N32205-16-R-0001.pdf

MILITARY SEALIFT COMMAND NORFOLK

471 EAST C STREET, BLDG SP64

NAVAL STATION NORFOLK

NORFOLK VA 23511-2419

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

$35.5M

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

N32205-16-R-0001 05-Oct-2015

b. TELEPHONE NUMBER

757-443-5866

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 05 Nov 2015

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

N32205

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE N32205 16. ADMINISTERED BY

MILITARY SEALIFT COMMAND NORFOLK

LAUREN ORROK

471 EAST C STREET, BLDG SP-47

NAVAL STATION NORFOLK

NORFOLK VA 23511

TEL: 757-443-5866 FAX:

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

LAUREN ORROK

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

541330

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: 100 % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

1 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

N32205-16-R-0001

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Dollars, U.S.

Base Period Labor

FFP

Labor costs for the base period of performance.

FOB: Destination

NET AMT

0002 24,000 Dollars, Base Period ODCs

ODC costs for the base period of performance.

0003 300,000 Dollars, Base Period Travel

Travel costs for the base period of performance.

1001 1 Dollars, OPTION Option Period One Labor

Labor costs for the first option period of performance.

1002 24,960 Dollars, OPTION Option Period One ODCs

ODC costs for the first option period of performance.

1003 312,000 Dollars, OPTION Option Period One Travel

Travel costs for the first option period of performance.

2001 1 Dollars, OPTION Option Period Two Labor

Labor costs for the second option period of performance.

2002 25,958.40 Dollars, OPTION Option Period Two ODCs

ODC costs for the second option period of performance.

2003 324,480 Dollars, OPTION Option Period Two Travel

Travel costs for the second option period of performance.

3001 1 Dollars, OPTION Option Period Three Labor

Labor costs for the third option period of performance.

3002 26,996.74 Dollars, OPTION Option Period Three ODCs

ODC costs for the third option period of performance.

3003 337,459.20 Dollars, OPTION Option Period Three Travel

Travel costs for the third option period of performance.

4001 1 Dollars, OPTION Option Period Four Labor

Labor costs for the fourth option period of performance.

4002 28,076.61 Dollars, OPTION Option Period Four ODCs

ODC costs for the fourth option period of performance.

4003 350,957.57 Dollars, OPTION Option Period Four Travel

Travel costs for the fourth option period of performance.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

1001 Destination Government Destination Government

1002 Destination Government Destination Government

1003 Destination Government Destination Government

2001 Destination Government Destination Government

2002 Destination Government Destination Government

2003 Destination Government Destination Government

3001 Destination Government Destination Government

3002 Destination Government Destination Government

3003 Destination Government Destination Government

4001 Destination Government Destination Government

4002 Destination Government Destination Government

4003 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 01-JAN-2016 TO

31-DEC-2016

N/A MILITARY SEALIFT COMMAND

NORFOLK

LAUREN ORROK

471 EAST C STREET, BLDG SP-47

NAVAL STATION NORFOLK

NORFOLK VA 23511

757-443-5866

N32205

0002 POP 01-JAN-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-JAN-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-JAN-2017 TO

31-DEC-2017

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-JAN-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 01-JAN-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-JAN-2018 TO

31-DEC-2018

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-JAN-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 01-JAN-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-JAN-2019 TO

31-DEC-2019

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 01-JAN-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 POP 01-JAN-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-JAN-2020 TO

31-DEC-2020

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 01-JAN-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

4003 POP 01-JAN-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

DELIVERY INFORMATION ADDENDUM

Actual place of performance will be designated on each task order. The place of performance on the “D” contract indicates the workplace of the contracting officer and is not to be used for invoicing or other purposes. The places of performance may be Norfolk, VA; San Diego, CA; Guam; Pearl Harbor, HI; or any other Navy port-of-call. Travel will be reimbursed IAW the Joint Travel Regulation instructions.

PERFORMANCE WORK STATEMENT

Performance Work Statement

MSC N7 Engineering Drawing Services

1. Background:

1.1. Military Sealift Command (MSC) owns and operates approximately 125 ships, including steam turbine, gas turbine, and diesel engine propelled vessels. These vessels fulfill such varied missions as underway replenishment, oceanographic research, cable repair, and dry and refrigerated cargo support. The MSC N7

Division is responsible for aspects of ship maintenance, repair, alteration and material readiness for the

MSC fleet. Throughout the period of performance of this contract, new ships will be introduced into the

MSC fleet, ships will undergo life extensions, and ships will be retired from service life.

