Solicitation_Amendment_0002.docx

N00421-15-R-0016

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been modified:

POINT OF CONTACT

CONTRACTING OFFICER REPRESENTATIVE: TO BE DETERMINED AT CONTRACT AWARD

(1) This acquisition is a small business set aside competition that will result in placement of a single award Indefinite Delivery/Indefinite Quantity (ID/IQ) contract. Both completion and level of effort (LOE) task orders will be issued under this single award task order contract. NAVAIR clause 5252.211-9503 LEVEL OF EFFORT (COST REIMBURSEMENT) (NAVAIR)(DEC 2012) will be included in LOE task orders.

(2) The Product/Service Code (PSC) for this procurement is AC16.

(3) The resulting ID/IQ contract will have an ordering period of four (4) years.

(4) This contract has cost-plus-fixed-fee (CPFF), cost reimbursement and firm-fixed-price (FFP) line items.

(5) The contractor will be required to have a TOP SECRET facility clearance and see Section C, Performance Work Statement, Paragraphs 5.1 and 5.2 for personnel requirements . The contractor will not be permitted access to classified information until a final DD254 is incorporated as an attachment to the contract award.

(6) In Section B – Supplies or Services and Prices, the Completion Material CLIN can be bid at Firm Fixed Price (CLIN 4000) or at Cost (CLIN 5000) but not both.

Amendment 0002

1. FSC/PSC Code has global changed from AC16 to AC14 for CLINs 1000 to 6000.

2. On page 91, under Section M, Part B, paragraph 1.3 Management and Transition Plan, the following sentences has been deleted from the RFP: “With respect to the Small Business Utilization Strategy, the Government will evaluate the Offeror’s strategy for utilizing Small Business, Small Disadvantaged Business, Women-Owned Small Business, HUB Zone Small Businesses, Veteran-Owned Small Business, Service-Disabled Veteran-Owned Small Business concerns and Historically Black Colleges/Universities and Minority Institutions (HBCU/MI. Such evaluations will focus on the extent of participation by small business concerns and the realism of the methods and effectiveness of the Offeror in finding, encouraging, and commitment to the use of these small business concerns in its business approach. “.

3. On pages 79 and 80 there are two paragraphs numbered 2.3.2, pragraph numbers has been updated on page 80 and the paragraph should read 2.3.3, 2.3.4, 2.3.5, 2.3.5.1, 2.3.5.2 and 2.3.5.3.

4. On page 82, under Section L -1, 4.1.1 Volume Content paragraph (a) is revised to read “the breakdown of cost/ prices shall be provided separately in one digital data copy in MS Office 2007 Excel format on CD-ROM media.”

5. On page 73 under Section L, Paragraph 3.0 Proposal Content and Volume, paragraph 3.1 Table. The page count for Personnel and Staffing is 15 page in addition to the Offerors being allowed a maximum of 3 pages for each of the 11 required key resumes. iN order to clarify, paragraph 3.1 Table will be revised to 26 pages which includes the maximum 3 pages required for the 11 key resumes.

6. On page 68 under Section J – List of Documents, Exhibits and Other Attachments, Attachment P5 Past Perfomance Questionnare Package for Service, submission date has beeen changed from 3 December 2015 to 16 December 2015.

Amendment 0001

1- Revise Section A- Solicitation/Contract Form, bullet (5) to read as “The contractor will be required to have a TOP SECRET facility clearance and see Section C, Performance Work Statement, Paragraphs 5.1 and 5.2 for personnel requirements . The contractor will not be permitted access to classified information until a final DD254 is incorporated as an attachment to the contract award.”

2- Revise Section B- Supplies or Services and Prices, Level of Effort Table on pages 6 and 7; Project Analyst Labor category was omitted in error from the table and is incorpoarted within the table. Systems Administrator, Senior, was included in error within the table and is deleted from the table.

3- Revise Section C- Descriptions and Specifications which deletes CLINs 0007, 0008, 0009, 0010, 0011, 0012, 0013, 0014, 0015, 0016, 0017, 0018 and 0019 on page 8.

4- On page 32, under Section F - Deliveries and Performance, 5252.211-9507 Period of Performance clause is revised to read "The contract shall commence on 15 May 2016 and shall continue until 14 May 2020.”

5- On pages 86 and 87 under Section L-2 Government-Furnished Information, Section 2.0, the Labor Categories and Labor Hours tables are revised. Project Analyst Labor category was omitted from the table in error and is incorporated within the table. Systems Administrator, Senior was included in error and is deleted from the table.

6- On page 88, under 4.2, the incumbent contract number is revised to read N00178-04-D-4011-M802.

7- On page 94, under 3.4, the table is revised to add Project Analyst Labor category and to delete Systems Administrator, Senior, from the table.

