Attachment_02_Quality_Assurance_Surveillance_Plan_Contract_Surveillance.pdf

N00421-15-R-0002

Attachment 2

Quality Assurance Surveillance Plan and Contract Surveillance Plan for Communication

Systems Integration Support (CSIS)

1. Purpose

This CSIS IDIQ contract requirement consists of both Level of Effort (LOE) and non-LOE tasks;

therefore, a Quality Assurance Surveillance Plan (QASP) and a Contract Surveillance Plan (CSP are required. The LOE tasks for engineering and logistics are non-performance based; which requires a CSP. Whereas, the non-LOE tasks for production utilizes the QASP.

A QASP is a Government developed and applied document used to make sure the systematic quality assurance methods are used in the administration and surveillance of performance based tasking under the Communication Systems Integration Support (CSIS) contract. The intent is to ensure that the contractor performs in accordance with the performance metrics and the

Government receives the quality of services called for in the each Task Order Statement of Work

(SOW).

A CSP is a Government developed and applied document used to make sure the systematic quality assurance surveillance methods are used in the evaluation of LOE aspects of the SOW. The intent is to ensure that the Government receives the quality of services and products for tasks called for in the SOW.

This contract is for integration support, advanced research and development support, engineering and technical support, logistics management support, and technical management support of final end item products. The scope of the contract encompasses rapidly developed engineering designs and systems integration for end products intended for immediate warfighter operation use, and may include strategic and tactical airborne, land-based, and mobile, sea-based surface and sub-surface, and space-based platforms. The following are representative of the programs, systems, and technology areas to which the requested engineering and technical services may be applied:

Military and commercial radio communication systems

Information and computer network systems

Command and control systems

Unmanned Aerial Systems

This IDIQ contract will have LOE CLINs that will allow for cost plus fixed fee labor and CLINs for Other Direct Charges (ODCs) (cost only), Firm Fixed Price (FFP) CLINs for Integration work. The contract will establish a single 6 year ordering period. A properly executed hybrid

QASP/CSP will assist the Government in achieving the objectives of this procurement.

2. Authority

Authority for issuance of this combined QASP/CSP is provided under Federal Acquisition Regulation

(FAR) Subpart 46.4 – Government Contract Quality Assurance, which requires quality assurance, inspection and acceptance of the services, and the associated documentation called for in service contracts to be executed by the Contracting Officer or a duly authorized Government representative.

3. Scope

To fully understand the roles and responsibilities of the parties, it is important to first define the distinction in terminology between Quality Control Plan and the QASP/CSP. The contractor, and not the Government, is responsible for the Quality Control Plan, which defines the management and quality control actions necessary to meet the quality standards set forth in the contract and all resultant orders.

The QASP and/or CSP provides Government surveillance oversight of the contractor’s efforts to assure they are timely, effective, and delivering the results specified in the contract and each

Task Order.

4. Government Resources

The following definitions for Government resources are applicable to this plan:

Contracting Officer (CO): A person duly appointed with the authority to enter into Procuring

Contracting Officer (PCO) contract or administer Administrative Contracting Officer (ACO) contracts and make related determinations and findings on behalf of the Government. The PCO for this contract is Mr. Thomas E. Stann, AIR-2.5.1.3. The ACO will be designated in the resulting order. Contracting officers are designated via a written warrant that sets forth limitations of authority.

Contracting Officer Representative (COR): An individual appointed in writing by the PCO to act as their authorized representative to assist in administering the contract. The COR will be appointed in the resulting contract. The limitations of authority are contained in the letter of appointment.

Alternate Contracting Officer Representative (ACOR): An individual appointed in writing by the PCO to act as their authorized representative, in the absence of the COR, to assist in administering the contract. The ACOR will be appointed in the resulting contract. The limitations of authority are contained in a written letter of appointment.

Government Project Leads: The COR designates an individual Government Project Leads to assist in administering of specific efforts under the contract.

