N00421-22-R-0185 Amendment 0002 (SF30).pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to extend the proposal submission date. All other terms and conditions remain unchanged and in full force and effect.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 02-Nov-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0042122R0185

X 9B. DATED (SEE ITEM 11)

30-Sep-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

02-Nov-2022

CODE

PROCUREMENT GROUP

21983 BUNDY ROAD, BLDG 441

PATUXENT RIVER MD 20670

N00421 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0042122R0185

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 31-Oct-2022 02:00 PM to 02-Dec-2022 02:00 PM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

L – [1] CONTENT OF PROPOSALS (SERVICES) (July 2022)

PART A GENERAL INSTRUCTIONS

1.0 GENERAL

The Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The

Offeror is advised that the Government may incorporate any portions of the Offeror’s proposal into the resulting contract.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization shall be emphasized during proposal preparation. Statements that the prospective Offeror understands, can comply with, or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may result in assessing weaknesses and/or deficiencies.

The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or subfactor clearly may be considered a deficiency.

Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

The Government advises the Offeror that taking exception to or deviating from any term or condition of the

RFP may result in the assessment of a deficiency to the proposal.

Throughout these instructions, a “principal subcontractor” is defined as a subcontractor who provides at least

20% of the proposed total Cost/Price (excluding the Offeror’s profit/fee) for the contract or provides one or more

Key Personnel. “JV Team member” is defined as one of the entities that make up a joint venture (JV) formed for the purpose of responding to this solicitation.

2.0 ELECTRONIC PROPOSAL FORMAT

This section is intended to provide information to the Offerors on the electronic format and application software to be used for submitting proposals. Use of the software and procedures described in this section will reduce the amount of time and effort needed to receive and upload proposals and will ensure the proposals received are suitable for reading electronically during evaluation.

Proposals must be formatted using a Times New Roman 12 pt Normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages should be numbered with section and page numbers. Graphs and tables shall be presented in no smaller than a 10 pt font and should contain a grid, which allows values to be read directly from the graph. Graphs and Tables that fit on an 8.5”

X 14” printed page will be counted as one page. Drawing may be of any size and will count as one page. Graphic resolution, including such data as tables or charts, should be consistent with the purpose of the data presented.

When using Government supplied templates (e.g. Attachment P1, Attachment P2, Attachment P3, Attachment P4), no modifications to font or scaling required. All proposal documents must be compatible with Microsoft Office 2016 and/or the latest Adobe Acrobat Reader Portable Document Format (PDF), where applicable.

The Offeror is responsible for ensuring electronic proposals are virus free and shall run an anti-virus scan before submission. Offerors may use hyperlinks within and among proposal volumes that do not include price information.

However, there shall be no links from any other volume into the Price Volume or into any other portion of the proposal that contains price information. In order to reduce file sizes, the Offeror shall not embed sound or video

(e.g., MPEG) files within the proposal submission. The Offeror is encouraged to simplify the color palette used in creating figures; and minimize size of graphics files; and avoid scanned images.

3.0 PROPOSAL CONTENT AND VOLUMES

The Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this Proposal Instruction. Proposal information must be structured such that its

Volume/paragraph number matches the Proposal Instructions Volume/paragraph number provided in section “Part B

Specific Instructions” to which it is responding, although the Offeror may add lower tier subparagraphs. The

Offeror must provide reasons it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, section, and element, etc., in the Offeror’s proposal.

Each volume of the proposal shall be submitted as specified in the table below. The table below supersedes the copies requested in Block 9 of the Standard Form (SF) 33. Page limitations for each volume, if any, are also specified in the table below; title and table of contents pages do not count towards the page limit.

Information submitted as an Annex to the proposal includes manuals, specifications, plans, procedures, and policies that exist as an official document of the company or facility, as well as other information requested in Part B

Specific Instructions. Page limitations for Annexes, if any, are specified below. The authorized Annexes are summarized in the table below.

Volume Number Volume Title Page Recommendation Electronic Copies Required

1.0 Technical Volume 1 Original

1.1 Understanding of the

Work

1.1.1 Sample Task Approach 8 pages recommended 1 Original

1.2 Management Plan

1.2.1 Management Plan 8 pages recommended 1 Original

1.2.2 Transition Plan 5 pages recommended 1 Original

1.3 Workforce

1.3.1 Key Personnel Resumes 3 page recommended

per resume

1 Original

1.3.2 Facility Clearance No page limit 1 Original

2.0 Past Performance Volume No page limit 1 Original

Annex I Annex 1 to this Past

Performance Volume

As needed 1 Original

3.0 Cost/Price Volume No page limit 1 Original

4.0 Offer Letter / Section K

Representation and

Certifications

No page limit 1 Original

Annex II / Audit Letters & Audit

Reports DCAA/DCMA

Reports, Audits, and

Determinations

No page limit 1 Original

Each volume shall contain the following information:

-Cover and title page

-Title of proposal and proposal number as applicable

-Offeror’s name, address, and POC

-RFP number

-Proposal volume number

-Table of Contents (The table of contents must provide sufficient detail to enable easy location of important elements)

The Offeror shall submit a Cross Reference Matrix (CRM) for the Technical Volume, similar to the example below, to help ensure that all solicitation requirements are addressed and to facilitate the evaluators’ review of the

Offeror’s proposal. The CRM should be a single integrated matrix and cross-reference the proposal volumes and paragraphs to specific RFP requirements, as well as other parts of the proposal that contain relevant information.