SECTION B - SUPPLIES OR SERVICES AND PRICES

Global Changes

CLIN 1000 -- CLIN 6000

The FSC code has changed from AC16 to AC14.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS TO BIDDERS

L –1 CONTENT OF PROPOSALS

PART A GENERAL INSTRUCTIONS

1.0 GENERAL

1.1 This Single Award Indefinite Quantity Delivery/Indefinite Quantity (ID/IQ) is a 100% Small Business set-aside. Only Small Businesses will be considered for award of this requirement. Proposals from other contractors will not be considered. The successful Prime Offeror must perform at least 50% of the cost of contract performance incurred for personnel as defined in Volume 4, Section 4.1.4. The North American Industry Classification System (NAICS) code for this requirement is 541712, which have a small business size standard of 1,500 employees.

1.2 The Offeror is required to submit sufficient information concerning the following areas to enable Government personnel to fully ascertain capabilities of the Offeror to perform the requirements. The proposal must be sufficient in detail and scope to permit evaluation and provide the evaluators a clear understanding of the Offeror’s capability to meet or exceed the defined elements as required by the solicitation. All proposals must clearly and convincingly demonstrate that the Offeror has a thorough understanding of the requirements and associated risks. The Offeror must demonstrate that it is able and competent to devote the resources necessary to meet the requirements; and has valid and practical solutions for all requirements and potential risk areas. The Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The Offeror has the burden of proof to demonstrate compliance with all the evaluation factors and or sub factors identified in this solicitation. The Offeror is advised that the Government may incorporate into the final contract any portions of the Offeror’s proposal deemed beneficial to the Government. With the exception of the Cost/price volume, no cost or pricing information should appear in any volume. Alternate proposals are not acceptable.

1.3 In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization should be emphasized during proposal preparation. . It is the responsibility of the Offeror to present enough information to allow the various work efforts, support, and management approaches, as well as price, to be meaningfully evaluated without discussions. Statements that the prospective Offeror understands, or can and/or will comply with the requirements or paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may result in a rating of unacceptable.

1.4 The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or sub factor clearly may be considered a deficiency. There is no need to repeat information in more than one volume if an overlap exists; the detailed information must be included in the most logical place, summarized, and referenced in other areas. Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

1.5 The Offeror is expected to comply with all requirements of the RFP. The Government advises the Offeror that taking exception or deviating from any term or condition of the RFP may make an offer unacceptable, and the proposal unawardable, unless the RFP expressly authorizes such an exception or deviation with regard to that specific term or condition. The Government may consider any exception or deviation to any term or condition of the RFP that is not expressly authorized by the RFP to be a deficiency.

1.6 Throughout these instructions, a “principal subcontractor” is defined as a subcontractor who provides at least 10% of the proposed total cost/price (excluding the Offeror’s profit/fee), for the contract. “Team member” is defined as those entities that make up a joint venture or any other partnership or teaming arrangement formed for responding to this solicitation. “Critical team member” is defined as one of the entities of the Offeror that performs a critical function (Critical function refers to any task that will be performed by key personnel) in the performance of the resulting contract, whether it is technical or financial, and/or that have important roles in any high or medium risk areas identified in the Offeror’s proposal.

1.7 DEFINITIONS: The following terms are hereby defined: “Indefinite Delivery/Indefinite Quantity” (ID/IQ) used throughout this document describes the ID/IQ effort in its entirety. : A "contingent hire" is an individual who has committed, under a signed letter of intent, to being employed by the Offeror if the Offeror is awarded the Contract. . “Completion materials” are used in lengthy taskings/projects for upgrades on existing system(s) in which a definite end item is produce. A "current employee" is an individual who is currently employed by the identified company. “First tier subcontractors” means a subcontract awarded directly by the Contractor for the purpose of acquiring supplies or services for performance of a prime contract. “Incidental materials” are materials that are kept on hand for the maintenance, repair or improvement. A "pass-through rate" is defined as the cumulative amount of the two elements divided by the price paid to the subcontractor or the vendor. Other than the two element, no additional costs, charges, indirect rates, or profit/fees may be proposed or applied to prime or subcontract costs. A "prospective hire" is an individual that the Offeror has committed to hiring if the Offeror is awarded the Contract whose identity may not be known until after Contract award. The term “Task Order” (T.O.) used throughout this document describes individual tasking, which may become future orders.

1.8 QUESTIONS: Offerors may submit questions requesting clarification of solicitation requirements by emailing the Contract Specialist at Sotanya.Rushing@navy.mil. It is requested that all questions be received within 20 calendar days of the date this solicitation is issued. NO PHONE CALLS WILL BE ACCEPTED.

