N00421-22-R-0185 Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Please see Section A for a description of Amendment 01.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 30

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Oct-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0042122R0185

X 9B. DATED (SEE ITEM 11)

30-Sep-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Oct-2022

CODE

PROCUREMENT GROUP

21983 BUNDY ROAD, BLDG 441

PATUXENT RIVER MD 20670

N00421 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0042122R0185

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been added by full text:

AMENDMENT 01

The following changes were made within Amendment 01:

Section A: PCO – From John R. Tomechko to Leanne Mattingly

Section B- The addition of Dry Docking and Vessel Leasing Option CLINS (1004, 1005, 2004, 2005, 3004, 3005, and 4004, and 4005).

ODC Option CLINs are now numbered as 1006, 2006, 3006, and 4006.

NAVAIR Clause 5252.211-9503 update of total Overtime hours from 1595 to 1550.

Section D- Renumbering of ODC CLINs

Section E- Now addressing dry docking and vessel leasing CLINs

Section L Paragraph 1.1.1.1(b) Sample Task #2: rewritten for clarity.

(c ) Sample Task #3: Sentence (c ) removed, “if required.” Removed final sentence, “Provide planning, engineering, and logistics services for the preparation of operational plans for manpower, equipment, instrumentation requirements, and communications, including data communications.”

Section L Paragraph 3.3.2.1 removed, “Offerors shall ensure the Total Labor Hours Proposed Tab within the Prime

Cost Breakout Spreadsheet, Attachment P3, is consistent with the Total Hours Required. This tab within the

Attachment P3 will show all of the labor categories and number of hours per category being proposed by the Prime

Offeror and all proposed subcontractors. Labor categories and hours being proposed for subcontractors are broken out by subcontractor.” And Included “ days” within final sentence.

Section L Paragraph 3.3.3 (d) removed, “of each CLIN”

Section L Paragraph 3.3.3 (f) removed, “Offerors are required to submit a total compensation plan setting forth salaries and fringe benefits proposed for employees (including temporary and part time employees) who will work under the contract and are subject to the Act, and provide a cost breakdown for substantiation in order to explain how the compensation plan complies with the Service Contract Act.”

Section L table within 3.4.1 ODCs. Updated Government estimate for Option Year 3 and Option Year 4 Vessel

Leasing.

Section L Paragraph 3.4.2 Labor Hours, updated Government estimate of total labor hours (inclusive of Overtime) and total overtime hours within table.

Section L Clauses 52.233-2 and 5252.209-9513 now include PCO Leanne Mattingly

Attachment P3: Update the Vessel Leasing Government estimate within Option Year 2 cell I102, Option Year 3 cell

I102, and Option Year 4 cell I102.

The following have been modified:

CONTRACT INFORMATION

CONTRACT SPECIALIST:

Shannon Summers

Naval Air Warfare Center – Aircraft Division

21983 Bundy Road, Bldg 441

Patuxent River, MD 20670 shannon.b.summers.civ@us.navy.mil

CONTRACTING OFFICER:

Lauren Farmer

Naval Air Warfare Center – Aircraft Division

21983 Bundy Road, Bldg 441 lauren.m.farmer.civ@us.navy.mil

PROCURING CONTRACTING OFFICER (PCO):

Leanne Mattingly

Naval Air Warfare Center – Aircraft Division

21983 Bundy Road, Bldg 441

Patuxent River, MD 20670 leanne.i.mattingly.civ@us.navy.mil

1. This requirement will be conducted as a small business set-aside. The resulting award will be a C type, Level of Effort contract that includes a one-year base period and four (4) one-year options.

2. The Product/Service Code (PSC) for this procurement is K020, Modification of Equipment:Ship and Marine

Equipment. The NAICS for this procurement is 541330, Engineering Services.

3. CLINs - This contract will include Cost-Plus-Fixed-Fee (CPFF) Contract Line Item

Numbers (CLINs) for Labor, and cost reimbursable CLINs for Other Direct Costs (ODCs), which include Travel, Material, and miscellaneous ODCs. Section B of the solicitation displays the CLINs that are associated with each contract year over the life of the contract.

These CLINs are tied to the NAWC 38, Retriever, Facility, or Project Support and anticipated appropriations so there are several CLINs for Labor and several for Other Direct Costs (ODCs), each of which are tied to a specific appropriation that could be used during execution of the contract. If any of the appropriation specific CLINS are not funded in any contract year, they will remain “option” CLINS.

The CLIN structure that will be utilized by the Government is a systematic approach that was established to maintain Financial Improvement Audit Readiness (FIAR) compliance.

4. Option Period CLIN structure – The Option periods shown in Sections B include CLINs that are priced at an overall Labor and ODC level. Upon Option exercise, those CLINs will be expanded to include funding-based CLINs that are established based on the types of appropriation and allocations that are anticipated at the time of Option exercise. The cumulative total of the funding-based CLINs under an over-arching CLIN (e.g.

Labor, Material, etc.) will not exceed the total of the over-arching CLIN.

