Attachment_4-_Incurred_Cost_and_Progress_Report.xls

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Air Combat Environment Test and Evaluation Facility (ACETEF)
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N00421-15-R-0016
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DRAFT Attachment 4 Incurred Cost and Progress Reporting Spreadsheet

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Instructions

Instructions to Prime Contractors for completing "Incurred Cost and Progress Reporting for Services" Data Tables (v. 11/28/2012)
DRAFT
"Labor Categories" tab
COLUMNCOLUMN HEADINGDESCRIPTION OF DATA UNDER THIS COLUMN HEADING
ALabor CategoryDo not enter anything into or remove anything from this column, which is pre-populated by the Contracting Officer; the categories listed in this column will populate the dropdowns in column B of the "Invoiced Labor" tab and column B of the "If Individuals > Hourly Tripwire" tab.
"Header" tab (This tab will only contain one row of information, which applies to all data on other tabs)
ROWCOLUMN HEADINGDESCRIPTION OF DATA UNDER THIS COLUMN HEADING
AContract NumberEnter in X%######X#### format, where % refers to a letter or a number (e.g. FA812209G0001, a non-NAVAIR IDIQ contract vehicle). If an F-type contract (e.g. N0042113F0001) has been awarded under a GSA contract (e.g. GS35F4670G), list the F-type contract number here. Do not includes dashes. Spell and format entry the same on every submission of the CDRL.
BTask Order Number (or NA)Enter in %%## format, where % refers to a letter or a number (e.g. 0001, M801, or 3Y01). Spell and format entry the same on every submission of the CDRL. Enter NA if not applicable.
CPerformance PeriodSelect from dropdown one of these six responses: Base, Option_1, Option_2, Option_3, Option_4, Other
DBase/Option Period Start DateEnter in MM/DD/YYYY format, as stated in contract/task order award document
EBase/Option Period End DateEnter in MM/DD/YYYY format, as stated in contract/task order award document
FPrime Contractor NameSpell out full Prime Contractor Company Name. Spell and format entry the same on every submission of the CDRL.
GReport DateEnter date on which the "Incurred Cost and Progress Reporting CDRL" is submitted to the COR. MM/DD/YYYY format.
HInvoice Period Start DateEnter in MM/DD/YYYY format. Should be day after the previously-submitted CDRL's "Invoice Period End Date."
IInvoice Period End DateEnter in MM/DD/YYYY format.
"Invoice Summary" tab (This tab will only contain one row of information for each vendor, i.e. prime or subcontractor)
COLUMNCOLUMN HEADINGDESCRIPTION OF DATA UNDER THIS COLUMN HEADING
ASubcontractor Name (or NA)Enter NA on the first row if data on the rest of the row refers to the Prime Contractor's invoiced costs and rates. Complete an additional row for each and every Subcontractor, spelling out the full Subcontractor Company Name. Spell and format each Subcontractor Company Name the same on every submission of the CDRL.
BPrime's Subcontractor Pass-Through RatePrime Contractor enters the average Pass-Through Rate (including subcontractor handling and prime contractor fee if applicable) applied to each individual Subcontractor's Labor and/or ODCs during the current invoice period in ##.##% format. Enter NA if not applicable (such as on the row that includes the Prime Contractor's Labor Costs and ODCs).
CTotal Fully-Burdened Labor, CurrentEnter the Total Fully-Burdened Labor costs invoiced for the current invoice period. Enter numbers only, in U.S. Dollar format $#,###.## rounded to the nearest cent. Fully-Burdened Labor costs shall include fringe, overhead, G&A, subcontractor pass-through rate, and fee on total cost. Enter 0 (zero) if not applicable.
DTotal Fully-Burdened ODCs (Material), CurrentEnter the Total Fully-Burdened Other Direct Costs (ODCs), for Materials only, invoiced for the current invoice period. Enter numbers only, in U.S. Dollar format $#,###.## rounded to the nearest cent. Fully-Burdened Material ODC costs shall include fringe, overhead, G&A, subcontractor pass-through rate, and fee on total cost. Enter 0 (zero) if not applicable.
ETotal Fully-Burdened ODCs (Other), CurrentEnter the Total Fully-Burdened Other Direct Costs (ODCs), for items other than Materials (such as Travel, Material, NMCI, and Cost of Money) invoiced for the current invoice period. Enter numbers only, in U.S. Dollar format $#,###.## rounded to the nearest cent. Fully-Burdened ODC (Other) costs shall include fringe, overhead, G&A, subcontractor pass-through rate, and fee on total cost. Enter 0 (zero) if not applicable.
