N32205-16-R-0001-02.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Amendment issued to provide offeror questions and answ ers Round 2.

The period of time for questions and responses is closed.

The deadline for proposals is not extended.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 24

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Oct-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N32205-16-R-0001

X 9B. DATED (SEE ITEM 11)

05-Oct-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Oct-2015

CODE

MILITARY SEALIFT COMMAND NORFOLK

471 EAST C STREET, BLDG SP-64 NAVAL STATI

NORFOLK VA 23511-2419

N32205 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N32205-16-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

ROUND 2 Q&A

N3220516-R-0001 – QUESTIONS AND ANSWERS – ROUND 2

QUESTION: Section 16.1.1 lists requirement of PMP certification for the Program Manager.

Can this be waved? Requirements of the Key Personnel seem to limit competition.

ANSWER: No – a waiver is not permissible. It is critical that the Program Manager knows how to organize, plan and execute the multiple task orders at one given time. The prior contract has over 60 task orders issued under it, many of which were being performed simultaneously on different ships at different locations under different periods of performances with different urgency requirements. Quality traits of a PMP certified program manager provides the

Government assurance that the person has taken the appropriate classes and understands project management and can collectively steer the contracted personnel in the right direction based upon workload, time, and complexity.

QUESTION: Section 16.1.3 Electrical Engineer lists working knowledge of SKM Power Tools.

Will equivalent experience with other electrical analysis programs like E-TAP be acceptable?

ANSWER: No – A working knowledge of SKM Power Tools is required. The output of any electrical analysis tools used by the Offeror’s electrical engineer must be compatible with SKM

Power Tools. MSC uses SKM Power Tools for electrical analysis.

QUESTION: Section 16.1.4 states all key personnel will be employed by the prime contractor.

Can this be modified to include teaming member companies?

ANSWER: Yes – teaming member companies may designate members of either team as key personnel. Teaming arrangements (joint venture or partnerships) must be identified and company relationships must be fully disclosed in an offer IAW FAR Part 9.601. This is a 100% small business set-aside. The small business will be the prime contractor in any teaming or subcontracting relationship. Additionally, key personnel can be subcontractors as well.

QUESTION: Due to the limited page count requirements of this RFP, can the Past Performance pages be excluded from the total page count of 30?

ANSWER: Page limitations for the offers are changed as follows – Volumes I and II, when combines, shall not exceed 40 pages in length. An additional 10 pages have been added.

QUESTION: Offeror’s price proposal Section 5.1.a Table lists base and option years total hours at 20,000 hours. The actual totals of labor categories equals 20,800. Please revise with the actual total hours.

ANSWER: The totals for all labor categories combined in a single period of performance are hereby changed from 20,000 to 20,800.

QUESTION: RFP p. 14 – 8.a) states “ The contract’s maximum quantity shall be the total estimated labor hours multiplied by the contractor’s proposed hourly rates, plus an additional

10%”. Should the contractor add 10% in cost or hours to the total per year or will the government add this during the evaluation process?

ANSWER: The Government will add the 10% at the time of award.

QUESTION: RFP p. 18 – 16.1.1 Program Manager – requires that the Program Manager hold a

PMP certification. May any of the following education and experience combinations be substituted for the PMP certificate: a. Bachelor’s Degree in Engineering or related field (BS) and Additional Years of Project Management Experience which clearly demonstrates that the

PM meets the industry standards of qualification to provide oversight for multiple tasks simultaneously, or b. Master’s Degree in Business (MBA), and Additional Years of Project

Management Experience which clearly demonstrates that the PM meets the industry standards of qualification to provide oversight for multiple tasks simultaneously, or c. Professional

Engineer License (PE) and Additional Years of Project Management Experience which clearly demonstrates that the PM meets the industry standards of qualification to provide oversight for multiple tasks simultaneously.

ANSWER: It is critical that the Program Manager knows how to organize, plan and execute the multiple task orders at one given time. The prior contract has over 60 task orders issued under it, many of which were being performed simultaneously on different ships at different locations under different periods of performances with different urgency requirements. Quality traits of a

PMP certified program manager provides the Government assurance that the person has taken the appropriate classes and understands project management and can collectively steer the contracted personnel in the right direction based upon workload, time, and complexity.

QUESTION: RFP p. 29 Submission of Offers 2.5 – Proposals may be emailed however, section

2.5 requires the submission of hard copy originals and electronic compact disks, please clarify.

