Attachment 4_ATMO Vessel Management Plan.pdf

Vessel Management Plan

Prepared by:

Mark Witte

Head Target Engineering Support Branch

Atlantic Targets & Marine Operations Division (AIR‐5.3.3)

Naval Air Warfare Center ‐ Aircraft Division

48452 Haney Road, Building 2657

Patuxent River, MD 20670‐1905

(301) 342‐1181

9/20/2016

X

Signed by: robert.g.graham

9/19/2016

X Mark C. Witte

Signed by: WITTE.MARK.C.1243837614

APPROVAL SIGNATURES

The electronic digital signatures below signify this document has been reviewed and approved for release on the effective date of this document (refer to the Electronic Digital Signature Instructions appendix of 5330-12D001 Assigning Identification Numbers for instructions on electronically signing documents).

Mark C. Witte Head, Target Engineering Support Branch, NAVAIR 5.3.3.3

Robert G. Graham Head, Atlantic Targets & Marine Operations Division, NAVAIR 5.3.3

Table of Contents

1. Introduction…………………………………………………………………………………………….…..………….…..1

2. References……………………………………………………………………………………………………….…………..2

3. Document Review and Revision…………………………………………………………………..……..………..2

4. Vessel Management Construct…………………………………………………………………..……..……….…3

4.1 Vessel Teams……………………………………………………………………………………………….…3

4.2 Maintenance Shops………………………………………………………………………………….…

4.3 Operations……………………………………………………………………………………………………..3

4.4 Electronic Data……………………………………………………………………………………………….3

5. People……………………………………………………………………………………………….…………………….…..5

5.1. Line Management Role……………………………………………………………………………..….5

5.2. Operations Lead Role…………………………………………………………………………………….8

5.3. Maintenance Lead Role…………………………………………………………………………………9

5.4 Inventory Lead………………………………………………………………………………………………11

5.5 Port Engineer………………………………………………………………………………………………..13

5.6 Senior Vessel Captain……………………………………………………………………………………14

5.7 Associate Vessel Captain………………………………………………………………………………15

5.8 Boat Operator………………………………………………………………………………………………16

5.9 Senior Vessel Engineer…………………………………………………………………………………17

5.10 Associate Vessel Engineer………………………………………………………………………….18

5.11 Vessel Mate……………………………………………………………………………………………….19

5.12 Deckhand…………………………………………………………………………………………………..20

5.13 Vessel Rider……………………………………………………………………………………………….20

5.14 Shop Lead………………………………………………………………………………………………….21

5.15 Maintenance Technician……………………………………………………………………………21

6. Processes…………………………………………………………………………………………………..……….…….22

6.1. Ops Tracking…………………………………………………………………………….………………..22

6.2. Maintenance Tracking………………………………………………………………………………..23

6.3. Inventory Management……………………………………………………………………………..25

6.4. Vessel Inspection……………………………………………………………………………………….25

6.5. Vessel Certification…………………………………………………………………………………….26

6.6. Crane Management……………………………………………………………………………………27

6.7. Emergency Preparedness…………………………………………………………………………..27

7. Tools………………………………………………………………………………………………………………………..27

7.1. Operations Schedule and Database…………………………………………………………

7.2. Maintenance Database…………………………………………………………………………..……29

7.3. Inventory Database ……………………………………………………………………………….……31

7.4. Vessel Configuration Database…………………………………………………………………….32

8. Vessel Specific Plans………………………………………………………………………………………….…….32

8.1. Vessel Specific Requirements………………………………………………………………………32

8.2. Vessel Specific Standard Operating Procedures ………………………………………….32

9. Vessel Administration……………………………………………………………………………………….……34

9.1. Acquisition……………………………………………………………………………………………….…35

9.2. Disposals…………………………………………………………………………………………………….38

10. Waivers……………………………………………………………………………………………………..….….….34

1. Introduction

Atlantic Targets and Marine Operations Division (ATMO) operates a small fleet of powered vessels of various types and sizes to accomplish a wide variety of test and training support missions. Active and structured management of the ATMO fleet is needed to ensure: personnel are safe in the performance of their duties, vessels and equipment are preserved, vessels are available for efficient execution of customer projects, and vessels are operated and maintained at minimum cost to the taxpayer.

This document describes a comprehensive, overarching system for maintaining, modifying, repairing, and operating ATMO vessels. It employs an ownership based organizational concept that includes specific responsibilities for ATMO line management, operations and maintenance personnel, and engineers. It includes requirements that enable data driven decisions for operations support, personnel assignment, maintenance planning, and asset modification. One premise of this document is that individual, vessel specific, management plans will be created to apply this overarching guidance to each individual vessel or type of vessel. Each individual vessel is also expected to have a series of Standard Operational Procedures that specify the manner in which the vessel is to be operated.

The successful management of a complex undertaking typically involves people processes and tools organized around a central philosophy or construct. This document is organized to describe that construct (section 4) and a discussion of the requirements for people, processes and tools to support the construct (sections 5, 6, and 7)

This document is not intended to supersede nor relieve ATMO of the requirement to comply with existing U.S. and U.S.‐ratified international laws, regulations, policies, and directives, nor the laws and regulations of state and local governments and jurisdictions in which the ATMO vessel(s) are stationed or operating. This document contains requirements that will evolve with improvements to management tools, advances in operational best practices, regulatory or policy changes, and advances in marine technology.

