N00421-15-R-0002_Amendment_0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to modify the solicitation and to provide answ ers to questions submitted betw een 20 December and 09

Janurary 2018.

1. CONTRACT ID CODE PAGE OF PAGES

U 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-Jan-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N00421-15-R-0002

X 9B. DATED (SEE ITEM 11)

30-Nov-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Jan-2018

CODE

NAVAL AIR WARFARE CENTER AD

CODE 2.5.1.3, BLDG 433, 47060 LILJENCRANTZ RO

PATUXENT RIVER MD 20670

N00421 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N00421-15-R-0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been added by full text:

AMENDMENT 0003

Changes made to Solicitation N00421-15-R-0002 and responses to questions from industry via Amendment 0003 are outlined below. The proposal due date and time have not changed; all submissions shall be in accordance with

Block 9 of the Solicitation cover page.

Questions and Answers

Question 1.) The Government confirmed that the SCA Code of 99610 for Quality Control Inspector is correct.

However, SCA Code 99610 does not exist on WD 15-4279 (Rev 3). In order for companies to accurately price this labor category, please provide the Quality Control Inspector SCA Code that will be used for this SCA Labor

Category.

Answer 1.) Section L, Part B, Section 3.0 Price/Cost Proposal, Paragraph 3.6 Government Furnished Information, Sub paragraph 3.6.3.4 Quality Control Inspector has been added as of Amendment 0003.

Question 2.) The socio-economic category percentages for DODs 2017 statutory small business goals are based on

TSV. Will the Government please confirm that, in addition to the Small Business (SB) Participation goal of no less than 23% of the Total Contract Value (TCV), the socio-economic category goals of SDB 5%, WOSB 5% and

SDVOSB 3% are based on Total Subcontract Value (TSV)?

Answer 2.) Per Section L, Part B, Section 1.2 Management Plan, Sub Paragraph 1.2.3.1, the Socio-Economic category goals of SDB 5%, WOSB 5%, and SDVOSB 3% are based on Total Subcontract Value (TSV).

Question 3.) In Attachment P5, the totals for CPFF Off Site are off by 10 hours. Drafter IV and V each included 630 hours in the original RFP. We believe the P5 in Amendment 1 should show 1260 hours vice 1250 for years 1 through 6. Please confirm.

Answer 3.) Attachment P5, CPFF Compl (Off Site), addded 10 additional hours each year to Drafter IV as of

Amendment 0003.

Additional Change made by the Government:

1) Section I, Clause 52.222-60, Paycheck Transparency has been removed as of Amendment 0003.

2) Section I Clause 52.244-6, Subcontracts for Commercial Items (Sep 2016) has been deleted, and version

(Nov 2017) has been added as of Amendment 0003.

3) Section K, Clause 52.204-8, Annual Representations and Certifications (Jan 2017) has been deleted, and version (Nov 2017) has been added as of Amendment 0003.

SECTION I - CONTRACT CLAUSES

The following have been added by reference:

52.244-6

The following have been deleted:

52.222-60

52.244-6

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A_ Contract Data

Requirements List

13-NOV-2017

Attachment 01 DD 254 (Bidding

Purposes Only)

3 19-OCT-2015

Attachment 02 Quality Assurance

Surveilllance Plan /

Contract Surveillance

28 12-JUL-2017

Attachment 03 Data Item

Transmittal/Acceptance/R ejection Form

1 12-JUL-2017

Attachment 04 Organizational Conflict of

Interest List

1 12-JUL-2017

Attachment 05 Authorized Subcontractor

List

1 12-JUL-2017

Attachment 06 Authorized Key Personnel

List

1 12-JUL-2017

Attachment 07 Wage Determination 1 12-JUL-2017

Attachment 08 COR Appointment Letter

(To be included at Time of Award)

08-NOV-2017

Attachment P1 Past Performance

Information Form

2 29-AUG-2017

Attachment P2 Contractor Performance

Assessment Questionnaire

15 29-AUG-2017

Attachment P3 Base Access Request

Form

2 18-DEC-2017

Attachment P4 Streamlined Ratings For

Ordering Pricing

6 02-NOV-2017

Attachment P5 Labor Hours 9 24-AUG-2017

Attachment P6 Cost Summary

Spreadsheet (Prime)

237 13-DEC-2017

Attachment P7 Cost Summary

Spreadsheet

38 13-DEC-2017

(Subcontractor)

Attachment P8 Fully Burdened Labor

Rates

2 18-DEC-2017

to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A_ Contract Data

Requirements List

13-NOV-2017

Attachment 01 DD 254 (Bidding

Purposes Only)