The Offeror’s CRM may be identical to the example below or revised such as to add columns to indicate the page number on which information may be found, identify where other relevant information in the proposal is located, or provide other comments. The CRM does not count against any of the proposal page limitations.

EXAMPLE OF A CROSS REFERENCE MATRIX (CRM)

Questions regarding the solicitation shall be submitted via email to the contract specialist at shannon.b.summers.civ@us.navy.mil. Each question or comment should reference the applicable document, page number, and paragraph number. Offerors shall not include any proprietary information in a question, because the

Government will provide the question and answer to all potential offerors. All questions must be submitted no

Section L –

Proposal

Instructions

Government

SOW/PWS

Section M –

Evaluation

Factor Offeror’s Proposal Reference

CLIN

Reference

Volume 1

Technical

Example: Para 3.1

Note: This column shall address all paragraphs in

Sections xx and xy of the

SOW/PWS.

2.A Provide reference to Offeror’s

Proposal Volume I –

Technical. Example: Refer to appropriate page number in

Offeror’s written proposal later than 12:00 PM Eastern Time on the 7th calendar day after the date that this amendment is issued (09

November 2022). Questions received after the deadline above may be answered at the Government’s sole discretion.

4.0 ELECTRONIC PROPOSAL SUBMISSION

All volumes of the proposal shall be submitted electronically through the Solicitation Module of the

Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil. No other submissions, such as mail, hand-carried, or other electronic system (e.g., DOD SAFE) are authorized by the solicitation unless specifically authorized by the Contracting Officer pursuant to paragraph 4.1 below. For instructions on how to post an offer, please refer to the Posting Offer demo: https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf.

It is the Offeror’s responsibility to follow the registration instructions found on the PIEE website. It is advised that all potential prime Offerors and their subcontractors ensure the proper company points of contact are registered in the site based on their CAGE codes and have the proper roles assigned well in advance of the solicitation closing date. Subcontractors are only required to register in PIEE if they want to submit their proprietary proposal information separate from the prime offer. Documents submitted by the subcontractor directly to the Government must have the prime contractor’s name, CAGE, and RFP number on the first page of the document.

It is also the Offeror’s responsibility to confirm receipt of proposals and all electronic communications. Screen shots of the submission should also be taken to validate a submission was accepted in the PIEE system against this solicitation. The Government is not obligated to search for incorrectly submitted proposals in PIEE.

The submission date for all Volumes shall be no later than the date and time specified in Block 9 of the SF 33 of the RFP. It is requested that the Past Performance Volume information be submitted 14 days prior to the submission date specified in Block 9 of the SF 33 of the RFP.

4.1 If there is an unanticipated PIEE System outage within 24 hours of the proposal due date and the outage has interrupted normal Government processes so that proposals cannot be received by the exact time specified in the solicitation, the Contractor shall immediately notify the Contracting Officer. This notification shall occur prior to the proposal submission deadline and shall be made in writing. The notification may be in conjunction with verbal notification, but verbal notification alone shall not be sufficient. The Offeror shall obtain written approval from the

Contracting Officer to submit the proposal via an alternate method as shown in paragraph 4.2 or the Contracting

Officer may advise the Offeror that the Government will follow the procedures set forth in FAR 15.208(d) for amending the solicitation closing date.

4.2 The following alternate methods may be utilized when authorized by the Contracting Officer in accordance with paragraph 4.1.

4.2.1 Contractor Proposals Submitted by Carrier: The Offeror shall submit electronic CD-ROM proposals via

United States Postal Service or through a commercial carrier with next day delivery using the address provided below.