This document applies to powered vessels operated by ATMO, such as, those assigned to ATMO by the Boat Inventory Management (BIM) Office, motorized Program of Record (POR) targets issued or assigned to ATMO by the NAWCWD seaborne target depot support manager, vessels obtained for

ATMO’s use via a demise (bareboat) charter, vessels obtained from surplus for reutilization, and those otherwise procured or fabricated in support of ATMO project or customer requirements.

2. References

5330‐12D001 Assigning Identification Numbers 3. Document Review and revision

3. Document Review and Revision

The ATMO Division Head shall initiate review of this document for accuracy and relevance when warranted by circumstance or based on feedback from users. (A feedback form is provided in

Appendix TBD). Each approver identified in the Approval Signatures section of this document, or alternates designated by the ATMO Division Head, shall complete 5330‐12D008 ATMO Document

Review Form to document their review and feedback evaluation findings as applicable. Reviewers shall submit proposed changes, if any, for implementation approval by the ATMO Division Head.

The ATMO Division Head shall initiate revision to this document based on the results of the document review. Revision to this document shall follow the revision identification and signature procedures outlined in Ref a).

4. Vessel Management Construct

Ownership and actionable data are the cornerstones of this vessel management construct. ATMO has three distinct realms of activities: direct mission operations, routine scheduled and unscheduled maintenance, and vessel/target modification in support of unique customer requirements. For each of these distinct activities to be accomplished a multifunctional team is required consisting of operators, technicians, and port engineers. The overall concept architecture for the ATMO Vessel Management System is shown in Figure 1 below.

Figure 1 – Concept

Architecture for ATMO Vessel Management System

4.1 Vessel Teams

Specific individuals will be assigned to a team that is responsible for each vessel thereby promoting individual professional responsibility for, and ownership of, the assets managed. In general, the identified vessel captain will lead the activities of the vessel team that will consist of the vessel captain, the vessel engineer/ technician, and the vessel port engineer. This team will identify, plan, and execute all repair and maintenance items and evaluate, plan, and execute needed or desired vessel configuration changes. In the specific case of an extensive configuration change or yard period, the port engineer will take on the leadership of the vessel team since he or she is likely to be available on a more consistent basis, and the vessel captain (operator) is likely to called on to support other operations. In the case of vessels that ATMO elects to manage as a class (e.g.

HSMST), the vessel team will be led by a class captain, and staffed by a class technician, and a class port engineer who will manage all vessels in the class. The individual vessel team will get overall direction from ATMO line management, mission assignments from the operations lead and direct support from the ATMO pool of staff technicians and staff engineers as assigned by the shop leads, and engineering branch head, as required. The vessel team will be responsible for translating maintenance needs and configuration changes identified by the crew and customers into work requests.

4.2 Maintenance Shops

ATMO field technical personnel will be assigned to functional maintenance shops to promote a sense of ownership of the maintenance effort, aggregate expertise for efficiency, promote continuity, and provide for succession and personnel transition. These technicians are generally multi‐functional and are employed in both operational and maintenance roles. Personnel not assigned to support an event on a given day are released to their assigned maintenance shop.

Vessel captains of larger ATMO vessels and individuals, if any, such as a chief mate or engineer, that are assigned to a senior vessel captain may on a site to site basis, be excepted from maintenance shop assignments and are expected to focus on maintenance work on the vessel to which they have been assigned.

The number of shops can be decided as appropriate to each site but a minimum of two shops are expected; a hull/ mechanical shop and an electrical shop. The shops may be entirely or partially virtual if the physical characteristics and outfit of a site require the use of shared tools, equipment, and/or common work areas. Overall maintenance scheduling and coordination with operations will be provided by the site maintenance lead who will distribute work requests from the maintenance database to the shop leads for each day. Shop leads, designated from the pool of technicians assigned to a shop, will distribute this work to individuals or groups of technicians for execution.

Individual technicians will document the completion of their assigned work items.

4.3 Operations

4.4 Electronic Data

All personnel will be supported by an electronic data structure that encompasses operational activity, maintenance and repair activities, inventory status, and vessel configuration. This electronic data system provides the actionable data that supports efficient operations, maintenance work schedules, cost effective inventory management, and vessel configuration control.

4.4.1 Ops data

The ops data will include: mission scheduling, personnel qualifications, vessel availability, vessel usage, vessel crew requirements, and personnel availability

4.4.2 Maintenance Data

The maintenance data will consist of: work requests, work assignments, work completion from the vessel teams are populated in the electronic maintenance database, scheduled maintenance items, and inspection schedule

4.4.3 Inventory Data

The inventory data will include: parts management, parts lists by vessel, parts on hand, part age, lead time, parts location, and parts issue

4.4.4 Configuration Data

The configuration data consists of: installed vessel systems, vessel modifications, and vessel documentation

4.4.5 Data Mining

ATMO line management can query the data structure to evaluate, among other things, vessel/resource utilization, maintenance and repair cost, vessel availability, ATMO Division/ site efficiency, and life cycle trends.

The vessel team and the maintenance shop construct is integrated into the ATMO organization as shown in Figure 2. Note that the blocks denote roles that can be assigned to existing division personnel and not necessarily positions that require additional personnel.

Figure 2 ATMO Organization expanded to show the vessel management roles.

5. People

Qualified people who are given a clear understanding of their roles and responsibilities are required for effective execution of Vessel Management Plan (VMP) processes and utilization of the

VMP toolset. This section describes these roles and associated responsibilities outlined in this VMP.

Key skillsets, certifications, and training are also described to ensure that the people are qualified for their roles. Roles described in the vessel management plan are not necessarily synonymous with the concept of staffed positions requiring a dedicated individual to perform the indicated functions.