5. Responsibilities

The following Government resources shall have responsibility for the implementation of this

QASP/SAC Surveillance Plan:

Contracting Officer: The Contracting Officer ensures performance of all necessary actions for effective contracting, ensures compliance with the terms of the contract, and safeguards the interests of the United States in the contractual relationship. It is the Contracting Officer that assures the Contractor receives impartial, fair and equitable treatment under the contract. The

Contracting Officer is ultimately responsible for the final determination of the adequacy of the contractor’s performance

Contracting Officer Representative (COR): The COR is responsible for technical administration of the contract and assures proper Government surveillance of the contractor’s performance. The COR is not empowered to make any contractual commitments or to authorize any changes on the Government’s behalf. Any changes that the contractor deems may affect contract price, terms or conditions shall be referred to the Contracting Officer for action.

Alternate Contracting Officer’s Representative (ACOR): The ACOR is responsible for technical administration of the contract and assures proper Government surveillance of the contractor’s performance. The ACOR is not empowered to make any contractual commitments or to authorize any changes on the Government’s behalf. Any changes that the contractor deems may affect contract price, terms or conditions shall be referred to the Contracting Officer for action.

Government Project Leads: The Government Project Lead is responsible for assisting in administering of specific efforts under the contract. A Government Project Lead cannot, in any manner, alter the scope of the contract, make commitments or authorize any changes on the

Government’s behalf.

6. Methods of QA Surveillance

a. Contractor Performance Assessment Reporting System (CPARS): The marketplace for advanced research and development, systems engineering, and life-cycle support of electronics, communications, and information systems services is very competitive. As such, the successful offeror has a vested interest in the Government-generated CPARS under this contract. Additionally, an evaluation using the CPARS format will be performed at the midpoint of each period of performance. This evaluation will be one determinant in the award of future contracts or task orders. The Government will address the quality of product or service, schedule, cost control, business relations, management, utilization of small business, and other important areas for this procurement. Some of the monitoring methods to be used will be Government observation, review of reports, customer feedback, and review of CDRLs. As this information may affect future source selections throughout DoD as well as the continuation of this tasking, the annual Government assessment will be used appropriately as an additional performance oversight and communication tool with the

QASP/CSP.

b. QASP/CSP: The document listed methods of surveillance that shall be used by the

COR, ACOR, and government project leads in the technical administration of this

QASP/CSP. In addition to the below instructions, the form to be used for documentation of quality assurance surveillance is the hybrid Checklists provided herein.

7. Surveillance

Enclosures (1) and (2) set forth the performance standards, incentives, and surveillance methods for the contractor, the COR and Government Project Leads while enclosure (3) provides the checklist and means for the COR to document the results of the surveillance and shall be provided to the Contracting Officer.

8. Documentation

In addition to providing reports to the Contracting Officer, the COR will maintain a complete

Quality Assurance file. The file will contain copies of all reports, evaluations, recommendations, and any actions related to the Government’s performance of the quality assurance function, including the originals of the Quality Assurance Checklists. In addition to providing monthly reports to the Contracting Officer, the COR will maintain a complete Quality Assurance file within the

CORT (Contracting Officer’s Representative Tool) system. All such records will be maintained for the life of the contract. The COR shall forward these records to the Contracting Officer at termination or completion of the contract.

9. Enclosures

Enclosure (1) Performance Based & Level of Effort Quality Standards/CDRL Performance

Standards

Enclosure (2) Incentives

Enclosure (3) Contract Surveillance Plan

Enclosure (4) Annual Evaluation by Task Order

Enclosure (5) Surveillance by CDRLs

Enclosure (6) Annual Surveillance Summary

Enclosure (1)

PERFORMANCE BASED QUALITY STANDARDS – INTEGRATION CLINS

Required

Service

(Performance

Requirements)

Standard (Performance

Standards)/ Maximum Allowable

Degree of Deviation Requirement

(AQL)

Method of

Surveillance

(Quality

Assurance)

Incentives

Provide

Integration of

C4I Systems support IAW

SOW Para 3.2

Based upon feedback from the

Government Project Leads, 95% of the services and products provided must be deemed comprehensive, timely and technically acceptable.