Naval Air Warfare Center Aircraft Division

Attn: Shannon Summers

21983 Bundy Road, Building 441

Patuxent River, MD 20670

4.2.2 Hand Carried Proposals: Hand carried proposals must be delivered to the address above, attention Leanne

Mattingly and /or Shannon Summers If a proposal or amendment is hand carried, the Contractor must have current base access to delivery of the proposal. Without base access, the Contractor may not get beyond the installation security gate to deliver its proposal. Guards are not authorized to accept proposals. Each Volume shall be on a separate CDROM. Delivery time shall be coordinated with the contracting office to ensure availability to sign for the package.

https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf

Regardless of which alternate method is used, the Offeror shall package the CD-ROMs in the most efficient manner possible grouping like volumes to the maximum extent possible. Each Volume shall be on a separate CDROM. The package shall include all proposal volumes including the digitally signed document(s) submitted as part of the

Cost/Price Volume. The package shall include a packing slip detailing the contents to include the volume number, title, and copy number. Also, the package shall be stamped or marked “For Official Use Only” and “Source

Selection Information – See FAR 2.101 and 3.104.”

5.0 CLASSIFIED DATA

All proposals must be UNCLASSIFIED.

6.0 SOLICITATION CHANGES

For notice of any changes and additional information provided by the Government for the solicitation, please go to https://www.sam.gov.

PART B SPECIFIC INSTRUCTIONS

Cost or pricing information shall only appear in the Cost/Price volume.

1.0 VOLUME 1: TECHNICAL

The Offeror shall provide all information and data required to conduct a thorough and complete technical evaluation.

The Offeror shall address the following in the proposal:

1.1 Understanding of the Work

1.1.1 Sample Task Approach – The offeror shall provide a written response to each of the three (3) sample tasks provided below. The offeror’s responses shall clearly demonstrate the offeror’s understanding of the required work. Each response shall include the following information:

Technical Approach - Provide a detailed description of the technical approach including a step-by step procedure and methodology which would be used in accomplishing the task. Included in the technical approach should be areas that will need to be investigated and information identified in order to perform the work.

Assumptions - Detail all assumptions relative to any interpretations made of the sample task and your technical approach to ensure full understanding of your response by the Government.

Performance Risk Analysis - Identify contingent events inherent to the nature of the effort that could, if they were to occur, endanger satisfactory performance. Focus on critical events that are realistically likely to occur and that would pose serious problems (do not try to identify every event that could cause some minor difficulty).

Staffing – Provide the number of proposed labor hours by labor category required to safely complete the sample task; Do not include rates/cost with this submission.

1.1.1.1 Sample Tasks: The following sample tasks are completion based efforts.

(a) Sample Task #1: 5 year annual American Bureau of Shipping (ABS) load line inspection and Dry-Dock

The 192’ vessel is due for its 5yr ABS loadline inspection and Dry-Dock.

-Please explain the process from writing the specifications from contract award to execution and ABS inspection certification.

https://www.sam.gov/

-What other work can be included, if applicable?

-Who will be in charge of the oversight at the shipyard to ensure the work is being completed in accordance with the specifications written?

(b) Sample Task # 2: Multiple events.

The GOV owned 192’ vessel is tasked to support a science project off the coast of the Bahama’s. This is a three (3) day Mobilization, two (2) day Transit, four (4) days on Station, two (2) day transit, and two (2) day Demobilization.

The 100’ vessel is tasked to support a 14 day event off on Norfolk Virginia. The offeror will utilize the Government owned vessel to support diving events, and to carry and deploy INTERT Mine Shapes.

Additionally, the Government provided small boats have been tasked to support a local event and as the contractor, you have utilized all of your currently available on site staff and will need to coordinate with the Government operations manager to see if another event could be supported with small boats.

- Describe what will the proposed minimum manning requirements be for RETRIEVER (100’ vessel)?

- Explain if the Offeror can support these multi day events with the current manning. Please provide rationale.

(c) Sample Task # 3: Hurricane Evacuation for facility and vessels

-Describe your company’s plan if the base requires all vessels and non-essential personnel to evacuate due to a pending Category 3 Hurricane that will impact Key West. The following elements shall be included in the plan:

a. Vessel Manning (identify essential Personnel)

b. Identify who will stay behind to look over the facility.

c. Describe how your company would determine what location(s) to send the vessels.

d. Describe the fueling requirements for each vessel and how/where the fuel would be obtained.

e. Discuss the means of communications with your employees, the vessels and the safety of the crew.

1.2 Management Plan

1.2.1 The Offeror shall provide a management plan that addresses the following:

(a) Proposed management roles of the Offeror’s proposed workforce and the lines of responsibility, authority, and communication through which the tasks will be managed for this requirement;

(b) Procedures to be taken to ensure quality and cost control; including the plan to maintain a Quality and Safety

Management Program which meets recognized Maritime Industry Standards such as ISM or ISO 9001 and is recognized by the ABS or an equivalent organization.