5.1. Line Management Role

ATMO line management consists of the division head, the deputy division head, three branch heads and two site leads. In general, ATMO line management is charged with maintaining the capability to safely and cost effectively execute target and other support operations for the U. S. Navy and

DoD in accordance with leadership priorities. This responsibility flows down into the following specific functions with regard to ATMO vessel management.

5.1.1. Line Management Responsibility

5.1.1.1. Implementation and Administration of the VMP

(a) Initiate full or selective audits of compliance with this VMP.

(b) Initiate reviews of, and authorize revisions to, the VMP and associated documents, such as, vessel specific management plans and vessel SOPs.

(c) Approve implementation timeframes for processes required by this VMP. Set priorities and resolve conflicts in resource allocations.

(d) Authorize the acquisition of tools and services required to implement and execute the VMP.

(e) In conjunction with project managers, furnish the operations lead with events that are to be supported.

(f) Implement and maintain a maintenance shop construct as described herein.

(g) Authorize waivers, when warranted by budget constraints or competing operational priorities, in accordance with the process established in this plan.

(h) Authorize vessel acquisition and disposal based on recommendations from the operations and maintenance leads.

5.1.1.2. Personnel Assignments

The roles identified in (a), (b), and (g) comprise the vessel team.

(a) Assign an appropriately qualified permanent senior vessel captain to each vessel or vessel type.

(b) Assign a relief captain to each vessel, a relief mate, and/or a relief engineer when warranted by operational pace, the size of the vessel, and the complexity of the vessel in accordance with qualifications criteria established in this document and the recommendations of the senior vessel captain.

(c) Assign an appropriately qualified permanent mate and/or an engineer to each vessel or vessel type.

(d) Assign other permanent crew to each vessel, such as a steward/cook or deckhand, when warranted by the size and complexity of a vessel.

(e) Assign an operations lead at each site

(f) Assign a maintenance lead at each site. Approve the appointment of shop leads and shop personnel assignments based on the recommendations of the maintenance lead.

(g) Assign an inventory lead at each site

(h) Assign a permanent port engineer to each vessel or vessel class.

5.1.1.3. Ensuring Adequacy of Personnel Qualifications

(a) Initiate recurring audits of required personnel qualifications.

(b) Define training and skills requirements for each functional role described in the vessel management plan.

(c) Authorize training to remediate qualification deficiencies based on recommendations from the operations lead, the maintenance lead, and senior vessel captains.

(d) Maintain the portion of the operations database that documents the current skillsets and, certifications and qualifications of vessel operations personnel. The 5.3.3.1 and

5.3.3.2 branch heads or their site leads, as appropriate, shall create and maintain a personnel qualifications list that the operations lead shall use to assign personnel to vessels in support of an event. Required contents for the personnel qualifications list are provided later in this plan.

5.1.1.4 Ensuring Adequacy of Vessel Material Condition

(a) Initiate recurring audits to ensure that scheduled maintenance is being performed.

(b) Review and endorse, if appropriate, prioritize, if necessary, and schedule requests generated by the vessel team for inspection, maintenance, and repair supplies and/or services.

(c) Initiate regular audits of vessel material condition.

5.1.1.5 Authorizing Vessel Modifications

(a) Ensure that modifications to vessels or craft proposed by Vessel Team are necessary to satisfy an operational need, improve ATMO cost effectiveness, and/or improve ATMO’s safety posture.

(b) Ensure that the modifications comply with appropriate recognized standards or standards required by the entity that issued the vessel to ATMO

(c) Ensure that the modifications are suitably documented.

(d) Ensure that the modifications have been suitably assessed by appropriate business and engineering practices.

5.1.1.6 Cost Tracking and Adherence to Budget

(a) Providing NAVAIR leadership with well‐founded budget requirements.

(b) Initiate regular audits to ensure that maintenance costs are being captured to support project cost estimates and division budget inputs.

(c) Provide the senior vessel captains and the maintenance lead with budget information so maintenance and material requests can be prioritized.

5.1.2 Line Management Skills, Certifications, and Training

5.1.2.1 Skillsets

(a) Evaluating people

(b) Defining processes

(c) Prioritizing activities

(d) Safety mindset

5.1.2.2 Certifications

(a) None

5.1.2.3 Training

(a) Operational Risk Management

(b) While not required, line management should make an effort to attend any training attended by their personnel so that they maintain a good grasp on the capability of their people.

5.2. Operations Lead Role

The operations lead is responsible for maintaining the overall operational schedule and identifying the physical and personnel resources required to support an event. He coordinates with the maintenance lead, the vessel team, and the project manager to resource missions.

5.2.1. Operations Lead Responsibilities

5.2.1.1 Identification of Required Physical Resources

(a) The operations lead shall identify the vessels and/or craft required to support an event based on availability and the mission capable status of the vessel and/or craft.

(b) The operations lead shall regularly coordinate with the vessel team and maintenance lead to ensure the availability of vessels and craft.

5.2.1.2. Identification of Required Personnel Resources

(a) The operations lead shall assign appropriately qualified personnel to larger vessels based on the needs of the event, the personal qualifications of the individuals, and the recommendations of the applicable senior vessel captain.

(b) The operations lead shall assign appropriately qualified operators and crew to smaller vessels based on the personal qualifications of the individuals and the required crew qualifications specified in specific vessel management plan.

Recommendations of the class captain shall be considered.

