Amend0003 to N00173-21-R-ZL01.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide for the follow ing:

1. Provide answ ers to questions received on 24-26 February 2021.

2. Remove the hyperlink for the Past Performance Questioannaire form at Section L-8(d)(1), and provide the form at Section J, Attachment 09.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 26-Feb-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0017321RZL01

X 9B. DATED (SEE ITEM 11)

11-Feb-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

26-Feb-2021

CODE

NAVAL RESEARCH LABORATORY

4555 OVERLOOK AVE SW

WASHINGTON DC 20375

N00173 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0017321RZL01

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

Questions and Answers

The following responses are provided to questions received on 24-26 February 2021 regarding the solicitation.

Q1: In a recent Q&A, the Government indicated that the offeror should only submit cost proposals for the sample tasks. How does that reconcile with page 94 of the RFP, specifically where it discusses Vol IV Past Performance which reads in part, “The Prime Offeror shall also submit Past Performance Questionnaire for each proposed Subcontractor effort valued 10% of their total current offering or more.” Do offerors submit questionnaires only for those subcontractors that represent more than 10% of its offering on a specific sample task, the aggregate of the priced tasks, or the aggregate of all anticipated tasks?

Response: Aggregate of all anticipated tasks.

Q2: On Page 96 of the RFP in the discussion of Volume V Cost, it is stated that, “Subcontractor data shall be provided in the same detail as required for the prime contractor…. Fully disclosed subcontractor cost for the approved subcontractor(s) shall be submitted directly to the designated Contracting Officer and Contract Specialist for this RFP.” The paragraph then continues on about the prime contractor’s responsibilities relative to including cost/price analyses on subcontractor costs. Considering that in prior Q&A the Government indicated the full 301,600 hours do not need to be priced, does the aforementioned requirements for subcontractor cost detail only apply to those subcontractors who are being proposed on the sample tasks?

Response: Yes, cost detail only apply to those subcontractors who are proposed for the initial and sample tasks.

Q3: On Page 94 of the RFP in the discussion of Volume IV Past Performance, the Past Performance Questionnaire form link provided https://www.nrl.navy.mil/doing-business/sites/edit-www.nrl.navy.mil.doing-business/files/files/past_performance_report_%204335_1.pdf does not work.

Response: Due to recent updates the NRL public website, the hyperlink for the form is not functional. The Past Performance Questionnaire form is provided at Section J, Attachment 09.

Q4: Is the call for full proposals or is at the white paper stage?

Response: This solicitation is a Request for Proposal (RFP), and not at the white paper stage.

Q5: Do we need a contact from NRL for this proposal?

Response: No, no contact from NRL is needed to submit a proposal. Please note that this acquisition is a 100% Small Business Set-Aside under NAICS 541715. Any responsible small business concerns under the designated NAICS can submit proposals in response to the RFP.

Q6: What is the format of the proposal and what is the range of budget per proposal?

Response: Please see section L of the solicitation for instructions on the proposal format. The Government contemplates award of a Single Award Indefinite Delivery Indefinite Quantity (IDIQ) contract resulting from this solicitation. The maximum ordering ceiling for the resultant IDIQ contract is $75,600,000.00.

Please be advised, as stated in Section H-2 of the solicitation, bid and proposal cost are not allowable and will not be paid under this solicitation, contract, or any associated task order under this contract.

Q7: Can we write more than 1 proposal as PI or CoPI?

Response: Each company shall only submit one proposal in accordance with the instructions, and terms and conditions specified in the solicitation document.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A CLIN 0004 ELIN(s) 1 Attachment 01 DD FORM 254 4 Attachment 02 Personnel Qualification 4 Attachment 03 On-site Contractors

Requirement

Attachment 04 Wage Determination #2015-4281

Attachment 05 Wage Determination #2015-4584

Attachment 06 Initial Task Order Statement of Work

Attachment 07 Sample Task Order 01 Statement of Work

Attachment 08 Sample Task Order 02 Statement of Work to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A CLIN 0004 ELIN(s) 1 Attachment 01 DD FORM 254 4 Attachment 02 Personnel Qualification 4 Attachment 03 On-site Contractors

