N00421-18-R-0015-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

See Continuation Page

1. CONTRACT ID CODE PAGE OF PAGES

J 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 05-Oct-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0042118R0015

X 9B. DATED (SEE ITEM 11)

20-Sep-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

05-Oct-2018

CODE

NAVAL AIR WARFARE CENTER AD

22473 MILLSTONE ROAD BLDG 505

PATUXENT RIVER MD 20670

N00421 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0042118R0015

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

SUMMARY OF CHANGES

Amendment 0001

The purpose of this amendment is to make a revision to the solicitation as outlined below. All questions associated to the RFP are also addressed herein.

SF30

Block 1 – “Unrated” was added.

Section A

Added the following language: “Note: Personnel must be approved in accordance with

NAVAIR clause 5252.237-9501 Addition or Substitution of Key Personnel prior to performing and incurring costs in a key labor category/position under the Task Order.”

Section J

Attachment 1 Contractor Surveillance Plan and Attachment P6 Prime Cost Summary Spreadsheet are revised and updated herein.

Section L

The solicitation is herein revised to remove the following from Section L, Part B, paragraph

3.1(b) “and Sub CLIN”.

The solicitation is herein revised to change language in Section L, Part B, paragraph 3.3 from:

“The Offeror shall use the CLIN Summary tab to…” change to: “The Offeror shall create a

Summary tab to…”

The solicitation is herein revised to remove the requirement from Section L, Part B, paragraph

3.3(a) and mark the paragraph as “Reserved”.

*All other terms and agreements remain unchanged*

*The closing date and time remain unchanged as 22 October 2018 at 1:00pm EST.*

RFP Questions and Answers

1. Page 1. Block 1, Is this a rated contract under DPAS, and if so, what is the priority rating?

A. No, the contract is Unrated. The solicitation has been updated herein.

2. Page 7 and Attachment P6. Attachment P6 has CLIN 0007 noted in cell K421 however on Page 7 of solicitation N00421-18-R-0015, ODC CLIN is 0011 (there is no CLIN 0007-0010). What is the correct

CLIN number/structure?

A. Attachment P6 has been updated to reflect the correct CLIN number/structure.

3. Page 14. 3.1.4.1.4 Overtime – states that Overtime cannot be charged directly to the contract unless first approved in writing by the Chief of the Contracting. However, clause 52.222-2 Payment for Overtime

Premiums found on page 61 authorizes the use of overtime if the overtime premium cost does not exceed

$0.00. Please clarify if overtime is authorized.

A. At this time, no overtime is authorized. If overtime is determined necessary during performance, prior to execution and expenditure, approval will be required along with a modification to the basic contract and incorporation of the clause into the applicable Task Order.

4. Page 41. NAVAIR Clause 5252.216-9506 MINIMUM AND MAXIMUM QUANTITIES

(NAVAIR)(MAR 1999) states that the “Indefinite Quantity" of this contract, has a minimum quantity of

$10,000.00; the maximum quantity is the total contract value (ceiling of the contract), but on page 60, under FAR 52.216-19 ORDER LIMITATIONS (OCT 1995), it shows the Minimum order being

$5,000.00. Can you confirm what the minimum quantity is under this contract?

A. The minimum quantity of the contract is $10,000, while the minimum price for each individual order is $5,000.

5. Page 54. NAVAIR Clause 5252.228-9501 LIABILITY INSURANCE (MAR 1999) lists the types of insurance required In Accordance With (IAW) FAR 52.228-7, in particular (d) requires Aircraft public and passenger liability: $200,000 per person and _$500,000_ per occurrence for bodily injury, other than passenger liability; $200,000 per occurrence for property damage. Passenger bodily injury liability limits of

_$200,000 per passenger, multiplied by the number of seats or number of passengers, whichever is greater.

This could pose a burdensome expense for a small business; would the government consider removing (d) as part of the Insurance requirement?

A. No, the Government will not remove (d) as part of the requirement.

6. Page 68. Section K, If the information in Federal Awardee Performance and Integrity Information System

(FAPIIS) is accurate and up to date as required through an active registration in the System for Award

Management (SAM) database, is it still necessary to check the box on page 68, of the clause FAR 52.209-7

INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)?

A. Yes, it is still necessary to check the box in FAR 52.209-7 paragraph (b).

7. Page 71. NAVAIR Clause 5252.209-9511 ORGANIZATIONAL CONFLICTS OF INTEREST

REPRESENTATION (SERVICES) (NAVAIR)(APR 1989) mandates that the Offeror must check one of the appropriate boxes, and submit along with the proposal; what area/section should this be included? Or should it be included as an Attachment and mentioned in the Cover letter, because it is not the same as

Attachment 2 – Organizational Conflict of Interest (OCI) List?

A. Information concerning conflicts of interest should be included as an Attachment to the proposal and included in the Proposal Cover Letter.

8. Page 77, 1.2.1 SOW Approach – is the Offeror to demonstrate their understanding of the work as it pertains to just those SOW paragraphs outlined in the table? Or all SOW paragraphs in 3.3? Please clarify.