ANSWER: If proposals are e-mailed, then hard copies and electronic compact disks are not required.

QUESTION: RFP p. 29 – 2nd to last paragraph states the Vol. I and II combined shall not exceed 30 pages, excluding resumes. The Sample Task response listed on RFP p. 31 is limited to

15 pages, is excluded from the Vol. I and II 30 page limit?

ANSWER: The Sample Task response is not included in the 30 page limit.

QUESTION: Please provide Sample task “Damage Control Information Newsletter No. 45 (GFI

(D).”

ANSWER: The MSC Quality Management System Procedure Emergency Escape Breathing

Devices (EEBDS) N0732-221.00-AQ has replaced the newsletter.

QUESTION: Attachment III – Past Performance Questionnaire – states that evaluations are due by 11 May 2015, will this this be updated via amendment?

ANSWER: Yes – Past Performance Questionnaires are due to this office no later than 5

November 2015.

QUESTION: RFP p. 32 5.1. States that the Supplemental Pricing Sheet Attachment 3 should be submitted, should this read Attachment V?

ANSWER: Yes – Attachment V.

QUESTION: RFP p. 34 & 35 – Basis for Award – Is the basis for award “most advantageous to the Government, price and other factors considered (p 34) or lowest price technically acceptable offer (p. 35)?

ANSWER: Lowest Priced Technically Acceptable – when price and other evaluation factors are considered, it will be most advantageous to the Government.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

Performance Work Statement

MSC N7 Engineering Drawing Services

1. Background:

1.1. Military Sealift Command (MSC) owns and operates approximately 125 ships, including steam turbine, gas turbine, and diesel engine propelled vessels. These vessels fulfill such varied missions as underway replenishment, oceanographic research, cable repair, and dry and refrigerated cargo support. The MSC N7

Division is responsible for aspects of ship maintenance, repair, alteration and material readiness for the

MSC fleet. Throughout the period of performance of this contract, new ships will be introduced into the

MSC fleet, ships will undergo life extensions, and ships will be retired from service life.

1.2. MSC N72 Engineering Technical Division is required to provide new and revised engineering drawings for ships of the fleet. MSC requires contracted expert survey, drafting, and production drawing support to fulfill its commitments in a timely manner. These new and revised drawings, diagrams, and sketches are required to be drawn in an electronic format and plotted in full size and color. Drawing reproduction and conversion services are also required.

2. Applicable Directives, Acronyms and Abbreviations:

2.1 Directives:

See paregraph 12.2

2.2 Acronyms and Abbreviations:

ABS – American Bureau of Shipping

ADDA - American Design Drafting Association

CAC – Common Access Card

CAD – Computer Aided Design

CD/DVD – Compact Disc/ Digital Versatile Disc

CFR – Code of Federal Regulations

COR – Contracting Officer Representative

CLIN – Contract Line Item Number

DOD – Department of Defense

FAR – Federal Acquisition Regulations

GFI – Government Furnished Information

GTR – General Technical Requirements

HVAC – Heating, Ventilation and Air Conditioning

MSC – Military Sealift Command

ODC – Other Direct Cost

PDF – Portable Document File

PWS – Performance Work Statement

QASP – Quality Assurance Surveillance Plan

SOLAS – Safety of Life at Sea

SRD – Selected Record Drawing

TO – Task Order

TPOC – Technical Point of Contact

USCG – United States Coast Guard

USNS – United States Naval Vessel

3. Performance Requirements:

This contract will provide non-personal services to Military Sealift Command N7 Engineering Directorate to provide engineering analysis/calculations, ship checks, engineering system design, and professional

AutoCAD drafting in order to develop and revise engineering drawings. The Contractor shall accurately prepare AutoCAD drawings for designated systems in accordance with the standard drawings provided as

Government Furnished Information (GFI) and listed in Section 12.2 of this PWS. The Contractor may be required to perform surveys, ship checks, and analyze as built drawings, red line mark ups, work packages and other correspondence in order to develop or revise drawings for various engineering disciplines, including, but not limited to, marine engineering, mechanical engineering, electrical engineering, electronics engineering, and naval architecture. MSC manuals predominantly composed of drawings such as

Engineering Operating Manuals and Damage Control Books shall be updated under this contract. The

Government will not provide the AutoCAD software for performance under task orders issued against the contract.

4. Specific Tasks:

The Contractor shall create or revise engineering drawings to accurately reflect the ship’s system/equipment.