Requirement

Attachment 04 Wage Determination #2015-4281

Attachment 05 Wage Determination #2015-4584

Attachment 06 Initial Task Order Statement of Work

Attachment 07 Sample Task Order 01 Statement of Work

Attachment 08 Sample Task Order 02 Statement of Work

Attachment 9 Past Performance Questionnaire

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

L-1 INQUIRIES CONCERNING THE REQUEST FOR PROPOSAL AND COMMUNICATION

(a) Any questions concerning the Request for Proposal (RFP) must be submitted via email to the Contracting Officer and the Contract Specialist. No phone calls will be accepted. All emails shall be clearly labeled in the subject line of the email with the RFP Number. All questions must be received within fifteen (15) calendar days of the solicitation issuance date. Any questions received after the specified date will not be answered. The Contracting Officer and Contract Specialist for this acquisition are as follows:

Contracting Officer: Brenda Green Email: brenda.green@nrl.navy.mil

Contract Specialist: Zun Lin Email: zun.lin@nrl.navy.mil

(b) Responses to submitted questions will be provided to all Offerors via an Amendment to this solicitation through Governmentwide point of entry (GFE) at beta.sam.gov. If Amendments to the solicitation are issued, all Offerors must acknowledge the Amendments by signing the accompanying Standard Form (SF) 30 and returning the signed SF 30 for all Amendments issued with the Offeror’s proposal submission. Failure to acknowledge all Amendments issued by the Government may result in the proposal submitted to be found non-responsive by the Government.

(c) Offerors are cautioned against directing any questions concerning this RFP to technical personnel at the Naval Research Laboratory. All questions regarding this RFP shall be directed to the designated Contracting Officer and Contract Specialist only.

L-2 SECURITY REQUIREMENTS

(a) Access to classified information is not required to submit a proposal for this RFP. However, prospective Offerors shall have the required facility clearance in accordance with attached DD254 (Section J, Attachment 01), at the time of proposal and personnel available with final DoD granted personnel security clearances required for performance of the contract/task orders.

L-3 POTENTIAL ORGANIZATIONAL CONFLICTS OF INTEREST

(a) Pursuant to FAR Subpart 9.5 and the definitions provided therein:

(1) Definitions: Organizational Conflict of Interest: FAR 2.1 defines “Organizational Conflict of Interest” as a situation in which “…because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to the government, or the person’s objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage.” For the purposes of this contract, the term “organizational conflict of interest” means that a relationship exists between the contractor (including the successor-in-interest, assignee or affiliated divisions, subsidiaries, employees, consultants, or subcontractors, hereinafter referred to as “contractor”) and another in which the underlying interests of the contractor and the other party directly or indirectly (1) may influence, affect or diminish the contractor’s ability to give impartial, technically sound, objective assistance, conclusions, advice or recommendations, or may otherwise result in a biased work product to or for the Government, or (2) may result in an unfair competitive advantage.

(b) Purpose: The primary purpose of this clause is to ensure that the contractor (1) does not obtain an unfair competitive advantage over other parties by virtue of its performance of this contract, and (2) is not biased because of its current or planned interests (financial, contractual, organizational or otherwise) which relate to the work under this contract.

(c) Description of the Effort:

(1) This contract is for research and development activities in support of various NRL programs. In the performance of this contract, the contractor may be required to make certain findings, conclusions, and recommendations to the Government. The contractor may also be required to have access to other contractor’s proprietary data in order to make those findings, conclusions and recommendations to the Government. Because the Government requires total objectivity and impartiality in performance of this contract, the contractor must be free from any biased influences and interests that will impact, directly or indirectly, on the contractor’s decision-making process.

(d)Nature of Conflict:

(1) Areas of potential conflicts could include, but are not limited to, the following areas as defined in FAR 9.505:

● Providing systems engineering and technical direction,

● Preparing specifications or work statements,

● Providing evaluation services, and

● Obtaining access to proprietary information.

(e) Disclosure Statement

(1) If the Offeror is aware of circumstances that may hinder its ability to render impartial, technically sound, and unbiased assessments, recommendations and/or evaluations; or that circumstances exist that may result in the appearance that it may have any unfair competitive advantage, the Offeror shall provide a full disclosure statement.

The statement must describe in a concise manner all relevant facts concerning any past, present or currently planned interest (financial, contractual, organizational, or otherwise) relating to the work to be performed hereunder and bearing on whether the Offeror has a possible organizational conflict of interest with respect to (1) impartial, technically sound, and unbiased assessments, recommendations and/or evaluations, or (2) being given an unfair competitive advantage. Prospective Offerors should refer to FAR 9.5 for policies and procedures for avoiding, neutralizing, or mitigating organizational conflicts of interest. If the Offeror is not aware of any circumstances of this nature, then the Offeror shall provide a statement stating such.