5. The contractor will not be authorized to access any classified information until a final DD

Form 254 is incorporated as an Attachment to the contract.

NOTE

The Government reserves the right to reallocate CLIN ceilings during execution based on actual funding received without impact to the total value of the contract.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 1004

This CLIN has been renumbered to CLIN 1006.

CLIN 2004

This CLIN has been renumbered to CLIN 2006.

CLIN 3004

This CLIN has been renumbered to CLIN 3006.

CLIN 4004

This CLIN has been renumbered to CLIN 4006.

CLIN 1004 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1004 Lot OPTION Option Year I - Dry Docking

COST

FOB: Destination

PSC CD: K020

ESTIMATED COST

CLIN 1005 is added as follows:

1005 Lot OPTION Option Year I - Vessel Leasing

COST

CLIN 2004 is added as follows:

2004 Lot OPTION Option Year II - Dry Docking

COST

CLIN 2005 is added as follows:

2005 Lot OPTION Option Year II - Vessel Leasing

COST

CLIN 3004 is added as follows:

3004 Lot OPTION Option Year III - Dry Docking

COST

CLIN 3005 is added as follows:

3005 Lot OPTION Option Year III - Vessel Leasing

COST

CLIN 4004 is added as follows:

4004 Lot OPTION Option Year IV - Dry Docking

COST

CLIN 4005 is added as follows:

4005 Lot OPTION Option Year IV - Vessel Leasing

COST

5252.211-9503 LEVEL OF EFFORT (COST REIMBURSEMENT) (NAVAIR)(DEC 2012)

(a) The level of effort estimated to be ordered during the term of this contract is 87,995 (including overtime) man-hours and 19,800 days of direct labor including authorized subcontract labor, if any. The contractor shall not, under any circumstances, exceed one hundred (100%) percent of the total level of effort specified in this basic contract. The estimated composition of the total man-hours and days of direct labor by classification is as follows:

Regular Hours (CLIN X001-X003)

Labor Category Total

Hours

Base

Total Hours

Option Year

I

Total Hours

Option Year

II

Total Hours

Option Year

III

Total Hours

Option Year

IV

Total

Administrative Assistant 1920 1920 1920 1920 1920 9600

Engineering Tech II 1920 1920 1920 1920 1920 9600

Engineering Tech III 1920 1920 1920 1920 1920 9600

Engineering Tech IV 3840 3840 3840 3840 3840 19,200

* Engineering Tech V 1920 1920 1920 1920 1920 9600

Financial Analyst, Journeyman 1920 1920 1920 1920 1920 9600

Materials Coordinator 1920 1920 1920 1920 1920 9600

*Program Manager, Journeyman 1920 1920 1920 1920 1920 9600

TOTALS 17,280 17,280 17,280 17,280 17,280 86,400

Overtime Hours (CLIN X006-X009)

Hours

Base

Total Hours

Option Year

I

Total Hours

Option Year

II

Total Hours

Option Year

III

Total Hours

Option Year

IV

Total

Hours

Administrative Assistant OT 5 5 5 5 5 25

Engineering Tech II OT 50 50 50 50 50 250

Engineering Tech III OT 50 50 50 50 50 250

Engineering Tech IV OT 100 100 100 100 100 500

*Engineering Tech V OT 50 50 50 50 50 250

Financial Analyst, Journeyman OT 5 5 5 5 5 25

Materials Coordinator OT 50 50 50 50 50 250

TOTALS 310 310 310 310 310 1550

NAWC 38 (CLIN X004)

Labor Category

Total

Days

Base

Total Days

Option Year

I

Total Days

Option Year

II

Total Days

Option Year

III

Total Days

Option Year

IV

Total

Days

*General Vessel Assistant

(Captain)

312 312 312 312

1,560

General Vessel Assistant

(Chief Mate)

1,560

(2nd Mate)

1,560

(Chief Engineer)

1,560

(Asst Engineer)

624 624 624 624

3,120

(Bosn/Able Seaman)

1,560

(Able Seaman)

1,560

(Ordinary Seaman)

432 432 432 432

2,160

General Vessel Assistant

(Steward)

312 312 312 312

1,560

TOTALS 3,240 3,240 3,240 3,240 3,240 16,200

RETRIEVER (CLIN X005)

Total

Days

Base

Total Days

Option Year

I

Total Days

Option Year

II

Total Days

Option Year

III

Total Days

Days

(Captain)

1,500

(Assistant Engineer)

(Ordinary Seaman)

1,800

TOTALS 720 720 720 720 720 3,600

Totals

* denotes Key Personnel labor categories

(b) FAR Clause 52.232-20, "Limitation of Cost" applies to fully funded orders and FAR Clause 52.232-22, "Limitation of Funds" applies to incrementally funded orders. Nothing in this clause amends the rights or responsibilities of the parties hereto under either of those two clauses. In addition, the notifications required by this clause are separate and distinct from any specified in either FAR Clause 52.232-20 or FAR Clause 52.232-22.