All drawings shall be accurately prepared and submitted in accordance with the Government Furnished

Information (GFI) references outlined in Paragraph 12 of the PWS.

4.1. Create New Engineering Drawings. The Contractor shall develop new engineering drawings as described in the Task Order (TO). The Contractor may be required to perform a ship check survey to develop sketches and notes for the new drawing as well as consult existing engineering drawings, technical data, work packages, technical manuals and other correspondence as required. The Contractor shall provide the

Technical Point of Contact (TPOC) a complete copy of all ship check notes, sketches, photos, and draft drawings for quality assurance comparison of the final drawing.

4.2. Revise Existing Engineering Drawings. The Contractor shall revise engineering drawings as described in the TO. The TPOC will provide a PDF, AutoCAD, or paper copy of the drawings to be revised. The

Contractor may be required to perform a ship check survey to develop a mark-up of the original drawing, sketches, and notes as well as consult existing engineering drawings, technical data, work packages, technical manuals, and other correspondence as required. The Contractor shall provide the TPOC a complete copy of all ship check notes, sketches, mark-up drawings, photos, and draft drawings for quality assurance comparison of the final drawing.

4.2.1. Fault Current Analysis, Protective Device Coordination Study and Arc Flash Analysis, when tasked, shall be performed/developed in SKM Power Tools for Microsoft in accordance with G.F.I.

4.3. Drawing Conversions. The Contractor shall provide services for conversion of drawings from hard copy to electronic AutoCAD format and/or PDF format as required by the TO. Drawing conversion shall also include conversion from raster drawings to vector drawings as well as other document formats ( for example PDF to Excel, PDF to Word). Specifically, the Contractor shall have the capability to electronically convert PDF drawings to AutoCAD or a hybrid of the two formats as required by the TO.

The Contractor shall accurately produce, reproduce, or modify for production the drawings to scale.

5. Other Requirements:

5.1. Calculations: The contractor shall provide calculations for drawings requiring specific calculations.

Calculations include but are not limited to: pressure drop, heat transfer, HVAC, structural, weight and moment, electrical load, voltage drop, and any other calculations determined by the TPOC and specified in the TO.

5.1.1. Calculations shall be in an editable format with all formulas depicted. Assumptions in calculations shall be explained and provided with details to the TPOC.

5.2. Ship Check Survey. The Contractor shall have the manpower capability to perform at least three (3) separate ship check surveys simultaneously, covering all the necessary technical areas of expertise. The

Contractor shall ensure each discipline required by the TPOC or TO be available for ship checks. A different engineering discipline shall not conduct a shipcheck for the required engineering discipline (i.e.

an electrical engineer shall not conduct piping system shipcheck for a mechanical engineer). Contractor travel for ship checks must be approved by Military Sealift Command’s TPOC. Approved Contractor travel will be reimbursable in accordance with Section 13 below.

5.3. Certain TO’s will require the contractor to work at MSC facilities and work in conjunction with the TPOC.

The Contractor shall provide all necessary computers, accessories, and WIFI capability to perform in accordance with the PWS under each TO.

5.4. The Contractor shall be responsible for pick-up and delivery of documentation and technical references at

MSC N7 offices at Camp Pendleton, Virginia Beach, VA and Naval Station Norfolk, VA at the

Contractor’s expense.

5.5. Meetings shall be held in the Hampton Roads area at the Government’s facility located at Naval Station

Norfolk, VA. The location and type of meeting are at the discretion of the MSC TPOC. Travel to and from meetings is at the Contractor’s expense. MSC estimates 8-10 meetings of this type will occur per

Contract year without guarantee. In the event meetings are required to take place at locations other than those specified above, Contractor travel will be reimbursed in accordance with Section 13 below.

5.6. Regulatory Body Approvals. Drawings may require submission to the US Coast Guard (USCG) and

American Bureau of Shipping (ABS) for acceptance and approval, as indicated by the TO. The TPOC will alert ABS that drawings will be submitted for approval, and the Contractor will submit the drawings directly to ABS. The Contractor is responsible for all corrections and revisions required to meet USCG and ABS final approval. The Contractor will not be responsible for the cost of the ABS review and approval process.

5.6.1. The Contractor shall maintain contact with ABS throughout the review process, and notify the

TPOC of any potential delays. The Contractor shall make every effort to provide ABS approved final deliverables to the TPOC no later than the deliverable schedule indicated in the task order;

however, the Contractor will not be held responsible for delays directly attributable to the ABS review and approval process

5.6.2. The Contractor shall request and gain O2E access through the TPOC and utilize this for ABS submittals under MSC’s account.