(c) Plan for early identification and resolution of problems;

(d) Identification of potential performance risks and proposed risk mitigation strategies;

(e) Subcontract Management detailing how each subcontractor will be integrated and managed to ensure cohesive integration into the overall management approach; and

(f) What is the Offeror’s qualification, recruitment, and retention plan and procedures that demonstrate the Offeror’s ability to recruit and retain and to ensure that all contractor personnel will meet the minimum requirements of the labor categories in the solicitation. (e.g. consider cost of living in the geographical location at the Key West Facility and other applicable factors)

(g) If the base is closed due to security requirements or adverse weather, provide an emergency action plan that details how employees will be directed to evacuate, shelter in place, or any other possible scenario that could arise due to an unexpected event that results in Government facility closure. .

1.2.2 Transition Plan - The services under this solicitation are vital to the Government and must be continued without interruption. The Offeror is required to submit a written narrative delineating a transition plan based on a 45 day transition period that ensures a smooth workplace changeover from the incumbent with no loss of service and minimal loss of corporate knowledge. The plan should take into consideration the following elements as well as any additional elements deemed necessary by the Offeror:

(a) Work Turnover - The offeror shall provide a plan of action to effectively transfer work, which may be in process when the current contract expires, from the incumbent to the successful offeror.

(b) Training - The offeror shall provide a plan of action to implement personnel training needed during the transition period to ensure continuity between the services provided by the incumbent and the successful offeror.

(c) Risk Mitigation strategies - The offeror shall provide a plan of action to mitigate contract performance risks encountered during the transition period. As part of the transition risk mitigation strategy, identify and address all significant foreseeable risks.

(d) Staffing - The offeror shall provide its staffing plan describing its plan to provide the required workforce by the start of the period of performance of the contract. If the proposed plan is to hire the incumbent workforce, the offeror shall provide their plan for (1) Making an offer to the incumbent workforce for the

SCA labor categories during the 45 day transition period and (2) Filling those positions should any of the incumbent workforce reject the offer to work, or fail to meet the minimum qualifications contained in the solicitation/contract, for the offeror in support of the successor contract.

(e) Security Requirements to include OPSEC, facility clearances, personal security clearances (if required) and base access. For personal security clearances, explain the status of the proposed individual’s clearance and if the clearance is not active, what is the offeror’s plan to get the individual the required active clearance level by the beginning of the ordering period which is projected to begin 45 days after contract award.

The Transition Plan shall specify all transition activities to be carried out as well as the date to be completed. Dates for completion shall be identified as weeks from award. The date of award will be considered "Week 0".

Subsequent weeks shall be identified as "Week 1, Week 2, Week 6," respectively. All transition activities shall be completed 45 days post award.

1.3 Workforce

1.3.1 Key Personnel Resumes

For all proposed Key personnel, provide a resume of the work assignments, training, etc., that demonstrates the experience and specialized qualifications of each key person proposed. Proposed Key personnel must either be a current employee or a contingent hire. A “contingent hire” is an individual who has committed, under a signed letter of intent, inclusive of salary information, to being employed by the Offeror if the Offeror is awarded the contract.

Resumes shall contain, at a minimum, the following information:

a. Employee name

b. Number of Years / number of months of employment experience in chronological order including narrative description of duties and responsibilities.

c. Current position, title and employer

d. Educational, training, and certification history

e. Institution name, degree or certification earned, and year for all degrees or certifications earned

f. Current level of security clearance and status (final, interim, or pending). It should be noted that a resume indicating a pending security clearance or no security clearance could result in a weakness due to the risk associated with not having a final or interim security clearance by the required time of 45 days after contract award.

The Government may check educational background to verify degrees or certifications received.

If the qualification (i.e. education, experience) does not readily or easily compare to the minimum qualification stated in the SOW/PWS, the offeror shall provide an explanation as to the equality of the proposed qualification to meet the minimum qualification.

It should be noted that this requirement falls under the Service Contract Act. Some of the labor categories that are designated as “key” are SCA labor categories. As a result, a resume must be submitted for these “key” SCA positions to ensure a viable applicant is available to fill the position should an incumbent SCA individual reject the offer to fill the position under the follow on contract.

Offerors are obligated to advise the Government of changes in proposed key personnel staffing, even after submissions of proposals. Offerors shall provide this information through email to contract specialist, Shannon

Summers at Shannon.b.summers.civ@us.navy.mil promptly upon discovery of change.

1.3.2 Facility Clearance

The Contractor shall provide evidence (e.g. written certification) of a Secret Facility Clearance.

2.0 VOLUME 2: PAST PERFORMANCE

2.1 General

Sources of past performance evaluation information include information provided by the Offeror in response to the solicitation, information obtained from questionnaires, and any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee

Performance and Integrity Information Systems, Electronic Subcontract Reporting System, or other databases; the

Defense Contract Management Agency; and interviews with Program Managers, Contracting Officers, and Fee

Determining Officials.