1.2. MSC N72 Engineering Technical Division is required to provide new and revised engineering drawings for ships of the fleet. MSC requires contracted expert survey, drafting, and production drawing support to fulfill its commitments in a timely manner. These new and revised drawings, diagrams, and sketches are required to be drawn in an electronic format and plotted in full size and color. Drawing reproduction and conversion services are also required.

2. Applicable Directives, Acronyms and Abbreviations:

2.1 Directives:

See paregraph 12.2

2.2 Acronyms and Abbreviations:

ABS – American Bureau of Shipping

ADDA - American Design Drafting Association

CAC – Common Access Card

CAD – Computer Aided Design

CD/DVD – Compact Disc/ Digital Versatile Disc

CFR – Code of Federal Regulations

COR – Contracting Officer Representative

CLIN – Contract Line Item Number

DOD – Department of Defense

FAR – Federal Acquisition Regulations

GFI – Government Furnished Information

GTR – General Technical Requirements

HVAC – Heating, Ventilation and Air Conditioning

MSC – Military Sealift Command

ODC – Other Direct Cost

PDF – Portable Document File

PWS – Performance Work Statement

QASP – Quality Assurance Surveillance Plan

SOLAS – Safety of Life at Sea

SRD – Selected Record Drawing

TO – Task Order

TPOC – Technical Point of Contact

USCG – United States Coast Guard

USNS – United States Naval Vessel

3. Performance Requirements:

This contract will provide non-personal services to Military Sealift Command N7 Engineering Directorate to provide engineering analysis/calculations, ship checks, engineering system design, and professional

AutoCAD drafting in order to develop and revise engineering drawings. The Contractor shall accurately prepare AutoCAD drawings for designated systems in accordance with the standard drawings provided as

Government Furnished Information (GFI) and listed in Section 12.2 of this PWS. The Contractor may be required to perform surveys, ship checks, and analyze as built drawings, red line mark ups, work packages and other correspondence in order to develop or revise drawings for various engineering disciplines, including, but not limited to, marine engineering, mechanical engineering, electrical engineering, electronics engineering, and naval architecture. MSC manuals predominantly composed of drawings such as Engineering

Operating Manuals and Damage Control Books shall be updated under this contract. The Government will not provide the AutoCAD software for performance under task orders issued against the contract.

4. Specific Tasks:

The Contractor shall create or revise engineering drawings to accurately reflect the ship’s system/equipment.

All drawings shall be accurately prepared and submitted in accordance with the Government Furnished

Information (GFI) references outlined in Paragraph 12 of the PWS.

4.1. Create New Engineering Drawings. The Contractor shall develop new engineering drawings as described in the Task Order (TO). The Contractor may be required to perform a ship check survey to develop sketches and notes for the new drawing as well as consult existing engineering drawings, technical data, work packages, technical manuals and other correspondence as required. The Contractor shall provide the

Technical Point of Contact (TPOC) a complete copy of all ship check notes, sketches, photos, and draft drawings for quality assurance comparison of the final drawing.

4.2. Revise Existing Engineering Drawings. The Contractor shall revise engineering drawings as described in the TO. The TPOC will provide a PDF, AutoCAD, or paper copy of the drawings to be revised. The

Contractor may be required to perform a ship check survey to develop a mark-up of the original drawing, sketches, and notes as well as consult existing engineering drawings, technical data, work packages, technical manuals, and other correspondence as required. The Contractor shall provide the TPOC a complete copy of all ship check notes, sketches, mark-up drawings, photos, and draft drawings for quality assurance comparison of the final drawing.

4.2.1. Fault Current Analysis, Protective Device Coordination Study and Arc Flash Analysis, when tasked, shall be performed/developed in SKM Power Tools for Microsoft in accordance with G.F.I.

4.3. Drawing Conversions. The Contractor shall provide services for conversion of drawings from hard copy to electronic AutoCAD format and/or PDF format as required by the TO. Drawing conversion shall also include conversion from raster drawings to vector drawings as well as other document formats ( for example PDF to Excel, PDF to Word). Specifically, the Contractor shall have the capability to electronically convert PDF drawings to AutoCAD or a hybrid of the two formats as required by the TO.

The Contractor shall accurately produce, reproduce, or modify for production the drawings to scale.

5. Other Requirements:

5.1. Calculations: The contractor shall provide calculations for drawings requiring specific calculations.

Calculations include but are not limited to: pressure drop, heat transfer, HVAC, structural, weight and moment, electrical load, voltage drop, and any other calculations determined by the TPOC and specified in the TO.

5.1.1. Calculations shall be in an editable format with all formulas depicted. Assumptions in calculations shall be explained and provided with details to the TPOC.