(c) The operations lead shall assign personnel in a manner that will ensure the availability of a broad cross‐section of skill sets that can be applied to respond to emergent equipment casualties during an event.

(d) Personnel not assigned to support an event are released to the maintenance shops.

5.2.1.3. Assess Suitability of Resources

(a) The operations lead shall identify personnel qualifications and related training deficiencies, and vessel material deficiencies, that adversely impact the ability to execute missions to the 5.3.3.1 and 5.3.3.2 branch heads or their site leads as appropriate.

(b) Identify the need to acquire or lease a vessel

(c) Identify when a vessel is no longer needed or wanted

5.2.1.4. Vessel Specific Operating Manuals

(a) The operations lead is responsible for coordinating the development and maintenance of vessel specific operations manuals that are intended to consolidate and provide a ready source of reference for vessel specific standard operating procedures and qualified operator checkout processes. Required content for the operations manuals are provided elsewhere in this plan.

(b) The operations lead and the senior vessel captains shall guide the port engineers in the development and maintenance of the manuals and associated documents.

5.2.2 Operations Lead Skills, Certifications, and Training

5.1.2.1 Skillsets

(a) Manipulation of the operations database

5.1.2.2. Certifications

(a) None

5.1.2.3. Training

(a) Operational Risk Management

(b) While not required, the operations lead should make an effort to attend any operations related training attended by the ATMO operators so that they maintain a good grasp on the capability of the staff.

5.3. Maintenance Lead Role

5.3.1 Maintenance Lead Responsibilities

A maintenance lead is responsible for the following at the site to which they are assigned:

(a) Ensure that vessels controlled by the site and subject to the requirements of this vessel management plan are in the CMMS.

(b) Ensure that maintenance tasks and associated maintenance procedures for equipment on vessels controlled by the site and subject to the requirements of this vessel management plan are in the CMMS. Trailers for small craft shall be considered equipment on vessels for the purpose of this responsibility.

(c) In conjunction with the senior vessel captains and port engineers, ensure that maintenance tasks are scheduled in the CMMS by engine operating hours, calendar duration, condition assessment, mileage for trailers, or other pertinent criteria identified by equipment maintenance manuals.

(d) Ensure that maintenance on smaller vessels controlled by the maintenance lead is performed to support vessel availability requirements identified by the operations lead via the operating schedule.

(e) Ensure that organic maintainers on larger vessels, which are managed by the senior vessel captain, are augmented with labor from the maintenance shops when necessary to support an operational availability requirement.

(f) Issue work orders to maintenance shops based on tasks scheduled in the CMMS.

(g) Track the completion status of work orders.

(h) In conjunction with the senior vessel captains and port engineers, develop scopes of work and work packages for specialized or heavy maintenance that cannot be efficiently performed by organic resources, or work required to be performed at or by a shipyard.

(i) In conjunction with the senior vessel captains and port engineers, update the CMMS whenever equipment is installed on, or removed from, an ATMO vessel, or whenever maintenance procedures for a specific piece of equipment are changed.

(j) Regularly coordinate with the inventory lead to plan the acquisition of spare parts that will be required for maintenance evolutions.

(k) Create work orders for maintenance of away kits that are controlled by the inventory lead. Issue work orders to the appropriate shop lead.

(l) Prepare reports for ATMO leadership that document the completion status of maintenance tasks and the maintainer labor hours required.

(m) Develop and maintain process documents related to the maintenance lead role to facilitate training and personnel transition.

(n) Coordinate local administration of the CMMS, such as authorizing users and establishing user privileges.

5.3.2 Maintenance Lead Skills, Certifications, and Training

5.3.2.1 Skillsets

(a) Manipulation of the maintenance database

(b) Experience in maintaining vessels

(c) Experience in organizing complex tasks

(d) Safety focused

(e) Personnel leadership

5.3.2.2 Certifications

(a) None

5.3.2.3 Training

(a) Operational Risk Management

(b) Port engineering modules 1, 2, and 3

(c) Dock master training

(d) While not required, the maintenance lead should make an effort to attend any maintenance related training attended by the ATMO technicians so that they maintain a good grasp on the capability of the staff.

5.4 Inventory Lead

Inventory lead shall keep track of the spare parts and raw materials consumed and in ready issue storage. The inventory lead shall mine the data based on usage rates and look for aged inventory and potential inventory shortfalls as a way of improving cost efficiency and readiness.

Interfaces with the maintenance lead, shop leads, port engineers, and line management

An inventory lead is responsible for functionally and physically managing vessel spare parts and the

CMMS inventory module at the site to which they are assigned.

5.4.1 Inventory Lead Responsibilities

(1) In conjunction with the maintenance lead, the senior vessel captains, and the port engineers, establish and maintain the spare parts inventory module within the CMMS.

(2) In conjunction with the maintenance lead, the senior vessel captains, and the port engineers, identify the parts that are to be centrally stored and those that are to be furnished to larger vessels as on‐board spares.

(3) In conjunction with the maintenance lead, physically organize the spare parts that are required to be centrally stored in spaces that shall be identified by the 5.3.3.1 and 5.3.3.2 branch heads or their site leads as appropriate. The CMMS inventory module shall be populated with the storage location for each part.

(4) Receive incoming spare parts and issue them to maintainers for emergent requirements or to stock.

(5) Monitor usage trends and, in conjunction with the maintenance lead, the senior vessel captains, and the port engineers, establish re‐order thresholds.

(6) Initiate purchase requests based on re‐order thresholds or emergent maintenance and repair requirements.