(c) In the event that less than one hundred (100%) percent of the established level of effort of the contract/order is actually expended by the end of the performance period, the Government shall have the option of:

(1) Requiring the Contractor to continue performance, subject to the provisions of the FAR Clause 52.232-20 or

52.232-22, as applicable, until the effort expended equals 100% of the established Level of Effort; or

(2) Effecting a reduction in the fixed fee by the percentage by which the total expended man-hours is less than one hundred (100%) percent of the established Level of Effort.

(d) The contractor agrees that effort performed in fulfillment of level of effort obligations under this contract shall include only verifiable effort in direct support of the work specified. It shall not include efforts such as work performed in transit to or from an employee's usual workplace, work during lunchtime activities, or effort performed at other non-work locations.

(e) In performing the contract/order, the contractor may use any reasonable combination of hours for the labor categories in support of section C of this contract/order.

SECTION D - PACKAGING AND MARKING

PACKAGING AND MARKING

0001 - 0009, 0016 – 0021, 1001, 1002, 2001, 2002, 3001, 3002, 4001, 4002 – Labor and Travel CLINs are not applicable.

0010 – 0015, 1003, 2003, 3003, & 4003 – All Material delivered under this contract will be packaged and marked in accordance with best commercial practices unless one of the clauses in this section applies.

0025 – 0028, 1006, 2006, 3006, & 4006 - Applicable ODCs delivered under this contract will be packaged and marked in accordance with best commercial practices unless one of the clauses in this section applies.

0029 – The data to be furnished hereunder shall be packaged, packed, and marked in accordance with “best commercial practices” and in accordance with the applicable clauses below.

SECTION E - INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 1004:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

The following Acceptance/Inspection Schedule was added for CLIN 1005:

The following Acceptance/Inspection Schedule was added for CLIN 2004:

The following Acceptance/Inspection Schedule was added for CLIN 2005:

The following Acceptance/Inspection Schedule was added for CLIN 3004:

The following Acceptance/Inspection Schedule was added for CLIN 3005:

The following Acceptance/Inspection Schedule was added for CLIN 4004:

The following Acceptance/Inspection Schedule was added for CLIN 4005:

LABOR, MATERIAL, ODC'S & CDRLS

0001 – 0028, 1001 – 1006, 2001 – 2006, 3001 – 3006, & 4001 – 4006 – Inspection and acceptance of the services, material, travel and ODCs called for hereunder shall be performed in accordance with the Statement of Work at the destination approved by the cognizant Contracting Officer’s Representative (COR). The Government will monitor the Contractor’s performance to assure compliance with the contract requirements, inclusive of the terms and conditions, in accordance with the Statement of Work and by utilizing the Surveillance Activity Checklist (SAC)

(Attachment 1) and NAVAIR Clause 5252.246-9512 “Inspection and Acceptance” (NAVAIR)(OCT 2005).

Item X029 – The contract data to be furnished hereunder shall be in accordance with Exhibit A, DD Form 1423, Contract Data Requirements List (CDRL) and the SOW. Final acceptance of all associated Contract Data

Requirements List (CDRL), DD Form 1423 Exhibit A items under the associated CLINs 0029 must be completed prior to final acceptance of the services identified herein. Acceptance shall be performed in accordance with

NAVAIR clause 5252.246-9514 “Inspection and Acceptance of Technical Data and Information” (NAVAIR)(FEB

1995) by the first addressee listed in the distribution list under Block 14 and in accordance with Block 16 of the DD

Form 1423.

Acceptance of the Contractor’s completed performance for each line item shall be acknowledged via DD Form 250, in accordance with Wide Area Workflow (WAWF) Instructions and NAVAIR Clause 5252.246-9512 “Inspection and Acceptance” (NAVAIR)(OCT 2005).

SECTION F - DELIVERIES OR PERFORMANCE

The following Delivery Schedule for CLIN 1005 has been added:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-SEP-2024 TO

31-AUG-2025

N/A N/A

The following Delivery Schedule for CLIN 1006 has been added:

POP 01-SEP-2024 TO

31-AUG-2025

The following Delivery Schedule for CLIN 2005 has been added:

POP 01-SEP-2025 TO

31-AUG-2026

The following Delivery Schedule for CLIN 2006 has been added:

POP 01-SEP-2025 TO

31-AUG-2026

The following Delivery Schedule for CLIN 3005 has been added:

POP 01-SEP-2026 TO

31-AUG-2027

The following Delivery Schedule for CLIN 3006 has been added:

POP 01-SEP-2026 TO

31-AUG-2027

The following Delivery Schedule for CLIN 4004 has been deleted:

POP 01-SEP-2027 TO

31-AUG-2028

The following Delivery Schedule for CLIN 4005 has been added:

The following Delivery Schedule for CLIN 4006 has been added:

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

SECTION L

L – [1] CONTENT OF PROPOSALS (SERVICES) (July 2022)

PART A GENERAL INSTRUCTIONS

1.0 GENERAL

The Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The

Offeror is advised that the Government may incorporate any portions of the Offeror’s proposal into the resulting contract.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization shall be emphasized during proposal preparation. Statements that the prospective Offeror understands, can comply with, or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may result in assessing weaknesses and/or deficiencies.