FTotal Invoiced Amount, CurrentAuto-calculated, equal to the sum of Columns C+D+E. The total of all entries in this column should equal the total amount invoiced for the current invoice period (do not enter a total row in this column, however).
GTotal Fully-Burdened Labor, CumulativeEnter the Total Fully-Burdened Labor costs invoiced, cumulative for the applicable performance period (e.g. Base or Option_#). Enter numbers only, in U.S. Dollar format $#,###.## rounded to the nearest cent. Fully-Burdened Labor costs shall include fringe, overhead, G&A, subcontractor pass-through rate, and fee on total cost. Enter 0 (zero) if not applicable.
HTotal Fully-Burdened ODCs (Material), CumulativeEnter the Total Fully-Burdened Other Direct Costs (ODCs), for Materials only, invoiced, cumulative for the applicable performance period (e.g. Base or Option_#). Enter numbers only, in U.S. Dollar format $#,###.## rounded to the nearest cent. Fully-Burdened Material ODC costs shall include fringe, overhead, G&A, subcontractor pass-through rate, and fee on total cost. Enter 0 (zero) if not applicable.
ITotal Fully-Burdened ODCs (Other), CumulativeEnter the Total Fully-Burdened Other Direct Costs (ODCs), for items other than Materials (such as Travel, Material, NMCI, and Cost of Money) invoiced, cumulative for the applicable performance period (e.g. Base or Option_#). Enter numbers only, in U.S. Dollar format $#,###.## rounded to the nearest cent. Fully-Burdened ODC (Other) costs shall include fringe, overhead, G&A, subcontractor pass-through rate, and fee on total cost. Enter 0 (zero) if not applicable.
JTotal Invoiced Amount, CumulativeAuto-calculated, equal to the sum of Columns G+H+I. The total of all entries in this column should equal the total amount invoiced for the current performance period (e.g. Base or Option_#) (do not enter a total row in this column, however).
"Invoiced Labor" tab
COLUMNCOLUMN HEADINGDESCRIPTION OF DATA UNDER THIS COLUMN HEADING
ASubcontractor Name (or NA)See instructions for this column heading in the "Instructions to Contractors for each field on 'Invoice Summary' tab" above
BLabor CategorySelect from dropdown one of the government-designated labor categories on the "Labor Categories" tab, pre-filled at time of contract award by the Contracting Officer, in each row as needed; these are the only Labor Categories that may be listed on this CDRL template and for which labor hours may be invoiced, throughout the life of the contract or task order, and the spelling and formatting must be the same on every submission of the CDRL. Note: The purpose of requiring invoicing according to government-designated Labor Categories is to support internal government planning and spend analysis. For performance based services, the provision of government-designated Labor Categories is not intended to restrict the Contractor from invoicing for what they determine to be the most efficient and effective mix of labor categories to perform the required work. Contractors are referred to the Statement of Work (SOW)/Performance Work Statement (PWS) for details on the work required to assist them with making a judgment call as to the equivalent government-designated Labor Category to the labor categories that their company uses in their accounting system; in some but not all SOWs/PWSs, government-designated Labor Category qualifications will be described in detail.
CNumber of Personnel, per Labor Category, CurrentEnter the number of individual personnel in the Labor Category for whom labor hours are invoiced in the current invoice period.
DTotal Labor Hours Expended, per Labor Category, CurrentEnter the Total Labor Hours invoiced for the current invoice period performed by personnel associated with the Labor Category. Enter numbers only, format #,### rounded to the nearest whole hour.
EFully-Burdened Labor Rate per Hour, per Labor Category, CurrentEnter the Fully-Burdened Labor Rates per Hour invoiced for the current invoice period for personnel associated with the Labor Category. Enter numbers only, in U.S. Dollar format $###.## rounded to the nearest cent. Fully-Burdened Labor Rates shall include fringe, overhead, G&A, subcontractor pass-through rate, and fee on total cost.