5.2. Ship Check Survey. The Contractor shall have the manpower capability to perform at least three (3) separate ship check surveys simultaneously, covering all the necessary technical areas of expertise. The

Contractor shall ensure each discipline required by the TPOC or TO be available for ship checks. A different engineering discipline shall not conduct a shipcheck for the required engineering discipline (i.e.

an electrical engineer shall not conduct piping system shipcheck for a mechanical engineer). Contractor travel for ship checks must be approved by Military Sealift Command’s TPOC. Approved Contractor travel will be reimbursable in accordance with Section 13 below.

5.3. Certain TO’s will require the contractor to work at MSC facilities and work in conjunction with the TPOC.

The Contractor shall provide all necessary computers, accessories, and WIFI capability to perform in accordance with the PWS under each TO.

5.4. The Contractor shall be responsible for pick-up and delivery of documentation and technical references at

MSC N7 offices at Camp Pendleton, Virginia Beach, VA and Naval Station Norfolk, VA at the

Contractor’s expense.

5.5. Meetings shall be held in the Hampton Roads area at the Government’s facility located at Naval Station

Norfolk, VA. The location and type of meeting are at the discretion of the MSC TPOC. Travel to and from meetings is at the Contractor’s expense. MSC estimates 8-10 meetings of this type will occur per

Contract year without guarantee. In the event meetings are required to take place at locations other than those specified above, Contractor travel will be reimbursed in accordance with Section 13 below.

5.6. Regulatory Body Approvals. Drawings may require submission to the US Coast Guard (USCG) and

American Bureau of Shipping (ABS) for acceptance and approval, as indicated by the TO. The TPOC will alert ABS that drawings will be submitted for approval, and the Contractor will submit the drawings directly to ABS. The Contractor is responsible for all corrections and revisions required to meet USCG and ABS final approval. The Contractor will not be responsible for the cost of the ABS review and approval process.

5.6.1. The Contractor shall maintain contact with ABS throughout the review process, and notify the

TPOC of any potential delays. The Contractor shall make every effort to provide ABS approved final deliverables to the TPOC no later than the deliverable schedule indicated in the task order; however, the Contractor will not be held responsible for delays directly attributable to the ABS review and approval process

5.6.2. The Contractor shall request and gain O2E access through the TPOC and utilize this for ABS submittals under MSC’s account.

5.7. The Contractor shall have an established Quality Control System (ISO 9000:2000 or newer).

6. Place of Performance:

6.1. Work will be performed at the Contractor’s facility and various locations worldwide as specified in each

TO.

6.2. Contractor travel required shall be approved by the COR. Travel required for shall be reimbursed in accordance with the Section 13 below

7. Ordering Period of Performance:

As indicated on the CLINs.

8. Contract Type:

8.1. This will be a firm fixed-price, indefinite delivery/indefinite quantity type contract with reimbursable costs for actual travel and ODC expenses. With the exception of the Kick-Off meeting, no work shall be performed until directed by Task Order.

8.2. Minimum and Maximum Quantities.

a) The Contract's total minimum guaranteed quantity is $3,000.00 in orders to be placed during the

Contract’s base year. The Contract's maximum quantity shall be the total estimated labor hours multiplied by the Contractor’s proposed hourly rates, plus an additional 10%. This calculation applies to each period of performance of the Contract. This maximum amount is not to be exceeded without prior approval of the Contracting Officer. Reimbursable amounts shall not count against the maximum order quantity.

b) If the maximum quantity is not reached in a single ordering period of performance, the remaining quantity may be carried over to the following period of performance.

9. Contract Deliverables:

9.1. Kick-Off Meeting: A contract kick-off meeting will be held within two (2) business days after award unless otherwise specified in the TO.

9.1.1. The Contractor and the COR shall arrange a mutually agreeable time and place to meet for the purpose of discussing the requirements and details of the work.

9.1.2. The Contractor shall create a set of meeting minutes, to be signed by both the COR and the

Contractor, reflecting all matters discussed during the kick-off meeting. Meeting minutes shall be provided to the COR within three (3) days after conclusion of the kick-off meeting.

9.2. Tasking Spreadsheet: The Contractor shall provide a task tracking spreadsheet in Excel 2003 format listing each TO and the associated deliverables. The spreadsheet shall be updated every two weeks and sent to the MSC COR and designated TPOC via e-mail. The task tracking spreadsheet shall also be updated upon completion of each task. The spreadsheet shall, at a minimum, list the date of each TO, the MSC N7

TPOC,a description of each TO, the price of each CLIN, and the percentage of each requirement completed under each TO. It is the CORs responsibility to track capacity on each “D” contract CLIN to ensure the capacity is not exceeded.