(7) Develop and maintain process documents related to spare parts inventory management to facilitate training and personnel transition.

(8) Perform regular cycle counts of centrally stored spare parts, and of spare parts held as ships stores, and report deviations to the maintenance lead and the senior vessel captains.

(9) Prepare inventory valuation reports as required by ATMO leadership.

(10) Prepare aged inventory reports and make disposal recommendations to the maintenance lead and the senior vessel captains.

(11) Functionally and physically manage away‐kits.

a. Issue away‐kits to operators.

b. Replenish consumable components in away‐kits when they are returned by operators.

c. Coordinate with the maintenance lead when equipment in away‐kits requires maintenance.

(12) Populate the inventory module with primary and secondary sources of supply for parts in the CMMS.

(13) In conjunction with the port engineers, identify compatible alternate parts in case of obsolescence.

(14) Coordinate future material needs with purchasing staff to avoid breaching monthly per‐ vendor limits on government purchase card acquisitions.

(15) Query inventory leads at other sites for the availability of parts already on hand in the division to minimize expenditure of funds. A decision to exchange parts between sites shall consider shipping cost, the availability of personnel to package and process the shipment, and the operational risk the issuing site would incur by drawing down their stock level for the parts.

5.4.2 Inventory Lead Skills, Certifications, and Training

5.4.2.1 Skillsets

(a) Manipulation of the inventory database

5.4.2.2 Certifications

(a) None

5.4.2.3 Training

(a) Procurement rules and restrictions

5.5 Port Engineer

Port engineers are individuals from 5.3.3.3 assigned to vessel teams by the TESB Branch Head.

5.5.1 Port Engineer Responsibilities

(1) Design and analysis of ship mods, evaluation of configuration changes and custom payload configurations

(2) Vessel walkthrough inspection

(3) Create the plan and write the SOW for yard periods and other major vessel configuration changes.

(4) Coordinating the development and maintenance of vessel specific vessel management plan. The port engineer shall leverage the knowledge of the operations lead, maintenance lead, vessel captain and the vessel engineer in preparing this document.

(5) Participate in the development of vessel Specific SOPs

(6) Lead shipyard availability activities

(7) Lead vessel modification activities

5.4.2 Port Engineer Skills, Certifications, and Training

5.4.2.1 Skillsets

(a) Preparing engineering drawings

(b) Performing and documenting engineering analysis and findings

(c) Knowledge of ships systems and their operation and maintenance

(d) Knowledge of ships procedures and operations

5.4.2.2 Certifications

(a) 4 year engineering degree

5.4.2.3 Training

(a) Port engineering modules 1, 2, and 3

(b) Ships system training

(c) Auxiliary systems training

(d) Technical tools upgrade and refresher training

5.6 Senior Vessel Captain

5.6.1 Senior Vessel Captain Responsibilities

(1) Vessel captain has responsibilities covered under maritime regulations

(2) Lead specific vessel management team for assigned vessel

(3) Coordinate operations and maintenance activities for assigned vessel

(4) Participate in ship mod evolutions for all ATMO vessels

(5) Provide checkout for associate vessel captains and boat operators

(6) Lead Vessel walkthrough inspections for assigned vessel

(7) Lead ship practice evolutions (fire and safety drills)

(8) Lead development of Vessel Specific SOPs for assigned vessel

(9) Participate in the development of Vessel specific SOPs for all ATMO Vessels

(10) Alert the 5.3.3.1 or 5.3.3.2 branch head or the appropriate site lead, and the operations lead, when the status of a credential that this document requires to operate a vessel to which an operator may be assigned changes or could be expected to change

5.6.2 Senior Vessel Captain Skills, Certifications, and Training

5.6.2.1 Skillsets

(a) Team leadership

(b) Vessel handling

(c) Knowledge of ships systems and their operation and maintenance

(d) Knowledge of ships procedures and operations

5.6.2.2 Certifications

(a) 100 ton USCG Captain’s license

5.6.2.3 Training

(a) ORM and team ORM

(b) Dock masters training

(c) USCG approved training appropriate to assigned vessel

(e) First Aid/CPR

(f) Marine firefighting

5.7 Associate Vessel Captain

5.7.1 Associate Vessel Captain Responsibilities

(1) Vessel captain has responsibilities covered under maritime regulations

(2) Lead specific vessel management team for assigned Vessel

(3) Coordinate operations and maintenance activities for assigned Vessel

(4) Participate in ship mod evolutions for assigned Vessel

(5) Lead Vessel walkthrough inspections for assigned Vessel

(6) Lead ship practice evolutions (fire and safety drills)

(7) Lead development of Vessel Specific SOPs for Assigned vessel

(8) Alert the 5.3.3.1 or 5.3.3.2 branch head or the appropriate site lead, and the operations lead, when the status of a credential that this document requires to operate a vessel to which an operator may be assigned changes or could be expected to change

5.7.2 Associate Vessel Captain Skills, Certifications, and Training

5.7.2.1 Skillsets

(a) Team leadership

(b) Vessel handling

(c) Knowledge of assigned vessel systems and their operation and maintenance

(d) Knowledge of assigned vessel procedures and operations

5.7.2.2 Certifications

(a) USCG OUPV license

(b) Proficiency cert from senior vessel captain

5.7.2.3 Training

(a) ORM and team ORM

(b) Dock masters training

(c) USCG approved Training appropriate to assigned vessel and license

(e) First Aid/CPR

(f) Marine firefighting

5.8 Boat Operator

5.8.1 Boat Operator Responsibilities

Craft operators are responsible for the following on the vessel to which they are assigned:

(1) Provide pre‐and‐post‐operational check forms to the maintenance lead.