3 19-OCT-2015

Attachment 02 Quality Assurance

Surveilllance Plan /

Contract Surveillance

28 12-JUL-2017

Attachment 03 Data Item

Transmittal/Acceptance/R ejection Form

1 12-JUL-2017

Attachment 04 Organizational Conflict of

Interest List

1 12-JUL-2017

Attachment 05 Authorized Subcontractor

List

1 12-JUL-2017

Attachment 06 Authorized Key Personnel

List

1 12-JUL-2017

Attachment 07 Wage Determination 1 12-JUL-2017

Attachment 08 COR Appointment Letter

(To be included at Time of Award)

08-NOV-2017

Attachment P1 Past Performance

Information Form

2 29-AUG-2017

Attachment P2 Contractor Performance

Assessment Questionnaire

15 29-AUG-2017

Attachment P3 Base Access Request

Form

2 18-DEC-2017

Attachment P4 Streamlined Ratings For

Ordering Pricing

6 02-NOV-2017

Attachment P5 Labor Hours 9 08-JAN-2018

Attachment P6 Cost Summary

Spreadsheet (Prime)

237 13-DEC-2017

Attachment P7 Cost Summary

Spreadsheet

(Subcontractor)

38 13-DEC-2017

Attachment P8 Fully Burdened Labor

Rates

2 18-DEC-2017

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

The following have been added by full text:

52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (NOV 2017)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 541300.

(2) The small business size standard is $38.5M.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the clause at 52.204-7 is not included in this solicitation, and the offeror is currently registered in the

System for Award Management (SAM), and has completed the Representations and Certifications section of SAM electronically, the offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certification in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes:

[ ] (i) Paragraph (d) applies.

[ ] (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless--

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions.

This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality

Agreements or Statements -- Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the clause at

52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that--

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations--Representation.

(vii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(viii) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(ix) 52.214-14, Place of Performance--Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(x) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xi) 52.219-1, Small Business Program Representations (Basic & Alternate I). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast

Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(xii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(xiii) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xiv) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xv) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items.

(xvi) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA-designated items; or include the clause 52.223-2, Affirmative Procurement of Biobased

Products Under Service and Construction Contracts.

(xvii) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA- designated items.

(xviii) 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals - Representation.

This provision applies to solicitations that include the clause 52.204-7.

(xix) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at

52.225-1.

(xx) 52.225-4, Buy American--Free Trade Agreements--Israeli Trade Act Certificate. (Basic, Alternates I, II

& III) This provision applies to solicitations containing the clause at 52.225- 3.

(A) If the acquisition value is less than $25,000, the basic provision applies.

(B) If the acquisition value is $25,000 or more but is less than $50,000, the provision with its Alternate I applies.

(C) If the acquisition value is $50,000 or more but is less than $77,533, the provision with its Alternate II applies.

(D) If the acquisition value is $77,533 or more but is less than $100,000, the provision with its Alternate III applies.

(xxi) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at

52.225-5.

(xxii) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan--Certification. This provision applies to all solicitations.

(xxiii) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions

Relating to Iran--Representation and Certification. This provision applies to all solicitations.

(xxiv) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(2) The following representations or certifications are applicable as indicated by the Contracting Officer:

[Contracting Officer check as appropriate.]

[ X ] (i) 52.204-17, Ownership or Control of Offeror.

[ X ] (ii) 52.204-20, Predecessor of Offeror.

[ ] (iii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

[ ] (iv) 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for

Maintenance, Calibration, or Repair of Certain Equipment--Certification.

[ ] (v) 52.222-52 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain

Services--Certification.

[ ] (vi) 52.223-9, with its Alternate I, Estimate of Percentage of Recovered Material Content for EPA-

Designated Products (Alternate I only).

[ ] (vii) 52.227-6, Royalty Information.

[ ] (A) Basic.

[ ] (B) Alternate I.

[ ] (viii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

(d) The offeror has completed the annual representations and certifications electronically via the SAM Website accessed through https://www.acquisition.gov/. After reviewing the SAM database information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date].These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR Clause Title Date Change

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on SAM.

The following have been deleted:

52.204-8

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

L-[1] CONTENT OF PROPOSALS (SERVICES)

PART A GENERAL INSTRUCTIONS

1.0 GENERAL

1.1 The Offeror must respond to all requirements of the solicitation and may not alter or rearrange the solicitation.

The Offeror is advised that the Government may incorporate any portions of the Offeror’s proposal into the resulting contract.