The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or subfactor clearly may be considered a deficiency.

Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

The Government advises the Offeror that taking exception to or deviating from any term or condition of the

RFP may result in the assessment of a deficiency to the proposal.

Throughout these instructions, a “principal subcontractor” is defined as a subcontractor who provides at least

20% of the proposed total Cost/Price (excluding the Offeror’s profit/fee) for the contract or provides one or more

Key Personnel. “JV Team member” is defined as one of the entities that make up a joint venture (JV) formed for the purpose of responding to this solicitation.

2.0 ELECTRONIC PROPOSAL FORMAT

This section is intended to provide information to the Offerors on the electronic format and application software to be used for submitting proposals. Use of the software and procedures described in this section will reduce the amount of time and effort needed to receive and upload proposals and will ensure the proposals received are suitable for reading electronically during evaluation.

Proposals must be formatted using a Times New Roman 12 pt Normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages should be numbered with section and page numbers. Graphs and tables shall be presented in no smaller than a 10 pt font and should contain a grid, which allows values to be read directly from the graph. Graphs and Tables that fit on an 8.5”

X 14” printed page will be counted as one page. Drawing may be of any size and will count as one page. Graphic resolution, including such data as tables or charts, should be consistent with the purpose of the data presented.

When using Government supplied templates (e.g. Attachment P1, Attachment P2, Attachment P3, Attachment P4), no modifications to font or scaling required. All proposal documents must be compatible with Microsoft Office 2016 and/or the latest Adobe Acrobat Reader Portable Document Format (PDF), where applicable.

The Offeror is responsible for ensuring electronic proposals are virus free and shall run an anti-virus scan before submission. Offerors may use hyperlinks within and among proposal volumes that do not include price information.

However, there shall be no links from any other volume into the Price Volume or into any other portion of the proposal that contains price information. In order to reduce file sizes, the Offeror shall not embed sound or video

(e.g., MPEG) files within the proposal submission. The Offeror is encouraged to simplify the color palette used in creating figures; and minimize size of graphics files; and avoid scanned images.

3.0 PROPOSAL CONTENT AND VOLUMES

The Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this Proposal Instruction. Proposal information must be structured such that its

Volume/paragraph number matches the Proposal Instructions Volume/paragraph number provided in section “Part B

Specific Instructions” to which it is responding, although the Offeror may add lower tier subparagraphs. The

Offeror must provide reasons it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, section, and element, etc., in the Offeror’s proposal.

Each volume of the proposal shall be submitted as specified in the table below. The table below supersedes the copies requested in Block 9 of the Standard Form (SF) 33. Page limitations for each volume, if any, are also specified in the table below; title and table of contents pages do not count towards the page limit.

Information submitted as an Annex to the proposal includes manuals, specifications, plans, procedures, and policies that exist as an official document of the company or facility, as well as other information requested in Part B

Specific Instructions. Page limitations for Annexes, if any, are specified below. The authorized Annexes are summarized in the table below.

Volume Number Volume Title Page Recommendation Electronic Copies Required

1.0 Technical Volume 1 Original

1.1 Understanding of the

Work

1.1.1 Sample Task Approach 8 pages recommended 1 Original

1.2 Management Plan

1.2.1 Management Plan 8 pages recommended 1 Original

1.2.2 Transition Plan 5 pages recommended 1 Original

1.3 Workforce

1.3.1 Key Personnel Resumes 3 page recommended

per resume

1 Original

1.3.2 Facility Clearance No page limit 1 Original

2.0 Past Performance Volume No page limit 1 Original

Annex I Annex 1 to this Past

Performance Volume

As needed 1 Original

3.0 Cost/Price Volume No page limit 1 Original

4.0 Offer Letter / Section K

Representation and

Certifications

No page limit 1 Original

Annex II / Audit Letters & Audit

Reports DCAA/DCMA

Reports, Audits, and

Determinations

No page limit 1 Original

Each volume shall contain the following information:

-Cover and title page

-Title of proposal and proposal number as applicable

-Offeror’s name, address, and POC

-RFP number

-Proposal volume number

-Table of Contents (The table of contents must provide sufficient detail to enable easy location of important elements)

The Offeror shall submit a Cross Reference Matrix (CRM) for the Technical Volume, similar to the example below, to help ensure that all solicitation requirements are addressed and to facilitate the evaluators’ review of the

Offeror’s proposal. The CRM should be a single integrated matrix and cross-reference the proposal volumes and paragraphs to specific RFP requirements, as well as other parts of the proposal that contain relevant information.

The Offeror’s CRM may be identical to the example below or revised such as to add columns to indicate the page number on which information may be found, identify where other relevant information in the proposal is located, or provide other comments. The CRM does not count against any of the proposal page limitations.