5.7. The Contractor shall have an established Quality Control System (ISO 9000:2000 or newer).

6. Place of Performance:

6.1. Work will be performed at the Contractor’s facility and various locations worldwide as specified in each

TO.

6.2. Contractor travel required shall be approved by the COR. Travel required for shall be reimbursed in accordance with the Section 13 below

7. Ordering Period of Performance:

As indicated on the CLINs.

8. Contract Type:

8.1. This will be a firm fixed-price, indefinite delivery/indefinite quantity type contract with reimbursable costs for actual travel and ODC expenses. With the exception of the Kick-Off meeting, no work shall be performed until directed by Task Order.

8.2. Minimum and Maximum Quantities.

a) The Contract's total minimum guaranteed quantity is $3,000.00 in orders to be placed during the

Contract’s base year. The Contract's maximum quantity shall be the total estimated labor hours multiplied by the Contractor’s proposed hourly rates, plus an additional 10%. This calculation applies to each period of performance of the Contract. The additional 10% will be added at the time of award. This maximum amount is not to be exceeded without prior approval of the

Contracting Officer.

b) If the maximum quantity is not reached in a single ordering period of performance, the remaining quantity may be carried over to the following period of performance.

9. Contract Deliverables:

9.1. Kick-Off Meeting: A contract kick-off meeting will be held within two (2) business days after award unless otherwise specified in the TO.

9.1.1. The Contractor and the COR shall arrange a mutually agreeable time and place to meet for the purpose of discussing the requirements and details of the work.

9.1.2. The Contractor shall create a set of meeting minutes, to be signed by both the COR and the

Contractor, reflecting all matters discussed during the kick-off meeting. Meeting minutes shall be provided to the COR within three (3) days after conclusion of the kick-off meeting.

9.2. Tasking Spreadsheet: The Contractor shall provide a task tracking spreadsheet in Excel 2003 format listing each TO and the associated deliverables. The spreadsheet shall be updated every two weeks and sent to the MSC COR and designated TPOC via e-mail. The task tracking spreadsheet shall also be updated upon completion of each task. The spreadsheet shall, at a minimum, list the date of each TO, the MSC N7

TPOC,a description of each TO, the price of each CLIN, and the percentage of each requirement completed under each TO. It is the CORs responsibility to track capacity on each “D” contract CLIN to ensure the capacity is not exceeded.

10. Task Deliverables :

10.1. Deliverables and delivery schedules will be defined in each individual TO. Examples of deliverables include, but are not limited to, the following:

10.1.1. Ship Check Data: Hard copy and electronic copies of ship check survey notes, drawing mark-ups, draft drawings, photos, and sketches. All CD/DVD(s) shall be labeled, at a minimum, with the date of each TO, title of task, name of the N7 POC issuing the task, and list of documents on CD/DVD

(include drawing numbers and technical manual numbers).

10.1.2. Drawings: Drawings shall be submitted in both hard copy and electronic format. Contractor shall provide one (1) full size hard copy, one (1) copy in AutoCAD 2004 and one (1) copy in PDF

(Version 6 or newer) on CD/DVD(s). All CD/DVD(s) shall be labeled, at a minimum, with the date of each TO, title of task, name of the N7 POC issuing the task, and list of documents on CD/DVD

10.1.3. Microsoft Excel: When required Contractor shall develop and submit the Microsoft Excel file to the TPOC according to the delivery schedule indicated on the TO. The drawing shall be submitted in both hard copy and electronic format prior to USCG/ABS submission, if required. Contractor shall provide one (1) full size hard copy, one (1) copy in Microsoft Excel and one (1) in PDF (Version 6 or newer) on CD/DVD(s). All CD/DVD(s) shall be labeled (at a minimum) with the date of each Task

Order, Title of Task, name of the N7 person issuing the task, and list of documents on CD/DVD

10.1.4. Regulatory Body Approval: The Contractor shall provide Regulatory body review and approval, as required. The Contractor shall provide one (1) full size hard copy, one (1) AutoCAD copy, and one (1) PDF copy of each deliverable, including USCG and ABS stamp, as appropriate, or a letter certifying approval, if required, on CD/DVD. All CD/DVD(s) shall be labeled, at a minimum, with the date of each TO, title of task, name of the N7 POC issuing the task, and list of documents on

CD/DVD (include drawing numbers and technical manual numbers).