2.0 PROPOSAL FORMAT

2.1 Written proposals must be formatted using a Times New Roman 12 pt. normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages should be numbered with section and page numbers. When foldout pages are used, they must not exceed 11 x 17 inches and will be counted as one (1) page. Drawings may be provided separately and may be any size but should be folded to approximately 8.5 x 11 inch standard size and will count as one (1) page. Graphs shall be presented in no smaller than a 10 pt. font and should contain a grid, which allows values to be read directly from the graph to the same accuracy that a 10 x 10 to the ½-inch grid provides. Graphic resolution, including such data as tables or charts, should be consistent with the purpose of the data presented.

2.2 The Offeror will provide one complete copy of the written proposal to the Procuring Contracting Officer (PCO) as electronic files fully compatible with Microsoft Office 2007 and for information not supported by MS Office products, with the latest Adobe Acrobat reader on a CD-ROM. The Offeror will ensure that the Cost/Price Volumes are provided on a separate CD-ROM. Each CD-ROM is to be labeled for content and the Offeror’s name. If a discrepancy exists between the original paper copies of the proposal and the disk copy, THE PAPER COPY WILL TAKE PRECEDENCE.

2.3 The Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this Proposal Instruction. Proposal information must be structured such that its paragraph number/letter is identical to the Proposal Instructions paragraph number to which it is responding, although the Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, book, section, and element, etc., in the Offeror’s proposal.

3.0 PROPOSAL CONTENT AND VOLUMES

3.1 Each volume of the proposal shall be submitted as one original and additional copies as specified in the table below. The table below supersedes the copies requested in Block 9 of the Standard Form (SF) 33. All volumes of the original proposal shall be delivered to the address provided in Section 4.0 prior to the closing date/time stated in this solicitation. Page limitations for each volume, if any, are also specified in the table below. Title and table of contents pages do not count towards page limit. Page limitations for Annexes, if any, are specified below. The authorized Annexes are summarized in the table below. Proposal pages beyond the specified maximum limit will not be reviewed as part of the evaluation. Offerors are strongly encouraged to use tabs and dividers within volumes in order to facilitate ease of review.

· Base ID/IQ

· Task Order (Sample Scenario) Personnel and Staffing Management &Transition Plan

10 pages 10 pages 26 pages 15 Pages 1 Original/ 3 Copies

Base ID/IQ

3.2 Each volume shall contain the following information:

· Cover and title page

· Title of proposal and proposal number as applicable

· Offeror’s name, address and POC

· RFP number

· Proposal volume/book number

· Copy number

· Table of Contents (The table of contents must provide sufficient detail to enable easy location of important elements)

· Page Numbers

3.3 Each proposal shall contain the following volumes/sections:

· Volume 1 Executive Summary

· Volume 2 Technical Proposal

· Volume 3 Past Performance

· Volume 4 Cost/Price

· Volume 5 Exceptions, Deviations, and Waivers

· Annex 1 OCI Disclosure and Mitigation Plans (if applicable)

· Annex 2 Prime’s Breakout of Performance

4.0 PROPOSAL SUBMISSION

4.1 Clearly mark all packages with the solicitation number and appropriate volume number. The submission date for all Volumes and Annexes shall be no later than the date and time specified in Block 9 of Standard Form 33 of the RFP.

4.2 Offeror shall not submit proposals by facsimile or electronically via email. Offeror shall submit proposals via United States Postal Service or through a commercial carrier using the address provided below:

Naval Air Warfare Center Aircraft Division Code: AIR-2.5.1.6.3 Sotanya.Rushing@navy.mil 22473 MILLSTONE Road, Building 505 Patuxent River, MD 20670-1604

Hand carried proposals may be delivered to the address above, attention Sotanya Rushing.

5.0 PROPOSAL PACKAGING

The Offeror shall package the proposal volumes in cartons or equivalent packaging containers in the most efficient manner possible, grouping like volumes to the maximum extent possible. Each container shall be single person portable. One container shall include all Original Proposal volumes including the original/signed documents submitted as part of Volume 1 Executive Summary.

Each box should include a packing slip detailing the contents to include the volume number, title, and copy number. Also, each box should be stamped or marked “For Official Use Only” and “Source Selection Information – See FAR 2.101 and 3.104”.

6.0 CLASSIFIED DATA

All proposals must be UNCLASSIFIED.

7.0 SOLICITATION CHANGES

For any changes and additional information for the solicitation, please go to website:

https://www.fbo.gov/index

PART B SPECIFIC INSTRUCTIONS

1.0 VOLUME 1: EXECUTIVE SUMMARY

Note: This volume shall not contain any reference to Cost or Price aspects of the Offer.

1.1 The purpose of the Executive Summary is to provide an overview of the Offeror’s proposal and strategy. The Offeror shall include the following in this volume:

1.2 OFFEROR SUMMARY TABLE: The Offeror shall complete the table below. The Offeror should include all subcontractors and team members who will be involved with the performance or management of the contract and list all sites where the work will be performed. If a teaming or subcontracting arrangement is proposed, identify the work share, distribution elements, and ratios that each contractor will perform using the table below. Also, provide a definition of the legal relationship between the entities if it is other than a Prime/subcontractor relationship.

