DO 0002 SOW Final.pdf

DELIVERY ORDER ACTION SHEET

CONTRACT NO. TBD

This is a Request for Proposal (RFP) and does not obligate the Government. Should the Government decide to implement this task, it will be accomplished by the issuance of a Delivery Order.

1. REQUEST FOR PROPOSAL (RFP) #: N0017827R4402

2. REQUIREMENT: Rapid Prototyping

3. PROPOSAL DUE DATE: 5 June 2026

4. ACTION TYPE: Cost-Plus-Fixed-Fee (CPFF) Level of Effort (LOE) Term

5. PERIOD OF PERFORMANCE: 12 Months ARO

6. SOURCE SELECTION PROCESS: Best Value Trade-Off

7. STATEMENT OF WORK:

7.1 BACKGROUND

The Naval Surface Warfare Center Dahlgren Division (NSWCDD) Weapons Control and Integration Department (H) consists of several rapid prototyping projects. These projects are responsible for design, development, fabrication, test, and delivery for various Command, Control, Communications, and Computers, Intelligence, Surveillance and Reconnaissance (C4ISR) systems. One of the critical components to being able to rapidly deliver these systems to the warfighter is through rapid and iterative development efforts between the Government and Contractor for prototyping and kitting purposes.

Prototyping consists of electro-mechanical systems, Printed Circuit Boards (PCB), electrical systems and assemblies, plastics & synthetics material applications, and mechanical systems, assemblies, and subassemblies. These components may be required within a very short window of time and schedule, where single or multiple variants are required before installation and integration efforts are required to begin. Different projects have requirements that span different phases of maturity. Some projects may have complex designs that require longer periods of prototyping in order to effectively field a deployable system.

7.2 APPLICABLE DOCUMENTS AND ACCEPTANCE CRITERIA

7.2.1 Printed Circuit Boards

• Circuit cards will be fully populated and built to IPC-J-STD-001 Class 2 level and inspected to IPC A- 610 Class 2.

• PCB surface finish shall be called out in the Gerber files.

7.2.2 Cabling

• For cabling IPC 620 and shall include AS50881, MIL-STD-1310, 461, 464, 704, 901, 1274.

7.2.3 Other

• Functionality checks

• Specifications and conformance in accordance with Technical Data Packages

7.3 REQUIREMENTS

This Delivery Order consists of work pertaining to Sections C.3.3, C.3.5, and C.3.6 of the Basic IDIQ contract.

The Contractor shall manufacture and deliver products and artifacts for design validation and verification. These products shall include the fabrication of first articles to include custom circuit cards, enclosures, internal and external wiring harnesses and cables, adapters, hardware and electrical kitting, computer and power system enclosures, unpopulated computer and power system enclosures, and mechanical assemblies. The design validation cycle shall consist of multiple iterations of building prototype units until the design has been sufficiently proven stable enough for integration and demonstration, enabling the initial outfitting phase of the systems to begin.

For proposal purposes, Offerors shall develop its total price based on the following labor categories, labor hours, direct costs, and other direct costs in formulating their proposed total cost:

DIRECT LABOR CATEGORIES/LEVEL OF EFFORT

LABOR CATEGORY LABOR HOURS

Program Manager 330 Project Manager 1050 Manufacturing Engineer 330 Electrical Engineer 330 Production Engineer 330 Technical /Admin 330 Technician 330 Total: 3030

DIRECT COSTS

COST ITEM TOTAL

Materials $9,500,000.00 (NOT TO EXCEED)

OTHER DIRECT COSTS

COST ITEM PLANNED TRIPS TOTAL

Travel* 16 $4,000.00

* Proposed travel includes site visits to NSWCDD and various manufacturing facilities.

Authorized personnel for these trips include Program and Project Managers, Engineers, Technicians, and Acquisition Team Members. All estimated costs are calculated based on the General Services Administration (GSA) 2025 standard rates for Lodging, Meals, and Incidental Expenses (M&IE). The current allocation of $4,000.00 serves as a budgetary placeholder;

however, Offerors are required to develop a comprehensive proposal based on a projected requirement of 16 total trips, applying all applicable burdens.

Materials, Test Equipment (Special Tooling) and Travel shall be proposed according to the requirements of the Statement of Work (SOW) above. No fee shall be proposed on Travel Other Direct Costs (ODCs). Offerors may include applicable indirect rate burdens on ODCs, in accordance with an Offeror’s standard, approved accounting practices.