The Offeror shall complete the Past Performance Information Form, Attachment P1, for each past performance reference (contract or delivery/task order) performed within five years of the solicitation release date. All past performance references must have at least one year of performance within the five year recency period. The Offeror shall submit no more than five Past Performance Information Forms as the Prime Contractor, no more than two forms for each principal subcontractor, and/or no more than two forms for each JV team member. For contract references that contain delivery/task orders, additionally provide the work description(s) for each specific delivery/task order deemed relevant by the Offeror to this solicitation’s requirements. For contract references where the Offeror performed as a subcontractor, the Offeror shall clearly identify the applicable portion of the contract requirements that they performed. The Offeror shall submit written consent from its principal subcontractor(s) and

JV team member(s) that will allow the Government to coordinate any past performance issues directly with the

Offeror. If the Offeror does not submit the written consent, the Government will address any past performance issues directly with the principal subcontractor or JV Team member and the Offeror will forfeit the opportunity to participate in any related discussions. Consequently, for any principal subcontractor and JV team member that does not provide the written consent, the Offeror shall provide the name, address, phone number, and email address with whom the Government may address any past performance issues.

The Offeror shall provide a narrative on each Past Performance Information form in the “Contract Effort

Description” area that clearly describes how each contract reference has relevant work effort that matches the relevancy definitions specified in Section M of the solicitation. Additionally, the Offeror shall provide one electronic copy of the Statement of Work/Performance Work Statement for each contract reference as Annex 1 to this Past

Performance Volume.

The primary source of past performance information will be PPIRS. If a Contractor Performance Assessment

Report (CPAR) exists for multiple years for the same contract/order, all periods of performance within the recency mailto:Shannon period specified above, for that contract/order, will be used for evaluation. In the event a CPAR does not exist for a past performance reference, the Offeror shall submit a Contractor Performance Assessment Questionnaire (CPAQ), Attachment P2, to the Government Program Manager who is the Assessing Official. In addition, if an Offeror (or proposed principal subcontractor) performed as a subcontractor under a referenced contract, a CPAQ shall be provided to the Government Program Manager, specifically for the portion of the effort the Offeror (or principal subcontractor) performed with the ratings associated with that performance. If the Offeror submits a contract reference that was completed more than three (3) years ago and meets the government’s recency definition, Offerors shall provide a CPAQ for evaluation. The Offeror shall include instructions for the Program Manager to send completed questionnaires within two weeks of its receipt via e-mail to Shannon Summers Contract Specialist, at

Email shannon.b.summers.civ@us.navy.mil thereby allowing the customer approximately two weeks to complete their response. All CPAQs should be received by the Government concurrently with the Offeror’s proposal submission.

3.0 VOLUME 3: COST/PRICE PROPOSAL

3.1 Volume Content:

(a) This Volume shall contain the Contract Compliance information specified below as follows:

i. Offeror Summary Table: The Offeror shall complete the table below. The Offeror shall include all subcontractors and JV team members who will be involved with the performance of the contract and list all sites where the work will be performed. If a JV teaming or subcontracting arrangement is proposed, identify the work share, distribution elements, and ratios that each contractor will perform using the table below. Also provide a definition of the legal relationship between the entities if it is other than a Prime/subcontractor relationship.

Contractor Name

(Indicate Prime, JV

Team Member, or Sub)

Place of

Performance/

CAGE

CODE/DUNS #

Brief Work Description and/or Program

Responsibility

% of Total

Proposed Price

(b) Business System Compliances: The Offeror shall indicate the most recent date that the Offeror’s cognizant DCMA/DCAA determined the adequacy of the Offeror’s systems (including but not limited to

Accounting, Property, and Purchasing). If the Offeror’s systems’ status is not adequate, list the date of the last adequacy determination and the current status of any systems reviews or ongoing audits;

Business Systems Status Table: The Offeror shall complete the table below (Business Systems Status) showing the current status and or determinations regarding its business systems. If any item is not applicable to the

Offeror for contract performance, so state and provide justification for why business system approval is not applicable for this requirement/contract award. If any item has been determined to be unapproved/inadequate outline the potential impact on contract execution, mitigation plan, and correction plan. Submit relevant

DCAA/DCMA reports, audits, and determinations in Annex II (DCAA/DCMA Reports, Audits, and

Determinations) in order to demonstrate approvals of the systems as listed in the table below.

Business System

(D)FAR

Reference

Status

Date of

System

Approval

Comments

Accounting System 16.301-3

Estimating System 215.407-5

Purchasing System 44.3

Property Management System 45.105

i. Because the awarded contract will contain cost reimbursement CLINS, in accordance with FAR 16.301-

3 an adequate Accounting System is a condition for award regardless of any best value determination.

This information is to facilitate the PCO’s responsibility determination and any need to discuss information related to this does not constitute discussions.