Metrics are provided in the SOW and will be used as a Baseline in the evaluation.

100% Inspection by COR/ACOR and/or

Government

Project Leads.

See

Enclosure

QUALITY STANDARDS – LEVEL OF EFFORT CLINS

Required

Service

Standard (Performance

Standards)/ Maximum Allowable

Degree of Deviation Requirement

(AQL)

Method of

Surveillance

Incentives

Engineering

Requirements

Research support IAW

SOW Para

3.1.1.1

Based upon feedback from the

Government Project Leads, 95% of the services/deliverables provided must be deemed comprehensive, timely and technically acceptable.

Hours delivered at 3% variance.

100% Inspection by COR/ACOR and/or

Government

Project Leads.

See

Enclosure

Engineering

Requirements

Definition support IAW

SOW Para

3.1.1.2

Based upon feedback from the

Government Project Leads, 95% of the services/deliverables provided must be deemed comprehensive, timely and technically acceptable.

Hours delivered at 3% variance.

100% Inspection by COR/ACOR and/or

Government

Project Leads.

See

Enclosure

Provide

Engineering

Design &

Drawing

Management support IAW

SOW Para

3.1.1.3

Based upon feedback from the

Government Project Leads, 95% of the services/deliverables provided must be deemed comprehensive, timely and technically acceptable.

Hours delivered at 3% variance.

100% Inspection by COR/ACOR and/or

Government

Project Leads.

See

Enclosure

Provide

Engineering

Configuration

Control support

IAW SOW Para

Based upon feedback from the

Government Project Leads, 95% of the services/deliverables provided must be deemed comprehensive, timely and technically acceptable.

100% Inspection by COR/ACOR and/or

Government

Project Leads.

See

3.1.1.4 Hours delivered at 3% variance.

Testing

Requirements support IAW

SOW Para

3.1.1.5

Based upon feedback from the

Government Project Leads, 95% of the services/deliverables provided must be deemed comprehensive, timely and technically acceptable.

Hours delivered at 3% variance.

100% Inspection by COR/ACOR and/or

Government

Project Leads.

See

Enclosure

Provide

Engineering

Change

Management support IAW

SOW Para

3.1.1.6

Based upon feedback from the

Government Project Leads, 95% of the services/deliverables provided must be deemed comprehensive, timely and technically acceptable.

Hours delivered at 3% variance.

100% Inspection by COR/ACOR and/or

Government

Project Leads.

See

Enclosure

Provide

Engineering

Software support IAW

SOW Para

3.1.1.7

Based upon feedback from the

Government Project Leads, 95% of the services/deliverables provided must be deemed comprehensive, timely and technically acceptable.

Hours delivered at 3% variance.

100% Inspection by COR/ACOR and/or

Government

Project Leads.

See

Enclosure

Provide

Integrated

Logistics support IAW

SOW Para 3.1.2

Based upon feedback from the

Government Project Leads, 95% of the services/deliverables provided must be deemed comprehensive, timely and technically acceptable.

Hours delivered at 3% variance.

100% Inspection by COR/ACOR and/or

Government

Project Leads.

See

CDRL DATA PERFORMANCE STANDARDS

Description

Standard

AQL

Surveillance/

Method/Measure

Incentives

Contractor's

Progress, Status and

Management

Report A001

Submission is in accordance with the DID cited in the

CDRL.

95% of required deliverable provided on time.

No more than 1 report per year may be inaccurate or require a rewrite.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

2.

Systems

Management

Plan (SEMP)

A002

Submission is in accordance with the DID cited in the

CDRL.

95% of required deliverable provided on time.

No more than 1 report per year may be inaccurate or require a rewrite.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

Installation

Control

Drawings

A003

Submission is in accordance with the DID cited in the

CDRL.