The estimated labor hours identified above are required for proposal purposes and shall be proposed. A proposal that does not include the required Level of Effort will be deemed unacceptable. During Delivery Order performance, labor and skill mix will be dictated by required tasking and it will be acceptable for labor categories differing from the original proposal to be used. The Contractor shall not exceed the overall Level of Effort of the Labor Contract Line Item Number (CLIN).

Offerors should include current payroll records for all proposed employees as part of the proposal submitted to the Government. Where payroll is not provided, the proposal shall provide other substantiating data that supports the proposed labor rates for the Government’s consideration in performing Cost analysis and developing a Total Evaluated Cost/Price.

7.4 CLIN STRUCTURE

CLIN Cost Item Type

0001 Labor Cost-Plus-Fixed-Fee (CPFF) 0002 Materials CPFF/Cost* 0003 Travel Cost

*Offerors have the ability to propose material costs with or without fee. Proposing fee may affect an offeror’s ability to be the best value to the Government.

7.5 CONTRACT DATA REQUIREMENTS LISTS (CDRLs)

• A001 – Conceptual Design Drawings/Models

• A002 – Test Plan

• A003 – Technical Report – Study Services

• A004 – Status Report (Monthly)

• A005 – Status Report (Weekly)

• A006 – Request for Variance – Request for Deviation

• A007 – Notice of Revision (NOR)

• A008 – Engineering Change Proposal/Engineering Change Notices

• A009 – Technical Data Package – Level III/Product Level TDP

• A00A – Technical Data Package – Level II/Developmental Level TDP

• A00B – Government Furnished Property (GFP) Inventory and Forecasting Report

8. PROPOSAL CONTENT/METHOD OF EVALUATION/POINTS OF CONTACT

Proposals shall be submitted electronically to:

Lawrence Callis, Contracting Officer’s Representative (COR), at lawrence.callis2.civ@us.navy.mil;

Matt Spruill, Alternate Contracting Officer’s Representative (ACOR), at matthew.r.spruill.civ@us.navy.mil;

Greg Sturzenbecher, Contract Specialist (CS), at greg.k.sturzenbecher.civ@us.navy.mil

Jason Simpson, Procuring Contracting Officer (PCO), at jason.w.simpson.civ@us.navy.mil

Any proposals submitted after the date and time specified in this RFP will be considered late in accordance with FAR 52.215-1 and, at the discretion of the PCO, may not be considered for award.

8.1 PROPOSAL REQUIREMENTS:

8.1.1 Technical Proposal:

The Offeror shall address the following in its proposal:

The Offeror’s technical proposal shall comply with the text in Section G1, Delivery Order Proposal Requirements, found in the underlying IDIQ contract, as well as include a brief narrative demonstrating the Offeror’s technical approach to accomplishing the requirement.

The Offeror shall address its ability to perform the tasking across the Period of Performance (PoP) identified in Section 5 above.

The Offeror shall identify technical requirements of the tasking, and its proposed approach for completion of those technical requirements for the tasking identified above.

The Contractor shall provide a comprehensive technical and quality assurance approach that details the management methodology for handling multiple Government projects.

Technical proposals shall be limited to 15 pages (Letter (8.5 × 11 inches) 12 pt. font), including any exhibits, attachments, or enclosures.

mailto:lawrence.callis2.civ@us.navy.mil mailto:matthew.r.spruill.civ@us.navy.mil mailto:greg.k.sturzenbecher.civ@us.navy.mil mailto:jason.w.simpson.civ@us.navy.mil

8.1.2 Cost Proposal:

The Offeror’s price proposal shall comply with the text in Section G1, Delivery Order Proposal Requirements, found in the underlying IDIQ contract.

Cost proposals shall be provided separate from technical proposals. COST INFORMATION

SHALL NOT BE PROVIDED WITHIN THE TECHNICAL PROPOSAL.

The Offeror shall provide a Cost Proposal on the basis of CPFF Level of Effort.

Cost proposals consist of two (2) parts, Cost Summary and Cost Narrative. The Cost Summary Format shall be submitted in Excel format and should be supported by a Cost Narrative. The Excel format shall include formulas, where used, to portray the basis of calculations therein.

All dollar amounts proposed in the Offeror’s Cost Summary proposal shall be rounded, not extending beyond 2 decimal point places.

The Cost Summary Format shall breakdown costs into Direct Hourly Rates, number of hours, Indirect Rates, Fixed Fee, Direct Material, ODC Travel and Indirect Rates on Materials and ODC Travel.

Fee shall NOT be applied to the Travel ODCs.

Materials and Travel ODCs shall match the required Material and Travel ODC values identified in Section 7.3 above.