(2) Provide post‐use check forms to the inventory lead when returning away‐support‐kits.

(3) Provide feedback and improvement suggestions to the senior vessel captain on the operator qualification check out process and to the maintenance lead on the pre‐and‐post operational check forms, and the operating manual(s) for the vessel.

(4) Alert the 5.3.3.1 or 5.3.3.2 branch head or the appropriate site lead, and the operations lead, when the status of a credential that this document requires to operate a vessel to which an operator may be assigned changes or could be expected to change

(5) Vessel captain has responsibilities covered under maritime regulations

5.8.2. Boat Operator Skills, Certifications, and Training

5.8.2.1 Skillsets

(a) Vessel handling

(b) Knowledge of assigned vessel systems and their operation and maintenance

(c) Knowledge of assigned vessel procedures and operations

5.8.2.2 Certifications

(a) USCG boating safety certificate

(b) Proficiency cert from senior vessel captain

5.8.2.3 Training

(a) USCG boating safety course

(b) ORM

(c) First Aid/CPR

(d) Marine firefighting

5.9 Senior Vessel Engineer

5.9.1 Senior Vessel Engineer Responsibilities

(1) Vessel Engineer has responsibilities covered under maritime regulations

(2) Lead Maintenance activities for the assigned Vessel

(3) Coordinate maintenance activities for assigned Vessel

(4) Participate in ship mod evolutions for all ATMO Vessels

(5) Provide checkout for Associate Vessel Engineers and Vessel maintenance technicians

(6) Participate in Vessel walkthrough inspections for assigned Vessel

(7) Participate in Vessel walkthrough inspections for all ATMO Vessels

(8) Participate in development of Vessel Specific SOPs for Assigned vessel

(9) Participate in the development of Vessel specific SOPs for all ATMO Vessels

(10) Alert the 5.3.3.1 or 5.3.3.2 branch head or the appropriate site lead, and the operations lead, when the status of a credential that this document requires to operate a vessel to which an operator may be assigned changes or could be expected to change

(11) Respond to underway equipment malfunctions

5.9.2 Senior Vessel Engineer Skills, Certifications, and Training

5.9.2.1 Skillsets

(a) Knowledge of assigned vessel systems and their operation and maintenance

(b) Knowledge of assigned vessel procedures and operations

5.9.2.2 Certifications

(a) USCG Designated Duty Engineer – 4000 HP

5.9.2.3 Training

(a) USCG boating safety

(b) ORM and team ORM

(c) First Aid/CPR

(d) Marine firefighting

5.10 Associate Vessel Engineer

5.10.1 Associate Vessel Engineer Responsibilities

(1) Respond to underway equipment malfunctions

(2) Vessel walkthrough inspection

(3) Vessel Engineer has responsibilities covered under maritime regulations

(4) Participate in ship mod evolutions for all ATMO Vessels

(5) Participate in Vessel walkthrough inspections for assigned Vessel

(6) Participate in development of Vessel Specific SOPs for Assigned vessel

5.4.2 Associate Vessel Engineer Skills, Certifications, and Training

5.10.2.1 Skillsets

(a) None

(b) Knowledge of assigned vessel systems and their operation and maintenance

(c) Knowledge of assigned vessel procedures and operations

5.10.2.2 Certifications

(a) USCG Designated Duty Engineer – 1000 HP

(b) Proficiency cert from senior vessel engineer

5.10.2.3 Training

(a) ORM

(b) USCG engineman training

(c) USCG boating safety

5.11 Vessel Mate

5.11.1 Vessel Mate Responsibilities

(1) Lead the alternate watch aboard the assigned vessel

(2) Vessel mate has responsibilities covered under maritime regulations

(3) Participate in development of vessel specific SOPs for assigned vessel

(4) Alert the 5.3.3.1 or 5.3.3.2 branch head or the appropriate site lead, and the operations lead, when the status of a credential that this document requires to operate a vessel to which an operator may be assigned changes or could be expected to change

(5) Support vessel captain and vessel engineer in maintenance activities

5.11.2 Vessel Mate Skills, Certifications, and Training

5.11.2.1 Skillsets

(a) Team leadership

(b) Vessel handling

(c) Knowledge of assigned vessel systems and their operation and maintenance

(d) Knowledge of assigned vessel procedures and operations

5.11.2.2 Certifications

(a) USCG OUPV license

(b) Proficiency cert from senior vessel captain

5.11.2.3 Training

(a) ORM and team ORM

(b) Radar observer course

(c) USCG approved training appropriate to assigned vessel and license

(d) First Aid/CPR

(e) Marine firefighting

5.12 Deckhand

5.12.1 Deckhand Responsibilities

(1) Support vessel captain and vessel engineer in maintenance activities

(2) Line handling and miscellaneous tasks

5.12.2 Deckhand Skills, Certifications, and Training

5.12.2.1 Skillsets

(a) None

5.12.2.2 Certifications

(a) General MMC requirements met

5.12.2.3 Training

(a) ORM

(b) USCG boating safety course

(c) First Aid/CPR

(d) Firefighting

5.13 Vessel Rider

5.13.1 Vessel Rider Responsibilities

(1) Observation of operational events

(2) Operation of customer custom payloads

5.13.2 Vessel Rider Skills, Certifications, and Training

5.13.2.1 Skillsets

(a) None

5.13.2.2 Certifications

(a) None

5.13.2.3 Training

(a) ORM

(b) Safety briefing from vessel captain

5.14 Shop Lead

5.14.1 Shop Lead Responsibilities

(1) TBD

5.14.2 Shop Lead Skills, Certifications, and Training

5.14.2.1 Skillsets

(a) None

5.14.2.2 Certifications

(a) None

5.14.2.3 Training

(a) None

5.15 Maintenance Technician

5.15.1 Maintenance Technician Responsibilities

(1) Perform vessel maintenance according to published procedures

5.15.2 Maintenance Technician Skills, Certifications, and Training

5.15.2.1 Skillsets

(a) Experience in either marine electronics or hull and mechanical specialty

5.15.2.2 Certifications

(a) Proficiency certification from vessel engineer in either marine electronics or hull and mechanical specialty