(2) The government will review the statement submitted and may require additional relevant information from the Offeror. All such information and any other relevant information will be used by the government to determine whether an award to the Offeror may create an organizational conflict of interest. If found to exist, the Government may (1) impose appropriate conditions which avoid such conflict, (2) disqualify the Offeror, or (3) determine that it is otherwise in the best interest of the Government to contract with the Offeror by including appropriate conditions mitigating such conflict in the contract awarded.

(3) The refusal to provide the disclosure of any additional information as required shall result in disqualification of the Offeror for award. The nondisclosure or misrepresentation of any relevant interest may also result in the disqualification of the Offeror for award, or if such nondisclosure or misrepresentation is discovered after award, the Government may terminate the contract for default, recommend that the contractor be disqualified from subsequent related contracts, or be subject to such other remedial actions as may be permitted or provided by law. The attention of the Offeror in complying with this provision is directed to 18 U.S.C. 1001 and 31 U.S.C. 3802(a)(2).

(4) Depending on the nature of the contract activities, the Offeror may, because of possible organizational conflicts of interest, propose to exclude specific kinds of work from the statement, unless the solicitation specifically prohibits such exclusion. Any such proposed exclusion by an Offeror shall be considered by the Government in the evaluation of proposals, and if the Government considers the proposed excluded work to be an essential or integral part of the required work, the proposal may be rejected as unacceptable.

(5) No award shall be made until the disclosure has been evaluated by the Government. Failure to provide the disclosure will be deemed to be a minor informality and the Offeror or contractor shall be required to promptly correct the omission.

(6) If the contracting officer determines that a potential conflict exists, the prospective Offeror shall not receive an award unless the conflict can be avoided or otherwise resolved through the inclusion of a special contract clause or other appropriate means, i.e., government approved corporate mitigation plan. The terms of this clause are subject to negotiation.

(7) The Offeror shall make affirmative statement if OCI exist or does not exist.

L-4 JOINT VENTURES AND SUBCONTRACTING LIMITATIONS

(a) This solicitation is 100% set-aside for small business concerns. Prime contractor roles may be established as a single prime contractor, a formal joint venture (JV), or an informal JV. For purposes of this solicitation, the following definitions apply:

(1) Joint Venture—an entity formed to engage in and carry out a specific business venture for joint profit.

(2) Formal Joint Venture—a joint venture that has been formed as a separate legal entity, based upon a written legal agreement between all partners and will perform the contractual effort with its own separate employees (i.e., is populated) or with each of the individual entities’ own separate employees (i.e., is unpopulated).

(3) Informal Joint Venture—a joint venture that merely exists through a written agreement between two or more individual business entities, and will perform the contractual effort with each of the individual entities’ own separate employees (i.e., is unpopulated).

(b) In order to qualify as a formal or informal small business JV for this acquisition, all JV partners must be classified as small pursuant to the assigned NAICS code specified elsewhere in this solicitation. All informal joint ventures must be limited to a small, manageable number of partners.

(c) All prime contractor awardees under this solicitation must comply with FAR 52.219-14, Limitations on Subcontracting, and 13 CFR 125.6, which require that at least 50 percent of the cost of contract performance incurred for personnel be expended for employees of the small business prime Offeror. The small business prime contractor must meet the 50% requirement (1) individually, or (2) together with other small business members of a formal JV, or (3) together with a small number of small business subcontractors forming an informal JV, in which those subcontractors meet the definition of ‘ostensible subcontractor’ as set forth in 13 CFR 121.103(h)(4). Rules on affiliation and JVs are at FAR 19.101, 13 CFR 121.103, 13 CFR 124.513 and 13 CFR 125.6. Team members in formal and informal JVs are exempt from affiliation rules under the conditions set forth in 13 CFR 121.103(h)(3).

d. If the prime contractor is a single (non-JV) entity, the 50% requirement can be satisfied only with personnel of the single prime contractor. If the prime contractor is a formal populated small business JV, the 50% requirement can be satisfied only with personnel populating the formal JV entity. If the prime contractor is an unpopulated formal or informal small business JV, the 50% requirement can be satisfied only with personnel of the individual JV partners.

Furthermore, small business or team members to a single prime contractor or to a formal or informal JV cannot assist in meeting the 50% performance of work requirement. The remaining 50% may be subcontracted to other firms regardless of business size.