10. Task Deliverables :

10.1. Deliverables and delivery schedules will be defined in each individual TO. Examples of deliverables include, but are not limited to, the following:

10.1.1. Ship Check Data: Hard copy and electronic copies of ship check survey notes, drawing mark-ups, draft drawings, photos, and sketches. All CD/DVD(s) shall be labeled, at a minimum, with the date of each TO, title of task, name of the N7 POC issuing the task, and list of documents on CD/DVD

(include drawing numbers and technical manual numbers).

10.1.2. Drawings: Drawings shall be submitted in both hard copy and electronic format. Contractor shall provide one (1) full size hard copy, one (1) copy in AutoCAD 2004 and one (1) copy in PDF

(Version 6 or newer) on CD/DVD(s). All CD/DVD(s) shall be labeled, at a minimum, with the date of each TO, title of task, name of the N7 POC issuing the task, and list of documents on CD/DVD

10.1.3. Microsoft Excel: When required Contractor shall develop and submit the Microsoft Excel file to the TPOC according to the delivery schedule indicated on the TO. The drawing shall be submitted in both hard copy and electronic format prior to USCG/ABS submission, if required. Contractor shall provide one (1) full size hard copy, one (1) copy in Microsoft Excel and one (1) in PDF (Version 6 or newer) on CD/DVD(s). All CD/DVD(s) shall be labeled (at a minimum) with the date of each Task

Order, Title of Task, name of the N7 person issuing the task, and list of documents on CD/DVD

10.1.4. Regulatory Body Approval: The Contractor shall provide Regulatory body review and approval, as required. The Contractor shall provide one (1) full size hard copy, one (1) AutoCAD copy, and one

(1) PDF copy of each deliverable, including USCG and ABS stamp, as appropriate, or a letter certifying approval, if required, on CD/DVD. All CD/DVD(s) shall be labeled, at a minimum, with the date of each TO, title of task, name of the N7 POC issuing the task, and list of documents on

CD/DVD (include drawing numbers and technical manual numbers).

11. Performance Standards: This is a Performance Based Contract in accordance with FAR 37.6. The

Contractor shall be evaluated on its ability to provide quality deliverables in an efficient manner. The

Government shall monitor the Contractor’s performance under this contract using the Quality Assurance

Surveillance Plan developed by the Government.

12. Government Furnished Information (GFI):

12.1 The MSC N7 TPOC or COR will provide drawings and technical manuals when available and as required.

12.2 The MSC Technical Library will provide the following standard references after award in either electronic or hard copy paper format:

a. MSC Standard Drawing 803-7079667 (latest revision); Preparation of Selected Record Drawings

(SRDs) for USNS Ships

b. MSC Standard Drawing 803-7081122 (latest revision); Military Sealift Command General Technical

Requirements (GTRs)

c. MSC Standard Drawing 803-7080803 (latest revision); Preparation of Computer Aided Design (CAD)

Drawings for USNS Ships

13. Reimbursement of Travel:

13.1 Contractor Request and Approval of Travel. Any travel under this contract must be specifically requested in writing by the Contractor and approved by the Contracting Officer’s Representative (COR), prior to incurring any travel expense. The Contractor shall submit the written request to the COR three

(3) days in advance, when possible. The travel request shall include as a minimum, the following:

a. Contract number

b. Date, time, and place of proposed travel

c. Purpose of travel and how it relates to the contract

d. Contractor’s estimated cost of travel with a breakdown of the estimated costs of transportation, lodging, meals, and incidentals; and

e. Name(s) of individual(s) traveling.

The COR shall review and approve/disapprove (as appropriate) all travel requests submitted giving written notice of such approval or disapproval to the contractor.

13.2 Travel Reimbursement. The Contractor shall be reimbursed for the reasonable actual cost of transportation, lodging, meals and incidental expenses. However, actual costs shall be considered reasonable, allowable, and reimbursable only to the extent that they do not exceed on a daily basis the maximum per diem rate in effect at the time of travel as set forth in the DOD Joint Travel Regulations located at https://secureapp2.hqda.pentagon.mil/perdiem/. Actual cost does not include handling charges, general and administrative cost, overhead, profit or any other indirect cost.

13.3 The Contractor shall use the allowable Government personnel rates for transportation and lodging.

Reimbursement for airfare shall not exceed the lowest customary standard, coach, or equivalent airfare quoted during normal business hours. The Contractor will not be reimbursed for travel expenses unless https://secureapp2.hqda.pentagon.mil/perdiem/ audited records for transportation contain evidence, such as original receipts, substantiating actual expenses incurred for travel. In no event will reimbursement exceed the published rates of common carriers. Expenses for lodging, meals and incidental expenses shall be reimbursed to the Contractor, provided that the overnight stay was documented as necessary.