5.15.2.3 Training ‐ Electrical

(a) Marine electronics installer 1 and 2

(b) ORM

5.15.2.4 Training – Hull and Mechanical

(a) USCG deck engine mechanic

(b) ORM

(c) Marine welding

6. Processes

Effective and efficient operation of ATMO vessels and targets requires the establishment of 7 key processes:

1. Operations Management

2. Maintenance Management

3. Inventory management

4. Vessel Inspection

5. Vessel Certification

6. Crane Management

7. Emergency preparedness

6.1 Operations Management

Management of vessel operations involves scheduling of vessels and crew, crew assignment, construction, procurement, and installation of special mission equipment, and reporting. Formal documentation and tracking reduces errors/ misunderstandings, and provides data for workforce evaluation, budget projections, operational efficiency, skill/ capability gaps and overcapacity, and accurate, defendable cost estimation. Operations management is the responsibility of ATMO managers.

6.1.1 Scheduling

Ops manager reviews mission needs and consults the operational schedule to determine availability and the ops database to select vessel with the appropriate capability to select a vessel to support an op.

6.1.2 Crew Assignment

Once the vessel is selected the ops manager can refer to the crew availability schedule and the crew skills database to select crew with required skills to operate the vessel as defined in the vessel specific VMP. Additional mission crew can be selected based upon their availability and the skills needed for the planned target ops by referring to the ATMO SOP on required skills for target operation.

6.1.3 Special Mission Equipment

Each vessel specific VMP and Target User’s Manual shall contain a list and description of approved configurations for mission equipment and mission equipment loadouts. New or modified mission equipment configurations shall be subject to sufficient engineering analysis to determine the presence of adverse effects on the vessel or baseline target.

Engineering analysis of special mission equipment shall address the following:

Overall vessel/target load limits

Vessel/ target stability

Vessel/target structural limitations

Mission equipment structural limitations

Electromagnetic compatibility

Vessel firefighting

Vessel supplied resources (water, electrical power, and hydraulic power)

Crew/ equipment hazards

Regulatory deviations

Operational limitations

Engineering analysis shall be documented and archived. Mission equipment configurations for which analysis does not reveal issues may be added to the list of approved configurations.

6.1.4 Reporting

Project managers shall provide daily situation reports to ATMO management while underway

Vessel captains and project managers shall immediately report issue/accident/incident report to

ATMO management (Division Head Memo dated 8 June 2016 entitled ATMO INCIDENT REPORTING

AND CASUALTY INVESTIGATING)

Vessel captains and project managers shall provide after action reports documenting accomplishments, issues and resolution, and lessons learned

6.2 Maintenance Management

Maintenance management involves the scheduling, execution and documentation of all scheduled and unscheduled maintenance, repair and modification of ATMO vessels and targets. Maintenance management is accomplished by the vessel team, maintenance lead, shop leads and ATMO technicians.

6.2.1 Identifying and documenting required work

Needed work is identified in a work request

All maintenance actions and vessel configuration changes require work requests.

Work request contains vessel name (or serial number for fleet vessel), description of work required, parts needed, resource estimate (people, skills, and tools), schedule estimate, and vessel availability status (down until complete, down while work being accomplished, up‐limited capability (describe limit), or Up normal.

Work requests submitted through/by vessel team and entered into maintenance database

Any crew member can initiate a work request through the vessel captain

Project managers whose customers require a configuration change can initiate a work request through the vessel team

Work requests generated from vessel walkthrough inspections by vessel teams. Other vessel teams should be invited to participate to prevent “familiarity blindness”.

Work requests auto generated from maintenance database for scheduled items

Underway maintenance actions also require work request

6.2.2 Initiating required work

Maintenance leads create maintenance action forms in response to work requests

Maintenance action forms distributed daily to shop leads after consulting with the operations lead and inventory lead. Close working relationships must be maintained between the maintenance lead, and operations Lead. They will be competing for vessel availability but neither can be successful without the other.

Maintenance action forms distributed by shop lead to available ATMO technicians who perform the work

6.2.3 Maintenance completion

Technician files completion form (name, hours, parts used (part number and serial numbers if avail), Condition found description, appropriate notes and lessons learned, and inspection signature), All maintenance actions should be inspected by an employee not involved in performing the work to ensure that a redundant set of eyes has been involved.

Completed maintenance actions are documented and encoded into the database by the shop lead.

Underway maintenance actions also require a work initiation and a work completion form to ensure adequate maintenance records but maintenance action forms are not required because the at sea technicians are not subject to other priority scheduling.

6.2.3 Maintenance supervision

Regular scheduled maintenance and repair/ replacement of failed components are generally supervised by vessel captain with support from vessel engineer and port engineer.