1.2 In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization shall be emphasized during proposal evaluation. Statements that the prospective Offeror understands, can comply with, or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may result in assessing weaknesses and/or deficiencies.

1.3 The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or subfactor clearly may be considered a deficiency.

Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

1.4 The Government advises the Offeror that taking exception or deviating from any term or condition of the RFP may result in the assessment of a deficiency to the proposal.

1.5 Throughout these instructions, a “principal subcontractor” is defined as a subcontractor who provides at least

20% of the proposed total price/cost (excluding the Offeror’s profit/fee), for the contract or provides one or more

Key Personnel. “JV Team member” is defined as one of the entities that make up a joint venture (JV) formed for the purpose of responding to this solicitation.

1.6 Specifications/Drawing package for the four equipment cabinets cited in PWS paragraph 3.2.1 will be made available for review at the Government facility located at Patuxent River Naval Air Station – Webster Field Annex.

Each offeror will be provided an opportunity to review the drawings, but photocopy of any type or removal of the documents will not be permitted. Note taking is allowable. The Base Access Request Form is provided as

Attachment P3 to Section J of this solicitation for Contractors who do not have Base Access. Completion of

Attachment P3 is not required if Contractor has Base Access. If interested in reviewing the Specifications/Drawing package, please send an email requesting to review the documents, complete the Base Access Request Form (if required) and provide to the Contract Specialist Benjamen.Morgan@navy.mil and Contracting Officer

Amy.G.Davis@navy.mil no less than four weeks after release of the solicitation.

1.7 Facilities: It is not mandatory that the Offeror, nor imply that Offeror will have facilities to cover the full solicitation/requirement staffing on day of award.

1.8 Questions: Offerors may submit comments regarding solicitation requirements by emailing the Contract

Specialist at Benjamen.Morgan@navy.mil AND the Contracting Officer at Amy.G.Davis@navy.mil. It is required that all questions be received within 10 calendar days of the date this solicitation is issued. Questions received after

10 calendar days may not be answered prior to the proposal due date.

2.0 PROPOSAL FORMAT

2.1 Written proposals must be formatted using a Times New Roman 12 pt Normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages should be numbered with section and page numbers. When foldout pages are used they must not exceed 11 x 17 inches and will be counted as 1 page. Drawings may be provided separately and may be any size but should be folded to approximately 8.5 x 11 inch standard size and will count as 1 page. Tables shall contain no smaller than a 10 pt font.

Graphs shall be presented in no smaller than a 10 pt font and should contain a grid, which allows values to be read directly from the graph to the same accuracy that a 10 x 10 to the ½ inch grid provides. Graphic resolution, including such data as tables or charts, shall be no smaller than 10 pt font and should be consistent with the purpose of the data presented.

2.2 The Offeror will provide one complete copy of the proposal to the Procuring Contracting Officer (PCO) as electronic files fully compatible with Microsoft 2010 and for information not supported by MS Office products, with the latest Adobe Acrobat reader on a CD-ROM. The Offeror will ensure that the Price/Cost Volume is provided on a separate CD-ROM. Each CD-ROM is to be labeled for content and the Offeror’s name. If a discrepancy exists between the original paper copy of the proposal and the disk copy, the paper copy will take precedence.

3.0 PROPOSAL CONTENT AND VOLUMES

3.1 The Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this Proposal Instruction. Proposal information must be structured such that its

Volume/paragraph number matches the Proposal Instructions Volume/paragraph number provided in section L “Part

B Specific Instructions” to which it is responding, although the Offeror may add lower tier subparagraphs. The

Offeror must provide reasons it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, book, section, and element, etc., in the Offeror’s proposal.

3.2 Each volume of the proposal shall be submitted as one original and additional copies as specified in the table below. The table below supersedes the copies requested in Block 9 of the Standard Form (SF) 33. All volumes of the original proposal shall be delivered to the address provided in Section 4.0 prior to the closing date/time stated in this solicitation. Page limitations for each volume, if any, are also specified in the table below; title and table of contents pages do not count towards the page limit. Any pages submitted exceeding the page limit shall be disregarded and NOT evaluated.

