR and the Contractor, reflecting all matters discussed during the kick-off meeting. Meeting minutes shall be provided to the COR within three (3) days after conclusion of the kick-off meeting.

A Plan of Actions and Milestones (POA&M) shall also be developed and provided by the contractor at the kick-off meetings.

8.2. Delivery of Documents: All deliverables shall be submitted to the COR within 30 business days of Test

Completion for review. The Contractor shall be responsible for pickup and delivery of documentation and technical references at MSC N723 offices, (Building N-19 Norfolk Naval Base, VA) at the Contractor’s expense. MSC COR will have 10 business days to review deliverables and provide comments. All comments shall be incorporated into final Deliverables as required by Section 4.6.

8.3. Contract Data Requirements. The Contractor shall provide the following:

Meeting Minutes. The Contractor shall prepare meeting minutes in accordance with

CDRL A001 (Meeting Minutes).

Weekly Progress Reports. Starting the first Wednesday after the start of the DPMA, and every week thereafter the Contractor shall submit weekly progress reports in accordance with CDRL A002 (Weekly Progress Reports).

Test and Acceptance Reports. The Contractor shall provide a test report at the completion of every ship test, survey, and inspection visit in accordance with CDRL

A003 (Test and Acceptance Reports).

As-Built Drawing Package. The contractor shall develop an As-Built drawing package documenting the as-installed configuration of the switchboards and associated components, in accordance with CDRL A004 (As-Built Drawings).

Tech Manual Updates. The contractor shall update all relevant Tech Manuals to reflect as-installed configuration of the switchboards and associated components, in accordance with CDRL A005 (Tech Manual Updates).

8.4. Format of Deliverables. Copies of all reports, work packages, studies and other text documents shall be submitted to the COR in electronic form (Microsoft Office Products, Adobe products, SKM, and

AutoCAD respectively) and Hard Copy (8 ½ x 11 for all reports and 11x17 for all drawings).

8.5. Software and Software Development Tools. The Contractor shall maintain compatibility with the following MSC software: AutoCAD 2012, Microsoft Office 2010/2012 suites, Windows 7, Windows 10, Citrix, SYBASE, JAVA, Sharepoint, Microsoft .(dot)NET, and SKM 7.0.4.1.B1.

9. Performance Standards: This is a Performance Based Contract in accordance with FAR 37.6. The PWS provides specific requirements to accomplish the work. The Contractor shall be evaluated on its ability to provide quality deliverables in an efficient manner. The Government shall monitor the Contractor’s performance under this contract using the Quality Assurance Surveillance Plan (QASP) developed by the

Government (Attachment VII).

10. Applicable Specifications:

10.1. The Upgrade Project shall meet all applicable ABS, USCG, SOLAS rules and regulations, and IEEE and

MSC requirements.

10.2. In the event of a conflict between specification requirements, the following precedence shall be invoked.

Any specification conflicts shall be brought to the attention of MSC.

10.2.1. United States Coast Guard (USCG) Regulations

10.2.2. American Bureau of Shipping (ABS) Steel Vessel Rules (SVR)

10.2.3. International Convention for the Safety of Life at Sea (SOLAS)

10.2.4. This Technical and Performance Specification (i.e. The Contract)

10.2.5. MSC General Technical Requirements (GTRs)

10.2.6. Institute of Electrical and Electronics Engineers (IEEE), Recommended Practice for Electrical

Installations on Shipboard (IEEE 45)