L-5 INSTRUCTIONS FOR SUBMISSION OF PROPOSALS/OFFERS

(a) Per provision FAR 52.215-1, the Government reserves the right to make multiple awards, and the government intends to award without discussions. The Government reserves the right to conduct discussions deemed necessary and to limit the number of proposals in the competitive range.

(b) All proposals shall be submitted in accordance with FAR 52.215-1, Instructions to Offerors—Competitive Acquisition. Proposals shall be submitted electronically by email to the Contracting Officer and the Contract Specialist listed below by the time and date specified at Block 9 of the SF33.

Contracting Officer: Brenda Green Email: brenda.green@nrl.navy.mil

Contract Specialist: Zun Lin Email: zun.lin@nrl.navy.mil

(c) All emails shall be clearly labeled in the subject line of the email with the RFP Number.

(d) The Offeror shall ensure that each proposal volume is sent as a separate attachment. Offerors are responsible for submitting a proposal, and any modification, or revisions, so as to reach the designated Contracting Officer and Specialist in this RFP by the time and dated specified in the RFP. Any proposal, modification, or revision received after the exact time and date specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition, and –

(1) If it was transmitted through an electronic commerce method authorized by the RFP, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals; or

(2) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(3) It is the only proposal received.

All Offerors shall allow sufficient time for delivery of their proposals to the Contracting Office prior to the closing date and time announced in the solicitation.

(d) Facsimile proposals are not authorized.

(e) Comprehensive responses to the requirements of this Request for Proposals (RFP) are required to enable the Government to evaluate the Offeror’s understanding of, capability and approaches to accomplish the stated requirements. Proposals shall be submitted in accordance with the instructions herein, and non-conformance with the specified required content may be cause for rejection of the proposal. Offerors are advised that material submitted in excess of that required herein will not be evaluated. The proposal shall be valid for no less than 180 days from the date of RFP closing.

(f) Alternate proposals that depart from stated requirements will not be considered and shall not be submitted.

L-6 PROPOSAL FORMAT

(a) The Offeror’s proposal must include all data and information requested by this Request for Proposal (RFP) and it must be submitted in accordance with these instructions. The proposal shall be compliant with the requirements as stated in the RFP, SOW and Contract Data Requirements List (CDRL). Non-conformance with the instructions provided in this RFP is a cause for rejection of the proposal and may result in an unfavorable proposal evaluation.

(b) This proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror's proposal.

(1) The proposal will consist of four volumes as specified in the proposal organization table below.

Proposal Organization Table Proposal Volume Volume Contents

Page Limit Format File Naming Structure

I Executive Summary 10 pages MS Word or Adobe

PDF

VOL I [Offeror Name].pdf or doc.

II SOLICITATION, OFFER AND

AWARD DOCUMENT, OCI

Disclosure Statement, and General Documentation

Adobe PDF VOL II [Offeror Name].pdf

III Technical 85 pages, inclusive of Task Orders (single spaced)

MS Word or Adobe

PDF

VOL III [Offeror Name].pdf or doc.

IV Past Performance 20 pages per task area

MS Word or Adobe

PDF

VOL IV [Offeror Name].pdf or doc

V Cost/Price Unlimited Section I – Cost Spreadsheet MS Excel VOL V [Offeror Name]

Cost_Unsantized.xls Cost Methodology MS Word or Adobe

PDF

VOL V [Offeror Name].Methodology_Unsantiz ed.pdf or doc.

Sanitized Cost Proposal -Cost Spreadsheet_Sanitized -Cost Methodology_Sanitized

MS Excel for Cost Spreadsheet and MS Word or Adobe PDF for Cost Methodology

VOL V [Offeror Name] Cost_Santized.xls VOL V [Offeror Name].Methodology_Santized .pdf or doc.

(c) Each volume shall be properly identified, numbered, and logically assembled. Each volume shall contain clearly identified sections and all pages shall be appropriately numbered and identified by the complete company name, date, and RFP (number) in the header and/or footer. Page size shall be at no greater than 8 1/2" x 11". The narrative material in the proposal shall be single spaced, with font size no smaller than 12 point characters and 1 inch margins.

Characters shall be set at no less than normal spacing and 100% scale. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape format. Line spacing shall be set at no less than single space.