Volume Section Title Page Limitations Copies Required

1.0 Technical Proposal

1 Original;

3 Paper Copies;

1 Electronic Copy

1.1.1 Understanding of the

Work / Sample Task

15 pages

1.1.2 Understanding of the

Work / Statement of

Work Approach

30 pages mailto:Benjamen.Morgan@navy.mil mailto:Amy.G.Davis@navy.mil mailto:Benjamen.Morgan@navy.mil

1.2 Management

Approach

20 pages

1.3 Workforce 10 pages for

narrative to support

Section L, Part B sections 1.3.1 and

1.3.3.4 and 1.3.3.5

2 pages per Key

Personnel Resume

Annex 1 1.0 – Annex 1 Quality Management

Plan

No page limitation

2 2.0 Past Performance No page limitations

1 Original;

1 Paper Copy;

1 Electronic Copy

Annex 2 2.0 – Annex 2 Past Performance

Section L, Part B, Section 2.1.3, Under title column

3 3.0 Price/Cost Proposal No Page Limitations 1 Original;

2 Paper Copies;

1 Electronic Copy

Annex 3 3.0 – Annex 3 SB Subcontracting

Plans

3.4 Each volume shall contain the following information:

a. Cover and title page

b. Title of proposal and proposal number as applicable

c. Offeror’s name, address, and POC

d. RFP number

e. Proposal volume/book number

f. Copy number

g. Table of Contents (The table of contents must provide sufficient detail to enable easy location of important elements)

h. Use tabs and dividers

3.5 The Offeror shall submit a Cross Reference Matrix (CRM) for the Technical Volume, similar to the example below, to help ensure that all solicitation requirements are addressed and to facilitate the evaluators’ review of the

Offeror’s proposal. The CRM should be a single integrated matrix and cross-reference the proposal volumes and paragraphs to specific RFP requirements, as well as other parts of the proposal that contain relevant information.

The Offeror’s CRM may be identical to the example below or revised such as to add columns to indicate the page number on which information may be found, identify where other relevant information in the proposal is located, or provide other comments. The CRM does not count against any of the proposal page limitations.

EXAMPLE OF A CROSS REFERENCE MATRIX (CRM)

Section L –

Proposal

Instructions

Government RFP

Requirement

Section M –

Evaluation

Factor Offeror’s Proposal Reference

CLIN

Reference

Volume 1

Technical

Example: Section L, Para 1.1

Note: This column shall address all subparagraphs

2.A Provide reference to Offeror’s

Proposal Volume I – Technical.

Example: Refer to appropriate page number in Offeror’s written proposal

4.0 PROPOSAL SUBMISSION:

4.1 Clearly mark all packages with the solicitation number. All proposals shall be received at the address below no later than the date and time specified in Block 9 of the SF 33 of the RFP.

4.2 Offeror shall hand carry or submit proposals via United States Postal Service or through a commercial carrier using the addresses provided below.

4.2.1 Hand carried proposals including commercial carriers (FEDEX, UPS, etc) shall be delivered, attention to:

Benjamen Morganl and Amy Davis to the below address. When submitting hand carried proposals, contact either

Benjamen Morgan at (301) 757-6260 or Amy Davis at (301)757-9773 for entrance into the building at time of proposal delivery.

Naval Air Systems Command

Code: AIR-2.5.1.3.8 (Benjamen Morganl)

47060 Liljencrantz Road, BLDG 433

Patuxent River, MD 20670

Solicitation Number: N00421-15-R-0002

4.2.2 United States Postal Service proposal delivery shall be delivered, attention to Benjamen Morgan at the following address:

DEPARTMENT OF THE NAVY

AIRCRAFT SUPPORT CONTRACTS DIVISION

ATTN (BENJAMEN MORGAN) CODE (AIR-2.5.1.3.8)

21983 BUNDY ROAD BLDG 441

PATUXENT RIVER, MD 20670-1127

4.2.3 Offeror shall not submit proposals by facsimile or electronically via email.

5.0 PROPOSAL PACKAGING:

5.1 The Offeror shall package the proposal volumes in cartons or equivalent packaging containers in the most efficient manner possible grouping like volumes to the maximum extent possible. Each container shall be single person portable. One container shall include all Original Proposal volumes including the original/signed documents submitted as part of Volume 3 Cost/Price.

5.2 Each box should include a packing slip detailing the contents to include the volume number, title, and copy number. Also, each box should be stamped or marked “For Official Use Only” and “Source Selection Information –

See FAR 2.101 and 3.104.”

6.0 CLASSIFIED DATA

All proposals must be UNCLASSIFIED.

7.0 SOLICITATION CHANGES

For notice of any changes and additional information provided by the Government for the solicitation, please go to www.FedBizOpps.gov.

PART B SPECIFIC INSTRUCTIONS

http://www.fedbizopps.gov/

Cost or pricing information shall only appear in the Price/Cost volume.