95% of required deliverable provided on time.

No more than 1 report per year may be inaccurate or require a rewrite.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

Technical

Report –

Study /

Services A004

Submission is in accordance with the DID cited in the

CDRL.

95% of required deliverable provided on time.

No more than 1 report per year may be inaccurate or require a rewrite.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

Technical and

Management

Work Plan

A005

Submission is in accordance with the DID cited in the

CDRL.

95% of required deliverable provided on time.

No more than 1 report per year may be inaccurate or require a rewrite.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

Product

Drawings /

Models &

Associated

Lists A006

Submission is in accordance with the DID cited in the

CDRL.

95% of required deliverable provided on time.

No more than 1 report per year may be inaccurate or require a rewrite.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

Status Report

- Info. Tech.

Personnel

Security

Report A007

Submission is in accordance with the DID cited in the

CDRL.

A once-annual deliverable. Must be on time, with no more than one revision.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

Test Plan

A008

Submission is in accordance with the DID cited in the

CDRL.

95% of required deliverable provided on time.

No more than 1 report per year may be inaccurate or require a rewrite.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

Test

Procedure -

Validation

Test

Procedure

A009

Submission is in accordance with the DID cited in the

CDRL.

95% of required deliverable provided on time.

No more than 1 report per year may be inaccurate or require a rewrite.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

Scientific and

Reports -

Elements, Organization and Design

A010

Submission is in accordance with the DID cited in the

CDRL.

95% of required deliverable provided on time.

No more than 1 report per year may be inaccurate or require a rewrite.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

Validation

Report -

Validation of

Technical

Manual

Changes A011

Submission is in accordance with the DID cited in the

CDRL.

95% of required deliverable provided on time.

No more than 1 report per year may be inaccurate or require a rewrite.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

Contractors

Configuration

Management

Plan A012

Submission is in accordance with the DID cited in the

CDRL.

A one-time deliverable. Must be on time, with no more than one revision.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

Audit

Summary

Report A013

Submission is in accordance with the DID cited in the

CDRL.

95% of required deliverable provided on time.

No more than 1 report per year may be inaccurate or require a rewrite.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

Report, Record of

Meeting/

Minutes A014

Submission is in accordance with the DID cited in the

CDRL.

95% of required deliverable provided on time.

No more than 1 report per year may be inaccurate or require a rewrite.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

Training

Conduct

Support

Document

A015

Submission is in accordance with the DID cited in the

CDRL.

95% of required deliverable provided on time.

No more than 1 report per year may be inaccurate or require a rewrite.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

Quality

System Plan -

Quality

Management/

Assurance

Plan A016

Submission is in accordance with the DID cited in the

CDRL.

A one-time deliverable. Must be on time, with no more than one revision.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

Production

Status Report

A017

Submission is in accordance with the DID cited in the

CDRL.

95% of required deliverable provided on time.

No more than 1 report per year may be inaccurate or require a rewrite.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

Drawings and

Associated

Lists - Space

Arrangement

Drawings /

Equipment

Elevation

Drawings

A018

Submission is in accordance with the DID cited in the

CDRL.

95% of required deliverable provided on time.

No more than 1 report per year may be inaccurate or require a rewrite.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

Associated

Lists - Cable

Block

Diagrams

A019

Submission is in accordance with the DID cited in the

CDRL.

95% of required deliverable provided on time.

No more than 1 report per year may be inaccurate or require a rewrite.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

Associated

Lists - Cable

Run Sheets

A020

Submission is in accordance with the DID cited in the

CDRL.

95% of required deliverable provided on time.

No more than 1 report per year may be inaccurate or require a rewrite.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

Information

Report -

Readiness

Test Report

A021

Submission is in accordance with the DID cited in the

CDRL.

95% of required deliverable provided on time.

No more than 1 report per year may be inaccurate or require a rewrite.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

Integrated

Program

Management

Report -

Integrated

Master

Schedule

A022

Submission is in accordance with the DID cited in the

CDRL.