EXAMPLE OF A CROSS REFERENCE MATRIX (CRM)

Questions regarding the solicitation shall be submitted via email to the contract specialist at shannon.b.summers.civ@us.navy.mil. Each question or comment should reference the applicable document, page number, and paragraph number. Offerors shall not include any proprietary information in a question, because the

Government will provide the question and answer to all potential offerors. All questions must be submitted no later than 12:00 PM Eastern Time on the 7th calendar day after the date that this solicitation is issued (07 October 2022).

Questions received after the deadline above may be answered at the Government’s sole discretion.

4.0 ELECTRONIC PROPOSAL SUBMISSION

All volumes of the proposal shall be submitted electronically through the Solicitation Module of the

Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil. No other submissions, such as mail, hand-carried, or other electronic system (e.g., DOD SAFE) are authorized by the solicitation unless specifically authorized by the Contracting Officer pursuant to paragraph 4.1 below. For instructions on how to post an offer, please refer to the Posting Offer demo: https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf.

It is the Offeror’s responsibility to follow the registration instructions found on the PIEE website. It is advised that all potential prime Offerors and their subcontractors ensure the proper company points of contact are registered in the site based on their CAGE codes and have the proper roles assigned well in advance of the solicitation closing date. Subcontractors are only required to register in PIEE if they want to submit their proprietary proposal information separate from the prime offer. Documents submitted by the subcontractor directly to the Government must have the prime contractor’s name, CAGE, and RFP number on the first page of the document.

It is also the Offeror’s responsibility to confirm receipt of proposals and all electronic communications. Screen shots of the submission should also be taken to validate a submission was accepted in the PIEE system against this solicitation. The Government is not obligated to search for incorrectly submitted proposals in PIEE.

Section L –

Proposal

Instructions

Government

SOW/PWS

Section M –

Evaluation

Factor Offeror’s Proposal Reference

CLIN

Reference

Volume 1

Technical

Example: Para 3.1

Note: This column shall address all paragraphs in

Sections xx and xy of the

SOW/PWS.

2.A Provide reference to Offeror’s

Proposal Volume I –

Technical. Example: Refer to appropriate page number in

Offeror’s written proposal https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf

The submission date for all Volumes shall be no later than the date and time specified in Block 9 of the SF 33 of the RFP. It is requested that the Past Performance Volume information be submitted 14 days prior to the submission date specified in Block 9 of the SF 33 of the RFP.

4.1 If there is an unanticipated PIEE System outage within 24 hours of the proposal due date and the outage has interrupted normal Government processes so that proposals cannot be received by the exact time specified in the solicitation, the Contractor shall immediately notify the Contracting Officer. This notification shall occur prior to the proposal submission deadline and shall be made in writing. The notification may be in conjunction with verbal notification, but verbal notification alone shall not be sufficient. The Offeror shall obtain written approval from the

Contracting Officer to submit the proposal via an alternate method as shown in paragraph 4.2 or the Contracting

Officer may advise the Offeror that the Government will follow the procedures set forth in FAR 15.208(d) for amending the solicitation closing date.

4.2 The following alternate methods may be utilized when authorized by the Contracting Officer in accordance with paragraph 4.1.

4.2.1 Contractor Proposals Submitted by Carrier: The Offeror shall submit electronic CD-ROM proposals via

United States Postal Service or through a commercial carrier with next day delivery using the address provided below.

Naval Air Warfare Center Aircraft Division

Attn: Shannon Summers

21983 Bundy Road, Building 441

4.2.2 Hand Carried Proposals: Hand carried proposals must be delivered to the address above, attention Leanne

Mattingly and /or Shannon Summers If a proposal or amendment is hand carried, the Contractor must have current base access to delivery of the proposal. Without base access, the Contractor may not get beyond the installation security gate to deliver its proposal. Guards are not authorized to accept proposals. Each Volume shall be on a separate CDROM. Delivery time shall be coordinated with the contracting office to ensure availability to sign for the package.

Regardless of which alternate method is used, the Offeror shall package the CD-ROMs in the most efficient manner possible grouping like volumes to the maximum extent possible. Each Volume shall be on a separate CDROM. The package shall include all proposal volumes including the digitally signed document(s) submitted as part of the

Cost/Price Volume. The package shall include a packing slip detailing the contents to include the volume number, title, and copy number. Also, the package shall be stamped or marked “For Official Use Only” and “Source

Selection Information – See FAR 2.101 and 3.104.”

5.0 CLASSIFIED DATA

All proposals must be UNCLASSIFIED.

6.0 SOLICITATION CHANGES

For notice of any changes and additional information provided by the Government for the solicitation, please go to https://www.sam.gov.

PART B SPECIFIC INSTRUCTIONS

Cost or pricing information shall only appear in the Cost/Price volume.

1.0 VOLUME 1: TECHNICAL

https://www.sam.gov/

The Offeror shall provide all information and data required to conduct a thorough and complete technical evaluation.

The Offeror shall address the following in the proposal:

1.1 Understanding of the Work

1.1.1 Sample Task Approach – The offeror shall provide a written response to each of the three (3) sample tasks provided below. The offeror’s responses shall clearly demonstrate the offeror’s understanding of the required work. Each response shall include the following information:

Technical Approach - Provide a detailed description of the technical approach including a step-by step procedure and methodology which would be used in accomplishing the task. Included in the technical approach should be areas that will need to be investigated and information identified in order to perform the work.