A. The Offeror is to demonstrate their understanding of the work as it pertains to the SOW paragraphs outlined in the table in Section L, Part B, paragraph 1.2.1.

9. Page 78. 2.1 Past Performance/General: Please clarify that past performance is not required from proposed subcontractors that do not meet the proposal definition of principal subcontractor.

A. The Past Performance Information Form is only required from principal subcontractors.

10. Page 78. 2.1 Past Performance/General: 2nd sentence of 3rd paragraph states “Due to the printing limitations associated with the Past Performance Information Form (Attachment P3), the Offerors may utilize the Past Performance Annex to include an exact copy of the full text from the “Contract Effort

Description” block or other blocks as appropriate for reviewing the data.” Is the Past Performance Annex a self-created document?

A. Yes, the Past Performance Annex is a self-created document to be attached to the Past

Performance Information Form.

11. Page 79. 3.1 Volume Content (b) “This volume shall contain a copy of Section B with the Contract Line

Item (CLIN) and Sub-CLIN Unit Prices...” Are there Sub-CLINs? Section B (pages 3-9) indicates Ceiling

Costs to be placed on CLIN 0001 and CLIN 0011. CLINS 0002-0006 and CLINS 0012-0016 are Not

Separately Priced (NSP). Please provide clarification regarding level CLIN/Sub-CLIN level for Cost

Volume.

A. The solicitation is herein revised to remove the following from Section L, Part B, paragraph 3.1(b)

“and Sub CLIN”. The Ceiling Costs will be placed on CLIN 0001 and CLIN 0011. No costs shall be proposed for the other CLINs at the basic contract level.

12. Page 80. 3.3 Price/Cost Information: Paragraph 1, states that the Offeror shall use the CLIN Summary tab in Attachment P6 to breakout cost by CLIN; however, there is no CLIN Summary tab. Please clarify or provide referenced CLIN Summary tab.

A. In accordance with the instructions for Attachments P6 and P7, the Offeror and subcontractors shall create a tab for each contract year and a “Summary” tab outlining the cumulative breakout for all contract years. The solicitation is herein revised to change language in Section L, Part B, paragraph 3.3 from: “The Offeror shall use the CLIN

Summary tab to…” change to: “The Offeror shall create a Summary tab to…”

13. Page 80. 3.3 Price/Cost Information: Paragraph (a) states, “Show traceability with the CLINs, SubCLINs, PWS, proposed effort, proposed manning levels, and prices/costs. Refer to specific sections in the

Technical Volume as needed to illustrate the consistency between the Price/Cost Volume and the Technical

Volume.” Given that the cost proposal in Attachment P6 and Section B have all labor costs under CLIN

0001, it is not clear how this can be done. Can more clarification be provided on what the government wishes to see to fulfill this requirement?

A. The solicitation is herein revised to remove the requirement from Section L, Part B, paragraph 3.3(a) and mark the paragraph as “Reserved”.

14. Page 83. 3.4 Total Professional Compensation Plan: “The Offeror shall provide a Total Compensation

Plan in accordance with FAR 52.222-46 for each proposed professional employee.” According to the

FAR clause (found on pages 85-86) professional employees are defined in 29 CFR 541. Therefore, are we responsible to provide total compensation plan only for Professional Employees as defined in 29 CFR 541

(i.e. Professional Employees such as Engineers and NOT Executive Employees, Administrative

Employees, and Computer Employees)?

A. In accordance with Section L, Part B, paragraph 3.4, the Offeror shall provide a Total

Professional Compensation Plan for each proposed professional employee as defined in

29 CFR 541.

15. Page 83. 3.4 Total Professional Compensation Plan: The level of detail required by this paragraph is unclear. Could the govt provide a sample spreadsheet or template outlining the information required.

Regarding subparagraph (2), can you please clarify if this can be provided on a company-wide basis or is it required to be broken out by each individual professional employee?

A. The Total Professional Compensation Plan is a company generated document. The Government will not provide a template. The plan should be provided based on the offeror’s internal policies and procedures and shall include, but not be limited to the information required in Section L, Part

B, paragraph 3.4 (1), (2), and (3).

16. Page 77, 1.3.2 Transition Plan – is this section required for the incumbent? Please clarify.

A. Yes, the Transition Plan is still required for all offerors.

17. On Attachment 1, Contract Surveillance Plan (CSP), CDRL A002 is not included in the CDRL Data

Quality Standards Chart or the Quarterly Evaluation by Contract Data Requirements Lists Chart. Was this

CDRL purposely not included? In addition, the CDRL numbering in the SOW does not match that in the

CSP. Please clarify.

A. Yes, CDRL A002 will not be reviewed as part of the Contractor Performance Assessment Report

System (CPARS). The CSP has been updated herein and a revised version is provided.

18. Will the Government consider extending the proposal due date.

A. No, the Government will not extend the due date for proposals.

SECTION A - SOLICITATION/CONTRACT FORM

The DPAS code Unrated has been added.