FTotal Fully-Burdened Labor Cost, per Labor Category, CurrentAuto-calculated, equal to the product of Column C times Column D.
GTotal Labor Hours Expended, per Labor Category, CumulativeEnter the Total Labor Hours invoiced for the applicable performance period (e.g. Base or Option_#) performed by personnel associated with the Labor Category. Enter numbers only, format #,### rounded to the nearest whole hour. Note: For internal analysis of the size of the government workforce, the government will calculate the Contractor's actual number of Full-Time Equivalent personnel (FTEs) by dividing the Contractor's Total Labor Hours Expended by a standard number of hours/year (e.g. NAVAIR currently calculates FTEs using 1,920 hours/year, whereas DoD calculated FTEs in FY11 using 2,088 hours/year).
HFully-Burdened Labor Rate per Hour, per Labor Category, CumulativeEnter the Fully-Burdened Labor Rates per Hour invoiced for the applicable performance period (e.g. Base or Option_#) for personnel associated with the Labor Category. Enter numbers only, in U.S. Dollar format $###.## rounded to the nearest cent. Fully-Burdened Labor Rates shall include fringe, overhead, G&A, subcontractor pass-through rate, and fee on total cost.
ITotal Fully-Burdened Labor Cost, per Labor Category, CumulativeAuto-calculated, equal to the product of Column F times Column G.
JAny Individuals Exceed a Functional Area Tripwire Rate?Select response from dropdown. Select "YES" if the Contractor or Subcontractor on that row has invoiced at any time during the current invoice or performance period (e.g. Base or Option_#) for any individual under the applicable Labor Category whose Fully-Burdened Labor Rate per Hour exceeds the Functional Area Tripwire Rate listed on the "Labor Categories" tab. Otherwise select "NO". If "YES", the "If Individuals > Hourly Tripwire" tab must be completed.
"If Individuals > Hourly Tripwire" tab (Note: data on this tab should be cumulative for the performance period)
COLUMNCOLUMN HEADINGDESCRIPTION OF DATA UNDER THIS COLUMN HEADING
ASubcontractor Name (or NA)See instructions for this column heading in the "Instructions to Contractors for each field on 'Invoice Summary' tab" above
BLabor CategorySee instructions for this column heading in the "Instructions to Contractors for each field on 'Invoiced Labor tab" above
CIndividual DesignatorFor each individual Contractor employee meeting the requirements described in the "Any Individuals Exceed a Functional Area Tripwire Rate?" instructions above for the "Invoiced Labor" tab instructions, enter a different title in the form of FTE## (e.g. FTE01, FTE02, etc.) for each individual to distinguish them from one another. Do not enter the individual's name into the template; rather, provide that information separately in accordance with the requirements of NAVAIR Clause 5252.232-9529, if requested.
DIndividual's Total Labor Hours Expended, CurrentEnter the Total Labor Hours invoiced for the current invoice period performed by the applicable individual. Enter numbers only, format #,### rounded to the nearest whole hour.
EIndividual's Fully-Burdened Labor Rate per Hour, CurrentEnter the Fully-Burdened Labor Rate per Hour invoiced for the current invoice period performed by the applicable individual. Enter numbers only, in U.S. Dollar format $###.## rounded to the nearest cent. Fully-Burdened Labor Rates shall include fringe, overhead, G&A, subcontractor pass-through rate, and fee on total cost.
FIndividual's Total Fully-Burdened Labor Cost, CurrentAuto-calculated, equal to the product of Column D times Column E.
GIndividual's Total Labor Hours Expended, CumulativeEnter the Total Labor Hours invoiced for the applicable performance period (e.g. Base or Option_#) performed by the applicable individual. Enter numbers only, format #,### rounded to the nearest whole hour.
HIndividual's Fully-Burdened Labor Rate per Hour, CumulativeEnter the Fully-Burdened Labor Rate per Hour invoiced for the applicable performance period (e.g. Base or Option_#) performed by the applicable individual. Enter numbers only, in U.S. Dollar format $###.## rounded to the nearest cent. Fully-Burdened Labor Rates shall include fringe, overhead, G&A, subcontractor pass-through rate, and fee on total cost.
IIndividual's Total Fully-Burdened Labor Cost, CumulativeAuto-calculated, equal to the product of Column G times Column H.