Assumptions - Detail all assumptions relative to any interpretations made of the sample task and your technical approach to ensure full understanding of your response by the Government.

Performance Risk Analysis - Identify contingent events inherent to the nature of the effort that could, if they were to occur, endanger satisfactory performance. Focus on critical events that are realistically likely to occur and that would pose serious problems (do not try to identify every event that could cause some minor difficulty).

Staffing – Provide the number of proposed labor hours by labor category required to safely complete the sample task; Do not include rates/cost with this submission.

1.1.1.1 Sample Tasks: The following sample tasks are completion based efforts.

(a) Sample Task #1: 5 year annual American Bureau of Shipping (ABS) load line inspection and Dry-Dock

The 192’ vessel is due for its 5yr ABS loadline inspection and Dry-Dock.

-Please explain the process from writing the specifications from contract award to execution and ABS inspection certification.

-What other work can be included, if applicable?

-Who will be in charge of the oversight at the shipyard to ensure the work is being completed in accordance with the specifications written?

(b) Sample Task # 2: Multiple events.

The GOV owned 192’ vessel is tasked to support a science project off the coast of the Bahama’s. This is a three (3) day Mobilization, two (2) day Transit, four (4) days on Station, two (2) day transit, and two (2) day Demobilization.

The 100’ vessel is tasked to support a 14 day event off on Norfolk Virginia. The offeror will utilize the Government owned vessel to support diving events, and to carry and deploy INTERT Mine Shapes.

Additionally, the Government provided small boats have been tasked to support a local event and as the contractor, you have utilized all of your currently available on site staff and will need to coordinate with the Government operations manager to see if another event could be supported with small boats.

- Describe what will the proposed minimum manning requirements be for RETRIEVER (100’ vessel)?

- Explain if the Offeror can support these multi day events with the current manning. Please provide rationale.

(c) Sample Task # 3: Hurricane Evacuation for facility and vessels

-Describe your company’s plan if the base requires all vessels and non-essential personnel to evacuate due to a pending Category 3 Hurricane that will impact Key West. The following elements shall be included in the plan:

a. Vessel Manning (identify essential Personnel)

b. Identify who will stay behind to look over the facility.

c. Describe how your company would determine what location(s) to send the vessels.

d. Describe the fueling requirements for each vessel and how/where the fuel would be obtained.

e. Discuss the means of communications with your employees, the vessels and the safety of the crew.

1.2 Management Plan

1.2.1 The Offeror shall provide a management plan that addresses the following:

(a) Proposed management roles of the Offeror’s proposed workforce and the lines of responsibility, authority, and communication through which the tasks will be managed for this requirement;

(b) Procedures to be taken to ensure quality and cost control; including the plan to maintain a Quality and Safety

Management Program which meets recognized Maritime Industry Standards such as ISM or ISO 9001 and is recognized by the ABS or an equivalent organization.

(c) Plan for early identification and resolution of problems;

(d) Identification of potential performance risks and proposed risk mitigation strategies;

(e) Subcontract Management detailing how each subcontractor will be integrated and managed to ensure cohesive integration into the overall management approach; and

(f) What is the Offeror’s qualification, recruitment, and retention plan and procedures that demonstrate the Offeror’s ability to recruit and retain and to ensure that all contractor personnel will meet the minimum requirements of the labor categories in the solicitation. (e.g. consider cost of living in the geographical location at the Key West Facility and other applicable factors)

(g) If the base is closed due to security requirements or adverse weather, provide an emergency action plan that details how employees will be directed to evacuate, shelter in place, or any other possible scenario that could arise due to an unexpected event that results in Government facility closure. .

1.2.2 Transition Plan - The services under this solicitation are vital to the Government and must be continued without interruption. The Offeror is required to submit a written narrative delineating a transition plan based on a 45 day transition period that ensures a smooth workplace changeover from the incumbent with no loss of service and minimal loss of corporate knowledge. The plan should take into consideration the following elements as well as any additional elements deemed necessary by the Offeror:

(a) Work Turnover - The offeror shall provide a plan of action to effectively transfer work, which may be in process when the current contract expires, from the incumbent to the successful offeror.

(b) Training - The offeror shall provide a plan of action to implement personnel training needed during the transition period to ensure continuity between the services provided by the incumbent and the successful offeror.

(c) Risk Mitigation strategies - The offeror shall provide a plan of action to mitigate contract performance risks encountered during the transition period. As part of the transition risk mitigation strategy, identify and address all significant foreseeable risks.

(d) Staffing - The offeror shall provide its staffing plan describing its plan to provide the required workforce by the start of the period of performance of the contract. If the proposed plan is to hire the incumbent workforce, the offeror shall provide their plan for (1) Making an offer to the incumbent workforce for the

SCA labor categories during the 45 day transition period and (2) Filling those positions should any of the incumbent workforce reject the offer to work, or fail to meet the minimum qualifications contained in the solicitation/contract, for the offeror in support of the successor contract.