Contractor Name (Indicate Prime, Team Member or Sub)

1.3 Signed SF33 for basic solicitation and each amendment, including completion of any RFP clause or provision that requires a fill-in or response.

1.4 Signed Representations, Certifications and Acknowledgements and/or registration into the System for Award Management (SAM). The Offeror shall include an OCI disclosure and OCI Mitigation Plans as Annex 1, if applicable based on Offeror’s completion of NAVAIR Provision 5252.209-9511.

1.5 Affirmation of no Exceptions, Deviations or Waivers if Volume 5 is not being submitted as part of the proposal.

1.6 Guarantee the length of proposal validity (at least 180 days after proposal submission).

1.7 Written consent from principal subcontractors and critical team members that will allow the Government to coordinate potential past performance and/or cost/price issues with the Offeror.

1.8 A summary of the Offeror’s Breakout of Performance (Annex 2), shall display Prime’s ability to perform 50% or more of the cost of contract incurred for personnel with its own employees for each period of performance.

2.0 VOLUME 2: TECHNICAL

Note: THIS VOLUME SHALL NOT CONTAIN ANY REFERENCE TO COST OR PRICE ASPECTS OF THE OFFER.

2.1 UNDERSTANDING OF THE WORK AND TECHNICAL APPROACH

2.1.1 Base ID/IQ Performance Work Statement Approach

2.1.1.1 The Offeror shall provide all information and data required to conduct a thorough and complete technical evaluation. Provide a written narrative of the proposed understanding and capability to perform the requirements of the Performance Work Statement (PWS) as detailed in Part 2.1.1.2.

2.1.1.2 The narrative shall address the PWS paragraph items listed in the Table below:

2.1.2 SAMPLE TASK

The Offeror shall provide written response to the Sample Task provided below. The purpose of the Sample Task is to assist in evaluating the Offeror’s understanding of the PWS, ability to perform the requirements of the contracted effort, and to identify any unique processes or capabilities the Offeror would improve performance to the Government’s benefit. The Offeror’s estimate of the labor hours required to complete the Sample Task and proposed solution will be included as part of the evaluation of the Offeror’s understanding of the work.

Unique methods of resolving problems identified in the Sample Task below are encouraged, however, be mindful of the need for timely accomplishment of the objectives with minimal risk to program achievement, schedule and cost. The Offeror shall provide a written response of the Offeror’s proposed technical approach and capability to perform the requirements of the Sample Task.

INTRODUCTION:

The Laboratory Simulator (LABSIM) development project supports the Naval Air Warfare Center (NAWC) laboratory and installed system test facilities. The LABSIM project will incorporate a commercial digital airport surveillance radar capability to the existing acquisition radar simulator/stimulator systems being used to support installed system testing.

SCOPE:

This Task Order (TO) covers the development and improvement of a Laboratory Simulator (LABSIM) for the Air Combat Environment Test & Evaluation Facility (ACETEF). The overall effort includes the administration and management of the project, as well as the detailed design, development, and implementation of the hardware and software components required for the simulator. Additionally, this TO includes detailed design and development of the environment simulation portion of the system, as well as for the delivery, on-site installation and integration, system validation, training, and documentation of the system.

TECHNICAL REQUIREMENTS:

The contractor shall update, test, deliver, and integrate one (1) LABSIM system. This simulator shall emulate:

The following paragraphs in this section detail functionality and tasks that are required to complete the laboratory simulator system development.

PROGRAM MANAGEMENT:

The contractor shall prepare and execute a program management plan. The plan shall include a work break down structure, schedule, resources (labor and materials) and appropriate cost and schedule controls. Program management shall also include a monthly report on all tasks to the Government. The contractor shall maintain an overall schedule and budget and shall provide the progress of the overall task versus planned schedule.

SYSTEMS ENGINEERING:

The contractor shall develop detailed design requirements; hardware, firmware, and software subsystem definitions; as well as the unit and integrated testing of these implementations. The contractor shall incorporate sustainability, maintainability, and configuration management best practices wherever feasible and appropriate. Cost and performance tradeoffs and testing priorities approved by the Government shall be incorporated by the contractor into the detailed system requirements and design. The implementations shall meet the system performance parameters established at a Critical Design Review (CDR) within the constraints defined by the tradeoffs noted above. The contractor shall provide system information and data to support the system validation process. The contractor shall also design, implement and document calibration procedures and operational test procedures for the laboratory simulator system.

COMPONENT, INTERFACE AND FUNCTIONS DEVELOPMENT:

All component interfaces will be designed and documented in accordance with the guidelines established by the development team. Interfaces and data structures used by the system shall be approved by the Government prior to implementation. Unless otherwise stated, the Contractor shall include all required power supplies, equipment racks and internal cabling. All material purchase orders shall be approved by the COR prior to execution.