The following have been modified:

SOLICITATION/ CONTRACT FORM

Section A - Solicitation/Contract Form

POINTS OF CONTACT

CONTRACT SPECIALIST: Lacee McKinney

TELEPHONE NUMBER: 301-342-2938

EMAIL ADDRESS: Lacee.McKinney@navy.mil

CONTRACTING OFFICER: Melinda Stann

TELEPHONE NUMBER: 301-757-0008

EMAIL ADDRESS: Melinda.Stann@navy.mil

SUMMARY

(1) This acquisition is a small business set-aside which will result in the placement of a Single Award Indefinite

Delivery/Indefinite Quantity (IDIQ) contract. This IDIQ contract vehicle will permit specific Task Orders to be issued, based on the general tasking outlined in the Non-Performance Based Statement of Work (SOW). Under this tasking, the Contractor shall provide engineering services in support of AIR-4.3 for the NAVAIR Air

Vehicle Department with trained personnel, processes, tools, and technical knowledge to conduct inspections and investigations of hardware and existing data; provide support for technical analyses; process, review, and conduct investigations on data; and provide technical reports, analyses and recommendations regarding those investigations. This effort is anticipated to be 100% off-site at the contractors facility.

(2) NAVAIR clause 5252.211-9503 LEVEL OF EFFORT (COST REIMBURSEMENT) (NAVAIR)(DEC 2012) will be included in all LOE Task Orders.

(3) The NAICS for this procurement is 541330, and the small business size standard is $38.5M.

(4) The Product/Service Code (PSC) for this procurement is R425.

(5) The resulting Single Award IDIQ contract will have an ordering period of five (5) years.

(6) This contract will have cost-plus-fixed-fee (CPFF) line tems and cost reimbursable (no fee) line items

(7) Task Orders issued from this contract award will reflect CLINs by fund type and customer.

mailto:Lacee.McKinney@navy.mil mailto:Melinda.Stann@navy

Note: Personnel must be approved in accordance with NAVAIR clause 5252.237-9501 Addition or Substitution of

Key Personnel prior to performing and incurring costs in a key labor category/position under the Task Order.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

L – 1 CONTENT OF PROPOSALS (Services)

PART A GENERAL INSTRUCTIONS

1.0 GENERAL

The Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The

Offeror is advised that the Government may incorporate any portions of the Offeror’s proposal into the resulting contract.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization shall be emphasized during proposal preparation. Statements that the prospective Offeror understands, can comply with, or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may result in assessing weaknesses and/or deficiencies.

The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or subfactor clearly may be considered a deficiency.

Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

The Government advises the Offeror that taking exception or deviating from any term or condition of the

Request for Proposal (RFP) may result in the assessment of a deficiency to the proposal.

Throughout these instructions, a “principal subcontractor” is defined as a subcontractor who provides at least

20% of the proposed total price/cost (excluding the Offeror’s profit/fee), for the contract or provides one or more

Key Personnel. “JV Team member” is defined as one of the entities that make up a joint venture (JV) formed for the purpose of responding to this solicitation.

Questions: Offerors may submit questions requesting clarification of solicitation requirements by emailing the Contract Specialist, Lacee.McKinney@navy.mil and the Contracting Officer at Melinda.Stann@navy.mil. It is required that all questions be received within 10 calendar days of the date this solicitation is issued. Questions received after this date may not be accepted or answered. No phone calls will be accepted. All Government responses to questions will be posted on www.fbo.gov.

2.0 PROPOSAL FORMAT

Written proposals must be formatted using a Times New Roman 12 pt Normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11inch paper. (8.5 x 14 is permitted for

Attachments P6 (Prime Cost and Summary Sheet) and P7 (Subcontractor Cost and Summary Sheet) only). All pages should be numbered with section and page numbers. Foldout pages may not be used. Graphs and tables shall be presented in no smaller than a 10 pt font and should contain a grid, which allows values to be read directly from mailto:Lacee.McKinney@navy.mil mailto:Melinda.Stann@navy.mil the graph. Graphic resolution, including such data as tables or charts, should be consistent with the purpose of the data presented.

The Offeror will provide two (2) complete copies of the proposal to the Procuring Contracting Officer (PCO) as electronic files fully compatible with Microsoft 2010 and for information not supported by MS Office products, with the latest Adobe Acrobat reader on a CD-ROM. The Offeror will ensure that the Price/Cost Volume is provided on a separate CD-ROM. Each CD-ROM is to be labeled for content and the Offeror’s name, as well as “For Official

Use Only” and “Source Selection Information,” see FAR 2.101 and FAR 3.104. If a discrepancy exists between the original paper copy of the proposal and the electronic disk copy, the original paper copy will take precedence.

3.0 PROPOSAL CONTENT AND VOLUMES

The Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this Proposal Instruction. Proposal information must be structured such that its

Volume/paragraph number matches the Proposal Instructions Volume/paragraph number provided in Section “Part

B Specific Instructions” to which it is responding, although the Offeror may add lower tier subparagraphs. The

Offeror must provide reasons it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, section, and element, etc., in the Offeror’s proposal.

Each volume of the proposal shall be submitted as one original and additional copies as specified in the table below.

