Attachment_II_Sample_Task.doc

00XX

STATEMENT OF WORK

Task Order 00XX Title USNS SAMPLE TASK – Update SRDs for USNS Sample task Start Date:

1 March 2015 Completion Date:

1 Sept 2015 Contracting POC:

Lauren E. Orrok, lauren.orrok@navy.mil, 757-443-5866

1. References

a) NAVSEA DWG 555-8443287 Rev M, Fire Control Plan

b) NAVSEA DWG 8445470 , General Arrangement and Profile Drawings

2. Background

UNSN SAMPLE Ship is owned/operated by Military Sealift Command (MSC). The current Fire Control Plan (FCP) uses unknown symbols and will require the new SOLAS symbols during the updating process in order to bring the ship into compliance with the current American Bureau of Shipping (ABS) regulations. The current General Arrangements are out of date and do not reflect the ship’s configuration and alteration completed during PSA. Updated Fire Control Plan and General Arrangements Selected Record Drawing (SRD) are required to support MSC operation of the ship.

Numerous vessel alterations known as transportation alterations (T-ALTs) have been developed and installed on the vessel. These alterations affect Selected Record Drawings (SRDs) and require the updating of the Fault Current Analysis, Protective Device Coordination Study, EPLA and the electrical one-line.

3. Scope of Work

3.1. The Contractor shall perform a ship check for the purposes of verifying and marking up the existing Fire Control Plan (FCP), General Arrangement, EPLA, Fault Current Analysis, Electrical Onle-line and Protective Coordination Study for USNS Sample Task.

4. Specific Tasks

4.1. Kickoff Meeting: The Contractor shall hold a kickoff meeting with the Technical Point of Contact (TPOC) at Naval Base Norfolk, VA within one (1) week of Order acceptance. The purpose of the kick-off meeting shall be to discuss the requirements and details of the work. The Contractor shall provide a project schedule at the meeting, and shall submit a revised schedule every two (2) weeks thereafter. The schedule shall include:

· Submittal dates

· Ship name with drawing number and revision letter/number

· Number of sheets and drawing size

· Description of current status of each sheet

· Reason for delay

The Contractor shall include in the meeting the following topics, one (1) business day prior:

· Meeting agenda

· Personnel(s) attending shipcheck

· Plan of Action and Milestone (POA&M)

During the meeting, the Contractor shall take minute notes and provide in email format to TPOC for approval.

4.2. Shipcheck: The shipcheck shall occur in Norfolk, VA on USNS Sample Task from March 11-26, 2015. The Contractor shall access all necessary spaces and ensure a 100% shipcheck validation is conducted for capturing all of the details and information required to complete the tasks required herein.

4.3. Drawing Updates: The Contractor shall use the data gathered during the shipcheck to provide the necessary development of the following SRDs: Should there be any item required under GFI (a) not captured in the ship check, the contractor shall request the applicable reference.

4.3.1. General Arrangement

4.3.1.1. The new General Arrangement shall be updated to reflect the ship’s configuration in accordance with GFI.

4.3.2. Fire Control Plan

4.3.2.1. The new Fire Control Plan shall utilize fire symbols in accordance with International Maritime Organization (IMO) Revision of Resolution A.952 (23) (firefighting) and Resolution A.760 (18) (life saving). If this symbology convention is not utilized on the GFI, the Contractor shall to convert all symbols and methodologies to the new symbols. New symbols to be added to the drawing shall be developed into an electronic format by the Contractor if not a current capability. In the event that the new symbols do not adequately address all of the equipment onboard the vessel, MSC unique symbols shall be developed.

4.3.2.2. The Contractor shall create spreadsheets of cross-referenced lists pertaining to unique number, combatant Navy number designation, and known location with regard to fire stations, foam hose reel stations, and fire extinguishers.

4.3.2.3. The Contractor shall generate the new AutoCAD Fire Control Plan to include the following:

· Structural: bulkheads, cages, doors, vertical & inclined ladders, etc.

· Symbology: add or change IMO/SOLAS symbols as required.

· Numbering: fire stations, foam hose reel stations, fire extinguishers. Create cross-reference list of unique number, combatant Navy number designation, and noun location.

· Fire Dampers: identify exact locations and use existing combatant Navy number designations.

· Fire Boundaries: identify Class A & Class B bulkheads, doors & Main Vertical Zones.

· Vent Closures: identify exact locations (may be installed on exterior or interior).

· 1MC Speakers: identify exact locations of General Alarm/Communication Speakers.

· Verification of door swings are correctly depicted on the plan.

· Labeling: spaces, fire stations, foam hose reel stations, fire extinguishers, etc. Escape Routes: determine primary and secondary escape routes from each interior space, identify escape scuttles and kick plates.