INTEGRATION AND TEST:

The Contractor shall conduct factory and on-site integration and testing. The contractor shall provide hands-on training to Navy personnel as part of the integration and test activity. The contractor shall deliver an Acceptance Test Plan and conduct the test as specified in the plan. Upon completion of acceptance, the contractor shall deliver an Acceptance Test Report. Separate test procedures and test result reports will be delivered by the contractor for both the Factory Acceptance Test (FAT) and Site Acceptance Test (SAT). Detailed test plans for factory and on-site testing shall be prepared and submitted for approval no later than 30 days prior to scheduled testing. FAT shall also include selected sections from any prior FAT to ensure that the original functionality and performance has not been degraded during this update effort. SAT plans and procedures will be generated from a subset of the FAT plan and procedures with additional test plans and procedures for those functions and interfaces that are only operational on site. The repetition of FAT procedures should demonstrate that system functionality and performance has not degraded during shipping and site installation. Upon completion of FAT or SAT, any necessary updates to the system will be documented along with any other CM requirements.

DOCUMENTATION:

For those components that are to be delivered, the Contractor shall prepare and deliver an Interface Control Document (ICD) detailing all external interfaces and schematics. These include all electrical and mechanical connections. External electrical and mechanical connections and interfaces shall be non-proprietary. Schematics (soft copy, if available) shall be of generally accepted industry standards and reflect details to the component level. The contractor shall provide any documentation, source code, etc. required to program copies of any programmable logic circuit devices. The contractor shall deliver the source code in electronic format for all contractor developed software and firmware. The contractor shall document all hardware designs and interfaces in the form of Development Drawings. The data package shall include diagrams, mechanical and electrical drawings and schematics. Commercial, off-the-shelf components shall be cited by vendor information on the assembly drawing(s) and commercial documentation for the equipment shall be provided. The contractor shall also prepare a User’s Guide that shall be of sufficient detail to operate, maintain, and repair to the component level.

VALIDATION:

The contractor shall support simulator validation by providing all necessary design and measured parametric data to conduct validation in accordance with applicable instructions. The general nature of this support is expected to include performing analyses, responding to specific documentation requests, and reviewing material generated by the designated validation personnel. Required parametric data will be identified by the Government 30 days prior to schedule FAT.

REVIEWS

The contractor will conduct, as required, technical meetings to facilitate the exchange of technical information and enhance effective communication among all interested parties authorized by the COR. Anticipate four milestone reviews as well as five quarterly reviews. The contractor shall also present program management reviews (PMRs) to designated government representatives that shall include a summary of technical achievements, schedule status, and cost performance. These reviews shall emphasize progress and problems since the last meeting, plans for the future and establish the date and place for the next meeting. In addition to the PMRs, the contractor may be required to conduct formal oral and visual presentations to invited government and industry representatives. The contractor shall provide Conference Agenda, Presentation Materials and Conference Minutes.

SOURCE CODE DELIVERY:

The contractor shall provide the source code for all software developed in the design, development and delivery of the system in electronic format.

DELIVERABLES/REPORTING

PERIOD OF PERFORMANCE

The base period of performance for this TO is from award to award plus two (2) years.

PLACE OF PERFORMANCE

Work is to be performed in a properly cleared contractor facility with final delivery and integration to be performed at the Naval Air Warfare Center, Aircraft Division (NAWCAD) located in Patuxent River, MD. The contractor will be expected to attend and participate in Technical Working Group meetings at other government locations as required.

SECURITY

All personnel supporting LABSIM development must possess and maintain a SECRET clearance. Select Subject Matter Experts, Computer Specialists, Engineers and Engineering Technicians supporting LABSIM development shall be required to possess and maintain a TOP SECRET clearance.

TRAVEL

The Government will reimburse the contractor for allowable travel costs incurred by the contractor in performance of the order in accordance with FAR Subpart 31.2 and FAR 52.232-22. Travel shall be coordinated with and approved by the COR prior to travel. Contractor travel is anticipated to Washington, DC, Lakehurst, NJ, Patuxent River, MD and Point Mugu, CA. Travel to other locations may be required.

This Sample Task response shall include the following:

2.1.2.1 A description of the approach that would be taken to complete the tasking described.

2.1.2.2 A Work Breakdown Structure (WBS), and an associated schedule for each of the separate milestones to support the approach.

2.1.2.3 Briefly discuss any documents required to complete the tasking. The actual document names are not required.

2.1.2.4 A breakdown of the hours proposed to complete the tasking, by labor category, and a description of the duties and responsibilities of each labor category to show how their contributions would lead to the success of the project. Provide a labor total along with justification for the allocated hours.