11. Performance Standards: This is a Performance Based Contract in accordance with FAR 37.6. The

Contractor shall be evaluated on its ability to provide quality deliverables in an efficient manner. The

Government shall monitor the Contractor’s performance under this contract using the Quality Assurance

Surveillance Plan developed by the Government.

12. Government Furnished Information (GFI):

12.1 The MSC N7 TPOC or COR will provide drawings and technical manuals when available and as required.

12.2 The MSC Technical Library will provide the following standard references after award in either electronic or hard copy paper format:

a. MSC Standard Drawing 803-7079667 (latest revision); Preparation of Selected Record Drawings

(SRDs) for USNS Ships

b. MSC Standard Drawing 803-7081122 (latest revision); Military Sealift Command General Technical

Requirements (GTRs)

c. MSC Standard Drawing 803-7080803 (latest revision); Preparation of Computer Aided Design (CAD)

Drawings for USNS Ships

13. Reimbursement of Travel:

13.1 Contractor Request and Approval of Travel. Any travel under this contract must be specifically requested in writing by the Contractor and approved by the Contracting Officer’s Representative (COR), prior to incurring any travel expense. The Contractor shall submit the written request to the COR three

(3) days in advance, when possible. The travel request shall include as a minimum, the following:

a. Contract number

b. Date, time, and place of proposed travel

c. Purpose of travel and how it relates to the contract

d. Contractor’s estimated cost of travel with a breakdown of the estimated costs of transportation, lodging, meals, and incidentals; and

e. Name(s) of individual(s) traveling.

The COR shall review and approve/disapprove (as appropriate) all travel requests submitted giving written notice of such approval or disapproval to the contractor.

13.2 Travel Reimbursement. The Contractor shall be reimbursed for the reasonable actual cost of transportation, lodging, meals and incidental expenses. However, actual costs shall be considered reasonable, allowable, and reimbursable only to the extent that they do not exceed on a daily basis the maximum per diem rate in effect at the time of travel as set forth in the DOD Joint Travel Regulations located at https://secureapp2.hqda.pentagon.mil/perdiem/. Actual cost does not include handling charges, general and administrative cost, overhead, profit or any other indirect cost.

13.3 The Contractor shall use the allowable Government personnel rates for transportation and lodging.

Reimbursement for airfare shall not exceed the lowest customary standard, coach, or equivalent airfare quoted during normal business hours. The Contractor will not be reimbursed for travel expenses unless audited records for transportation contain evidence, such as original receipts, substantiating actual expenses incurred for travel. In no event will reimbursement exceed the published rates of common carriers. Expenses for lodging, meals and incidental expenses shall be reimbursed to the Contractor, provided that the overnight stay was documented as necessary.

13.4 Each task order that requires travel will include a not-to-exceed funding limitation for travel costs.

When the Contractor expects total funding expended for reimbursable travel to reach 85 percent of the total funds available on each travel CLIN, the Contractor shall notify the Contracting Officer and the

COR. The notice shall state the estimated amount of additional funds required to continue performance for the period specified in the task order. The Contractor shall not exceed or incur costs that exceed the amount of funding stated on the task order with a reimbursable travel CLIN.

13.5 The Government is not obligated to reimburse the Contractor for otherwise reimbursable travel in excess of the funded amount stated in the task order with the reimbursable travel CLIN.

13.6 The Contractor is not obligated to continue performance of any reimbursable work under this Contract or otherwise incur costs for reimbursable travel in excess of the funded amount stated in the task order with the reimbursable travel CLIN unless the Contracting Officer notifies the Contractor in writing that the funded amount stated in the task order under the applicable reimbursable travel CLIN has been increased. In the event notification is made orally, such notification shall be followed up in writing within two working days.

13.7 No notice, communication, or representation from any person other than the Contracting Officer shall affect the Government’s obligation to reimburse the Contractor.

13.8 Change orders shall not be considered an authorization to exceed the funded amount stated in the task order under the reimbursable travel CLIN unless they contain a statement expressly increasing the funded amount of that reimbursable CLIN by a sufficient amount to cover the change order.

14. Other Direct Costs (ODC) Reimbursement:

https://secureapp2.hqda.pentagon.mil/perdiem/

14.1 In the event that additional or specialized equipment, services and/or supplies are required, the

Government will reimburse the Contractor only for the actual price paid for such equipment, supplies and services that are expressly identified as an ODC under the task order issued. Task orders that anticipate the need for ODC’s will include an ODC CLIN.