The table below supersedes the copies requested in Block 9 of the Standard Form (SF) 33. All volumes of the original proposal shall be delivered to the address provided in Section 4.0 prior to the closing date/time stated in this solicitation. Page limitations for each volume, if any, are also specified in the table below; title and table of contents pages do not count towards the page limit. Any pages submitted exceeding the page limit shall be disregarded and

NOT evaluated.

Each proposal shall contain the following Volume/Sections:

Volume 1 – Technical Proposal

Volume 2 - Past Performance

Volume 3 – Price/Cost Proposal

Volume

Number

Section Volume Title Page Limit Copies Required

(1) 1.0 TECHNICAL FACTOR See Below: 1 Original;

3 Paper Copies;

2 Electronic

Copies

1.1 Workforce Subfactor

15 pages

1.1.1 Key Personnel Resumes No more than 4

pages per resume

(Resumes do not count against the 15 page section limit)

1.1.2 Staffing Plan Included in 1.1

1.2 Understanding of the Work Subfactor 35 pages

1.3 Management Approach Subfactor 25 pages

(2) 2.0 PAST PERFORMANCE FACTOR No Page Limit 1 Original;

2 Paper Copies;

2 Electronic

Copies

2.1 Past Performance No Page Limit

2.1 Annex No Page Limit

(3)

3.0 PRICE/COST FACTOR No page limit 1 Original;

2 Paper Copies;

2 Electronic

Copies

. Each volume shall contain the following information:

-Cover and title page

-Title of proposal and proposal number as applicable

-Offeror’s name, address, and POC

-RFP number

-Proposal volume number

-Copy number

-Table of Contents (The table of contents must provide sufficient detail to enable easy location of important elements)

-Use tabs and dividers

The Offeror shall submit a Cross Reference Matrix (CRM) for the Technical Volume, similar to the example below, to help ensure that all solicitation requirements are addressed and to facilitate the evaluators’ review of the

Offeror’s proposal. The CRM should be a single integrated matrix and cross-reference the proposal volumes and paragraphs to specific RFP requirements, as well as other parts of the proposal that contain relevant information.

The Offeror’s CRM may be identical to the example below or revised such as to add columns to indicate the page number on which information may be found, identify where other relevant information in the proposal is located, or provide other comments. The CRM does not count against any of the proposal page limitations.

EXAMPLE OF A CROSS REFERENCE MATRIX (CRM)

4.0 PROPOSAL SUBMISSION

Section L –

Proposal

Instructions

Government RFP

Requirements

Section M –

Evaluation

Factor

Offeror’s Proposal

Reference

CLIN

Reference

Volume 1

Technical

Example: Section

L, Para 1.1

Note: This column shall address all subparagraphs

2.A Provide reference to

Offeror’s Proposal Volume I

– Technical. Example:

Refer to appropriate page number in Offeror’s written proposal

Clearly mark all packages with the solicitation number N00421-18-R-0015. The submission date for all Volumes shall be no later than the date and time specified in Block 9 of the SF 33 of the RFP.

Offerors may submit proposals via a commercial carrier (FedEx, UPS, etc.) or hand carried using the address provided below. Offeror shall not submit proposals by United States Postal Service (USPS), facsimile or electronically via email.

Naval Air Warfare Center Aircraft Division

Code: NAWCAD-2.5.1.4 – Lacee McKinney

22473 Millstone Rd. Building 505

Patuxent River, MD 20670

Solicitation Number: N00421-18-R-0015

Hand carried proposals may be delivered to the address above, Attention Lacee McKinney, 2.5.1.5.4 (301) 342-

2938; and/or Melinda Stann, 2.5.1.5 (301) 757-0008.

Offerors shall not submit proposals by facsimile or electronically via email.

5.0 PROPOSAL PACKAGING

The Offeror shall package the proposal volumes in cartons or equivalent packaging containers in the most efficient manner possible grouping like volumes to the maximum extent possible. Each container shall be single person portable. One container shall include all Original Proposal volumes including the original/signed documents submitted as part of Volume 3 Price/Cost.

Each box should include a packing slip detailing the contents to include the volume number, title, and copy number. Also, each box should be stamped or marked “For Official Use Only” and “Source Selection Information –

See FAR 2.101 and 3.104.”

6.0 CLASSIFIED DATA

All proposals must be UNCLASSIFIED.

7.0 SOLICITATION CHANGES

For notice of any changes and additional information provided by the Government for the solicitation, please go to www.fbo.gov.

PART B SPECIFIC INSTRUCTIONS

Cost or pricing information shall only appear in the Price/Cost volume.

1.0 VOLUME 1: TECHNICAL

The Offeror shall provide all information and data required to conduct a thorough and complete technical evaluation.

The Offeror shall address the following in the proposal:

1.1 Workforce/Personnel Qualifications/Key Personnel (Subfactor)

The Offeror shall propose personnel that meet all labor category requirements as specified in the Statement of Work.

The following definitions apply: A “contingent hire” is an individual who has committed, under a signed letter of intent, to being employed by the Offeror with a stated salary, if the Offeror is awarded the contract.

http://www.fbo.gov/

A “prospective hire” is an individual that the Offeror has committed to hiring if the Offeror is awarded the contract whose identity may not be known until after award.