Each paragraph shall be separated by at least one blank line. Page numbers, company logos, and headers and footers may be within the page margins ONLY, and are not bound by the 12-point font requirement. Footnotes to text shall not be used. Those pages that exceed the page counts provided in the above Table for each volume or attachment will not be evaluated.

(d) Cost/price summary shall be submitted using Microsoft Office Excel, fully executable with formulas shown, and rounded to the whole cent at the lowest cost level. Narratives related to cost/price summary data may be provided in MS Word or Adobe PDF.

(e) Offerors shall have all subcontractors submit proposal information in a uniform format consistent with the above instructions.

NOTE: Each page of the Offeror’s proposal shall be labeled with the Offeror’s name and the solicitation number.

However, the Offeror’s executed copy of the solicitation, if reprinted by the Offeror, shall be reprinted on plain paper only. The cover page of each proposal shall contain the document number and title, solicitation number, and address of Offeror. Note: If the Offeror wishes to restrict the disclosure of its proposal, it must mark the proposal in accordance with paragraph (e) of FAR Provision 52.215-1.

Page Numbering: The Offeror shall use a standard page numbering system to facilitate proposal references.

Number consecutive pages within sections. Charts, graphs and other insert materials shall be page-numbered as part of the page numbering system.

Page Limitations: Page limitations are identified for each volume/section of the proposal, as described above and will be treated as maximums. If exceeded, excess pages will not be read or considered in proposal evaluation. When both sides of a sheet display printed material, it shall be counted as two pages. Graphs, charts, and tables are included in the page count. The following are not included in the page limitations:

Title/Cover pages Tables of Contents Glossaries of abbreviations and acronyms Teaming agreements, letters of intent from key personnel or subcontractors/consultants, and subcontract agreements Proposal Cross-Reference Tables Resumes

Cover Page, Table of Contents, and Proposal Cross-Reference Table: Each proposal volume must include a Cover Page and a Table of Contents. The Cover Page shall identify the solicitation number, proposal volume and title, and the Offeror’s name. Volume I shall include a Master Table of Contents and a Proposal Cross-Reference Table. The Proposal Cross-Reference Table shall indicate the required proposal content and the section/page number where this content appears in the proposal. Cover Pages, Tables of Contents, and the Proposal Cross- Reference Table will not count against page limitations.

Glossary of Abbreviations and Acronyms: Each volume shall contain a glossary that includes all abbreviations, acronyms and their corresponding definitions. Glossaries will not count against page limitations.

Cost and Pricing Information: No cost or pricing information of any kind shall be included in any volume except Volume III, Cost/Price Proposal. Offerors must submit all cost/price-related documentation required for Volume III.

Cost/price summary and back-up spreadsheets must be submitted in MS Excel format.

Labeling: All appropriate markings, including those prescribed in accordance with FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

L-7 GENERAL CONTENT REQUIREMENTS

(a) The Offeror's proposal is the sole basis for evaluating the technical merits of what is being offered, the degree to which the Offeror's claims of performance capability and capacity are supported, and the ability of the Offeror to perform in accordance with the requirements. Proposals submitted shall be sufficiently detailed to enable Government personnel to make a thorough evaluation of the proposal, and to arrive at a sound determination as to whether the prospective Offeror will be able to perform in accordance with the requirements of the RFP.

(b) The proposal shall be specific, detailed, and complete as to clearly demonstrate that the Offeror has a thorough comprehension of the all requirements, including all special provisions of the RFP.

(c) General statements that the Offeror understands the problem and can or will comply with the requirements of the RFP will be considered to be inadequate. The proposal shall be sufficiently complete to demonstrate the manner in which the Offeror will comply with the applicable requirements of the solicitation.

(d) The Offeror need not repeat information within the same volume required in the response to two or more proposal requirements. Such information should be presented in detail in the one area of the volume where it contributes most critically to the discussion. In other areas where discussion of the same information is necessary, the Offeror shall refer to the initial discussion and identify its location within the proposal volume.

(e) In the event that any portion of the technical proposal is written by someone who is not a bona fide employee of the Offeror who is submitting the proposal, a certificate to this effect shall be signed by a responsible officer of the Offeror and shall show the person's name, employment capacity, the name of his firm, the relationship of that firm to the Offeror's, and the portion of the technical proposal written by that person.

(f) The format and content of the proposal shall contain a response to the topics of discussion noted below.

Information presented shall appear in the same order as outlined. A master index identifying major subsections by number, title, page number and volume shall be provided in each volume.