(c) Within all Excel spreadsheets, the Offeror shall use formulas and functions to the maximum extent possible and avoid using output type “value only” cells. Links to external spreadsheets are not permitted and shall not be evaluated. Spreadsheets shall not be protected.

(d) All Cost/Price and Cost/Price supporting information shall be contained in the Cost/Price proposal. No price or pricing information shall be included in any other technical volume including cover letters. Offeror are responsible for submitting sufficient information to enable the Government to fully evaluate their Cost/Price proposal.

3.2 Ground Rules and Assumptions:

(a) As this is a competitive acquisition with adequate price competition anticipated, certified cost or pricing data in accordance with FAR 15.403-1 is not required. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors. Further, the Offeror may be required to provide a Certificate of

Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2.

(b) The Offeror shall provide sufficient information to support its Cost/Price as well as an explanation of all ground rules and assumptions that affect the Cost/Price estimates.

(c) If subcontractors are proposed, they shall provide the same information required for the prime contractor, unless otherwise noted in the Cost/Price Information section below

3.3 Cost/Price Information:

3.3.1 Offerors shall submit their fully completed cost/price proposal utilizing the Cost Breakout Spreadsheet

(Attachment P3). The excel spreadsheet shall be unprotected and unlocked, with formulae intact to show mathematical operations. The Offeror’s total proposed cost will be determined by the rates/costs inserted in

Attachment P3 (Cost Breakout Spreadsheet). Offerors shall not complete Section B of the solicitation as allocation of proposed costs (and fee if applicable) across specific Program and appropriation-based CLINs will be determined at contract award by the Government. The Government will populate Section B of the awarded contract based on the proposed costs in Attachment P3 and the projected Government funding profile at that time. The accumulated totals in Section B for all Labor and ODC CLINs will be consistent with the overall proposed amounts in the Offeror’s

Attachment P3. Should Offerors submit cost information in their Volume 3 Cost Proposal resulting in a discrepancy with Attachment P3 the Attachment P3 will prevail. Furthermore, such discrepancies may impact the realism and reasonableness assessment of the Offeror or its eligibility for award.

3.3.2 Any proposed subcontractor must complete and submit Attachment P4 (Subcontractor Cost Breakout

Spreadsheet) and provide substantiation to support all proposed rates as described in this Cost section. The Prime

Offeror must provide justification of the reasonableness of each subcontractor's proposed fully burdened labor rates.

A discussion for the basis of this determination is required. The proposed fully burdened rates of the Prime Offeror and all subcontractors will be subject to the NAVAIR tripwires described in Section M of the solicitation.

3.3.2.1 The total cost within the P4 Attachment for each subcontractor must match the fully burdened cost for the subcontractor within the prime Offeror’s P3 Attachment (prior to prime Offeror burden or fee being applied). The proposed categories and hours for each Offeror in the required spreadsheet will be compared to the Government provided labor categories and associated labor hours/days within P3 to ensure that all categories and hours/days are included in the Offeror’s proposal.

3.3.2.2 Due to the proprietary nature of company rates, rate information may be presented separately for each

Offeror and JV Team Member/subcontractor, provided that the Offeror identifies the data and contractor in its proposal. Each JV Team Member/subcontractor shall submit their cost breakdown data on Attachment P4

(Subcontractor Cost Breakout Spreadsheet). The proposed subcontractor costs in the P4 Attachment must be consistent with the proposed cost for that subcontractor/JV Team Member in the Prime Offeror’s P3 Attachment, prior to the Prime Offeror’s application of burdens or pass through on the subcontractor/JV Team Member labor.

3.3.2.3 Complete Attachment P3, (Fully Burdened Labor Rates Tab), detailing the fully burdened labor rates for all prime contractors and their subcontractor personnel. Fully burdened labor rates are defined as direct labor rates plus all applicable burdens, to include indirect rates, fee, and subcontractor pass-through costs where applicable. For subcontractor labor, the fully burdened labor rates shall be inclusive of any pass-through charges (e.g., subcontractor handling, fixed fee on subcontractor labor, etc.) applied by the prime contractor. Proposed fully burdened labor costs may be subject to the NAVAIR labor tripwire identified in Section M. Offerors that propose a fully burdened per employee labor cost exceeding the labor tripwire shall provide rationale in their cost proposal narrative section that justifies the reasonableness of the tripwire cost for the applicable employees.

3.3.3 (a) The Government is not soliciting any investments. However, in order for the Government to properly assess a proposed Cost/Price that appears low due to a corporate decision to absorb costs, e.g., lower than usual burdens or rates, the Offeror shall fully identify and explain any such investments. Additionally, the Offeror shall propose an H-clause that clearly identifies what is being provided, the associated data and data rights that are conveyed to the Government (if applicable), and also specifically states the fiscal adjustment(s) and identifies the

Offeror’s liability. At the discretion of the PCO, this may be a contractually binding clause.