A "current employee" is an individual who is currently employed by the identified company.

Note: The Offeror is forewarned that it may be assessed a proposal risk if it proposes the predominance of a labor category as prospective or contingent hire employees and the evaluation team deems this a risk to successful performance.

1.1.1 Key Personnel

The Offeror shall provide the following information:

1.1.1.1 The Offeror shall submit a list of the proposed Key Personnel with resumes for each. Key personnel shall meet or exceed the labor category requirements outlined in the SOW in Section C of this solicitation. The list shall include an outline of how each proposed key employee meets the required “Relevant Experience Fields” and how the proposed personnel within the key labor category collectively meet the requirements of the “Relevant

Experience Fields” as outlined within the SOW. If the “Key” employee is a contingent hire, the Offeror shall submit a corresponding letter of intent in Volume 3. The letter of intent is a separate written agreement signed by the potential employee(s) to work for the Offeror., Key personnel employed by subcontractors and team members shall provide letters of intent either separately or included in the prime contractor’s submission of this document.

1.1.1.2 No prospective hires may be proposed as Key personnel.

1.1.1.3 For all proposed current or contingent Key Personnel, the Offeror shall provide a resume of the work assignments, training, etc. that demonstrates the experience and specialized qualifications of each key person proposed. Resumes shall contain, at a minimum, the following information:

(i) Employee name;

(ii) Years of employment experience in chronological order including narrative description of duties and responsibilities;

(iii) Current position, title, and employer;

(iv) Educational history;

(v) Institution name, degree or certification earned, and year for all degrees or certifications earned;

(vi) Current level of security clearance and status (final, interim, or pending)

(vii) Identify the areas of the qualification that you meet and how.

NOTE: The Government may verify information provided in resumes.

If the qualification (i.e. education, experience) does not readily or easily compare to the minimum qualification stated in the SOW, the Offeror shall provide an explanation as to the equality of the proposed qualification to meet the minimum qualification.

1.1.2 Staffing Plan

The Offeror shall describe in sufficient detail the following:

A staffing plan that addresses the roles and responsibilities of personnel proposed for this effort, including any proposed subcontractor, consultant or teaming arrangements. The Offeror shall also demonstrate their compliance to SOW paragraph 3.4.1, requiring a minimum of five (5) personnel in Senior and/or Journeyman in any of the

Computing and Engineering labor categories to have IA Technical (IAT) Privileged Access as defined in SOW references 2.5.1 through 2.5.5 and 2.3.17. The offeror shall also provide a plan for maintaining this access throughout the contract. The Offeror shall also state the availability of personnel proposed for this effort, specifically describing the number of personnel, including subcontractors/consultants, that are readily available, contingent hires, or prospective hires. For personnel who are not current or contingent hires, Offerors shall describe the plan for hiring qualified personnel, as well as a plan for employee retention. The total proposed labor mix and

LOE shall conform to that outlined in Section L, paragraph 3.5.3.

1.2 Understanding of the Work (Subfactor)

1.2.1 SOW Approach: The Offeror shall describe in sufficient detail the following:

The Offeror shall provide a written narrative of the Offeror’s proposed understanding and capability necessary to perform the requirements of the SOW paragraphs 3.3 Detailed Support shown in the following table.

Structural Appraisal of Fatigue Effects (SAFE)

Engineering and Technical Support – SOW paragraphs

3.3.1.4, 3.3.1.7, 3.3.1.8, 3.3.1.9 and 3.3.1.10

Engineering support in the areas of Structural

Appraisal of Fatigue Effects (SAFE) Program

Strength Engineering Support – SOW paragraphs

3.3.2.6, 3.3.2.7, 3.3.2.9 and 3.3.2.12

Engineering support in the areas of aircraft static strength analysis, fatigue analysis and airworthiness assessments.

Loads and Dynamics Engineering Support – SOW paragraphs 3.3.3.20, 3.3.3.24 and 3.3.3.25

Engineering support in the areas of aircraft loads and dynamics analysis and airworthiness assessments.

The narrative shall include, but is not limited to, the elements set forth below:

1.2.1.1 Provide a detailed description of the approach, including a detailed step-by-step procedure and methodology which would be used in accomplishing each SOW task.

1.2.1.2 Identify reference documents, including Information Assurance requirements as well as any specs or standards that are used, that would be utilized to perform the SOW tasking.

1.2.1.3 Identify any risks that may impact successful performance and actions required to mitigate the risks.

1.3 Management Approach (Subfactor)

1.3.1 Overall Management Approach: The Offeror shall address in sufficient detail the following:

1.3.1.1 Adequacy of corporate management and resources to support the technical requirements of the solicitation.

1.3.1.2 Proposed management roles of the Offeror’s proposed workforce and lines of responsibility, authority, and communication through which the tasks will be managed for this requirement.

1.3.1.3 Procedures to be taken to ensure quality and cost control.

1.3.1.4 Processes for managing the contract and task order from start to finish, including the role and authority of the

Offeror’s Program Manager in comparison to the role played by the Offeror’s indirect or corporate office.