(g) The completion of the RFP and submission to the Government of the RFP -- i.e., the Offeror's offer, including the entire RFP and all of its attachments -- will constitute an offer and will indicate the Offeror's unconditional assent to the terms and conditions in this RFP. Any objection to any of the terms and conditions will constitute a deficiency which may make the offer unacceptable. An Offeror may correct a deficiency only through discussions (see FAR 15.610) if discussions are held. However, the Government intends to award a contract without discussions.

Therefore, Offerors are cautioned to consult with the Contracting Officer in writing before submitting an offer that takes exception to any term or condition of this RFP. However, the Government reserves the right to conduct discussions and to permit Offerors to revise their offers. If discussions are conducted, the Government reserves the right to use considerations of procurement evaluation efficiency in establishing the competitive range. It is the preference of the Government for Offerors, and subcontractors thereto, to use commercial items to the maximum extent practicable in fulfilling the Government's requirements covered by this procurement. Offerors should set forth in their proposal any terms and conditions of the RFP that the Offeror finds inapplicable due to the commerciality of a particular item and provide an explanation of why.

L-8 PROPOSAL ORGANIZATION

The proposal shall be organized as follows and in accordance with the table at Section L-6 of this solicitation.

(a) VOLUME I – EXECUTIVE SUMMARY

(1) The Executive Summary Volume shall contain a synopsis of the information contained in proposal volumes, with the exception of cost/price information. The Offeror shall provide a summary its capability and its proposed approach to execute and manage this IDIQ contract, to include assumptions, key aspects and challenges of the task, necessary resources (personnel and materials), and major subcontracts required to support this requirement. Offerors are reminded that the Executive Summary is an introductory summation of the proposal. No information shall be in the Executive Summary that does not appear elsewhere in the proposal. The Executive Summary is for information purposes only and will not be evaluated.

(b) VOLUME II – SOLICITATION, OFFER AND AWARD DOCUMENT, OCI DISCLOUSRE STATEMENT, and GENERAL DOCUMENTATION

(1) The Offeror shall provide a complete copy of this RFP (including Sections L and M, less other attachments, with any amendments) with the original signature of an official authorized to contractually bind the Offeror in Block 17 of the SF 33. The Offeror must complete the following sections within the RFP:

(i)Section A (SF 33, Blocks 12 through 18): Offerors are required to complete and submit SF 33 as part of its proposal along with any amendment receipt acknowledgement(s). Completion of SF 33 Blocks 12 through 18 is required. Signature and date by the Offeror on the SF 33 Blocks 17-18 constitutes an offer, which the Government may accept.

(ii) Section B, Offerors do not need to populate the estimated cost/price values for quantity, unit and unit price for each CLIN. Provide the company’s street address, county, and facility code; Commercial and Government Entity (CAGE) Code; Data Universal Numbering System (DUNS) number; Taxpayer Identification Number (TIN);

and size of business under NAICS 541715.

(iii) Authorized Offeror Personnel: Provide the name, title, telephone number, and e-mail address of the company and division points of contact regarding decisions made with respect to the Offeror’s proposal. Additionally, identify those individuals authorized to negotiate with the Government and who can obligate the Offeror contractually.

(2) Financial Capability Statement: A successful Offeror is subject to a responsibility evaluation in accordance with FAR Subpart 9.1. The Offeror shall indicate if it has the necessary financial means, working capital, and other resources to perform the task order without assistance from any outside source. If not, indicate the amount required and the anticipated source.

(3) Potential Organizational Conflict of Interest (OCI) – Disclosure Statement: The Offeror shall make affirmative statement if OCI exist or does not exist, as specified at paragraph L-3 above.

(c) VOLUME III –TECHNICAL (FACTOR 1)

(1) The technical volume will consist of the following subfactors:

(i) Subfactor A - Understanding and Approach: The Offeror shall clearly describe and demonstrate its approach and understanding, in executing all the requirements in section C-3 of the base IDIQ SOW, and the three attached task order SOW’s (Initial and Samples) (Section J, Attachments 06, 07 and 08). The Offeror shall discuss in detail its approach for accomplishing the requirements, to include assumption used, discussion of key aspects/challenge, and required personnel mix/hours, materials, other direct cost, and subcontractors required to accomplish the requirements.