11. References: To be provided prior to Contract Award by KO.

No. Doc Number Title Revisio n Format

11.1 WI 308.1 Upgrade Switchboard Work Item - PDF

11.2 301-8496019 1S Switchboard Modifications -

PDF,

AutoCAD

11.3 301-8496020 2S Switchboard Modifications -

PDF,

AutoCAD

11.4 301-8496021 1SAS Switchboard Modifications -

PDF,

AutoCAD

11.5 301-8496022 2SAS Switchboard Modifications -

PDF,

AutoCAD

11.6 320-8496061 1S Switchboard Test Procedure -

PDF,

AutoCAD

11.7 320-8496062 2S Switchboard Test Procedure -

PDF,

AutoCAD

11.8 320-8496063 1SAS Switchboard Test Procedure -

PDF,

AutoCAD

11.9 320-8496064 2SAS Switchboard Test Procedure -

PDF,

AutoCAD

11.10

TE681-AS-MMO-

Switchboard Tech Manual - PDF

11.11 302-8389031 Power Distr Sys One Line Diagram C

PDF,

AutoCAD

11.12 302-8389010 Fault Current Analysis B

PDF,

AutoCAD

11.13 302-4792483 Protective Device Coordination Study E

PDF,

AutoCAD

11.14 803-7081124 Work Item Prep Guide - PDF

11.15 803-7080803 Preparation of Computer Aided Design Drawings A PDF

11.16 302-8389032 Power System Load Analysis B PDF, EXCEL

*The Following References are provided for Contractor Information

11.17 WI 308.3 and

Drawings Replace Power Panel and Undersized Feeder Cables - MS Word

11.18 WI 308.4 and

Drawings Eng Room HVAC Supply Sys Inst - MS Word

11.19 WI 308.5 and

Drawings Eng Room HVAC Replacement - MS Word

11.20 WI 308.8 and

Drawing Replace 1SAS-2SAS Bus Tie Cables - MS Word

11.21 WI 308.7 Switchboard Support Work Item - MS Word

*The Following References are provided in the Switchboard Tech Manual Reference 11.10

11.22 MD51 F 1597 Switchboard 1S Section Views B PDF

11.23 MD51 F 1510 Switchboard 1S Rear and Foundation Views E PDF

11.24 MD51-F1515H Switchboard 2S Front View and One Line Diagram D PDF

11.25 MD51 F 1516 Switchboard 2S Rear and Foundation Views E PDF

11.26 MD51 F 1598 Switchboard 2S Section View E PDF

11.27 MD51 F 1527

Switchboard 1SAS Front and Section Views and One

Line Diagram

F PDF

11.28 MD51 F 1528

Switchboard 1SAS Rear Section and Foundation

Views

D PDF

11.29 MD51 F 1533

Switchboard 2SAS Front and Section Views and One

Line Diagram

F PDF

11.30 MD51 F 1534

Switchboard 2SAS Rear Section and Foundation

Views

D PDF

11.31 MD51 F 2798

1S/2S Bus Tie Unit Front, Rear, Section, Foundation

Views & One line Diagram

PDF

*The Following References shall be purchased by the Contractor upon award and will not be furnished by the

Government

11.32 ASTM D3951-10 Standard for Commercial Packaging

12. Reimbursement of Travel:

12.1 Contractor Request and Approval of Travel. Any travel under this contract must be specifically requested in writing by the Contractor and approved by the Contracting Officer’s Representative (COR), prior to incurring any travel expense. The Contractor shall submit the written request to the COR three

(3) days in advance, when possible. The travel request shall include as a minimum, the following:

a. Contract number

b. Date, time, and place of proposed travel

c. Purpose of travel and how it relates to the contract

d. Contractor’s estimated cost of travel with a breakdown of the estimated costs of transportation, lodging, meals, and incidentals; and

e. Name(s) of individual(s) traveling.

The COR shall review and approve/disapprove (as appropriate) all travel requests submitted giving written notice of such approval or disapproval to the contractor.

12.2 Travel Reimbursement. The Contractor shall be reimbursed for the reasonable actual cost of transportation, lodging, meals and incidental expenses. However, actual costs shall be considered reasonable, allowable, and reimbursable only to the extent that they do not exceed on a daily basis the maximum per diem rate in effect at the time of travel as set forth in the DOD Joint Travel Regulations located at https://secureapp2.hqda.pentagon.mil/perdiem/. Actual cost does not include handling charges, general and administrative cost, overhead, profit or any other indirect cost.

12.3 The Contractor shall use the allowable Government personnel rates for transportation and lodging.

Reimbursement for airfare shall not exceed the lowest customary standard, coach, or equivalent airfare quoted during normal business hours. The Contractor will not be reimbursed for travel expenses unless audited records for transportation contain evidence, such as original receipts, substantiating actual expenses incurred for travel. In no event will reimbursement exceed the published rates of common carriers. Expenses for lodging, meals and incidental expenses shall be reimbursed to the Contractor, provided that the overnight stay was documented as necessary.