&C Incurred Cost and Progress Reporting for Services Page &P of &N

Labor Categories

Labor CategoryReference Only: Functional Area Tripwires
Functional AreaTripwire Rate (Hourly)Labor Category
PM$ 135.00Program Analyst
PM$ 135.00Management Analyst I
PM$ 135.00Management Analyst III
PM$ 135.00Training Specialist II
Engineering$ 140.00Systems Engineer
Engineering$ 140.00Engineering/Electronics Technican
Engineering$ 140.00Engineering/Electronics Technican Sr.
IT$ 130.00Systems Administrator Sr.
Business$ 105.00Project Support Specialist Sr.
Business$ 105.00Project Support Specialist Jr.
Business$ 105.00Project Support Specialist
Logistician$ 110.00Logistics Analyst
Logistician$ 110.00Technical Writer III
Admin$ 55.00General Clerk
Other$ 75.00Administrative Assistant
DRAFT

&C Incurred Cost and Progress Reporting for Services Page &P of &N

Header

Contract NumberTask Order Number (or NA)Performance PeriodBase/Option Period Start DateBase/Option Period End DatePrime Contractor NameReport DateInvoice Period Start DateInvoice Period End Date
DRAFT

&C Incurred Cost and Progress Reporting for Services Page &P of &N

Invoice Summary

Subcontractor Name (or NA)Prime's Subcontractor Pass-Through RateTotal Fully-Burdened Labor, CurrentTotal Fully-Burdened ODCs (Material), CurrentTotal Fully-Burdened ODCs (Other), CurrentTotal Invoiced Amount, CurrentTotal Fully-Burdened Labor, CumulativeTotal Fully-Burdened ODCs (Material), CumulativeTotal Fully-Burdened ODCs (Other), CumulativeTotal Invoiced Amount, Cumulative
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&C Incurred Cost and Progress Reporting for Services Page &P of &N

Invoiced Labor

Subcontractor Name (or NA)Labor CategoryNumber of Personnel, per Labor Category, CurrentTotal Labor Hours Expended, per Labor Category, CurrentFully-Burdened Labor Rate per Hour, per Labor Category, CurrentTotal Fully-Burdened Labor Cost, per Labor Category, CurrentTotal Labor Hours Expended, per Labor Category, CumulativeFully-Burdened Labor Rate per Hour, per Labor Category, CumulativeTotal Fully-Burdened Labor Cost, per Labor Category, CumulativeAny Individuals Exceed a Functional Area Tripwire Rate?
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&C Incurred Cost and Progress Reporting for Services Page &P of &N

If Individuals >Hourly Tripwire

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&C Incurred Cost and Progress Reporting for Services Page &P of &N

Dropdowns

BaseYES
Option_1NO
Option_2
Option_3
Option_4
Other

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