(b) Direct Rates: The Offeror shall propose direct rates in compliance with the instructions below. The Offeror shall provide Defense Contract Audit Agency (DCAA) Information/Payroll Verification information as follows: A

DCAA point of contact, with a current e-mail address, must be provided for the prime and each subcontractor. Any proposed consultants shall have a consultant agreement substantiating the rates proposed. If the Offeror requires the use of consultants in performance of the effort, the consultant cost shall be captured under the appropriate labor

CLIN not the ODCs CLIN. If a composite rate or other pricing methodology (e.g. cost estimating relationships) is utilized, the Offeror shall demonstrate how those rates were developed to include a detailed cost breakdown.

Subcontractors and team members shall provide this information either separately or included in the Offeror’s submission of this document. All DCAA attachments addressed within this paragraph shall be submitted in Annex II

(DCAA/DCMA Reports, Audits, and Determinations).

Provide a narrative that addresses any assumptions made during the preparation of the Cost/Price proposal and discuss the basis for the cost elements listed below:

Direct labor rates by category. The Offeror is required to submit labor rates for all proposed current, contingent, and prospective hire individuals. The following definitions for each of those categories are shown below with required rationale and substantiation:

i. A “current employee” is an individual currently employed by the offeror. For proposed current employees, the Offeror and proposed subcontractors shall provide the most current payroll verification for currently employed proposed personnel, and any other information necessary to substantiate the direct labor rates proposed. Payroll verification shall consist of a form containing the title, direct labor rate, and a signed certification by an authorized representative of the company that the information contained in the form is correct.

ii. A “contingent hire” is an individual who has committed, under a signed letter of intent, inclusive of salary information, to being employed by the Offeror if the Offeror is awarded the contract. All proposed contingent hires shall have a letter of intent submitted under the Cost Volume outlining salary information (specified as an agreed to direct hourly rate) for the contingent hire employee. The letter of intent is a separate written agreement signed by the potential employee(s) to work for the

Offeror effective at contract award.

iii. To assist in the preparation of the cost proposal, the following direct labor rate information is provided for prospective hires as direct labor rates for the Key West, FL area that the Government deems realistic to attract and retain a workforce in that geographic area. This information is provided to all offerors to ensure the realism of direct labor rates within the cost proposal. For any proposed prospective hires, Offerors shall utilize the table below. A “prospective hire” is an individual that the offeror has committed to hiring if the offeror is awarded the contract whose identity may not be known until after award. The only acceptable substantiation for proposing less than the Government provided labor rate range for each category is payroll verification for current employees or Letters of Intent for

Contingent Hires. If proposed rates for prospective hires are less than the direct labor rates shown below the Government will adjust the proposed direct rates to the applicable rate as shown in the table.

iv. For proposed Key personnel, the proposed direct labor rate should be based on either certified payroll data if currently employed by the Offeror or based on the salary information (specified as an agreed to direct hourly rate) in the submitted Letter of Intent if the proposed individual is categorized as a contingent hire.

v. SCA labor categories – Any labor category falling under the Service Contract Act, regardless of current employee or contingent hire status, is subject to the attached Wage Determinations and shall be in compliance with those attachments.

The tables below provide direct labor rates for all of the labor categories identified under this solicitation. The

Government considers these rates realistic as they are based off of historical rate information for the place of performance in Key West, FL. This information is provided to all Offerors to ensure the realism of direct labor rates.

For prospective hires, the Government will not accept any other compensation data sources as substantiation for a lower direct rate. If proposed rates for prospective hires are less than the direct labor rates shown below, the

Government will adjust the proposed direct rates to the rate identified in the table.

Labor Category SCA Code

(WD 2015-4583 Rev 21)

Prospective Hire

Labor Rate

Administrative Assistant SCA 01020 $24.02

Engineering Tech II SCA 30082 $22.58

Engineering Tech III SCA 30083 $25.27

Engineering Tech IV SCA 30084 $36.05

Engineering Tech V* SCA 30085 $46.35

Financial Analyst, Journeyman Exempt $36.31

Materials Coordinator SCA 21030 $25.75

Program Manager, Journeyman * Exempt $51.99

Labor Category SCA Code (WD 2015-0213 Rev 29) Prospective Hire

Labor Rate

General Vessel Assistant (Captain) (NAWC 38) ** SCA Code Not Set: Captain, Harbor

Tug

$480.27

General Vessel Assistant (Captain) (Retriever) SCA Code Not Set: Captain, Harbor

Tug

$444.22

General Vessel Assistant (Chief Mate) (NAWC 38) SCA Code Not Set: Captain, Harbor