(e) Security Requirements to include OPSEC, facility clearances, personal security clearances (if required) and base access. For personal security clearances, explain the status of the proposed individual’s clearance and if the clearance is not active, what is the offeror’s plan to get the individual the required active clearance level by the beginning of the ordering period which is projected to begin 45 days after contract award.

The Transition Plan shall specify all transition activities to be carried out as well as the date to be completed. Dates for completion shall be identified as weeks from award. The date of award will be considered "Week 0".

Subsequent weeks shall be identified as "Week 1, Week 2, Week 6," respectively. All transition activities shall be completed 45 days post award.

1.3 Workforce

1.3.1 Key Personnel Resumes

For all proposed Key personnel, provide a resume of the work assignments, training, etc., that demonstrates the experience and specialized qualifications of each key person proposed. Proposed Key personnel must either be a current employee or a contingent hire. A “contingent hire” is an individual who has committed, under a signed letter of intent, inclusive of salary information, to being employed by the Offeror if the Offeror is awarded the contract.

Resumes shall contain, at a minimum, the following information:

a. Employee name

b. Number of Years / number of months of employment experience in chronological order including narrative description of duties and responsibilities.

c. Current position, title and employer

d. Educational, training, and certification history

e. Institution name, degree or certification earned, and year for all degrees or certifications earned

f. Current level of security clearance and status (final, interim, or pending). It should be noted that a resume indicating a pending security clearance or no security clearance could result in a weakness due to the risk associated with not having a final or interim security clearance by the required time of 45 days after contract award.

The Government may check educational background to verify degrees or certifications received.

If the qualification (i.e. education, experience) does not readily or easily compare to the minimum qualification stated in the SOW/PWS, the offeror shall provide an explanation as to the equality of the proposed qualification to meet the minimum qualification.

It should be noted that this requirement falls under the Service Contract Act. Some of the labor categories that are designated as “key” are SCA labor categories. As a result, a resume must be submitted for these “key” SCA positions to ensure a viable applicant is available to fill the position should an incumbent SCA individual reject the offer to fill the position under the follow on contract.

Offerors are obligated to advise the Government of changes in proposed key personnel staffing, even after submissions of proposals. Offerors shall provide this information through email to contract specialist, Shannon

Summers at Shannon.b.summers.civ@us.navy.mil promptly upon discovery of change.

1.3.2 Facility Clearance

The Contractor shall provide evidence (e.g. written certification) of a Secret Facility Clearance.

2.0 VOLUME 2: PAST PERFORMANCE

2.1 General

mailto:Shannon

Sources of past performance evaluation information include information provided by the Offeror in response to the solicitation, information obtained from questionnaires, and any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee

Performance and Integrity Information Systems, Electronic Subcontract Reporting System, or other databases; the

Defense Contract Management Agency; and interviews with Program Managers, Contracting Officers, and Fee

Determining Officials.

The Offeror shall complete the Past Performance Information Form, Attachment P1, for each past performance reference (contract or delivery/task order) performed within five years of the solicitation release date. All past performance references must have at least one year of performance within the five year recency period. The Offeror shall submit no more than five Past Performance Information Forms as the Prime Contractor, no more than two forms for each principal subcontractor, and/or no more than two forms for each JV team member. For contract references that contain delivery/task orders, additionally provide the work description(s) for each specific delivery/task order deemed relevant by the Offeror to this solicitation’s requirements. For contract references where the Offeror performed as a subcontractor, the Offeror shall clearly identify the applicable portion of the contract requirements that they performed. The Offeror shall submit written consent from its principal subcontractor(s) and

JV team member(s) that will allow the Government to coordinate any past performance issues directly with the

Offeror. If the Offeror does not submit the written consent, the Government will address any past performance issues directly with the principal subcontractor or JV Team member and the Offeror will forfeit the opportunity to participate in any related discussions. Consequently, for any principal subcontractor and JV team member that does not provide the written consent, the Offeror shall provide the name, address, phone number, and email address with whom the Government may address any past performance issues.

The Offeror shall provide a narrative on each Past Performance Information form in the “Contract Effort

Description” area that clearly describes how each contract reference has relevant work effort that matches the relevancy definitions specified in Section M of the solicitation. Additionally, the Offeror shall provide one electronic copy of the Statement of Work/Performance Work Statement for each contract reference as Annex 1 to this Past

Performance Volume.

The primary source of past performance information will be PPIRS. If a Contractor Performance Assessment

Report (CPAR) exists for multiple years for the same contract/order, all periods of performance within the recency period specified above, for that contract/order, will be used for evaluation. In the event a CPAR does not exist for a past performance reference, the Offeror shall submit a Contractor Performance Assessment Questionnaire (CPAQ), Attachment P2, to the Government Program Manager who is the Assessing Official. In addition, if an Offeror (or proposed principal subcontractor) performed as a subcontractor under a referenced contract, a CPAQ shall be provided to the Government Program Manager, specifically for the portion of the effort the Offeror (or principal subcontractor) performed with the ratings associated with that performance. If the Offeror submits a contract reference that was completed more than three (3) years ago and meets the government’s recency definition, Offerors shall provide a CPAQ for evaluation. The Offeror shall include instructions for the Program Manager to send completed questionnaires within two weeks of its receipt via e-mail to Shannon Summers Contract Specialist, at

Email shannon.b.summers.civ@us.navy.mil thereby allowing the customer approximately two weeks to complete their response. All CPAQs should be received by the Government concurrently with the Offeror’s proposal submission.

