2.10q (QUESTION(S) RECEIVED AND ANSWERS PROVIDED_legal edits).pdf

QUESTION(S) RECEIVED AND ANSWERS PROVIDED

Solicitation Amendment N0018926RL0180001

1. If there was a prior incumbent contract?

Answer= This a new requirement

2. If permissible, the prior contract award amount?

Answer= This is a new requirement.

3. Are there janitor closets or storage space for the contractor?

Answer= A space will be designated by the COR.

4. Is there an office available for our supervisor?

Answer= There is a small room they can use for a small office and/or for storing supplies, will be up to them. It is located on the 3rd floor within our spaces.

5. Are the 2nd and 4th floor cleanable or restricted?

Answer= No

6. What are the contractor's responsibilities in the kitchen?

Answer= Please refer to the PWS, paragraph 1.2

7. Are we reimbursed for supplies?

Answer= Yes; the Government has already provided an estimate via amendment 01. This outlines up to how much vendors will be reimbursed for.

8. PWS Section 3.4 requires washing the interior and exterior ground floors windows, Q.

Please provide how many windows this requirement includes and does this include the windows in the receiving area that is not serviced under this contract, when visiting the facility, we only walked floors 1,3, 5 and 6.

Answer= 1st Floor West entrance and 1st South entrance and see answer to question 36.

9. PWS Section 3.5 requires stripping , buffing and waxing all hard surfaces floors. Q. Is this requirement limited to floors 1, 3, 5 and 6?

Answer= Please see the PWS.

10. Please confirm if the Ground floor (warehouse) or floor 2 receives any services?

Answer= No, services are for floors 1,3, 5, and 6

11. Will the contractor receive access codes to enter rooms that require code for entry? If not, how will the contractor enter these spaces?

Answer= No, then you will not go in, and you will leave a trash bag or bags tied to door handle that day. Access to the space will be made available between 0700-1600 Monday- Friday. This coordination will be done with the COR.

12. PWS 3.5 requires shampooing of carpets; however, in reviewing the PWS we do not see any requirement for spot cleaning the carpets. During the walk through there were numerous stains on the carpets, was this an oversight and/or will spot cleaning of the carpets be added to the PWS? Additionally, we noted that some of the carpeted surfaces are glue type carpet tiles that are not completely affixed to the floor. Should these be reported to the COR before attempting to clean the carpets?

Answer= No the carpets do not require spot cleaning, however, if it’s noted that carpet tiles are not affixed they must be reported to the COR.

13. Are the janitorial closets large enough for a walk behind scrubber?

Answer= There is not sufficient space for a walk behind scrubber.

14. Is there a designated office space for the cleaning staff/management?

Answer= Please see responses to questions three and four.

15. What is the requirement to have outside vendor deliver supplies, and pick up towels and mop heads to be laundered?

Answer= For pick-up and/or delivery of supplies, vendors are required to follow pass and id requirements.

16. Can a building map for areas to be cleaned be provided specific to this contract. Being there are other janitorial companies that also clean this facility. This will be extremely helpful when setting up schedules.

Answer= Yes, COR will provide at the time of award.

17. Will there be dedicated space or storage available for cleaning supplies, chemicals, and larger equipment? If dedicated space is not currently available, can this be arranged or discussed prior to the start of the contract?

Answer= See questions three and four.

18. How will cleaners gain access to locked rooms or restricted areas that are included in the cleaning scope?

Answer= See question 11.

19. When is the training kitchen slated to be completed?

Answer= The Cole Bistro training kitchen does not need to be cleaned only trash pick-up, upon completion of construction projection, FY2028.

20. How many existing shifts are there? >For CS or KO to answer.

Answer= One shift; 0700-1600, normal working hours M-F

21. How many employees are on each shift?

Answer= Question is unclear, cannot provide a response.

22. What is the total number of on-site contractor staff for the area of responsibility?

Answer= Question is unclear, cannot provide a response.

23. What is the incumbent contract number and total contract value?

Answer= See Question 1 and 2.

24. Has there been any change in the scope of work requirements since the last solicitation?

Answer= Please refer to the amendments posted on SAM.GOV

25. What is the square footage that requires stripping and waxing? This is needed to properly calculate the periodic service requirement.

Answer= The estimated amount is 47,200 sq. ft.