Tug

$444.22

General Vessel Assistant (2nd Mate) (NAWC 38) SCA Code Not Set: Captain, Harbor

Tug

$444.22

General Vessel Assistant (Chief Engineer) (NAWC

38 )**

SCA Code Not Set: Engineer, Harbor

Tug

$419.99

General Vessel Assistant (Assistant Engineer)

(NAWC 38)

SCA Code Not Set: Engineer, Harbor

Tug

$373.64

General Vessel Assistant (Assistant Engineer)

(Retriever)

SCA Code Not Set: Engineer, Harbor

Tug

$373.64

General Vessel Assistant (AB/BOSN)(NAWC38) SCA 47080, General Vessel

Assistant

$309.00

General Vessel Assistant (Able Seaman)(NAWC 38) SCA 47080, General Vessel

Assistant

$373.64

General Vessel Assistant (Ordinary Seaman)

(NAWC 38)

SCA Code Not Set: Deck Hand, Harbor Tug

$279.58

General Vessel Assistant (Ordinary Seaman) –

(Retriever)

SCA Code Not Set: Deck Hand, Harbor Tug

$279.58

General Vessel Assistant (Steward – NAWC 38) SCA Code Not Set: Deck Hand, Harbor Tug

$293.55

* Key Personnel

** Key Personnel NAWC 38

Any proposed rate that is not fully supported or justified is subject to adjustment in accordance with Section M of the solicitation.

v. Offerors are advised that proposed direct labor rates will be monitored during contract execution per

Attachment 5 & 6, Wage Determinations.

vi. When the Offeror elects to claim Cost of Money (COM) as an allowable cost, the Offeror must submit a

COM form and show the calculations of the proposed amount. If a composite rate or other pricing methodology (e.g. cost estimating relationships) is utilized, the Offeror shall demonstrate how those rates were developed.

vii. Escalation on direct labor. In an effort to ensure realism of costs during contract execution, Offerors, including subcontractors, shall propose escalation at a rate of 3.0% or higher for each Option Year on all labor categories. Offerors, including subcontractors, that propose less than 3.0% escalation will be considered unrealistically low and will have their proposals adjusted by the Government to include escalation of 3.0% in the option periods. Offerors shall not utilize an attrition factor, or any other factor or calculation, in an effort to reduce the impact of the mandated 3.0% escalation rate for the Option periods.

(c) Indirect Rates: The Offeror shall submit Forward Pricing Rate Agreements (FPRAs) and Forward

Pricing Rate Recommendations (FPRRs) as applicable for all proposed personnel. The Offeror shall identify whether the indirect rates proposed are FPRAs, ACO/DCAA recommended rates (FPRRs), or Offeror proposed rates (FPRPs). The Offeror and proposed subcontractors shall provide the most current DCAA Provisional

Billing Rate Approval Letter, DCAA Final Billing Rate Approval Letter, and/or DCAA Forward Pricing Rate

Agreement recommendation. If any of the rates utilized by the Offeror or any subcontractors differ from the

DCAA information and/or payroll verification, a justification shall be provided for the difference. If DCAA has not reviewed the rate information for an Offeror or one of its subcontractors, the Offeror must submit a detailed justification of the proposed direct and indirect rates. The Offeror shall also provide documentation verifying that it has a DCMA adequate Accounting System in accordance with DFARS clause 252.242-7006, or state that it’s Accounting System has not been approved by DCMA. All DCAA attachments addressed within this paragraph shall be submitted in Annex II (DCAA/DCMA Reports, Audits, and Determinations).

Offerors shall provide the last three (3) years of actual indirect information. Subcontractors and team members shall provide this information either separately or included in the Offeror’s submission of this document.

Indirect costs (e.g., Overhead, Fringe Benefits, General & Administrative (G&A), etc.) Provide a narrative to explain pools to which indirect rates are applied. If proposed indirect rates are not in line with historical trends, Offerors shall provide a detailed explanation with supportable rationale for why the proposed rates are not consistent with historical trends.

i. The Offeror shall provide all documents addressed within Paragraph 3.3.3(c) to support the proposed indirect rates.

ii. If fringe benefit costs are included in the overhead rate, state what percentage of the overhead rate covers fringe benefits. If more than one labor overhead rate is proposed, or if the Offeror has other indirect labor rate(s) (i.e., separate fringe benefit rates), so indicate. For example, if an Offeror has three labor overhead rates – on-site, off-site, and professional, and a separate fringe benefit rate for each of the three labor overhead rates, the Offeror is to indicate which labor category(ies) are considered on-site, off-site, and professional and the base amounts associated with those category(ies), plus the base amount(s) for the application of the separate fringe benefit rate(s). The Offeror shall indicate how it computed and applied the indirect rates, including cost breakdown.

iii. In addition, Offerors shall provide summary-level definitions for each major indirect rate account, explaining what costs are included in each…