95% of required deliverable provided on time.

No more than 1 report per year may be inaccurate or require a rewrite.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

Scientific and

Reports -

Configuration

Change

Request

Document

A023

Submission is in accordance with the DID cited in the

CDRL.

95% of required deliverable provided on time.

No more than 1 report per year may be inaccurate or require a rewrite.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

Contractor's

Risk

Management

Plan A024

Submission is in accordance with the DID cited in the

CDRL.

A one-time deliverable. Must be on time, with no more than one revision.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

Ship's

Maintenance and Material

Management

(3-M) Manual

A025

Submission is in accordance with the DID cited in the

CDRL.

95% of required deliverable provided on time.

No more than 1 report per year may be inaccurate or require a rewrite.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

Information

Report –

Project Close-

Out Report

A026

Submission is in accordance with the DID cited in the

CDRL.

95% of required deliverable provided on time.

No more than 1 report per year may be inaccurate or require a rewrite.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

Operations

Security

(OPSEC) Plan

A027

Submission is in accordance with the DID cited in the

CDRL.

95% of required deliverable provided on time.

No more than 1 report per year may be inaccurate or require a rewrite.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

Detailed

Project

Schedule

A028

Submission is in accordance with the DID cited in the

CDRL.

95% of required deliverable provided on time.

No more than 1 report per year may be inaccurate or require a rewrite.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

Inspection and

Test Plan -

Inspection

System Plan

A029

Submission is in accordance with the DID cited in the

CDRL.

95% of required deliverable provided on time.

No more than 1 report per year may be inaccurate or require a rewrite.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

Segregation of

Costs and

Invoice

Requirements

Reporting

A030

Submission is in accordance with the DID cited in the

CDRL.

95% of required deliverable provided on time.

No more than 1 report per year may be inaccurate or require a rewrite.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

Enclosure

2.

Technical

Report -

Study/

Services -

Integration

Completion

Summary

Report A031

Submission is in accordance with the DID cited in the

CDRL.

95% of required deliverable provided on time.

No more than 1 report per year may be inaccurate or require a rewrite.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

Enclosure

2.

Scientific and

Technical

Reports - Test

Reports/

Results A032

Submission is in accordance with the DID cited in the

CDRL.

95% of required deliverable provided on time.

No more than 1 report per year may be inaccurate or require a rewrite.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

Enclosure

2.

Funds and

Man-Hours

Expenditure

Report A033

Submission is in accordance with the DID cited in the

CDRL.

95% of required deliverable provided on time.

No more than 1 report per year may be inaccurate or require a rewrite.

100% Inspection by COR, ACOR and/or

Government

Project Leads.

See

N00421-15-R-0002Enclosure (2)

INCENTIVES

The following incentives shall apply to performance under this contract.

Assessment Period Acceptable

Performance

Definition

How Measured Incentives

Ordering Year 1:

Not more than 1 of the measurement areas rated below

“Satisfactory”.

None of the measurement areas are rated below

“Marginal”.

End of the first assessment period

(6 months into performance) using the CPARS format.

(+) Meet the acceptable performance definition as a condition for additional tasking.*

(-) Does not meet the acceptable performance definition as a condition for additional tasking.*

Ordering Year 2: Not more than 1 of the measurement areas rated below

“Satisfactory”.

None of the measurement areas are rated below

“Marginal”.

End of the second assessment period

(6 months into Year

2 ordering period) using the CPARS format covering the previous 12 months.

(+) Meet the acceptable performance definition as a condition for additional tasking.*

(-) Does not meet the acceptable performance definition as a condition for additional tasking.*

Ordering Year 3: 2 or more of the measurement areas rated “Very Good” or above. None rated below

“Satisfactory”.

End of the third assessment period

(6 months into Year

3 ordering period) using the CPARS format covering the previous 12 months.