· Identify emergency shutoffs for systems; for example, the oxygen supply which is on the T-AH class ships.

· Identify Galley Gaylord shutoff vents.

· Fire detection and alarming systems: identify locations.

· Lifesaving gear, life boats, life rafts, davits, embarkation ladders, life vest, EEBD, SCBA, survival suits/immersion suits, etc: identify all lifesaving gear including exact amount per space and location of storage

· Updating of quantities in symbol legend.

· Locate symbols, to maximum extent practical, so that each symbol accurately reflects the true location of representative equipment in the space.

· Additional symbols developed by MSC for items specific to MSC ships.

4.3.2.4. The Contractor shall verify all locations of dampers, extinguishers, and any other relevant safety equipment.

4.3.2.5. The Contractor shall contact the TPOC if there are any concerns regarding the Fire Control Plan. Concerns shall include the following:

· Location of EEBD not in designated area or not present at all.

· MSC has an EEBD outfitting policy which is more stringent than ABS/USCG. See Damage Control Information Newsletter No. 45, for outfitting requirements, and verify on fire control plan.

· Fire extinguishers are not of the correct size and type.

· Fire extinguishers are not corresponding to number required.

· Fire Door is constructed of standard type door.

· Stairwell not being A-60 rated as per SOLAS II-2. 9, 2.3.3.

· If a fire boundary is questionable, Contractor should request from ship or TPOC a structural drawing to determine the fire integrity of the questionable area.

· Immersion suits not approved and in compliance to USCG. Please refer to CFR 46 Subpart 160.171 – Immersion Suits.

NOTE - MSC has an EEBD outfitting policy which is more stringent than ABS/USCG. See Damage Control Information Newsletter No. 45 (GFI (D)), for outfitting requirements. The Contractor shall ensure the updated Fire Control Plan meets the requirements of this policy.

4.3.3. Electrical Distribution System One-Line Diagram

4.3.3.1. The Contractor shall ship check for a new Electrical Distribution System One-Line diagram. Information recorded and shown shall be in accordance with the requirements for a selected Record Drawing. Information for new and old equipment shall include:

· Generators including MG sets: kW, voltage, current, frequency, and power factor ratings, phases, generator connection

· Cables (All Types): Circuit name or number, type or designator, size and UL listing information

· Circuit protective devices: Frame size and rated continuous current, instantaneous and inverse-time trip settings, special features such as under voltage trip, motor operators, interlocks, auxiliary contacts and “K” factor

· Switches: Rated Voltage, Rated continuous current, rated interrupting current.

· Motors: nameplate data, kW or hp, voltage, and current rating.

· Motor controllers: type (across-the-line, star-delta, variable frequency, etc.), disconnect and bypass devices, type of protection (LVR, LVP).

· Transformers/Converters: kVA, voltage and current ratings, winding connection, and percent impedance.

· Distribution equipment: location, type, and rating of all switchboards, load centers, group control centers, and distribution panels

· Circuits: circuit designations including spares and blanks; type and size of all cables; phasing for single phase loads; size, trip setting and rating of circuit protective devices; rated load of each branch circuit in amps; emergency tripping and preferential tripping features such as interlocks, under voltage relays and shunt trips.

· Protective device settings: Provide protective device settings (e.g. circuit breaker, relays, overloads, etc..) if subject devices are are adjustable.

· Batteries including UPS devices: type, voltage, rated capacity, conductor protection, charging and discharging panel and calculations to justify capacity based on load.

4.3.3.2. The contractor shall be required to prepare power panel data sheets and photographs of subject equipment, if allowed by ship, for each power panel and lighting panel and distribution box.

4.3.4. Electrical Power Load Analysis (EPLA)

4.3.4.1. The contractor shall develop an EPLA in Microsoft Excel. It shall catalog all connected loads and analyze load distribution in accordance with American Bureau of Shipping (ABS) Steel Vessel Rules (SVR), 4-8-1/5.1.5, USCG Safety Manual CIM 16000.9, and NAVSEA Design Data Sheet 310-0, and IEEE 45. The analysis shall cover summer and winter loads for all operation conditions and missions of the vessel to include but not limited to:

· Inport on shore power

· At anchor

· Transit at cruising speed

· Transit at full speed

· Performance of vessels stated mission(s)

· Emergency generator only

4.3.4.2. The analysis shall include definition of operating conditions, line number, and loads by categories. It shall also include special power loads, non-growth loads, power sources, load shed categories, including load category summaries with and without growth margins, operating generator summaries showing the number of on-line generators, percent loads applied to each generator under various operating conditions, with and without growth margins, load shed summaries under various operating conditions and by switchboards. Where propulsion power is provided by electrical motor, the propulsion motor Load Factor shall be equal to the percentage of the maximum continuous shaft horsepower required to maintain vessel’s speed specified for the mission or operating condition.