2.1.2.5 Provide a detailed breakdown of the travel and materials that would be required for this effort.

2.2 PERSONNEL AND STAFFING

2.2.1 RESERVE

2.2.2 Key Personnel Resumes.

2.2.2.1 The offeror shall provide a resume that demonstrates the specialized experience of each key person proposed. Resumes shall not exceed three (3) pages for Key Personnel. Resumes shall contain the following information:

· Employee name

· Work assignments, including the years of employment experience in chronological order with a narrative description of duties and responsibilities

· Current position, title and employer

· Educational history, including the institution name, degree or certification earned, and year for all degrees or certifications earned

· Relative training, including the title and date of the training

· Current level of security clearance and status (final, interim, or pending)

2.2.2.2 The Government may check educational background to verify degrees or certifications received.

2.2.2.3 All contingent key personnel hires shall have a letter of intent submitted under Volume 4. The letter of intent is a separate written agreement signed by the potential employee(s) to work for the offeror effective at contract award. The signed letter of intent shall state the salary of the contingent employee agree to accept. Subcontractors and team members either shall provide this information separately or included in the prime contractor’s submission of this document. All key personnel shall meet the minimum labor category qualifications in Performance Work Statement (PWS).

2.3 MANAGEMENT AND TRANSITION PLAN

The offeror’s management plan shall address the following:

2.3.1 Overall Management Approach: Offerors shall address in sufficient detail the following:

2.3.1.1 Adequacy of management and resources to support the technical requirements of the solicitation and ability to function as a viable and productive partner with the Government;

2.3.1.2 Proposed lines of responsibility, authority, and communication through which the tasks will be managed;

2.3.2 Usage of Teaming, Personnel, and Subcontractors:

Offerors shall present in sufficient detail the following:

2.3.2.1 Subcontract Management Plan. Prime Contractor shall detail how the subcontractors will be managed to ensure cohesive integration into the overall management approach; Description of the integration of the teaming partners into the overall management approach and how the Offeror will leverage their strengths to increase value to the customer through technical leadership, quality assurance, and process improvement;

2.3.3 Qualification/Recruitment/Retention: Offerors shall present in sufficient detail their qualification/recruitment/retention procedures that would provide workforce improvements and upgrade the skills of highly trained and motivated personnel.

2.3.4 Task Order Processing and Execution

The Offeror’s management plan shall address their strategy for Processing Task Orders, specifically proposal preparation, negotiation, agreement and execution.

2.3.5 Transition Plan: The services under this solicitation are vital to the Government and must be continued without interruption. The offeror is required to submit a written narrative delineating a transition plan based on a 30 day period after award that ensures a smooth workplace changeover from an incumbent with no loss of service and minimal loss of corporate knowledge.

2.3.5.3 The Transition Plan should specify all transition activities to be carried out as well as the date to be completed. Dates for completion shall be identified as days from award. The date of award will be considered “Day 0”. Subsequent days shall be identified as “Day 1, Day 2 …Day 30” respectively. All transition activities shall be completed 30 days post award (“Day 30”).

3.0 VOLUME 3: PAST PERFORMANCE

3.1 The offeror shall submit up to five (5) summaries of past performance similar in size, scope, and/or complexity, which are ongoing or were completed within the last five (5) years for itself and its principal subcontractors and critical team members, if any. Commercial contracts may be included. At least three (3) of these summaries should be efforts that were performed by the prime contractor. These summaries shall provide the following:

· Contract Number/Delivery Order Number

· Contract Type

· Procuring Agency

· Program Name

· Total Contract Cost

· Brief description of work performed

· Period of Performance

· Valid name, phone number, and email address of Contracting Officer and Contracting Officer’s Representative

· Small Business Subcontracting Goals and actual accomplishment information (applicable only if offeror is a large business)

· Brief description of performance in delivering quality services in each of the following areas: 1) meeting technical requirements, i.e., the quality of technical performance, e.g., performing analysis, design, testing, etc., 2) meeting schedule requirements, i.e., schedule performance, e.g., on time or late delivery, modification of original schedules and reasons for any changes, etc., 3) controlling contract cost, i.e., cost performance, e.g. within contract cost, under contract cost, over contract cost, and reasons for any overruns, etc., and 4) managing the contracted effort, i.e., program management, e.g. cooperation with customer, subcontract management.

· Demonstrate the relevancy of the Offeror’s, and if applicable, the Offeror’s principal subcontractors’ or critical team members’ systemic improvements. For each past performance problem identified, describe the status of the systemic improvement efforts and, where applicable, demonstrate the impact that the systemic improvement effort had on resolving the problem such that it would not reoccur.