14.2 “Actual price" paid by the Contractor for such equipment, supplies and services includes tax paid, if any, and reduced by any and all credits and rebates, whether accrued or realized, associated with the supplies and services provided. “Actual price” does not include material handling charges, overhead, general and administrative costs, profit, or any other indirect cost that is in any way associated with the

Contractor’s purchase or provision of such supplies and services. The parties expressly agree that the offered and accepted daily rate includes all costs incurred or paid by the Contractor, including but not limited to material handling charges, overhead, general and administrative costs, or profit, that are in any way associated with the Contractor’s purchase or provision of such supplies and services.

14.3 To be eligible to receive reimbursement for equipment, services and supplies identified in a task order as an ODC and obtained in support of this contract, the Contractor must obtain at least three quotes for each transaction in excess of $2,500 to ensure that adequate price competition was sought or the Contractor must provide an acceptable justification as to why it was impracticable to do so. The Contractor shall provide this documentation to the Contracting Officer for approval in accordance with FAR 52.244-2

(Subcontracts), or as directed by the Contracting Officer, prior to obtaining these services and supplies.

The Contractor shall maintain documentation of all reimbursable purchases until three years after the contract is completed and shall provide access to and copies of such documentation when requested by the Contracting Officer.

14.4 The Contracting Officer may reduce the reimbursement by any amount above that which the Contracting

Officer finds, in his/her sole discretion, is greater than that which is fair and reasonable for the supplies or services provided, giving due consideration to the facts and circumstances prevailing at the time that the Contractor procured the supplies and services. Disputes as to the amount by which any reimbursement is reduced shall be resolved in accordance with the “Disputes” clause of the contract. It shall be the Contractor’s burden to demonstrate that the price it paid for reimbursable supplies and services was fair and reasonable.

14.5 When the Contractor expects total funding expended for ODC’s to reach 85 percent of the total funds available on each ODC CLIN, the Contractor shall notify the Contracting Officer and the COR.. The notice shall state the estimated amount of additional funds required to continue performance for the period specified in the Schedule. The Contractor shall not exceed or incur costs that exceed the amount of funding stated on each ODC CLIN at the time a reimbursable item is ordered.

14.6 The Government is not obligated to reimburse the Contractor for ODC’s in excess of the funded amount stated in the Schedule under each Reimbursable CLIN.

14.7 The Contractor is not obligated to continue performance of any ODC work under this Contract or otherwise incur costs for ODC’s in excess of the funded amount stated in the Schedule under each ODC

CLIN unless the Contracting Officer notifies the contractor that the funded amount stated in the

Schedule under the applicable ODC CLIN has been increased. Notification shall be in writing. In the event notification is made orally, such notification shall be followed up in writing within two working days.

14.8 No notice, communication, or representation from any person other than the Contracting Officer shall affect the Government’s obligation to reimburse the Contractor.

14.9 Change orders shall not be considered an authorization to exceed the funded amount stated in the

Schedule under the ODC CLIN unless they contain a statement expressly increasing the funded amount of the ODC CLIN by a sufficient amount to cover the change order.

15. Ordering Procedures. After Contract award, individual task orders will be issued as necessary to support

Contract requirements. The Contractor will be sent a Performance Work Statement (PWS) for services to be performed. In response to the PWS, the Contractor shall provide a firm fixed price to complete the requirements. This firm fixed price shall include all labor. The prices for labor shall be in accordance with the labor rates established in the Contract. Travel and ODCs shall be priced separately under each task order and will be reimbursed in accordance with the Contract. The Contractor shall respond to each TO request for pricing within the time established by the Government for response (the response time will vary on an TO by

TO basis, but will be typically five business days after receipt of the PWS) with pricing that identifies the number of labor hours, travel, and ODCs required to complete the requirements. MSCHQ Contracting personnel will notify the Contractor of the acceptance/rejection of the estimate. The Contractor will be directed to commence work via a TO sent from the Contracting Officer or Contract Specialist. The Contractor shall provide notice of acceptance of the TO by commencing work.

Electronic mail and facsimile are acceptable forms of transmission for all task orders, modifications, and correspondence issued under this contract. Orders may be issued orally by the Contracting Officer; however, orally issued orders will be followed up with a written order within three business days.