4.3.4.3. The following information shall be shown for each load:

· Name of equipment

· Number of units

· Rated horsepower or kW of equipment

· Total Connected load - kW

4.3.4.4. The following data shall be calculated and shown for each of the summer and winter operating conditions and missions:

· Number of units in use

· Load Factor

· Total consumed load – KW

4.3.5. Electrical System Fault Current Analysis.

4.3.5.1. A Fault Current Analysis (FCA) shall be performed in accordance with ABS SVR 4-8-1/5.1.3, IEEE 45 and IEC standard 61363using SKM Power Tools for Windows. The existing FCA shall be validated for accuracy and updated to reflect current vessel configuration. A single line diagram shall denote every fault point that has been calculated. All previous fault points from provided FCA shall be included. The level of detail provided in the previous FCA shall be maintained.

4.3.5.2. Devices with actual values (impedance, X/R ratio, time constants, breaker curves, etc) shall be created in the software libraries including but not limited to the following equipment:

· Generators

· Cables

· Transformers

· Motors and other loads

· A FCA Report shall be produced. The FCA Report shall:

.1. State the calculation method used

.2. Identify all cases

.3. Show Single Line Diagrams at every level

.4. Show Base kVA, base voltage, base current and base impedance

.5. Show Generator voltages, kVA ratings, resistances and reactances

.6. Show (Xd, X'd and X"d)

.7. Show transformer %Z (percent impedance), x/r ratio, KVA ratings, .8. Show voltage ratings and connection types (e.g. Delta-Wye)

.9. Show Cable lengths for each circuit

.10. Show Cable resistance and reactance's for each circuit

.11. Show Motor contributions (with kVA and voltage)

.12. List assumptions used in the calculations

.13. Calculate maximum and minimum Faults

4.3.6. Protective Device coordination Study

4.3.6.1. Contractor shall validate, flag improper coordination and recommend proper settings and device characteristics for protective devices. It shall be developed and maintained using SKM Power Tools for Windows in accordance with ABS SVR 4-8-1/5.1.4, IEEE 45 and USCG rules. The application and coordination of protective devices shall be prepared concurrently with a fault current analysis using the same software. Mission equipment shall be included in the Protective Device Coordination Study in addition to equipment that is required by the regulatory bodies. It shall include time/current curves for each protective device. All current protection devices shall be shown in the Coordination Study. All Trip curves shall be presented on the same graph submitted as a CAD drawing. The contractor shall include the following items:

· Identify and separate impedence one line diagram significant circuit interrupters.

· Data table of protective device ratings, including trip settings, interrupt and withstand ratings.

· Time/current curves for each significant circuit interrupter

· Coordination plot for selected branches and feeders.

4.4. Review Process

4.5. Fire Control Plan, Electrical One-Line, EPLA, FCA and Coordination study.

4.5.1. The Contractor shall be required to submit preliminary Fire Control Plan drawing updates in accordance with the schedule below for MSC review and comment. The TPOC shall have a period of twenty (20) business days to review all preliminary drawing updates. The Contractor shall incorporate all comments from the TPOC to create Phase 1 (P1) drawing updates.

4.5.2. The P1 drawing updates shall be submitted to the TPOC for verification prior to submittal to ABS. The Contractor shall incorporate all changes required to the P1 drawing updates as a result of the TPOC’s review to create Phase 2 (P2) drawing updates.

4.5.3. The Contractor shall submit one (1) full hard copy set of P2 drawing updates directly to ABS for review. All preliminary revision marks (i.e. P1, P2, etc.) and revision notes shall be removed from the drawings and the drawings shall be labeled as "Rev A, B, Etc." when the P2 drawing updates are provided for ABS review.

4.5.4. The Government will initiate all reviews by ABS (i.e., provide initial notice to ABS that documents need to be reviewed). As such, the Contractor shall contact the TPOC prior to submission of the P2 drawing updates to ABS.

4.5.5. The Contractor shall incorporate into the ABS Reviewed drawing updates all ABS comments and the ABS Reviewed drawing updates shall be stamped "approved" by ABS. There shall not be any outstanding comments and all comments shall be cleared. The Contractor shall email the TPOC with all corresponding comments from ABS for record purposes. All comments and resolutions should be record and given to the TPOC during the review process.

4.5.6. The Contractor shall maintain contact with ABS throughout the review process, and notify the TPOC of any potential delays. The Contractor shall make every effort to ensure the ABS-approved final drawing are complete not later than eight (8) weeks after ABS receipt of the drawing; however, the Contractor will not be held responsible for documented ABS review delay. MSC will be responsible for all costs associated with an ABS review.