13.4 Each task order that requires travel will include a not-to-exceed funding limitation for travel costs. When the Contractor expects total funding expended for reimbursable travel to reach 85 percent of the total funds available on each travel CLIN, the Contractor shall notify the Contracting Officer and the COR.

The notice shall state the estimated amount of additional funds required to continue performance for the period specified in the task order. The Contractor shall not exceed or incur costs that exceed the amount of funding stated on the task order with a reimbursable travel CLIN.

13.5 The Government is not obligated to reimburse the Contractor for otherwise reimbursable travel in excess of the funded amount stated in the task order with the reimbursable travel CLIN.

13.6 The Contractor is not obligated to continue performance of any reimbursable work under this Contract or otherwise incur costs for reimbursable travel in excess of the funded amount stated in the task order with the reimbursable travel CLIN unless the Contracting Officer notifies the Contractor in writing that the funded amount stated in the task order under the applicable reimbursable travel CLIN has been increased. In the event notification is made orally, such notification shall be followed up in writing within two working days.

13.7 No notice, communication, or representation from any person other than the Contracting Officer shall affect the Government’s obligation to reimburse the Contractor.

13.8 Change orders shall not be considered an authorization to exceed the funded amount stated in the task order under the reimbursable travel CLIN unless they contain a statement expressly increasing the funded amount of that reimbursable CLIN by a sufficient amount to cover the change order.

14. Other Direct Costs (ODC) Reimbursement:

14.1 In the event that additional or specialized equipment, services and/or supplies are required, the

Government will reimburse the Contractor only for the actual price paid for such equipment, supplies and services that are expressly identified as an ODC under the task order issued. Task orders that anticipate the need for ODC’s will include an ODC CLIN.

14.2 “Actual price" paid by the Contractor for such equipment, supplies and services includes tax paid, if any, and reduced by any and all credits and rebates, whether accrued or realized, associated with the supplies and services provided. “Actual price” does not include material handling charges, overhead, general and administrative costs, profit, or any other indirect cost that is in any way associated with the Contractor’s purchase or provision of such supplies and services. The parties expressly agree that the offered and accepted daily rate includes all costs incurred or paid by the Contractor, including but not limited to material handling charges, overhead, general and administrative costs, or profit, that are in any way associated with the Contractor’s purchase or provision of such supplies and services.

14.3 To be eligible to receive reimbursement for equipment, services and supplies identified in a task order as an ODC and obtained in support of this contract, the Contractor must obtain at least three quotes for each transaction in excess of $2,500 to ensure that adequate price competition was sought or the Contractor must provide an acceptable justification as to why it was impracticable to do so. The Contractor shall provide this documentation to the Contracting Officer for approval in accordance with FAR 52.244-2

(Subcontracts), or as directed by the Contracting Officer, prior to obtaining these services and supplies.

The Contractor shall maintain documentation of all reimbursable purchases until three years after the contract is completed and shall provide access to and copies of such documentation when requested by the Contracting Officer.

14.4 The Contracting Officer may reduce the reimbursement by any amount above that which the Contracting

Officer finds, in his/her sole discretion, is greater than that which is fair and reasonable for the supplies or services provided, giving due consideration to the facts and circumstances prevailing at the time that the Contractor procured the supplies and services. Disputes as to the amount by which any reimbursement is reduced shall be resolved in accordance with the “Disputes” clause of the contract. It shall be the Contractor’s burden to demonstrate that the price it paid for reimbursable supplies and services was fair and reasonable.

14.5 When the Contractor expects total funding expended for ODC’s to reach 85 percent of the total funds available on each ODC CLIN, the Contractor shall notify the Contracting Officer and the COR.. The notice shall state the estimated amount of additional funds required to continue performance for the period specified in the Schedule. The Contractor shall not exceed or incur costs that exceed the amount of funding stated on each ODC CLIN at the time a reimbursable item is ordered.

14.6 The Government is not obligated to reimburse the Contractor for ODC’s in excess of the funded amount stated in the Schedule under each Reimbursable CLIN.

14.7 The Contractor is not obligated to continue performance of any ODC work under this Contract or otherwise incur costs for ODC’s in excess of the funded amount stated in the Schedule under each ODC

CLIN unless the Contracting Officer notifies the contractor that the funded amount stated in the Schedule under the applicable ODC CLIN has been increased. Notification shall be in writing. In the event notification is made orally, such notification shall be followed up in writing within two working days.

14.8 No notice, communication, or representation from any person other than the Contracting Officer shall affect the Government’s obligation to reimburse the Contractor.

14.9 Change orders shall not be considered an authorization to exceed the funded amount stated in the

Schedule under the ODC CLIN unless they contain a statement expressly increasing the funded amount of the ODC CLIN by a sufficient amount to cover the change order.