16. Personnel.

16.1 Key Personnel. The program manager; senior engineer, and engineer are key personnel.

16.1.1 The Contractor shall designate an individual as the program manager with complete authority to make decisions on all technical matters connected with this contract. The program manager shall meet the following minimum qualifications: (1) a minimum of 20 years of marine engineering experience; (2) six years of experience in maritime project management or program planning; (3) Project Management Professional (PMP) certification, and (4) An understanding of the MSC organization..

16.1.2 The Contractor shall designate an individual as the senior engineer on this contract. The senior engineer shall meet the following minimum qualifications: (1) at least 15 years of marine engineering experience; (2) six years of experience in the operation, maintenance, test and evaluation of naval or commercial ship systems or equipment, shore based systems, or equipment within a particular trade area (e.g., electrical, electronics, mechanical, structural weapons); (3) four years of specialized experience in the maintenance and repair of ocean-going vessels that demonstrates an ability to survey and inspect such vessels for the purpose of classification, appraisal, determination of equipment installed, and system engineering design, (4) An understanding of the MSC Organization, and (5) experience updating shipboard ABS approved Fire Control Plans and Damage Control Plans..

16.1.3 The Contractor shall designate an individual as the engineer on this contract for each of the following required disciplines: Marine Engineering, Naval Architecture, and Electrical

Engineer. Each engineer shall meet the following minimum qualifications: (1) 12 years of marine engineering experience; (2) six years of experience in the operation, maintenance, test and evaluation of naval or commercial ship systems or equipment, shore based systems, or equipment within a particular trade area (e.g., electrical, electronics, mechanical, structural weapons); and (3) four years of specialized experience in the maintenance and repair of ocean-going vessels that demonstrates an ability to survey and inspect such vessels for the purposes of classification, appraisal, determination of equipment installed and system engineering design. Electrnical Engineer shall demonstrate a working knowledge of SKM

Power Tools.

16.1.4 Key personnel shall be employed by the contractor and not be a subcontractor.

16.1.5 In the event that key personnel are not performing IAW the PWS, the TPOC will notify the

COR who, in turn, will notify the Contracting Officer. The Contracting Officer will coordinate directly with the Contractor.

16.2 Other Personnel. The minimum qualifications for non-key personnel labor categories are as follows:

16.2.1 Designer. Minimum of ten years’ experience as designer in the preparation of construction and as built drawings. Certified AutoCAD 2004 Drafter III, equivalent or greater.

16.2.2 CAD Operator and Drafter and Jr. Designer. Four years’ experience as a technical drafter involved in the preparation of construction and as built drawings. Certified AutoCAD 2004

Drafter III, equivalent or greater. Drafter III qualifications require either AutoCAD or

American Design Drafting Association (ADDA) Drafter certification.

16.2.3 Technical Editor. No specific requirements.

16.2.4 Administrative Support: No specific requirements.

16.3 General Provision. The Contractor agrees to assign to this contract the persons whose resumes are submitted with its proposal and who have been identified in the Contractor's proposal as key personnel.

The following positions/individuals are considered as Key Personnel:

Position Employee

Program Manager

Senior Engineer

Marine Engineer

Naval Architect

Electrical Engineer

16.4 Substitutions. The Contractor agrees that during the first ninety (90) days of the contract performance period, no key personnel substitutions will be permitted unless such substitutions are necessitated by an individual’s illness, death, or termination of employment. In any of these events, the Contractor shall promptly notify the Contracting Officer and provide the information required below. After the initial ninety (90) day period, all substitution proposals must be submitted, in writing, at least ten (10) days in advance of the proposed substitution to the Contracting Officer, and provide information required below.

16.5 Requests for Substitution. All requests for substitutions must provide detailed explanations of the circumstances necessitating the proposed substitutions, a complete resume for the proposed substitute, and any other information requested by the Contracting Officer needed by him to approve or disapprove the proposed substitution. All proposed substitutes must have qualifications that are at least the equivalent of the qualifications of the person to be replaced. The Contracting Officer or his authorized representative will evaluate such requests and promptly notify the Contractor of his approval or disapproval thereof.

17. Other Pertinent Information, Guidelines, and Assumptions:

17.1 Identification of Non-Disclosure Requirements: The Contractor shall work with business sensitive information in the performance of this PWS. No sensitive or proprietary information of, or in the possession of the Military Sealift Command or any of its operating units, will be disclosed without the written consent of the Contracting Officer. A non-disclosure agreement concerning information gained or used during the performance of this contract must be signed prior to the start of performance under this contract. The agreement must be signed by all key personnel and any other personnel who may have access to sensitive business information. This also includes any subcontractor personnel who may have access to sensitive information. The required non-disclosure agreement is included as Attachment

VI.