3.2 For contracts that have Contractor Performance Assessment Reports (CPARs) that are more than 12 months old, the offeror will complete items numbered one (1) through eight (8) on page 1 of the Past Performance Questionnaire Package for Services (Attachment P5) and forward it to the contract customer’s Program Manager to address only the items numbered 9 to 15 on page 1. For all contracts identified which do not have CPARs, the offeror will complete items numbered 1 through 8 on page 1 of the Past Performance Questionnaire Package for Services (Attachment P5) and forward the 2 pages to that contract customer’s Technical Point of Contact (TPOC) or Contracting Officer’s Representative (COR). All questionnaires shall be forwarded with enough lead-time so that responses can be received by the Government concurrent with the closing date of the solicitation. The offeror shall send past performance package submittal instructions to the customers. This submittal information is provided at the top of the questionnaires to facilitate the offeror’s effort in meeting these instructions. The offeror is not required to conduct follow-up actions with regard to this questionnaire. The Government will make its best effort to ensure that the customers have received and will respond to the questionnaires. The Government may send any other questionnaires as necessary. FOR CONTRACTS THAT ARE CURRENTLY IN THE CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS), AND FOR WHICH ANNUAL REPORTING HAS BEEN PERFORMED, DO NOT SEND THE PAST PERFORMANCE QUESTIONNAIRE FOR SERVICES TO THE CUSTOMER. FOR CONTRACTS THAT HAVE BEEN COMPLETED AND THE FINAL CPAR HAS BEEN FINALIZED IN CPARS, DO NOT SEND THE PAST PERFORMANCE QUESTIONAIRE FOR SERVICES TO THE CUSTOMER.

3.3 Offerors are advised that the Government may independently obtain and evaluate past performance data and actual accomplishment data, by way of the Past Performance Information Retrieval System (PPIRS); Past Performance Questionnaires (PPQs); Federal Awardee Performance and Integrity Information System (FAPIIS); Electronic Subcontract Reporting System (eSRS); other databases; interviews with Program Managers, Contracting Officers, Fee Determining Officials, the Defense Contract Management Agency (DCMA), or other individuals; as well as, or in addition to, all recent and relevant past performance data provided by the Offeror. The Government reserves the right to contact, or elect not to contact, any or all of the sources provided by the offeror. Therefore, it is incumbent upon the Offeror to explain the relevance of any past performance data provided. Furthermore, the Government does not assume the duty to search for data to explain or remedy any inconsistencies it finds in the information provided by the offeror. The burden of providing thorough and complete past performance information remains with the offeror.

3.4 If the offeror does not have any past performance, it shall provide an affirmative statement stating it has no past performance.

3.5 Offerors shall provide written consent from their principal subcontractors and critical team members in Volume 1 that will allow the Government to coordinate their past performance issue(s) with the prime offeror. If offerors do not submit such written consent, then the Government will address any past performance issues directly with the subcontractor and the offeror will forfeit the opportunity to participate in any related discussions. Consequently, for any subcontractors that do not provide such written consent, provide a point of contact (name, address, phone number, and email address) with whom the Government may coordinate these issues and obtain any responses as needed.

4.0 VOLUME 4: COST/PRICE

4.1 BASE ID/IQ CONTRACT LEVEL

Offerors must propose identical labor mix at the ID/IQ level in accordance with the Grand Totals for labor categories in the table in Section 2.0, Labor Categories and Labor Hours, under L-2 Government-Furnished Information.

4.1.1 Volume Content:

(a) This Volume shall contain the information requested below. The breakdown of cost/ prices shall be provided separately in one digital data copy in MS Office 2007 Excel format on CD-ROM media. Offerors shall submit their cost/price proposal utilizing the Breakout Spreadsheet (Attachment P6). The Prime offeror shall submit a fully completed Attachment P6. The Attachment P6 shall delineate the build-up of rates for propose hours by the Prime Offeror. The Attachment P6 spreadsheet shall be formatted on letter size (8.5 X 11) paper. The proposal shall be unprotected and unlocked, with formulae intact to show mathematical operations.

(b) All cost/price and cost/price supporting information shall be contained in section B and the cost/price proposal. No price or pricing information shall be included in any other technical volume, including cover letters. Offeror are responsible for submitting sufficient information to enable the Government to fully evaluate their cost/price proposal.

4.1.2 Ground Rules and Assumptions:

(a) As this is a competitive acquisition with adequate price competition anticipated, any cost/price documentation requested shall not be certified cost or pricing data in accordance with FAR 15.406-2. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors and may conduct negotiations with the Offeror, pursuant to FAR Part 15.403-4, in order to ensure a reasonable and realistic cost/price. Further, in accordance with DFARS 215.371-3(b)(2) if a single offer is received, at the Contracting Officer’s discretion, certified cost or pricing data may be required to be submitted subsequent to proposal receipt. By submitting an offer, the Offeror acknowledges the requirement to provide additional cost or pricing information and certify the data prior to award if/when requested by the Government.