1.0 VOLUME 1: TECHNICAL

The Offeror shall provide all information and data required to conduct a thorough and complete technical evaluation.

The Offeror shall address the following in the proposal:

a. Understanding of Work

b. Management Approach

c. Workforce/Personnel Qualifications/Key Personnel

1.1. Understanding of the Work/Sample Task

The offeror shall provide a written response to the sample task provided below.

1.1.1 SAMPLE TASK:

A Government Sponsor has identified a need for a 26 channel Ultra High & Very High Frequency (UHF/VHF)

Radio System. The Sponsor is unsure of the exact solution and the process to get the system built and fielded, but recognizes the system should consist of a typical radio system with components such as transceivers, amplifiers, multi-couplers, and Radio Frequency Switching Assembly (RFSA). The Sponsor has agreed to provide the final systems components above as GFE, after the exact equipment is identified. All other incidental materials needed to complete the system should be planned for and procured by the contractor. The Government requires that the components are all to be installed in standard Naval 19” equipment racks. Assuming that the Task Order for this

Sample Task would be CPFF Performance Based Completion, the contractor is to describe at a minimum the following:

a. Execution Plan Requirements (EPR):

i. Execution Plan (EP): Must include the Scope of Work, engineering steps, technical approach, risks, and all non-personnel resources required to include a Production Facilities Plan for the effort. The contractor shall propose the labor mix, number of hours by labor category required to complete the effort and time to complete (no cost data is required). The contractor shall include a

Resource Utilization Plan delineating planned hours by month, in accordance with the contractor's time/fiscal accounting system. Ensure your EP covers at least the topics identified in (a)(ii) –

(a)(vi) below.

ii. How you would respond to the initial call. Interactions of the various stakeholders.

iii. Methodology for developing the known requirements into a final system for this effort.

iv. Strategy for identifying and determining risks associated with this tasking, including schedule limitations, integration, material acquisitions, testing and fielding issues and technology risks.

v. A description of possible areas to be investigated in researching each task step.

vi. Organizational structure for the project, including how personnel will be assigned and how the proposed team will interface with both the offeror's corporate structure, proposed subcontractors and the NAWCAD team supporting the Sponsor.

b. Management Operations Requirements (MOR):

i. A description of the document and drawing configuration management procedures for development and interchange with Government processes. Naming conventions of components used on multiple designs or with multiple procurement sources.

ii. A description of material tracking procedures including receipt, quality control, and cost/performance control for all locations involved in contract performance. Address approach to

OCONUS/HAZMAT shipments assuming they may be required. A description of capital investment items currently owned by the contractor that will be available for use in completing the requirements.

iii. A description of administrative and risk management procedures that would be addressed during performance.

Note: Creative production and cost cutting solutions and ideas are always encouraged.

1.1.2 Understanding of the Work/Statement of Work Approach

1.1.2.1 The offeror shall provide a written narrative of the offeror’s proposed understanding and capability to perform the requirements of the Statement of Work (SOW). The offeror’s response shall be limited to the following paragraphs of the SOW:

3.1.1.1.1

3.1.1.1.2

3.1.1.3.2

3.1.1.4.4

3.1.1.6.5

1.1.2.1.1 Provide a detailed description of the approach, including a detailed step-by-step procedure and methodology which would be used in accomplishing each SOW task.

1.1.2.1.2 Identify reference documents that would be utilized to perform the SOW tasking.

1.1.2.1.3 Identify any areas that may impact successful performance and potential mitigation steps.

1.1.2.2 Industrial Facilities Support

Describe the Offeror's strategy to meet requirements of PWS/SOW 5.1.1. In describing its strategy, the Offeror shall include its approach for providing adequate industrial facilities, managing and protecting Government

Property, and verification of an Approved Property Management System. The Offeror shall also provide a statement verifying that the cost of the facility shall not be a direct cost to the Government.

1.2 Management Approach

The offeror’s management plan shall address the following:

1.2.1 Overall Management Approach: Offerors shall address in sufficient detail the following:

1.2.1.1 Proposed lines of responsibility, authority, and communication through which the tasks will be managed.

1.2.1.2 Procedures to be taken and tools to be utilized to ensure products delivered are of high quality.

1.2.1.3 Procedures to be taken to ensure security, deliverable compliance and cost control.

1.2.1.4 Identification of potential performance risks and proposed risk mitigation strategies.

1.2.1.5 Quality Management Plan (QMP): Offeror shall provide a draft QMP, as approved by the contractor’s management and that demonstrates conformance to the selected quality standard. The QMP shall be submitted as an

Annex 1 to the Technical Volume. The QMP shall address all areas of work to be performed under the contract resulting from this solicitation to include hardware and software systems engineering, integration and installation, configuration management, logistics and contractor’s method for monitoring and reporting on the identified integration metrics.