1.3.1.5 Plan for early identification and resolution of problems.

1.3.1.6 The Prime Contractor shall detail how each subcontractor will be managed to ensure cohesive integration into the overall management approach. How and why selected subcontractor(s) were chosen, which knowledge and skills the offeror will be acquiring through each subcontract.

1.3.2 Transition Plan:

The services under this solicitation are vital to the Government and must be continued without interruption. The

Government anticipates a sixty (60) day transition period. The Offeror is required to submit a written narrative delineating a transition plan that ensures a smooth workplace changeover from an incumbent with a reasonable transfer of service and minimal loss of corporate knowledge. The plan should take into consideration the following elements as well as any additional elements deemed necessary by the Offeror:

Work Turnover

Quality Assurance

Training

Risk Mitigation Strategies

Data Transfer

Please note that there is no CLIN associated with the transition period, as the Government will not be reimbursing the contractor for costs associated with transition efforts. Transition costs are overhead costs that are not charged to the government. During the transition period, the incumbent contractor is still performing the tasking under the previous contract. The awardee will not begin tasking on the date of award. The transition period is the period between the award date and the date performance (tasking) begins. The transition period provides the awardee time to start preparing for performance, such as hiring, training, getting badges, getting work turned over from the incumbent, etc.

2.0 VOLUME 2: PAST PERFORMANCE

2.1 General

Sources of past performance evaluation information include information provided by the Offeror in response to the solicitation, information obtained from questionnaires, and any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee

Performance and Integrity Information Systems, Electronic Subcontract Reporting System, or other databases; the

Defense Contract Management Agency; and interviews with Program Managers, and Contracting Officers.

The Offeror shall complete the Past Performance Information Form, Attachment P3, for each past performance reference performed within five (5) years of the solicitation release date. The Offeror shall submit no more than five

(5) Past Performance Information Forms as the Prime Contractor, no more than two (2) forms for each principal subcontractor, and/or no more than two (2) forms for each JV team member. The Offeror shall submit written consent from its principal subcontractor(s) and JV team member(s) that will allow the Government to coordinate any past performance issues directly with the Offeror. If the Offeror does not submit the written consent, the

Government will address any past performance issues directly with the principal subcontractor or JV Team member and the Offeror will forfeit the opportunity to participate in any related discussions. Consequently, for any principal subcontractor and JV team member that does not provide the written consent, the Offeror shall provide the name, address, phone number, and email address with whom the Government may address any past performance issues.

The Offeror shall provide a narrative on each Past Performance Information form in the “Contract Effort

Description” area that clearly describes how each contract reference has relevant work effort that matches the relevancy definitions specified in Section M of the solicitation. Due to the printing limitations associated with the

Past Performance Information Form (Attachment P3), the Offerors may utilize the Past Performance Annex to include an exact copy of the full text from the “Contract Effort Description” block or other blocks as appropriate for reviewing the data.

Additionally, the Offeror shall state whether the work under the Past Performance was provided as a Prime, Subcontractor, or Team Member.

Offerors are reminded that the Government reserves the right to use information to evaluate past performance obtained from sources other than those identified by the Offeror. The Government may send additional questionnaires and/or obtain information from sources identified by the Government evaluation team.

The primary source of past performance information will be PPIRS. If a Contractor Performance Assessment

Report (CPAR) exists for multiple years for the same contract/order, all periods of performance within the recency period specified above, for that contract/order, will be used for evaluation. In the event a CPAR does not exist for a past performance reference, the Offeror shall submit a Contractor Performance Assessment Questionnaire (CPAQ), Attachment P5, to the Program Manager who is the Assessing Official. The Offeror shall include instructions for the Program Manager to send completed questionnaires within two weeks of its receipt via e-mail to Lacee

McKinney, Contract Specialist, at Lacee.Mckinney@navy.mil and Melinda Stann, PCO at

Melinda.Stann@navy.mil; thereby allowing the customer approximately two weeks to complete their response. All

CPAQs should be received by the Government concurrently with the Offeror’s proposal submission.

3.0 VOLUME 3: PRICE/COST PROPOSAL (Factor)

Subcontractors and/or consultants shall provide the same information (including the Total Professional

Compensation Plan), as that required for the prime contractor unless otherwise noted below. For information not provided, the subcontractor and/or consultant shall provide a written explanation within the cost narrative as to why the information was not provided. Subcontractor, consultant, and JV Team

Members may submit all information separately or included in a sealed package along with prime contractor’s proposal.

3.1 Volume Content

(a) This Volume shall contain the Contract Compliance information specified below as follows:

(i) Offeror Summary Table: The Offeror shall complete the table below. The Offeror shall include all subcontractors, consultants, and JV team members who will be involved with the performance of the contract and list all sites where the work will be performed. If a JV teaming or subcontracting arrangement is proposed, identify the work share, distribution elements, and ratios that each contractor will perform using the table below. Also provide a definition of the legal relationship between the entities if it is other than a Prime/subcontractor relationship. (Only required from the Prime Offeror.)