The Cost Narrative, supporting the proposed cost identified in the Cost Summary Format, shall include substantiating information to support the costs proposed:

8.1.2.1 Direct Labor:

Payroll screenshots shall be provided showing current direct rates for any proposed/named personnel.

Where proposals are based on labor category averages, the Offeror shall provide a basis for the proposed labor category average, such as payroll excerpt for each category.

8.1.2.2 Indirect Labor:

Current Defense Contract Management Agency (DCMA) or Defense Contract Audit Agency (DCAA) Forward Pricing Rate Agreements (FPRA), Forward Pricing Rate Recommendations (FPRR) or Provisional Billing Rates (PBR) shall be provided as part of the Cost Narrative, where available.

Where FPRAs, FPRRs or PBRs are not available, the Offeror should provide three-year historical rates for any proposed Indirect Labor rate.

8.1.2.3 Fixed Fee:

Fee shall not exceed the Fixed-Fee rate awarded under the Basic IDIQ Contract.

Any proposed Sub-contractor in performance of this tasking shall provide a Cost Summary Format and Cost Narrative to the same level of detail as required by the Prime Contractor above.

The Sub-contractor agreement shall be provided as part of the proposal and identify the type of pricing arrangement between the Prime and Sub-contractor. Sub-contractors are limited to those that have already been evaluated and approved at time of Basic IDIQ contract award. Proposals including Sub-contractors not listed within the Basic IDIQ contract will be deemed unacceptable.

The Cost Narrative shall not exceed 15 pages (Letter (8.5 × 11 inches) 12 pt. font), not including the Cost Summary Format, payroll screenshots, FPRAs, FPRRs, PBRs and Sub-contractor agreements.

In the instance of any pricing discrepancies, the pricing identified in the Cost Summary Format shall govern.

9. BASIS FOR AWARD:

The Contractor’s proposal will be evaluated based on the following three (3) Factors:

Factor I. Technical & Quality Approach II. Rapid Prototyping & Project Management Factors III. Total Evaluated Cost

The source selection Factors listed above are in descending order of importance. Factor I is more important than Factor II. Non-cost Factors I & II when combined are significantly more important than Factor III, Total Evaluated Cost. Factor III is not assigned an adjectival rating. Although Total Evaluated Cost will not be part of the technical evaluation, it will not be ignored. Factor III (Total Evaluated Cost) will become increasingly more important when technical evaluation scores become closer in determining the best value to the Government. for award of this Delivery Order.

-Each Offeror will be evaluated relative to these best value trade-off source selection Factors. Factor I and II will receive its own adjectival rating in accordance with adjectival rating definitions identified in Section M of Solicitation No. N0017827R4402.

-An adjectival rating of Marginal or Unacceptable in anyone (1) Factor will result in the entire proposal being deemed Unawardable.

Best Value Trade-off Award Consideration: The Government intends to award a Delivery Order to the responsible Offeror whose proposal represents the Best Value to the Government. The proposal that provides the best value to the Government will be awarded the Delivery Order. The proposal will be selected using a trade-off process which permits trade-offs among cost and non-cost Factors.

Accordingly, the Government may accept other than the lowest priced proposal where the perceived benefits of the higher priced proposal merit the additional price.

Conversely, the Government may select a lower priced, lower rated proposal if the Government determines that the premium associated with the higher rated proposal is not justified.

FACTORS

Factor I: Technical & Quality Approach

The Contractor's proposal will be evaluated primarily on its ability to demonstrate the company’s ability to produce functional, high-quality product, while minimizing program risk. Key evaluation elements include demonstrated technical expertise, robust internal processes, effective risk reduction strategies, and the ability to propose alternate part numbers that enhance quality while strictly conforming to Technical Data Packages (TDPs).

Factor II: Rapid Prototyping & Project Management Factors

The Contractor proposal will be evaluated primarily on turnaround time (lead times for fabrication and assembly and delivery) and the ability to describe the company’s management methodology for handling supply chain constraints and managing second tier vendors.

Factor III: Total Evaluated Cost

Cost proposals will be evaluated to establish the most probable cost for the Government, verify the offeror's understanding of the work, and determine their ability to perform the contract. Unrealistically low costs lacking sufficient supporting data will be adjusted upward to reflect a more probable Government cost estimate, and the presence of such costs will be factored into the overall assessment of cost and performance risk. Proposals evaluated to be unrealistically low may be deemed unacceptable and ineligible for award, at the discretion of the Contracting Officer.

Contracting Officer, Code 024