1.2.2 Usage of Teaming, Personnel, and Subcontractors: Offerors shall present in sufficient detail the following:

1.2.2.1 Subcontract Management Approach. Prime Contractor shall detail how the subcontractors will be managed to ensure cohesive integration into the overall management approach.

1.2.2.2 How the offeror will leverage their strengths to increase value to the customer through technical leadership, quality assurance, and process improvement.

1.2.2.3 How the offeror will maintain control during the performance of work and how the offeror will ensure subcontractors are tasked consistent with their overall contract and task order proposals.

1.2.3 Small Business Utilization Strategy. Offerors shall present in sufficient detail the following:

1.2.3.1 Small Business (SB) Utilization Strategy: All Offerors shall describe their strategies for utilizing SB

Concerns in the performance of this contract, whether as a JV, teaming arrangement, or subcontractor to achieve a

Government established Small Business Participation goal of no less than 23% of the total contract value inclusive of options and include the following minimum goals: SDB 5%, WOSB 5%, and SDVOSB 3%. Small business offerors should include themselves in addressing their strategies. All goals shall be presented in percentages only in relation to total contract value. The Offeror shall not include any dollar values. This strategory is separate from, but shall be consistent with, the Small Business Subcontracting Plan, if such a Plan is required.

a) Offors shall specifically identify the small business subcontractors to be utlized in performance of this contract to the maximum extent practical. For each SB concern specifically identified in the proposal, provide the SB concern’s SB subcategory (SDB, SDVOSB, WOSB, HUBZone, etc.), provide the SB concern’s CAGE Code (or if not registered in System for Award Management (SAM), provide evidence of self-certification in accordance with FAR 19.703(b) as a SB concern), and the NAICS code for the work to be performed by the SB subcontractor.

b) Offerors shall describe the complexity and variety of the work small firms are to be performed for each SB subcontractor specifically identified, the offeror shall identify if the planned subcontract effort is considered to be low, medium, or high complexity along with a brief rationale.

1.3 Workforce

1.3.1 Personnel must meet the labor category definitions and also have the required minimum level of security clearance as outlined within Section C, PWS/SOW. The offeror shall submit a statement agreeing that all personnel requirements, inclusive of non-key personnel, shall be met throughout contract performance.

1.3.2 The following definitions apply: A “contingent hire” is an individual who has committed, under a signed letter of intent (LOI), to being employed by the offeror with a stated salary, if the offeror is awarded the contract. A

“prospective hire” is an individual that the offeror has committed to hiring if the offeror is awarded the contract whose identity may not be known until after award.

1.3.3 Key Personnel Resumes:

1.3.3.1 For all proposed, current or contingent Key Personnel, provide a resume of the work assignments, training, etc., that demonstrates the experience and specialized qualifications of each key person proposed. Resumes shall contain, at a minimum, the following information:

Employee name

Years of employment experience in most recent listed first, including narrative description of duties and responsibilities

Current position, title and employer

Educational history

Institution name, degree (type and field of study) or certification earned, and year for all degrees or certifications earned

Specialized training or certifications as it relates to the labor category qualifications and the year training was completed or certification was achieved

Current level of security clearance and status (final, interim, or pending)

Location (Government or Contractor site along with the City and State)

1.3.3.2 No prospective hire may be proposed as Key Personnel.

1.3.3.3 The Government may check backgrounds to verify experience, education or certifications received.

1.3.3.4 If the qualification (i.e. education, experience) does not readily or easily compare to the minimum qualification stated in the PWS/SOW, the offeror has the burden of proof to show how the proposed Contractor qualification meets the minimum Government qualification.

1.3.3.5 The Offeror shall provide a general overview of the workforce which will be provided to accomplish the technical tasking. This overview is not a staffing plan.

2.0 VOLUME 2: PAST PERFORMANCE

2.1 General

2.1.1 Sources of past performance information for evaluation may be provided by the Offeror, as solicited, obtained from questionnaires, and any other sources available to the Government, to include, but not limited to, the Past

Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information

Systems, Electronic Subcontract Reporting System, or other databases; the Defense Contract Management Agency;

and interviews with Program Managers, Contracting Officers, and Fee Determining Officials.