Contractor Name

(Indicate Prime, JV

Team Member, or

Sub)

Contract

Type

Place of

Performance/

CAGE

CODE/DUNS

Brief Work

Description and/or

Program

Responsibility

% of Total

Proposed

Price

(ii) Signed SF33 or SF1449 for basic solicitation and acknowledgment of each amendment, including completion of any RFP clause or provision that requires a fill-in or response (only required from the Prime

Offeror).

(iii) Offerors shall ensure the System for Award Management (SAM) is current and contains accurate information for the Offeror. Provide signed Representations, Certifications, and Acknowledgements and/or System for Award Management (SAM).

Note: Effective June 11, 2018, all new entities registering in SAM, as well as existing registrations being updated or renewed, will require the submission of an original, signed notarized letter identifying the authorized

Entity Administrator for the entity associated with the Data Universal Numbering System (DUNS) number. Federal

Assistance entities must mail the original, signed copy of the notarized letter to the Federal Service Desk. Failure to do so within 30 days of activation may result in the SAM registration no longer being active. More information is available at www.gsa.gov/samupdate and www.sam.gov.

(iv) Guarantee the length of proposal validity (for at least 240 days after proposal submission).

(b) This volume shall contain a copy of Section B with the Contract Line Item (CLIN) Unit Prices and for evaluation purposes, the Total Prices filled in (Supplies and/or Services and Prices and/or Costs) using the estimated quantities value in the solicitation and the instructions below. Section B pricing shall be provided separately in one digital data copy in MS Office 2010 Excel format on CD-ROM media. Within all Excel spreadsheets, the Offeror shall use formulas and functions to the maximum extent possible and avoid using output type “value only” cells. If mailto:Lacee.Mckinney@navy.mil mailto:Melinda.Stann@navy.mil links are utilized, supply those referenced files. The proposal shall be unprotected and unlocked, with formulae intact to show mathematical operations. (Section B Only required from the Prime Offeror.)

(c) All price/cost and price/cost supporting information shall be contained in Section B and the price/cost proposal. No price or pricing information shall be included in any other technical volume including cover letters.

Offerors are responsible for submitting sufficient information to enable the Government to fully evaluate their price/cost proposal.

3.2 Ground Rules and Assumptions:

(a) As this is a competitive acquisition with adequate price competition anticipated, certified cost or pricing data in accordance with FAR 15.403-1 is not required. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors. Further, the Offeror may be required to provide a

Certificate of Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2.

(b) The Offeror shall provide sufficient information to support its price/cost as well as an explanation of all ground rules and assumptions that affect the price/cost estimates.

(c) If subcontractors/consultants are proposed, they shall provide the same information required for the prime contractor, unless otherwise noted below.

3.3 Price/Cost Information:

Offerors shall submit their fully completed cost/price proposal utilizing the Cost Summary Format (Attachments P6

(Prime Cost Summary Sheet) & P7 (Subcontractor Cost Summary Sheet)). The spreadsheet shall be formatted on letter size (8.5 X 11) or legal size (8.5 X 14) paper and shall be unprotected and unlocked, with formulae intact to show mathematical operations. The Offeror shall create a Summary tab to breakout total proposed costs by CLIN.

Complete Attachment P8 (Fully Burdened Labor Rates), detailing the fully burdened labor rates for all prime contractors, JV team members, and their subcontractor/consultant personnel. Fully burdened labor rates are defined as direct labor rates plus all applicable burdens, to include indirect rates, fee, and subcontractor pass-through costs where applicable. For subcontractor labor, the fully burdened labor rates shall be inclusive of any pass-through charges (e.g., subcontractor handling, fixed fee on subcontractor labor, etc.) applied by the prime contractor.

Proposed fully burdened labor costs may be subject to the NAVAIR labor tripwire identified in Section M. Offerors that propose a fully burdened per employee labor cost exceeding the labor tripwire shall provide rationale in their cost proposal narrative section that justifies the reasonableness of the tripwire cost for the applicable employees.

(Attachment P8 required only from Prime Offeror.)

Complete Attachment P4, (Composite Labor Rate and Fee Worksheets), detailing the average fully (composite) burdened labor rates for all prime contractors and their subcontractor/consultant personnel per labor category, as well as the hourly fixed fee rate for the contract (Reference Section B, B-1 and B-2). The Composite Labor Rates are defined as the total labor costs (the sum of both prime and all subcontractor costs) for the labor category divided by the total number of labor hours for that category. The fixed fee rate per hour shall be calculated as the total fee divided by the total number of hours for the ordering period. (Attachment P4 required only from the Prime

Offeror.)

(a) Reserved.

(b) The Government is not soliciting any investments. However, in order for the Government to properly assess a proposed price/cost that appears low due to a corporate decision to absorb costs, e.g., lower than usual burdens or rates, the Offeror shall fully identify and explain any such investments.

(c) Direct/Indirect Rates:

The Offeror shall submit Forward Pricing Rate Agreements (FPRAs), Collective Bargaining Agreements

(CBAs), and Area Wage Determinations (AWDs) as applicable for all proposed personnel. The Offeror shall identify whether the labor rates proposed are FPRAs, CBAs, AWDs, ACO/DCAA recommended rates (FPRRs), or Offeror proposed rates (FPRPs).