Major efforts (yard work and pier side configuration changes) typically require dedicated oversight.

Vessel captains are often called to execute other operations while their assigned vessels are in an availability period they cannot be expected to allocate the necessary time to adequately oversee complicated major maintenance efforts. Port engineers have no operational commitments and are therefore responsible for planning, contracting (technical only), and supervising major maintenance efforts. The vessel captain and vessel engineer provide key support.

Maintenance contracts SOWs are written by port engineers. Yard technical and qualification requirements, including dry‐dock, welding certification, plate renewal, coating selection and application specs***, and work requests form the majority of the content for the SOW.

All asset modification or configuration changes require engineering consult through the port engineer whether for operational convenience or customer request.

***Coatings are the number one protection against corrosion. Coating systems must be appropriately selected, specified in contracted work, and properly applied under the correct environmental conditions both by contracted and organic maintainers. Detailed records of the coatings shall be maintained (substrate coated, coating specification, application process, environmental conditions at application, coating inspection results, applicator, and inspector).

6.3 Inventory Management

Inventory management is key to the cost effective operations of ATMO vessels and targets.

Inventory management is the responsibility of the inventory lead.

The inventory lead enters parts into the inventory database as they are received at ATMO

The inventory lead marks parts in the database as “expended” when they are issued to a technician for installation.

The inventory lead shall monitor parts usage to match the inventory to the expected use rate to minimize the amount of inventory on hand while maximizing the parts related availability of ATMO vessels.

The inventory lead initiates purchase requests when parts inventories fall below the predetermined quantities.

The inventory lead shall be alert for adverse trends in parts consumption.

6.4 Vessel Inspection

Detailed vessel inspection approach covered in vessel specific VMP but all should include:

INSUTRV

Inspection approach (ABS or Independent survey plus ATMO Survey and periodic

ATMO “walkthrough” inspections by vessel teams)

Inspection periods

Inspection documentation

Vessel team creates work requests based upon inspection findings

The port engineer is responsible for coordinating each vessel’s inspection with the appropriate authority (ABS, INSURV, or Independent Survey)

6.4.1. Corrosion Control

Remediation of Corrosion damage is a typically a large portion of vessel maintenance costs.

Corrosion control is best accomplished by applying significant attention to early identification of corrosion in the inspection process so each ATMO vessel specific management plan will encompass substantial provisions for corrosion inspections.

The vessel specific plan should include:

(1) Inside and outside survey for coating failures, electrolysis (zincs and stray current as measured by reference cell readouts or zinc condition/deterioration) and corrosion. If vessel is under an ABS certification there are scheduled inspections and surveys of these hull items. The vessel team should be performing these prior to the scheduled ABS date. If the vessel is under ABS certification, the vessel specific plan should define an alternate inspection approach.

(2) UT shots should be taken (outside company), recorded and plotted on drawings during every availability to verify the condition of the vessel. Obviously one cannot shoot every square inch of steel but a general survey is warranted as supplemented by additional shots in "suspect" areas. Suspect areas should also be inspected at shorter intervals. Girth belt readings should be taken at different locations during every availability period. UT also provides benefit to areas where access is limited to one side.

(3) Visually inspecting areas is the simplest way to detect on‐going problems: Bilges need to be cleaned and inspected often. Inspecting a dirty bilge is impossible. Tanks/voids need to be emptied, ventilated, gas‐freed and cleaned for inspection.

(4) The crew also has a role in reporting coating failure and corrosion. They see it all the time and sometimes it's reported and ignored by the next level supervisor.

(5) Vessels with an active corrosion history should be checked for electrolysis issues.

Impressed Cathodic Protection and/or additional/alternate Zincs should be considered.

6.5 Vessel Certification

ATMO vessels are public vessels not required to use USCG or ABS. They are also not U.S. Navy vessels subject to NSTM. It is generally desired to choose an existing standard for certification to avoid making up our own.

ATMO Vessels are, however, subject to instructions from the U.S. Navy technical warrant holder for boats and combatant craft

6.6 Crane Management

Cranes are managed to NSTM 589.

Detailed vessel certification approach is covered in vessel specific VMP.

6.7 Emergency Preparedness

ATMO maintains one document detailing emergency preparedness that pertains to vessels.

(1) ATMO Point to Hurricane plan maintained by the T&E Branch Head

Detailed Emergency Preparedness Procedures for each vessel are covered in vessel specific VMP.

7. Tools

The processes discussed in section 6 will need electronic tools to efficiently capture the data necessary for execution. It is envisioned that this data will be captured in one or more databases.

Formal documentation and tracking reduces errors/ misunderstandings, and provides data that can be mined for workforce evaluation, budget projections, operational efficiency, skill/ capability gaps and overcapacity, and accurate, defendable cost estimation.

7.1 Operations Schedule and Database

The database contains the data to enable efficient scheduling of vessels and crew, crew assignment, construction, procurement, and installation of special mission equipment, and reporting. Pre‐ mission planning data and post mission actuals will be recorded. Maintenance of an operational database is the responsibility of the Operational Branch Heads.

7.1.1 Basic Capability Data

7.1.1.1 Vessel Data

(a) The database will contain a list of vessels and target types

(b) The database will contain a summary of the capability of each vessel and target type

(c) The database will contain a list of approved mission payload configurations for each vessel and target type

(d) The database will contain vessel availability and assignments data.

7.1.1.2 Crew Data

(a) The database will contain a list of crew personnel

(b) The database will contain a list of the qualifications and recognized skills for each potential crew…