2.1.2 The Offeror shall complete the Past Performance Information Form, Attachment P1, for each past performance reference performed within five years of the solicitation release date. The Offeror shall submit no more than five Past Performance Information Forms as the Prime Contractor, no more than two forms for each principal subcontractor, and/or no more than two forms for each JV team member. The Offeror shall submit written consent from their principal subcontractor(s) and team member(s) that will allow the Government to coordinate any past performance issues directly with the Offeror. If the Offeror does not submit the written consent, the

Government will address any past performance issues directly with the principal subcontractor or JV team member and the Offeror will forfeit the opportunity to participate in any related discussions. Consequently, for any principal subcontractor and JV team member that does not provide the written consent, the Offeror shall provide the name, address, phone number, and email address with whom the Government may address any past performance issues.

a) Offerors may choose one of two options when submitting the Attachment P1- Past Performance

Information form:

i. Offerors may fill in the information in the Contract Effort Description box of the Attachment, if the response is concise enough to fit within the limitations of the form and the information is visible when the form is printed. OR,

ii. Offerors may designate within the Contract Effort Description Box “See Continuation Page”, and then submit a second PDF or MS Word document in order to provide the required information for the

Contract Description box of the Attachment P1 – Past Performance Information form.

2.1.3 The Offeror shall provide one electronic copy of the Statement of Work/Performance Work Statement for each contract reference. Additionally, for each contract reference, the Offeror shall provide the total number of labor hours and a breakout of hours associated with each performance period.

2.1.4 The primary source of past performance information will be PPIRS. If a Contractor Performance Assessment

Report (CPAR) exists for multiple years for the same contract/order, all periods of performance for that contract/order will be used for evaluation. In the event a CPAR does not exist for a past performance reference, the

Offeror shall submit a Contractor Performance Assessment Questionnaire (CPAQ), Attachment P2, to the Program

Manager who is the Assessing Official. The Offeror shall include instructions for the Program Manager to send completed questionnaires within two weeks of its receipt via e-mail to Benjamen Morgan, Contract Specialist, at

Benjamen.Morgan@navy.mil AND Amy Davis, Contracting Officer at Amy.G.Davis@navy.mil, thereby allowing the customer approximately two weeks to complete their response. All CPAQs should be received by the

Government concurrently with the Offeror’s proposal submission.

3.0 VOLUME 3: PRICE/COST PROPOSAL

If subcontractors and/or consultants are proposed, they shall provide the same information required for the prime contractor, unless otherwise noted below.

3.1 Volume Content:

3.1.1 This Volume shall contain the Contract Compliance information specified below as follows:

a. Offeror Summary Table: The Offeror shall complete the table below. The Offeror shall include all subcontractors and team members who will be involved with the performance or management of the contract and list all sites where the work will be performed. If a JV teaming or subcontracting arrangement is proposed, identify the work share, distribution elements, and ratios that each contractor will perform using the table below. Also provide a definition of the legal relationship between the entities if it is other than a Prime/subcontractor relationship. (Only required from Prime contractor.)

mailto:Benjamen.Morgan@navy.mil

Contractor Name

(Indicate Prime, JV Team

Member, or Sub)

CAGE

Code

Place of Performance DUNS # % of Total

Proposed Price

b. For each subcontractor list the type of subcontract, i.e. cost plus fixed fee, firm fixed price, labor;

c. Signed SF33 for basic solicitation and acknowledgment of each amendment, including completion of any

RFP clause or provision that requires a fill-in or response. (Only required from Prime contractor.)

d. Signed Representations, Certifications, Other Statements of Offerors and Acknowledgements and/or

Online Representations and Certifications Application (ORCA) reference

e. Guarantee the length of proposal validity (for at least 210 days after proposal submission).

3.1.2 This Volume shall also contain a copy of Section B with the Contract Line Item Number (CLIN) and Sub-

CLIN Unit Prices and, for evaluation purposes, the Total Prices filled in using the estimated quantities value in the solicitation and the instructions below. Section B prices shall be provided separately in one digital data copy in MS

Office 2010 Excel format on CD-ROM media. Within all Excel spreadsheets, the Offeror shall use formulas and functions to the maximum extent possible and avoid using output type “value only” cells. If links are utilized, supply those referenced files. Spreadsheets shall not be protected. (Only required from Prime contractor.)

3.1.3 All price/cost and price/cost supporting information shall be contained in Section B and the price/cost proposal. No price or pricing information shall be included in any other technical volume including cover letters.

Offerors are responsible for submitting sufficient information to enable the Government to fully evaluate their price/cost proposal.