The Offeror shall propose in compliance with the current hourly rate set forth in the Department of Labor

Wage Determination as applicable.

The Offeror shall provide Defense Contract Audit Agency (DCAA) Information/Payroll Verification information as follows:

o A DCAA point of contact, with a current e-mail address, must be provided for the prime and each subcontractor.

o The Offeror and proposed subcontractors shall provide the most current DCAA Provisional

Billing Rate Approval Letter, DCAA Final Billing Rate Approval Letter, and/or DCAA Forward

Pricing Rate Agreement recommendation, payroll verification for currently employed proposed personnel, and any other information necessary to substantiate the rates proposed.

o Payroll verification shall consist of a form containing the title, direct labor rate, and a signed certification by an authorized representative of the company that the information contained in the form is correct.

o For key personnel contingent hires, the Offeror shall provide contingent offer letters outlining salary information for contingent hire employees. All contingent hires shall have a letter of intent submitted under the Cost Volume. The letter of intent is a separate written agreement signed by the potential employee(s) to work for the Offeror effective at contract award.

o For any prospective hires for non-key personnel, provide information to substantiate the rates proposed.

o Any proposed consultants shall have a consultant agreement substantiating the rates proposed.

o If a composite rate or other pricing methodology (e.g. cost estimating relationships) is utilized, the Offeror shall demonstrate how those rates were developed.

o Subcontractors, consultants, and team members shall provide this information either separately or included in the Offeror’s submission of this document.

o The following definition applies: A “Contingent Hire” is an individual who has committed, under a signed letter of intent, to being employed by the Offeror with a stated salary, if the

Offeror is awarded the contract.

If any of the rates utilized by the Offeror or any subcontractors differ from the DCAA information and/or payroll verification, a justification shall be provided for the difference. If DCAA has not reviewed the rate information for an Offeror or one of its subcontractors, the Offeror must submit a detailed justification of the proposed direct and indirect rates.

The Offeror shall also provide documentation verifying that it has a DCMA approved Accounting System in accordance with DFARS clause 252.242-7006, or state that its Accounting System has not been approved by DCMA.

Offerors shall provide the last three (3) years of actual indirect information.

The Government may compare a prospective Offeror’s labor category rate to the average labor rate from industry.

(d) Accounting System. As this requirement contains cost type CLINs, the Offeror shall also provide documentation verifying that it has a DCAA approved Cost Accounting System or state that its Cost Accounting

System has not been approved by DCAA, pursuant to the requirement at FAR 16.301-3(a)(3). It is the prime

Contractor’s responsibility to ensure that each subcontractor with a proposed cost-reimbursement subcontract type has an adequate accounting system. If a subcontractor does not have an adequate accounting system, they should be priced on a Firm-Fixed-Price (FFP) or Time-and-Materials (T&M) basis. The prime Contractor shall provide a list of all subcontractors/consultants by name and shall specify the type of subcontract (i.e., CPFF, FFP, T&M, etc.).

For those subcontractors who will be priced on a cost-type basis, documentation verifying possession of a DCAA approved Cost Accounting System shall be provided.

In addition, the Prime Offeror shall provide the following:

Contractor’s Estimating System: Date determined acceptable by ACO (DFARS 215.407-5;

Contractor’s Accounting System: Date determined adequate by CAO/DCAA (FAR 16.301-3);

Disclosure Statement: Date determined current, accurate and complete by ACO (FAR 42.302(a)(11);

Contractor Purchasing System: Date determined to be approved by the ACO (FAR 42.302(50), FAR 44.304;

Property System: Date reviewed for acceptability by ACO (FAR 45.105).

(e) For all Cost Type CLINS (e.g., CPFF, Cost-no fee) under the solicitation, the Offeror shall fully disclose the buildup of price/cost of each CLIN.

(f) When completing the Cost Summary Spreadsheet (Attachments P6, Prime Cost Summary Sheet and P7, Subcontractor Cost Summary Sheet), the Offeror shall not utilize any fully burdened hourly rates when pricing the labor of its employees.

(g) This requirement is being set-aside for the Small Business. Provide a breakout to demonstrate how the prime contractor will perform at least 50% of the cost of the contract incurred for personnel with its own employees for each period of performance in accordance with FAR clause 52.219-14.

(h) Provide a narrative that addresses any assumptions made during the preparation of the price/cost proposal and discuss the basis for the cost elements listed below:

Direct labor rates by category. The Offeror is required to submit labor rates for all proposed current, contingent, and prospective hire individuals. If composite or category averages are proposed, provide a breakdown of how rates are developed. If necessary provide a narrative to describe derivation of labor rates, use of uncompensated overtime, pools to which indirect rates are applied, historical

/provisional billing rates for indirect rates for the last 3 years and description, and amount of proposed other direct costs. If the Offeror requires the use of consultants in performance of the effort, the consultant cost shall be captured under the appropriate labor CLIN not the ODCs CLIN.

Escalation on labor. Offerors, including subcontractors, shall address escalation for all Non-SCA labor categories, and shall provide rationale for…