(+) Meet the acceptable performance definition as a condition for additional tasking.*

(-) Does not meet the acceptable performance definition as a condition for additional tasking.*

Ordering Year 4: 2 or more of the measurement areas rated “Very Good” or above. None of

End of the fourth assessment period

(6 months into Year

4 ordering period)

(+) Meet the acceptable performance definition as a

Enclosure (2) the measurement areas are below

“Satisfactory”.

evaluation using the

CPARS format covering the previous 12 months.

condition for additional tasking.*

(-) Does not meet the acceptable performance definition as a condition for additional tasking.*

Ordering Year 5: 2 or more of the measurement areas rated “Very Good” or “exceptional”.

None of the measurement areas are rated “Marginal” or below.

See below.

End of the fifth assessment period

(6 months into Year

5 ordering period) using the CPARS format covering the previous 12 months.

(+) Meet the acceptable performance definition as a condition for satisfactory or better

Final CPARS rating.

(-) Does not meet the acceptable performance definition which will result in a marginal or unsatisfactory final CPARS rating.

* The Government may not award additional tasking (orders) unless all regulatory requirements are met and the contractor meets the acceptable performance definition.

All SOW/CDRL tasks, including SOW/CDRL sub-tasks, will be assessed focusing on the following.

Quality of Product or Service: Assess the contractor’s effort to transform operational needs and requirements into an integrated solution. Areas of focus may include the planning and management of program tasks, the quality of support provided throughout all phases of contract execution, the integration of program management specialties, management of interfaces, and the management of a totally integrated effort of all program management concerns to meet cost, performance, and schedule objectives.

Assess how successfully the contractor meets program quality.

Schedule: Assess the contractor’s adherence to the required delivery schedule by assessing the contractor’s efforts during the assessment period that contribute to or effect the schedule variance. Also address significance of scheduled events (i.e., design reviews), discuss causes, and assess the effectiveness of contractor corrective actions.

Cost Control: Assess the contractor’s effectiveness in forecasting, managing, and controlling contract cost. Is the contractor experiencing cost growth or under-run? If so, discuss the causes and contractor-proposed solutions for the cost overruns. For contracts where task or contract sizing is based upon contractor provided person-hour estimates, the relationship of these estimates to ultimate cost should be assessed. In addition, the extent to which the contractor demonstrates a sense of cost responsibility, through the efficient use of resources in each work effort should be assessed.

Business Relations: Assess the timelines, completeness and quality of problem identification, corrective action plans, proposal submittals, the contractor’s reasonable and cooperative behavior, effective business relations, and customer satisfaction.

Management: Assess the contractor’s success with timely award and management of subcontracts, including whether the contractor met small/small disadvantage and women-owned business participation goals. Discuss the extent to which the contractor discharges its responsibility for integration and coordination of all activity needed to execute the contract; identifies and applies resources required to meet schedule requirements; assigns responsibility for tasks/actions required by contract; communicates appropriate information to affected program elements in a timely manner. Assess the contractor’s risk mitigation plans. Identify management areas that are unique to the contract to include the staffing ramp up needs of this contract.

Utilization of Small Business: The RFP and FAR Subpart 19.7 and 15 U.S.C. 637 contains statutory requirements for complying with the Small Business Subcontracting

Program. Assess whether the contractor provided maximum practicable opportunity for

Small Business (including Alaska Native Corporations (ANCs) and Indian Tribes)

(including Small Disadvantaged Businesses (which also includes ANCs and Indian

Tribes), Women Owned Small Businesses, HUBZone, Veteran Owned, Service Disabled

Veteran Owned Small Business, and ANCs and Indian Tribes that are not Small

Disadvantaged Businesses or Small Businesses) to participate in contract performance consistent with efficient performance of the contract. Evaluation will focus on the metrics of actual small business utilization as compared to the contract required targets.

Other areas: Assess additional evaluation areas unique to the contract or that cannot be captured elsewhere.