3.2 Ground Rules and Assumptions:

3.2.1 As this is a competitive acquisition with adequate price competition anticipated, certified cost or pricing data in accordance with FAR 15.403-1 is not required. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors. Further, the Offeror may be required to provide a Certificate of

Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2.

3.2.2 The Offeror shall provide sufficient information to support its price/cost as well as an explanation of all ground rules and assumptions that affect the price/cost estimates. .

3.3 Price/Cost Information (For CPFF CLINS ONLY):

3.3.1 Offerors shall submit their fully completed price/cost proposal utilizing the Cost Summary Spreadsheet

(Attachments P6 and P7 for Prime and Subcontractors respectively). The spreadsheet shall be formatted on letter size (8.5 X 11) paper and shall be unprotected and unlocked, with formulae intact to show mathematical operations.

The offeror shall use the CLIN Summary tab to breakout total proposed costs by CLIN.

3.3.2 Complete Attachment P8, (Fully Burdened Labor Rates), detailing the fully burdened labor rates for all prime contractors and their subcontractor personnel. Fully burdened labor rates are defined as direct labor rates plus all applicable burdens, to include indirect rates, fee, and subcontractor pass-through costs where applicable. For subcontractor labor, the fully burdened labor rates shall be inclusive of any pass-through charges (e.g., subcontractor handling, fixed fee on subcontractor labor, etc.) applied by the prime contractor. Proposed fully burdened labor costs may be subject to the NAVAIR labor tripwire identified in Section M. Offerors that propose a fully burdened per employee labor cost exceeding the labor tripwire shall provide rationale in their cost proposal narrative section that justifies the reasonableness of the tripwire cost for the applicable employees.

3.3.3 To facilitate the establishment of streamlined task orders, the offeror shall complete Attachment P4, Streamlined Rates for Order Pricing.

3.3.3.1 CPFF Term and CPFF Completion

Attachment P4 worksheets for CPFF Term and CPFF Completion will consist of composite fully burdened rates for each of the key and non-key labor categories, inclusive of fee. Fully burdened rates are defined as direct labor rates plus all applicable burdens, to include indirect rates, fees, and subcontractor pass-through costs where applicable.

These rates will be incorporated into Section B of the contract. The Government will utilize the rates when developing estimated labor ceilings for task orders by using the estimated hours per labor category multiplied by the composite rates found in Section B. (Only required from Prime contractor).

3.3.3.2 FFP

Attachment P4 worksheet for FFP will consist of the additional fee percentage that will be added to the composite fully burdened rates for the CPFF Completion. These percentages will be incorporated into Section B of the contract. The Government will multiple the FFP rates, consisting of the B-1 Estimated and Negotiated Labor Rates for CPFF Completion and the additional fee percentage identified in the B-2 Additional Fee Percentages (FFP) table, by the hours per labor category to develop the labor ceiling for FFP task orders.

3.3.4 Reasonableness and Consistency between the Technical and Price/Cost Volumes. Demonstrate that the unit prices and the total proposed price/cost are reasonable, realistic, and commensurate with the work required by the solicitation and the technical and management approaches identified in the Technical Volume of the proposal. Show traceability with the CLINS, the SOW, proposed effort, and the prices/costs. Refer to specific sections in the

Technical Volume as needed to illustrate the consistency between the Price/Cost Volume and the Technical Volume.

The Offeror shall explain any inconsistency between promised performance and price/cost, as well as any appearance of unbalanced pricing, in the proposal.

3.3.5 The Government is not soliciting any investments. However, in order for the Government to properly assess a proposed price/cost that appears low due to a corporate decision to absorb costs, e.g., lower than usual burdens or rates, the Offeror shall fully identify and explain any such investments.

3.3.6 Direct/Indirect Rates: The Offeror shall use and submit Forward Pricing Rate Agreements (FPRAs), Collective Bargaining Agreements (CBAs), and Area Wage Determinations (AWDs) as applicable for all proposed personnel. The Offeror shall identify whether the labor rates proposed are FPRAs, CBAs, AWDs, ACO/DCAA recommended rates, or Offeror proposed rates. The Offeror shall propose in compliance with the current hourly rate set forth in the Department of Labor Wage Determination as applicable. The Offeror shall provide Defense Contract

Audit Agency (DCAA) Information/Payroll Verification information as follows: A DCAA point of contact, with a current e-mail address, must be provided for the prime and each subcontractor. The Offeror and proposed subcontractors shall provide the most current DCAA Provisional Billing Rate Approval Letter, DCAA Final Billing

Rate Approval Letter, and/or DCAA Forward Pricing Rate Agreement…