3.0 VOLUME 3: COST/PRICE PROPOSAL

3.1 Volume Content:

(a) This Volume shall contain the Contract Compliance information specified below as follows:

i. Offeror Summary Table: The Offeror shall complete the table below. The Offeror shall include all subcontractors and JV team members who will be involved with the performance of the contract and list all sites where the work will be performed. If a JV teaming or subcontracting arrangement is proposed, identify the work share, distribution elements, and ratios that each contractor will perform using the table below. Also provide a definition of the legal relationship between the entities if it is other than a Prime/subcontractor relationship.

Contractor Name

(Indicate Prime, JV

Team Member, or Sub)

Place of

Performance/

CAGE

CODE/DUNS #

Brief Work Description and/or Program

Responsibility

% of Total

Proposed Price

(b) Business System Compliances: The Offeror shall indicate the most recent date that the Offeror’s cognizant DCMA/DCAA determined the adequacy of the Offeror’s systems (including but not limited to

Accounting, Property, and Purchasing). If the Offeror’s systems’ status is not adequate, list the date of the last adequacy determination and the current status of any systems reviews or ongoing audits;

Business Systems Status Table: The Offeror shall complete the table below (Business Systems Status) showing the current status and or determinations regarding its business systems. If any item is not applicable to the

Offeror for contract performance, so state and provide justification for why business system approval is not applicable for this requirement/contract award. If any item has been determined to be unapproved/inadequate outline the potential impact on contract execution, mitigation plan, and correction plan. Submit relevant

DCAA/DCMA reports, audits, and determinations in Annex II (DCAA/DCMA Reports, Audits, and

Determinations) in order to demonstrate approvals of the systems as listed in the table below.

Business System

(D)FAR

Reference

Status

Date of

System

Approval

Comments

Accounting System 16.301-3

Estimating System 215.407-5

Purchasing System 44.3

Property Management System 45.105

i. Because the awarded contract will contain cost reimbursement CLINS, in accordance with FAR 16.301-

3 an adequate Accounting System is a condition for award regardless of any best value determination.

This information is to facilitate the PCO’s responsibility determination and any need to discuss information related to this does not constitute discussions.

(c) Within all Excel spreadsheets, the Offeror shall use formulas and functions to the maximum extent possible and avoid using output type “value only” cells. Links to external spreadsheets are not permitted and shall not be evaluated. Spreadsheets shall not be protected.

(d) All Cost/Price and Cost/Price supporting information shall be contained in the Cost/Price proposal. No price or pricing information shall be included in any other technical volume including cover letters. Offeror are responsible for submitting sufficient information to enable the Government to fully evaluate their Cost/Price proposal.

3.2 Ground Rules and Assumptions:

(a) As this is a competitive acquisition with adequate price competition anticipated, certified cost or pricing data in accordance with FAR 15.403-1 is not required. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors. Further, the Offeror may be required to provide a Certificate of

Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2.

(b) The Offeror shall provide sufficient information to support its Cost/Price as well as an explanation of all ground rules and assumptions that affect the Cost/Price estimates.

(c) If subcontractors are proposed, they shall provide the same information required for the prime contractor, unless otherwise noted in the Cost/Price Information section below

3.3 Cost/Price Information:

3.3.1 Offerors shall submit their fully completed cost/price proposal utilizing the Cost Breakout Spreadsheet

(Attachment P3). The excel spreadsheet shall be unprotected and unlocked, with formulae intact to show mathematical operations. The Offeror’s total proposed cost will be determined by the rates/costs inserted in

Attachment P3 (Cost Breakout Spreadsheet). Offerors shall not complete Section B of the solicitation as allocation of proposed costs (and fee if applicable) across specific Program and appropriation-based CLINs will be determined at contract award by the Government. The Government will populate Section B of the awarded contract based on the proposed costs in Attachment P3 and the projected Government funding profile at that time. The accumulated totals in Section B for all Labor and ODC CLINs will be consistent with the overall proposed amounts in the Offeror’s

Attachment P3. Should Offerors submit cost information in their Volume 3 Cost Proposal resulting in a discrepancy with Attachment P3 the Attachment P3 will prevail. Furthermore, such discrepancies may impact the realism and reasonableness assessment of the Offeror or its eligibility for award.

3.3.2 Any proposed subcontractor must complete and submit Attachment P4 (Subcontractor Cost Breakout

Spreadsheet) and provide substantiation to support all proposed rates as described in this Cost section. The Prime

Offeror must provide justification of the reasonableness of…