The evaluation ratings are as follows:

Exceptional: Performance meets contractual requirements and exceeds many to the

Government’s benefit. The contractual performance of the contract and awarded orders being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

Very Good: Performance meets contractual requirements and exceeds some to the

Government’s benefit. The contractual performance of the contract and awarded orders being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Satisfactory: Performance meets contractual requirements. The contractual performance of the contract and awarded orders contain some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Marginal: Performance does not meet contractual requirements. The contractual performance of the contract and awarded orders being assessed reflect a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory: Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains a serious problem(s) for which the contractor’s actions appear or were ineffective.

For LEVEL OF EFFORT Task Orders, hours delivered by each order as compared to the order required hours will be evaluated and will influence the ratings awarded above.

Hour variances greater than 10% (triggering Tripwire concerns) cannot earn an

Exceptional or Very Good for Cost Control evaluation criteria.

Enclosure (3)

CONTRACT SURVEILLANCE PLAN – LEVEL OF EFFORT & PERFORMANCE BASED

Quarterly and Annual Surveillance:

The COR will perform a quarterly and annual assessment of Quality, Schedule, Cost Control, Business Relations, Management, Utilization of Small Business, and Other Areas as applicable utilizing the CPARS evaluation rating definitions listed in enclosure 3.

QUARTERLY AND ANNUAL EVALUATION PERIOD – BY SOW

Surveillance

Method/

Measure

Dates

Hours

Bid vs.

Actual

Quality*

Assessment

Schedule

Assessment

Cost

Control

Assessment

Business

Relations

Assessment

Mgmt.

Assessment

Util. of Small

Business Assessment Other

Assessment

3.1.1.1

Provide

Engineering

Requirements

Research support IAW

SOW

100%

Inspection by

COR/ACOR

and/or

Government

Project Leads.

3.1.1.2

Engineering

Requirements

Definition support IAW

SOW

requirements.

100%

Inspection by

COR/ACOR

and/or

Project Leads

3.1.1.3

Engineering

Design &

Drawing

Management support IAW

SOW

100%

Inspection by

COR/ACOR

and/or requirements.

3.1.1.4

Engineering

Configuration

Control support IAW

SOW

requirements.

100%

Inspection by

COR/ACOR

and/or

3.1.1.5

Engineering

Testing

Requirements support IAW

SOW

requirements

100%

Inspection by

COR/ACOR

and/or

3.1.1.6

Engineering

Change

Management support IAW

COR/ACOR

and/or

3.1.1.7

Engineering

Software support IAW

COR/ACOR

and/or

3.1.2 Provide 100%

Contract Requirements in accordance with the Statement of Work. Quarterly Assessments form the basis of Annual

Assessments, which form the basis of the CPARS.

*Use Enclosure (s) for Quality Assessment Ratings

Integrated

Logistics support IAW

SOW

requirements.

Inspection by

COR/ACOR

and/or

Government

Project Leads

3.2 Provide

Integration of

C4I Systems support IAW

SOW

100%

Inspection by

COR/ACOR

and/or

Project Leads.

Enclosure (4)

ANNUAL EVALUATION PERIOD – BY TASK ORDER

Task

Order No.

Surveillance

Method/

Measure

Date

Awarded

Hours

Bid vs.

Actual

Quality

Assessment

Schedule

Assessment

Cost

Control

Assessment

Business

Relations

Assessment

Mgmt.

Assessment

Util. of Small

Business Assessment Other

Assessment

001 100%

Inspection by

COR/ACOR

and/or

002 100%

COR/ACOR

and/or

003 100%

COR/ACOR

and/or

004 100%

COR/ACOR

and/or

Enclosure (4)

*Use Enclosure (s) for Quality Assessment Ratings

COR/ACOR

and/or

COR/ACOR

and/or

007 100%

COR/ACOR

and/or

Enclosure (5)

Contract Surveillance by Contract Data Requirements Lists

(CDRLs) Form DD 1423- By Task Order

Surveillance

Method/

Measure

Dates

Due

Dates

Completed

No.