4.6. General Arrangement

4.6.1. The Contractor shall be required to submit preliminary General Arrangements drawing updates in accordance with the schedule below for MSC review and comment. The TPOC shall have a period of twenty (20) business days to review all preliminary drawing updates. The Contractor shall incorporate all comments from the TPOC to create a final updated drawing.

4.6.2. The Contractor shall submit one (1) full hard copy set of final updated drawing directly to MSC for review. All preliminary revision marks (i.e. preliminary, etc.) and revision notes shall be removed from the drawings and the drawings shall be labeled as "Rev A, B, Etc." when the final drawing updates are provided for MSC final review and acceptance.

5. Deliverables:

5.1. Project Schedule: The Contractor shall deliver a project schedule in accordance with Section 3.1, to be delivered at the kickoff meeting and updated every two (2) weeks thereafter.

5.2. Kickoff Meeting Documents and Minutes: The Contractor shall deliver a meeting agenda, personnel attendees, shipcheck and POAM one (1) day prior to the kickoff meeting, and minutes from the kickoff meeting in accordance with Section 3.1.

5.3. General Arrangements Deliverables

5.3.1. Preliminary General Arrangements: One electronic and one (1) color full size hard copy on 28 inch wide and length TBD.

5.3.2. MSC approved General Arrangements: One (1) electronic and color full size hard copy.

5.4. ABS Approved Deliverables

5.4.1. Preliminary : One (1) electronic and one (1) color full size hard copy on 28 inch wide and length TBD.

5.4.2. P1: One (1) electronic and one (1) color full size hard copy on 28 inch wide and length TBD.

5.4.3. P2: Submitted direction to ABS

5.4.4. ABS ApprovedDrawing: Should ABS approve the drawingas submitted, the Contractor is not required to provide anything further for this deliverable. However, should ABS reject the drawing, the Contractor is required to revise the drawings as stated in Section 4.1.5. above until ABS approval is received.

5.4.5. Signed ABS approval letter: One (1) electronic and one (1) hard copy.

5.4.6. Cross-reference Lists (3 total): An electronic spreadsheet and three (3) hard copy on 8.5 x 11 inch paper.

5.5. Drawing Deliverables Format

5.5.1. If required, Contractor shall obtain drawing numbers from the MSC TPOC.

5.5.2. Preparation and content of the new drawing shall be in accordance with GFI for items not addressed herein.

5.5.3. All drawings shall be prepared and submitted in accordance with GFI.

5.5.4. All drawings shall be prepared and submitted in AutoCAD 2004 (.dwg) and shall incorporate a “cut line” 1/4 inch out from the border on all 4 sides. The size of the plan will be delineated on previous plans (i.e. F or H size) or by the TPOC. Each Fire Control Plan sheet shall be no longer than 7 feet (84 inches) in length (MSC may make exceptions on a case by case basis, depending on the length of the ship). Fire Control Plan drawing shall include two (2) full length decks per sheet, with the exception of smaller decks, which may be listed more than two (2) to a sheet. For example, if a current plan being updated is 14 feet long with four levels on one sheet, the plan shall be split up to 7 feet and be only two levels per sheet.

5.5.5. Text shall be in white or blue line color to preserve legibility when printing the drawings in gray scale. Yellow line color for text shall not be used.

5.5.6. Centerline color shall not be in yellow. The designated color shall be black. Line type is described in GFI.

5.5.7. All AutoCAD drawings delivered to MSC shall use only AutoCAD standard menus, line types and fonts as supported by a standard AutoCAD installation. Custom menus, unique line types, etc., must be replaced before delivery. All drawings made using AutoCAD’s XREF feature must have all the XREF’s bound into the drawing prior to delivery.

5.5.8. The Contractor shall submit all deliverables in both hard copy format and electronic format. The Contractor shall provide electronic copies of all deliverables on CD(s). All CD(s) shall be labeled with the list of documents on the CD (include letters, drawing numbers and technical manual numbers). Each Drawing shall be provided in Autocad and PDF.

5.5.9. All SKM Files shall be provided for the Fault Current Analysis and Protective Coordination Devices.

5.5.10. All Excel files shall be provided for the development of the EPLA.

6. Delivery Schedule

*Note: MSC will obtain the approved Fire Control Plan directly from ABS.

6. Guidance and Assumptions: None

7. Government Furnished Information

(a) MSC Standard Drawing 803-7079667; Preparation of Selected Record Drawings (SRDs) for USNS Ships

(b) MSC Standard Drawing 803-7081122; Military Sealift Command General Technical Requirements (GTRs)

(c) MSC Standard Drawing 803-7080803; Preparation of Computer Aided Design (CAD) Drawings for USNS Ships

(d) MSC DCIN No.45 EEBD Outfitting