(b) The cost of general purpose items required to conduct normal business operations will not be considered allowable Other Direct Charges. The following types of general purpose costs required to conduct normal business operations are not directly reimbursable: the cost and associated costs for telephones and telephone charges (except for project-related telephone charges for performance of this contract which, per contractor's DCAA-approved accounting system, may be directly reimbursed under communication expenses), modems, typewriters, reproduction machines, word processing equipment, personal computers, computer software, Internet access charges, facsimile machines, commercial carrier charges, pagers, and other general purpose office equipment and office supplies.

(c) The Offeror shall provide sufficient information to support its cost/price as well as an explanation of all ground rules and assumptions that affect the cost/price estimates. Any apparent imbalances in the pricing, high or low proposed prices/costs as compared to historical data, or any other anomalies should be fully explained. Topics to be addressed may include, but are not limited to, investments, programmatic variables (e.g., inflation/escalation, location, make/buy decisions, prime/subcontractor relationships, and business base concerns), etc.

4.1.3 Cost/price Information:

4.1.3.1 Regardless of the type of pricing arrangements (e.g., CPFF or FFP) under the solicitation, offeror shall fully disclose the build-up of cost/price of each Attachments P6-P8 (prime vendor or subcontractor).

4.1.3.2 When completing Attachment P6, the offeror (e.g., prime vendor) shall not utilize any fully burdened hourly rates when pricing the labor of its employees.

4.1.3.3 Subcontractors and team members shall provide Attachment P7 delineating the build-up of rates to the Government.

4.1.3.4 In preparing the cost/price proposal, the offeror shall ensure the submittal is easy to understand and includes the following:

4.1.3.4.1 The total hours proposed, inclusive of prime contractor hours and subcontractor hours shall be equal to the labor mix and level of effort proposed in L-2 Government-Furnished Information ,under Section L-2 Labor Categories and Labor Hours; deviations will render the Offeror awardable.

4.1.3.4.2 Reasonableness and Consistency between the Technical and Cost/Price Volumes. Demonstrate that the unit prices and the total proposed price/cost are reasonable, realistic, and commensurate with the work required by the solicitation and the technical and management approaches identified in the Technical Volume of the proposal. Show traceability with pricing arrangements, the PWS, proposed effort, proposed manning levels, and the costs/prices. Refer to specific sections in the Technical Volume as needed to illustrate the consistency between the Cost/Price Volume and the Technical Volume. The Offeror shall explain any inconsistency between promised performance and cost/price, as well as any appearance of unbalanced pricing, in the proposal.

4.1.3.4.3 Provide a narrative that addresses any assumptions made during the preparation of the cost/price proposal and discuss the basis for the cost elements listed below:

4.1.3.4.3.1 Direct labor rates by category. The offeror and proposed subcontractors are required to submit labor rates for proposed individuals. The offeror and proposed subcontractors shall provide payroll verification for currently employed proposed personnel and contingent offer letters setting forth the salary for contingent hires outlining salary information for contingent hires. Verification of direct labor rates shall be provided for current employees; this could consist of, for example, screen-captures (or equivalent) from the offeror’s payroll system or a form containing the title, direct labor rate and a signed certification by an authorized representative of the company. Offerors retain discretion with respect to the documentation provided to substantiate the direct labor rates of current employees; however, the Government must be able to calculate the employee’s current hourly rate based on the information provided. If any of the rates utilized by the offeror or any subcontractors differ from the payroll verification, a justification shall be provided for the difference. For any prospective hires, provide information to substantiate the rates proposed. If composite or category averages are proposed, provide a breakdown of how rates are developed. Offerors shall also indicate the number of hours subject to uncompensated overtime. Finally, as applicable, provide a narrative to describe the use of uncompensated overtime.

4.1.3.4.3.2 Escalation on labor. Offerors, including subcontractors, shall address escalation for all labor categories, and shall provide rationale for the specific escalation rate used. Offerors that do not include escalation, or an explanation as to why it was not included, may be considered unrealistically low and may have their proposals adjusted upwards by the Government for cost realism purposes. Finally, prime contractors and all subcontractors shall provide the last three (3) years of actual escalation information.

4.1.3.4.3.3 Indirect costs (i.e. Overhead, Fringe Benefits, General & Administrative (G&A), etc.), including a description of pools to which indirect rates are applied. If available, the offeror and proposed subcontractors shall provide the most current DCAA Provisional Billing Rate Approval Letter, DCAA Final Billing Rate Approval Letter, and/or DCAA Forward Pricing Rate Agreement or Recommendation (FPRA/FPRR). If DCAA has not reviewed the rate information for an offeror or one of its subcontractors, the offeror shall submit a detailed justification of the proposed indirect rates, including details regarding the basis of estimate that may be helpful to the Government in conducting cost realism analysis. If any of the rates utilized by the offeror or any subcontractors differ from the DCAA information or the historical rates and/or trends differ, a justification shall be provided for the difference, including any supporting cost data (i.e., budget information).