26. What is the square footage of the carpet? This is needed to properly calculate the periodic service requirement.

Answer= The estimated amount is 107,000 sq. ft.

27. To help develop clean route- please provide a floor plan with the areas of responsibility are highlighted.

Answer= Please refer to question 16.

28. Who is responsible for buying the paper products?

Answer= The contractor is responsible for buying all supplies and will be reimbursed in accordance with the cost CLINs.

29. On the site visit- we primarily walked through offices; are the hallways included in the requirement?

Answer= Yes

30. We heard conflicting requirements concerning the stairwells- are stairwells included in the requirement?

Answer= No it will not be part of the contract.

31. If stairwells are included- what floors are we responsible for?

Answer= Refer to question 30.

32. In the event soap and paper towel dispensers are to be replaced- will the contractor be required to install them or will the government install them?

Answer= No, the contractor will procure soap and paper towel dispensers, if needed but the Government will provide installation.

33. Is the government aware that the required frequency in changing out the water in the mop bucket may increase the time to perform the work, thus increasing the price.

Answer= The contractor is free to quote whatever price they feel is necessary for them to adequately provide the services.

34. We didn't walk the entire ground floor offices to see how we are to access the interior to clean the interior windows, please provide insight.

Answer= The windows to be cleaned are located in the main south entrance and west entrance lobbies.

35. The ground floor window cleaning involves offices the contractor is not responsible for?

Answer= Only 1st floor entrances on South and West end are the windows in scope, no offices.

36. How many windows are there for the window cleaning requirement?

Answer= South entrance 23 various sized windows (including door windows), and West entrance 17 various sized windows (including door windows).

37. Most of the windows had paint spray, etc. What is the expected requirement for exterior glass cleaning?

Answer= Only 1st floor entrances on South and West end are the windows in scope, no offices.

38. #2 mentions Contractor's Site Manager- is this position required to be on-site?

Answer= This is for the contractor to determine. Contractor needs to be able to adequately perform all services as described in the PWS; the contractor decides how to perform and accomplish that.

39. Is a Contract Manager considered Key Personnel?

Answer= This is for the contractor to determine, see answer 38.

40. If a Contract Site Manager is required- what are the hours they have to be on-site?

Answer= This is for the contractor to determine, see answer 38.

41. What was the total award amount of the previous contract, and who was the incumbent contractor?

Answer= See Questions 1 and 2.

42. During the site visit, there were several areas that were not accessible or available for inspection. Will the awarded contractor be responsible for servicing any floors, rooms, or areas that were not included in the walkthrough?

Answer= Please refer to question 11

43. Regarding the kitchen facilities, is the contractor expected to provide deep-cleaning services, including but not limited to: The galley’s & kitchen areas are not included.

a. Degreasing stoves and cooking equipment

b. Cleaning exhaust hoods and vents

c. Degreasing and maintaining kitchen floor surfaces

d. Other food-service related cleaning requirements

Answer= The galley’s & kitchen areas are not included.

44. It was noted during the walkthrough that certain HVAC/air conditioning units may require repair or replacement. Will these issues be addressed prior to the contract start date?

Answer= No

45. Will floor stripping and waxing services be solicited under a separate contract or line item, or should these services be included in the base bid?

Answer= No, part of this contract.

46. Similarly, should carpet cleaning and extraction services be included within the base proposal, or will these services be procured separately?

Answer= No, part of this contract.

47. In the event additional information is discovered after award or following a more detailed review of the facility, what is the process for submitting an addendum, modification request, or equitable adjustment? Additionally, how much time after award would be available to identify and address any unforeseen scope requirements?

Answer= This is a firm-fixed price contract, the contractor should incorporate all costs (labor, etc.) they believe are necessary in order to perform the contract adequately.

Materials will be reimbursed as per the cost CLIN, not to exceed the government provided total amount for each year. If additional costs are required by the contractor to perform adequately, you should incorporate that into your price. Should circumstances arise during performance that entitles the contractor to an adjustment, the contracting officer will handle such requests at that time. The Government cannot give you instructions on adjustments since we are not permitted to provide you legal advice. You are encouraged to discuss with your own legal counsel if you have questions about what the law is regarding price adjustments and under what circumstances a contractor becomes legally entitled to one.