15. Ordering Procedures. After Contract award, individual task orders will be issued as necessary to support

Contract requirements. The Contractor will be sent a Performance Work Statement (PWS) for services to be performed. In response to the PWS, the Contractor shall provide a firm fixed price to complete the requirements. This firm fixed price shall include all labor. The prices for labor shall be in accordance with the labor rates established in the Contract. Travel and ODCs shall be priced separately under each task order and will be reimbursed in accordance with the Contract. The Contractor shall respond to each TO request for pricing within the time established by the Government for response (the response time will vary on an TO by

TO basis, but will be typically five business days after receipt of the PWS) with pricing that identifies the number of labor hours, travel, and ODCs required to complete the requirements. MSCHQ Contracting personnel will notify the Contractor of the acceptance/rejection of the estimate. The Contractor will be directed to commence work via a TO sent from the Contracting Officer or Contract Specialist. The Contractor shall provide notice of acceptance of the TO by commencing work.

Electronic mail and facsimile are acceptable forms of transmission for all task orders, modifications, and correspondence issued under this contract. Orders may be issued orally by the Contracting Officer; however, orally issued orders will be followed up with a written order within three business days.

16. Personnel.

16.1 Key Personnel. The program manager; senior engineer, and engineer are key personnel.

16.1.1 The Contractor shall designate an individual as the program manager with complete authority to make decisions on all technical matters connected with this contract. The program manager shall meet the following minimum qualifications: (1) a minimum of 20 years of marine engineering experience; (2) six years of experience in maritime project management or program planning; (3) Project Management Professional (PMP) certification, and (4) An understanding of the MSC organization..

16.1.2 The Contractor shall designate an individual as the senior engineer on this contract. The senior engineer shall meet the following minimum qualifications: (1) at least 15 years of marine engineering experience; (2) six years of experience in the operation, maintenance, test and evaluation of naval or commercial ship systems or equipment, shore based systems, or equipment within a particular trade area (e.g., electrical, electronics, mechanical, structural weapons); (3) four years of specialized experience in the maintenance and repair of ocean-going vessels that demonstrates an ability to survey and inspect such vessels for the purpose of classification, appraisal, determination of equipment installed, and system engineering design,

(4) An understanding of the MSC Organization, and (5) experience updating shipboard ABS approved Fire Control Plans and Damage Control Plans..

16.1.3 The Contractor shall designate an individual as the engineer on this contract for each of the following required disciplines: Marine Engineering, Naval Architecture, and Electrical

Engineer. Each engineer shall meet the following minimum qualifications: (1) 12 years of marine engineering experience; (2) six years of experience in the operation, maintenance, test and evaluation of naval or commercial ship systems or equipment, shore based systems, or equipment within a particular trade area (e.g., electrical, electronics, mechanical, structural weapons); and (3) four years of specialized experience in the maintenance and repair of ocean-going vessels that demonstrates an ability to survey and inspect such vessels for the purposes of classification, appraisal, determination of equipment installed and system engineering design. Electrnical Engineer shall demonstrate a working knowledge of SKM Power Tools.

16.1.4 Key personnel shall be employed by the contractor and not be a subcontractor.

16.1.5 In the event that key personnel are not performing IAW the PWS, the TPOC will notify the

COR who, in turn, will notify the Contracting Officer. The Contracting Officer will coordinate directly with the Contractor.

16.2 Other Personnel. The minimum qualifications for non-key personnel labor categories are as follows:

16.2.1 Designer. Minimum of ten years’ experience as designer in the preparation of construction and as built drawings. Certified AutoCAD 2004 Drafter III, equivalent or greater.

16.2.2 CAD Operator and Drafter and Jr. Designer. Four years’ experience as a technical drafter involved in the preparation of construction and as built drawings. Certified AutoCAD 2004

Drafter III, equivalent or greater. Drafter III qualifications require either AutoCAD or

American Design Drafting Association (ADDA) Drafter certification.

16.2.3 Technical Editor. No specific requirements.

16.2.4 Administrative Support: No specific requirements.

16.3 General Provision. The Contractor agrees to assign to this contract the persons whose resumes are submitted with its proposal and who have been identified in the Contractor's proposal as key personnel.

The following positions/individuals are considered as Key Personnel:

Position Employee

Program Manager

Senior Engineer

Marine Engineer

Naval Architect

Electrical Engineer

16.4 Substitutions. The Contractor agrees that during the first ninety (90) days of the contract performance period, no key personnel substitutions will be permitted unless such substitutions are necessitated by an individual’s illness, death, or termination of employment. In any of these events, the Contractor shall promptly notify the Contracting Officer and provide the information required below. After the initial ninety (90) day period, all substitution proposals must be submitted, in writing, at least ten (10) days in advance of the proposed substitution to the Contracting Officer, and provide information required below.

