Q and A for Pumping Sanitation Services.pdf

Question 1:

Pricing Structure and Service Frequency: PWS Section 3.2 requires the contractor to pump and evacuate the tanks "once per week" (approximately 52 times per year).

However, the Pricing Worksheet (Attachment 2) lists the Unit as "Month" with a Quantity of "12". Can the Government confirm if offerors should calculate their firm-fixed monthly price by averaging the 52 weekly visits over 12 months, or will a revised pricing sheet with a "Weekly" or "Per Pump" unit of measure be issued?

Answer:

Yes, calculate the firm-fixed monthly price by averaging the 52 weekly visits over 12 months. You can put in the verbiage on your quote “service once a week for a total of 52 weeks over 12 months” if you would like.

Question 2:

Emergency or Unscheduled Pump-Outs: The PWS mandates a strict weekly pumping cadence to prevent overflows. If the holding tanks reach capacity prior to the scheduled weekly visit due to high facility usage, is the contractor expected to perform unscheduled or emergency pump-outs? If so, how should offerors price these occurrences, as there is no separate CLIN for emergency/unscheduled services?

Answer:

The government reserves the right to move the scheduled weekly service to an earlier day should the holding tanks reach capacity prior to the scheduled weekly service, but services will not exceed 4 times a month. The government will give 24-hour notice to the contractor should the day of service be changed to accommodate emergencies or unscheduled pump-outs.

Question 3:

Holiday Scheduling: PWS Section 7.2 restricts normal business hours to Monday through Friday, excluding Federal holidays. If a scheduled weekly pumping day falls on a recognized Federal holiday, is the contractor expected to perform the service on the preceding or following business day to maintain the weekly requirement?

Answer:

Government will coordinate with vendor for service day prior or after.

Question 4:

Maintenance and Repair Responsibilities: PWS Section 3.1 requires the contractor to inspect and document the condition of the tanks, piping, lids, and high-level alarms. If these components are found to be damaged during the initial inspection, or if they fail during the five-year period of performance, is the contractor responsible for their repair/replacement, or is the contractor solely responsible for reporting the deficiencies to the Government?

Answer:

The contractor is solely responsible for reporting the deficiencies to the Government.

Question 5:

Wash-Down/Utility Access: PWS Section 4.2 states that no utilities will be provided by the Government. Does the Government require the contractor to wash down the interior of the holding tanks during the weekly evacuations? If so, the contractor will need to mobilize its own water supply.

Answer:

There is a fire hydrant near site for use.

Question 6:

Incumbent Information: Can the Government confirm if there is an incumbent contractor currently performing these services? If there is an incumbent, could you please provide us with the incumbent contractor's name, the current Purchase Order number, and the total contract value?

Answer:

There is no incumbent. This is a new requirement.

Question 7:

Post-Award Submittals: Are there any specific post-award submittals (e.g., safety plans, quality control plans, or specific waste management/environmental plans) that we should be aware of prior to bidding? If so, could you please provide the relevant information or timelines for those submittals?

Answer:

No specific submittals. Contractor is to work directly with TPOC to report weekly when services have been completed.

Question 8:

I received feedback indicating that the City & County of Honolulu has a rule prohibiting licensed pumpers from hauling wastewater off base and discharging it into the city sewer system. As a result, subcontractors have indicated they would require an approved dumpsite on base — specifically, access to the JBPHH wastewater treatment plant or another authorized on-base disposal connection — in order to perform this work. Could you please clarify whether on-base disposal access will be provided to the contractor, or whether NAVFAC/Public Works can authorize use of the on-base treatment facility for this purpose?

Answer: (The verbiage below has been added to the PWS)

3.5 Disposing of Waste: The contractor shall be responsible to dispose waste in accordance with Federal, State, City and County Regulations.

3.5.1 Wastewater Discharge Permit: Industrial Wastewater Pre-Treatment Permit (OPC6R) from NAVFAC HI permit is required prior to discharging wastewater into the Navy wastewater treatment system. The Contractor is responsible for obtaining the permit if the Contractor elects to discharge the wastewater into the Navy wastewater treatment system.

3.5.2 If Contractor elects to discharge the wastewater in the Navy Wastewater system, a wastewater discharge log shall be submitted to OPC6R within 5 days after the 15th and the last day of each month. The point of contact for submission of the log will be provided after the time of award.

*End of Questions and Answers*