12.4 When the Contractor expects total funding expended for reimbursable travel to reach 85 percent of the total funds available on each travel CLIN, the Contractor shall notify the Contracting Officer and the

COR and any other Government official identified by the Contracting Officer. The notice shall state the estimated amount of additional funds required to continue performance fora task. The Contractor shall not exceed or incur costs that exceed the amount of funding stated on a reimbursable travel CLIN.

https://secureapp2.hqda.pentagon.mil/perdiem/

12.5 The Government is not obligated to reimburse the Contractor for otherwise reimbursable travel in excess of the funded amount stated in the Contract with the reimbursable travel CLIN.

12.6 The Contractor is not obligated to continue performance of any reimbursable work under this Contract or otherwise incur costs for reimbursable travel in excess of the funded amount stated in the Contract with the reimbursable travel CLIN unless the Contracting Officer notifies the Contractor in writing that the funded amount stated in the Contract under the applicable reimbursable travel CLIN has been increased.

In the event notification is made orally, such notification shall be followed up in writing within two working days.

12.7 No notice, communication, or representation from any person other than the Contracting Officer shall affect the Government’s obligation to reimburse the Contractor.

12.8 Change orders shall not be considered an authorization to exceed the funded amount stated in the

Contract under the reimbursable travel CLIN unless they contain a statement expressly increasing the funded amount of that reimbursable CLIN by a sufficient amount to cover the change order.

13. Personnel.

13.1 Key Personnel – General Provision. The positions identified below are key personnel positions under this Contract. No substitutions shall be made except in accordance with paragraphs 15.2 and 15.3 below.

Project Manager (PM) : The Contractor shall designate an individual as the program manager with complete authority to make decisions on all technical matters connected with this contract. The Contractor shall designate at least one Assistant

Program Manager as an alternate manager with the authority to act as and on behalf of the Program Manager in the event of the absence or incapacity of the designated

Program Manager. The Contractor shall advise the Contracting Officer, in writing, which specific persons have the decision-making authority described herein. The program manager shall meet the following minimum qualifications: (1) a minimum of

10 years of marine engineering experience; (2) six years of experience in maritime project management or program planning; (3) Project Management Professional

(PMP) certification, and (4) An understanding of the MSC organization.

Lead Electrical Engineer: The Lead Electrical Engineer responsible for the development of the technical content and design requirements shall be a registered PE, and possess, at minimum, a BS degree in Electrical Engineering and ten (10) years’ experience in marine electrical power systems and switchboard design. The Lead

Electrical Engineer must demonstrate switchboard and circuit breaker modification and replacement design work. The Lead Electrical Engineer shall be a member of the installation team. The Lead Electrical Engineer must provide experience and be the POC onsite during the entire installation period.

Quality Assurance Engineer: A separate QA Engineer must be included and be responsible for review of the final deliverables prior to submission to MSC. The QA

Engineer cannot be dual-hatted. The QA Engineer must have ten (10) years’ experience in a related engineering field and have experience reviewing drawings and monitoring quality. The QA Engineer will be responsible for reviewing and monitoring quality before all deliverables are submitted to MSC in accordance with the attached Quality Assurance Surveillance Plan (QASP).

Thermographic Surveyor: The Thermographic Surveyor must have Seven (7) years’ experience in operation, calibration, analyzing and providing recommendations of thermographic readings of electrical distribution switchboards, control panels, distribution panels and other electrical systems and equipment. They must be certified by the Infraspection Institute.

Installation Team: Must have the demonstrated ability to accomplish the installation.

The installation team must have the manpower and technical ability to perform all the requirements necessary to replace the breakers and bus bar. Resumes shall be provided for all Installation Team Members.

13.2 Guidance on Substitutions. The Contractor agrees that during the first ninety (90) days of the contract performance period, no key personnel substitutions will be permitted unless such substitutions are necessitated by an individual’s illness, death, or termination of employment. In any of these events, the

Contractor shall promptly notify the Contracting officer and provide the information required below.

After the initial ninety (90) day period, all substitution proposals must be submitted, in writing, at least fifteen (15) days in advance of the proposed substitution to the Contracting Officer, and provide information required below.

13.3 Requests for Substitution. All requests for substitutions must provide detailed explanations of the circumstances necessitating the proposed substitutions, a complete resume for the proposed substitute, and any other information requested by the Contracting Officer needed by him to approve or disapprove the proposed substitution. All proposed substitutes must have qualifications that are at least the equivalent of the qualifications of the person to be replaced. The Contracting Officer or his authorized representative will evaluate such requests and promptly notify the Contractor of his approval or disapproval thereof.