16.5 Requests for Substitution. All requests for substitutions must provide detailed explanations of the circumstances necessitating the proposed substitutions, a complete resume for the proposed substitute, and any other information requested by the Contracting Officer needed by him to approve or disapprove the proposed substitution. All proposed substitutes must have qualifications that are at least the equivalent of the qualifications of the person to be replaced. The Contracting Officer or his authorized representative will evaluate such requests and promptly notify the Contractor of his approval or disapproval thereof.

17. Other Pertinent Information, Guidelines, and Assumptions:

17.1 Identification of Non-Disclosure Requirements: The Contractor shall work with business sensitive information in the performance of this PWS. No sensitive or proprietary information of, or in the possession of the Military Sealift Command or any of its operating units, will be disclosed without the written consent of the Contracting Officer. A non-disclosure agreement concerning information gained or used during the performance of this contract must be signed prior to the start of performance under this contract. The agreement must be signed by all key personnel and any other personnel who may have access to sensitive business information. This also includes any subcontractor personnel who may have access to sensitive information. The required non-disclosure agreement is included as Attachment VI.

17.2 Security Requirements:

17.2.1 The Contractor shall comply with all applicable public laws, government regulations, and command procedures regarding privacy.

17.2.2 All personnel performing work under this Contract shall be United States citizens and able to maintain a SECRET clearance.

17.2.3 All personnel working on any TO shall maintain and have a Common Access Card (CAC).

See CAC CARDS AND SECURITY CLEARANCE for more information.

17.3 Contractor Identification:

17.3.1 Contractor employees must be clearly identifiable while on Government property by wearing appropriate badges.

17.3.2 Contractor personnel and their subcontractors must identify themselves as Contractors or subcontractors during meetings, telephone conversations, in electronic messages, or correspondence related to this Contract.

17.3.3 Contractor-occupied facilities (on Department of the Navy or other Government installations) such as offices, separate rooms, or cubicles must be clearly identified with Contractor supplied signs, name plates or other identification, showing that these are work areas for Contractor or subcontractor personnel.

17.4 Data Rights

a) All work performed by the Contractor under the Contract shall become the exclusive property of

MSC in which the Government shall have unlimited rights. The Contractor shall not deliver or otherwise provide to the Government technical data or computer software, to include the deliverables under the Contract, with restrictions, including those as to use, modification, reproduction, and transfer, or with restrictive markings.

b) At any and all times, the Contractor agrees to promptly provide to the Government at no additional cost such documents, codes or other materials and information that are necessary to permit the

Government's full enjoyment of its rights in the deliverables as described above.

17.5 Designation of Contracting Officer’s Representative (COR) and Technical Point of Contact

(TPOC)

The COR will represent the Contracting Officer in the administration of technical details within the scope of this contract and will perform inspection and acceptance of all deliverables. The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the Contracting

Officer or the Government. The COR does not have the authority to alter the Contractor's obligations or change the specifications in the contract or issue Task Orders. If, as a result of technical discussions, it is desirable to alter contract obligations or statements of work, a modification must be issued in writing and signed by the Contracting Officer. The COR is responsible for reviewing the invoices submitted by the

Contractor and informing the Contracting Officer of areas where exceptions are to be taken. The COR authority is nondelegable. The COR will be appointed in writing. This appointment will be effective for the contract and all TOs issued under it.

The TPOC is not a representative of the Contracting Officer nor the COR. He/She is the technical expert for that individual task order. The TPOC will provide input and guidance to the contractor, COR and

Contracting Officer on technical issues on an as needed basis.

17.6 Authorized Changes Only by the Contracting Officer:

17.6.1 No order, statement, or conduct of Government personnel who visit the Contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this Contract shall constitute a change under the Changes clause of this Contract.

17.6.2 The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this Contract.

17.6.3 The Contracting Officer is the only person authorized to approve changes in any of the requirements of this Contract and notwithstanding provisions contained elsewhere in this

Contract, said authority remains solely the Contracting Officer’s. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the Contract price to cover any increase incurred as a result thereof.

18. General Information.

18.1 SAFETY: The contractor is solely responsible for compliance of all safety regulations of employees while working on government owned facilities. All accidents which may arise out of, or in connection with, performance of services required hereunder which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and cognizant Contracting Officer Representative

(COR) within twenty-four hours of such occurrence. Reports shall provide full details of the accident, including statements from witnesses. The foregoing procedures shall also apply to any claim made by a third party against the contractor as a result of any accident that occurs in connection with performance under this contract.