Submittals

No. of

Req’d

Rework

Comments

Contractor's Progress, Status and Management

Report A001

100% Inspection by

COR/ACOR and/or

Government Project

Leads.

Systems Engineering

Management Plan

(SEMP) A002

100% Inspection by

COR/ACOR and/or

Installation Control

Drawings A003

100% Inspection by

COR/ACOR and/or

Technical Report –

Study / Services A004

100% Inspection by

COR/ACOR and/or

Technical and

Management Work Plan

A005

100% Inspection by

COR/ACOR and/or

Product Drawings /

Models & Associated

Lists A006

100% Inspection by

COR/ACOR and/or

Leads

Status Report - Info.

Tech. Personnel Security

Report A007

100% Inspection by

COR/ACOR and/or

Test Plan A008 100% Inspection by

COR/ACOR and/or

Test Procedure -

Validation Test

Procedure A009

100% Inspection by

COR/ACOR and/or

Scientific and Technical

Reports - Elements, Organization and Design

A010

100% Inspection by

COR/ACOR and/or

Validation Report -

Validation of Technical

Manual Changes A011

100% Inspection by

COR/ACOR and/or

Contractors

Management Plan A012

100% Inspection by

COR/ACOR and/or

Configuration Audit

Summary Report A013

100% Inspection by

COR/ACOR and/or

Report, Record of

Meeting/ Minutes A014

100% Inspection by

COR/ACOR and/or

Training Conduct

Support Document

A015

100% Inspection by

COR/ACOR and/or

Quality System Plan -

Quality

Management/Assurance

Plan A016

100% Inspection by

COR/ACOR and/or

Production Status

Report A017

100% Inspection by

COR/ACOR and/or

Product Drawings and

Associated Lists - Space

Arrangement Drawings /

Equipment Elevation

Drawings A018

100% Inspection by

COR/ACOR and/or

Product Drawings and

Associated Lists - Cable

Block Diagrams A019

100% Inspection by

COR/ACOR and/or

Associated Lists - Cable

Run Sheets A020

100% Inspection by

COR/ACOR and/or

Technical Information

Report - Readiness Test

Report A021

100% Inspection by

COR/ACOR and/or

Integrated Program

Management Report -

Integrated Master

Schedule A022

100% Inspection by

COR/ACOR and/or

Reports - Configuration

Change Request

Document A023

100% Inspection by

COR/ACOR and/or

Contractor's Risk

Management Plan A024

100% Inspection by

COR/ACOR and/or

Ship's Maintenance and

Material Management

(3-M) Manual A025

100% Inspection by

COR/ACOR and/or

Technical Information

Report – Project Close-

Out Report A026

100% Inspection by

COR/ACOR and/or

Operations Security

(OPSEC) Plan A027

100% Inspection by

COR/ACOR and/or

Detailed Project

Schedule A028

100% Inspection by

COR/ACOR and/or

Inspection and Test Plan

- Inspection System Plan

A029

100% Inspection by

COR/ACOR and/or

Segregation of Costs and

Invoice Requirements

Reporting A030

100% Inspection by

COR/ACOR and/or

Technical Report -

Study/ Services -

Integration Completion

Summary Report A031

100% Inspection by

COR/ACOR and/or

Reports - Test Reports/

Results A032

100% Inspection by

COR/ACOR and/or

Funds and Man-Hours

Expenditure Report

A033

100% Inspection by

COR/ACOR and/or

N0042-15-R-0002

Enclosure (6)

Annual Surveillance Summary:

The COR/ACOR will perform an assessment of overall contract performance utilizing the CPARS evaluation rating definitions. This assessment frequency will be conducted per this agreement.

Description Surveillance

Method/

Measure

Date

Planned

Date

Completed

Summary

Rating/Results

Quality of

Product or Service Review of Ratings.

Schedule Review of Ratings.

Cost Control Review of Ratings.

Business Relations Review of Ratings.

Management Review of Ratings.

Utilization of

Small Business Review of Ratings.

Other Areas Review of Ratings.