17.2 Security Requirements:

17.2.1 The Contractor shall comply with all applicable public laws, government regulations, and command procedures regarding privacy.

17.2.2 All personnel performing work under this Contract shall be United States citizens and able to maintain a SECRET clearance.

17.2.3 All personnel working on any TO shall maintain and have a Common Access Card (CAC).

See CAC CARDS AND SECURITY CLEARANCE for more information.

17.3 Contractor Identification:

17.3.1 Contractor employees must be clearly identifiable while on Government property by wearing appropriate badges.

17.3.2 Contractor personnel and their subcontractors must identify themselves as Contractors or subcontractors during meetings, telephone conversations, in electronic messages, or correspondence related to this Contract.

17.3.3 Contractor-occupied facilities (on Department of the Navy or other Government installations) such as offices, separate rooms, or cubicles must be clearly identified with Contractor supplied signs, name plates or other identification, showing that these are work areas for

Contractor or subcontractor personnel.

17.4 Data Rights

a) All work performed by the Contractor under the Contract shall become the exclusive property of

MSC in which the Government shall have unlimited rights. The Contractor shall not deliver or otherwise provide to the Government technical data or computer software, to include the deliverables under the Contract, with restrictions, including those as to use, modification, reproduction, and transfer, or with restrictive markings.

b) At any and all times, the Contractor agrees to promptly provide to the Government at no additional cost such documents, codes or other materials and information that are necessary to permit the

Government's full enjoyment of its rights in the deliverables as described above.

17.5 Designation of Contracting Officer’s Representative (COR) and Technical Point of Contact

(TPOC)

The COR will represent the Contracting Officer in the administration of technical details within the scope of this contract and will perform inspection and acceptance of all deliverables. The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the Contracting

Officer or the Government. The COR does not have the authority to alter the Contractor's obligations or change the specifications in the contract or issue Task Orders. If, as a result of technical discussions, it is desirable to alter contract obligations or statements of work, a modification must be issued in writing and signed by the Contracting Officer. The COR is responsible for reviewing the invoices submitted by the

Contractor and informing the Contracting Officer of areas where exceptions are to be taken. The COR authority is nondelegable. The COR will be appointed in writing. This appointment will be effective for the contract and all TOs issued under it.

The TPOC is not a representative of the Contracting Officer nor the COR. He/She is the technical expert for that individual task order. The TPOC will provide input and guidance to the contractor, COR and

Contracting Officer on technical issues on an as needed basis.

17.6 Authorized Changes Only by the Contracting Officer:

17.6.1 No order, statement, or conduct of Government personnel who visit the Contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this Contract shall constitute a change under the Changes clause of this Contract.

17.6.2 The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this Contract.

17.6.3 The Contracting Officer is the only person authorized to approve changes in any of the requirements of this Contract and notwithstanding provisions contained elsewhere in this

Contract, said authority remains solely the Contracting Officer’s. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the Contract price to cover any increase incurred as a result thereof.

18. General Information.

18.1 SAFETY: The contractor is solely responsible for compliance of all safety regulations of employees while working on government owned facilities. All accidents which may arise out of, or in connection with, performance of services required hereunder which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and cognizant Contracting Officer Representative

(COR) within twenty-four hours of such occurrence. Reports shall provide full details of the accident, including statements from witnesses. The foregoing procedures shall also apply to any claim made by a third party against the contractor as a result of any accident that occurs in connection with performance under this contract.

18.2 NON-PERSONAL SERVICE STATEMENT: Contractor employees performing services under this order shall be supervised at all times by management personnel of the contractor. Contractor management shall ensure that employees properly comply with the performance work standards outlined in the statement of work. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation. The Government shall control access to the facility and shall perform the inspection and acceptance of the completed work.

18.3 GOVERNMENT MANAGEMENT OVERSIGHT: Government management shall provide general instructions on limitations and deadlines. Additional instructions will be provided for any unusual assignments or those that vary from established procedures. The contractor’s employees will independently carry out the assignments. Completed work will spot-checked by Government management for adherence to procedures, accuracy, completeness.

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (APR 2014)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF

1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and…