18.2 NON-PERSONAL SERVICE STATEMENT: Contractor employees performing services under this order shall be supervised at all times by management personnel of the contractor. Contractor management shall ensure that employees properly comply with the performance work standards outlined in the statement of work. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the

United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the

Federal Acquisition Regulation. The Government shall control access to the facility and shall perform the inspection and acceptance of the completed work.

18.3 GOVERNMENT MANAGEMENT OVERSIGHT: Government management shall provide general instructions on limitations and deadlines. Additional instructions will be provided for any unusual assignments or those that vary from established procedures. The contractor’s employees will independently carry out the assignments. Completed work will spot-checked by Government management for adherence to procedures, accuracy, completeness.

GOVERNMENT PROPERTY FURNISHED

GOVERNMENT PROPERTY FURNISHED: The work under this contract may be located at a Government site or installation. Property that is incidental to the place of performance; such as when the contract requires contractor personnel to be located on a Government site or installation where the use of Government-provided office space and equipment, e.g., chairs, telephones, and computers, is standard practice shall be made available and used by contractor personnel. The contractor shall maintain the assigned office space(s) in a neat and orderly manner.

Contractor shall only use Government provided items to accomplish the tasks required under this contract. Personal or company use of equipment such as phones, utilities, computers, printers and copiers, not directly related to the required services is strictly prohibited. Contractor personnel shall not remove any Government provided items from the worksite without the express written permission of the Contacting Officer.

CAC CARDS AND SECURITY CLEARAN

Security Clearance and Common Access Cards (CAC). Contractor personnel performing work under this contract require access to information that may be deemed classified up to SECRET. Those personnel requiring access to classified information shall maintain a clearance based upon at a minimum a favorably adjudicated

National Agency Check with Law and Credit (NACLC) and access granted up to SECRET.

Authorized Personnel and Computer Access. Contractor personnel performing work under this contract require access to the Local Area Network (LAN) with a Government computer account, although they may not require access to classified information. Access to government computers and systems require at a minimum a favorably adjudicated National Agency Check with Law and Credit (NACLC) investigation and the submission of a SAAR-N form to MSC.

Common Access Cards (CAC). To support access to the government computers and systems, authorized personnel shall obtain a CAC. CACs are to be issued only through the auspices of the Trusted Agent to U.S. Citizens, U.S.

Permanent Resident Aliens or such other individuals as may be authorized by Commander Military Sealift Command

(COMSC). To be eligible for a CAC, contractor personnel shall comply with Homeland Security Presidential

Directive 12 (HSPD-12) requiring the completion of an FBI fingerprint check with favorable results and the initiation of a National Agency Check with Written Inquiries (NACI). An individual who maintains a current equivalent or higher investigation shall not require an additional NACI. As required for access to the government computers and systems, the NACLC suffices. The Contractor shall ensure that all its personnel performing under the contract obtain a CAC. The CAC shall not be used for any unauthorized purpose. Fees associated with obtaining

CACs are for the Contractor's account.

Tracking and Disposition. The Contractor shall immediately inform the Contracting Officer in writing if a contractor employee is given an adjudication of "Access Suspended", "Interim Declination", "Loss of Jurisdiction", "No Determination Made", or has their clearance eligibility otherwise withdrawn, denied, or revoked. The

Contractor shall be responsible for the control of CACs issued to its personnel under MSC contract. In order to ensure positive control of CACs, the Contractor shall surrender to the Trusted Agent all CACs issued in the performance of this contract upon: 1) Termination of the contract; 2) if a contractor employee will no longer be performing work under this contract, or 3) as directed by the issuing authority, the Trusted Agent, or the Contracting

Officer.

CAC Reporting. A report shall be made to the Contracting Officer within 24 hours of discovering any CAC is lost, stolen, or destroyed. The Contracting Officer will then generate a report to 1) the Trusted Agent for cancellation of the card, 2) to the local U.S. Military Security Office, and 3) to the appropriate MSC Squadron Commander.

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984

52.204-2 Security Requirements AUG 1996

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-7 System for Award Management JUL 2013

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-13 System for Award Management Maintenance JUL 2013

52.209-7 Information Regarding Responsibility Matters JUL 2013

52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015

52.215-20 Requirements for Certified Cost or Pricing Data or

Information Other Than Certified Cost or Pricing Data

OCT 2010

52.217-4 Evaluation Of Options Exercised At The Time Of Contract

Award

JUN 1988

52.217-5 Evaluation Of Options JUL 1990

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011

52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

DEC 2012

52.228-5 Insurance - Work On A Government Installation JAN 1997

52.232-18 Availability Of Funds APR 1984

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.242-15 Stop-Work Order AUG 1989

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7003 Agency Office of the Inspector General DEC 2012

252.203-7005…