14. Other Pertinent Information, Guidelines, and Assumptions:

14.1 Identification of Non-Disclosure Requirements: The Contractor will be required to work with business sensitive information in the performance of this contract. No sensitive or proprietary information of, or in the possession of the Military Sealift Command or any of its operating units, will be disclosed without the written consent of the Contracting Officer. A non-disclosure agreement concerning information gained or used during performing under this contract must be signed prior to the start of the contract.

The agreement must be signed by any personnel who have access to sensitive business information and their employer. The required non-disclosure agreement is included as Attachment VI.

14.2 Security Requirements:

Work performed under this Contract will be UNCLASSIFIED.

The Contractor will be required to develop, produce, review, update, and deliver

UNCLASSIFIED draft and final documents for the MSC COR and shall comply with

SECNAVINST 5510.30B (Department of the Navy Personnel Security Program).

The Contractor shall establish and maintain an access list of those employees working on the Contract. A copy of the access list shall be furnished to the MSC Security

Manager, N15. All personnel reassignments and changes shall be provided via the revised access list to the MSC Security Manager, N15. MSC shall provide the

Contractor access to all areas as necessary to support Contract performance. Upon completion or termination, all classified material furnished will be returned to the direct custody of the Information Assurance Manager (IAM), or destroyed in accordance with applicable instructions.

The Contractor shall comply with all applicable public laws, government regulations, and command procedures regarding privacy.

All personnel performing work under this Contract shall be United States citizens.

14.3 Contractor Identification:

Contractor employees must be clearly identifiable while on Government property by wearing appropriate badges. The Contractor is responsible for providing its own identification badges.

Contractor personnel and their sub-Contractors must identify themselves as Contractors or sub-Contractors during meetings, telephone conversations, in electronic messages, or correspondence related to this Contract.

Contractor-occupied facilities (on Department of the Navy or other Government installations) such as offices, separate rooms, or cubicles must be clearly identified with Contractor supplied signs, name plates or other identification, showing that these are work areas for Contractor or sub-Contractor personnel.

14.4 Contractor Manpower Reporting:

The Contractor shall report ALL Contractor labor hours (including sub-Contractor labor hours) required for performance of services provided under this contract for the

Military Sealift Command via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30.

While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at: http://www.ecmra.mil/

This effort supports DoD’s Inventory of Contract Services (ICS). Source of this requirement is OSD Memorandum of 28 Nov 2012. To review the details of the memorandum go to: http://www.acq.osd.mil/dpap/ops/policy_vault.html

14.5 Data Rights

All work performed by the Contractor under the Contract shall become the exclusive property of MSC in which the Government shall have unlimited rights. The

Contractor shall not deliver or otherwise provide to the Government technical data or computer software, to include the deliverables under the Contract, with restrictions, including those as to use, modification, reproduction, and transfer, or with restrictive markings.

At any and all times, the Contractor agrees to promptly provide to the Government at no additional cost such documents, codes or other materials and information that are http://www.ecmra.mil/ http://www.ecmra.mil/ http://www.acq.osd.mil/dpap/ops/policy_vault.html necessary to permit the Government's full enjoyment of its rights in the deliverables as described above and in the Solicitation.

14.6 Designation of Contracting Officer’s Representative (COR)

The COR will represent the Contracting Officer in the administration of technical details within the scope of this contract and will perform inspection and acceptance of all deliverables. The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the Contracting Officer or the Government.

The COR does not have the authority to alter the Contractor's obligations or change the specifications in the contract or issue Contract.

14.7 Authorized Changes Only by the Contracting Officer:

Except as specified in paragraph below, no order, statement, or conduct of Government personnel who visit the Contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this Contract shall constitute a change under the Changes clause of this Contract.

The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this Contract.

The Contracting Officer is the only person authorized to approve changes in any of the requirements of this Contract and notwithstanding provisions contained elsewhere in this Contract, said authority remains solely the Contracting Officer’s. In the event the

Contractor effects any change at the direction of any person other than the

Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the Contract price to cover any increase incurred as a result thereof.

15. General Information:

17.1 SAFETY: The contractor is solely responsible for compliance of all safety regulations of employees while working on government owned facilities. All accidents which may arise out of, or in connection with, performance of services required hereunder which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and cognizant Contracting Officer Representative (COR) within twenty-four hours of such occurrence. Reports shall provide full details of the accident, including statements from witnesses. The foregoing procedures shall also apply to any claim made by a third party against the contractor as a result of any accident that occurs in connection with performance under this contract.

17.2 NON-PERSONAL SERVICE STATEMENT: Contractor employees performing services under this order shall be supervised at all times by management personnel of the contractor. Contractor management shall ensure that employees properly comply with the performance work standards outlined in the statement of work. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation.

The Government shall control access to the facility and shall perform the inspection and acceptance of the completed work.

17.3 GOVERNMENT MANAGEMENT OVERSIGHT: Government management shall provide general instructions on limitations and deadlines. Additional instructions will be provided for any unusual assignments or those that vary from established procedures. The contractor’s employees will independently carry out the assignments. Completed work will spot-checked by Government management for adherence to procedures, accuracy, completeness.

17.4 Government Property Furnished: The work under this contract may be located at a Government site or installation. Property that is incidental to the place of performance; such as when the contract requires contractor personnel to be located on a Government site or installation where the use of Government-provided office space and equipment, e.g., chairs, telephones, and computers, is standard practice shall be made available and used by contractor personnel. The contractor shall maintain the assigned office space(s) in a neat and orderly manner. Contractor shall only use Government provided items to accomplish the tasks required under this contract. Personal or company use of equipment such as phones, utilities, computers, printers and copiers, not directly related to the required services is strictly prohibited.

Contractor personnel shall not remove any Government provided items from the worksite without the express written permission of the Contacting Officer.

17.5 Common Access Cards (CAC). To support access to the government computers and systems, authorized personnel shall obtain a CAC. CACs are to be issued only through the auspices of the Trusted Agent to

U.S. Citizens, U.S. Permanent Resident Aliens or such other individuals as may be authorized by

Commander Military Sealift Command (COMSC). To be eligible for a CAC, contractor personnel shall comply with Homeland Security Presidential Directive 12 (HSPD-12) requiring the completion of an FBI fingerprint check with favorable results and the initiation of a National Agency Check with Written

Inquiries (NACI). An individual who maintains a current equivalent or higher investigation shall not require an additional NACI. As required for access to the government computers and systems, the NACLC suffices. The Contractor shall ensure that all its personnel performing under the contract obtain a CAC. The

CAC shall not be used for any unauthorized purpose.

17.6 Tracking and Disposition. The Contractor shall immediately inform the Contracting Officer in writing if a contractor employee is given an adjudication of "Access Suspended", "Interim Declination", "Loss of

Jurisdiction", "No Determination Made", or has their clearance eligibility otherwise withdrawn, denied, or revoked. The Contractor shall be responsible for the control of CACs issued to its personnel under MSC contract. In order to ensure positive control of CACs, the Contractor shall surrender to the Trusted Agent all CACs issued in the performance of this contract upon: 1) Termination of the contract; 2) if a contractor employee will no longer be performing work under this contract, or 3) as directed by the issuing authority, the Trusted Agent, or the Contracting Officer.

17.7 CAC Reporting. A report shall be made to the Contracting Officer within 24 hours of discovering any

CAC is lost, stolen, or destroyed. The Contracting Officer will then generate a report to 1) the Trusted

Agent for cancellation of the card, 2) to the local U.S. Military Security Office, and 3) to the appropriate

MSC Squadron Commander.

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013

52.203-3 Gratuities APR 1984

52.203-11 Certification And Disclosure Regarding Payments To

Influence Certain Federal Transactions

SEP 2007

52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights

APR 2014

52.204-2 Security Requirements AUG 1996

52.204-7 System for Award Management JUL 2013

52.204-13 System for Award Management Maintenance JUL 2013

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.211-6 Brand Name or Equal AUG 1999

52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011

52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

OCT 2015

52.228-5 Insurance - Work On A Government Installation JAN 1997

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.242-15 Stop-Work Order AUG 1989

52.242-17 Government Delay Of Work APR 1984

52.247-34 F.O.B. Destination NOV 1991

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-700…