(ii) Subfactor B - Program Management: The Offeror shall demonstrate management approach and present a detailed Management Plan that reflect the Offerors ability to successfully manage multiple task orders being performed simultaneously. Offerors shall provide the Government with management methods, processes, and techniques used to organize and staff the contract as well as its plan to retain qualified workers at the management and operational levels. The Offeror shall submit sufficient documentation to support the Offeror’s plan to manage its subcontractors.

(iii) Subfactor C - Personnel Qualification and Capability: The Offeror shall demonstrate it possesses the personnel with qualification, experience and capability to support and manage all aspect of the work required by this IDIQ contract and future task orders. The anticipated direct labor hours required to support the five year ordering period is as follows:

Labor Category (LCAT) Hours

YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL

Junior Engineer/Scientist 4,160 4,160 4,160 4,160 4,160 20,800 Program Manager 2,080 2,080 2,080 2,080 2,080 10,400 Program Engineer/Scientist 31,200 31,200 31,200 31,200 31,200 156,000 Technician Analyst 6,240 6,240 6,240 6,240 6,240 31,200 Senior Program Engineer/Scientist 8,320 8,320 8,320 8,320 8,320 41,600 Abrasive Blast Professional 2,080 2,080 2,080 2,080 2,080 10,400

Marine Coatings Quality Assurance 3,120 3,120 3,120 3,120 3,120 15,600 Welders, Cutters, Solderers and Brazers 1,040 1,040 1,040 1,040 1,040 5,200 Paint Application Specialist 2,080 2,080 2,080 2,080 2,080 10,400

TOTAL HOURS 60,320 60,320 60,320 60,320 60,320 301,600

Offerors shall submit documentation, including required resumes that demonstrate the proposed personnel meets the required qualifications as stated in the RFP’s Personnel Qualifications (Section J, Attachment 02), including experience (both general and project specific), education, and security clearance. Offerors shall submit documentation indicating availability of key personnel and their commitment to supporting this IDIQ contract and future task orders. Commitment proof may include but is not limited to commitment letters for all key personnel or proof of current employment with the company. If current employment proof is submitted, the company may include a corporate commitment letter where the company plans to maintain the proposed key personnel for the duration of the tasks they have been proposed for. While not required, these commitment documents will help solidify a favorable rating. Offerors shall submit documentation indicating immediate availability for all proposed personnel who are not currently contractor employees. This documentation may include, but not limited to, commitment letters and/or subcontract/consultant agreements.

(d) VOLUME IV – PAST PERFORMANCE (FACTOR 2)

(1) Offerors shall provide Past Performance Questionnaires with their proposal all recent and relevant efforts it has performed. Past Performance Questionnaires form is attached at Section J as Attachment 09. For the purpose of evaluation, recent effort is defined as any past performance that has occurred within three (3) years of the proposal submission due date. The effort is considered relevant if it is of similar scope, complexity, dollar value, and contract type of specified in this RFP. The Prime Offeror shall also submit Past Performance Questionnaire for each proposed Subcontractor effort valued 10% of their total current offering or more.

(2) In order to expedite the assessment process, the Offeror may complete the "Contract Information" portion of the Past Performance Questionnaire for the convenience of the past effort Point of Contact (POC). The Offeror shall not, however, complete any other section of the Past Performance Questionnaire. The questionnaire shall be provided to the past effort POC with instructions to complete and submit it directly to the Contracting Officer, Brenda Green at brenda.green@nrl.navy.mil and the Contract Specialist, Zun Lin, at zun.lin@nrl.navy.mil, on or before the proposal due date. Electronic submission is required. The Offeror's past performance volume shall contain copies of the first page of the Customer's Questionnaire and the transmittal letters.

(3) The Government reserves the right to limit or expand the number of references it decides to contact and to contact other references than those provided by the Offeror. The Government reserves the right to consider any questionnaire received after the due date and contact those offices that do not respond to the questionnaire.

(4) Previous Contracting Effort Narratives:

(i) For each of the Past Performance Questionnaires submitted, the Offeror shall also provide a Previous Contracting Effort Narrative detailing the following information:

Name of contracting organization Contract number Contract type Period of Performance Total contract value Description of the contract work and how the scope for this past contract/task order relates to this effort in scope and complexity

Description of achievements for the most recent period for which performance measures have been applied to each contract.

The performance measures should be specific and show the target performance levels that are set forth under the applicable contracts as well as the level of performance achieved. The Offeror shall describe the tools and/or methods used to collect metrics data and the frequency of data collection and reporting.

Contracting Officer and telephone number Contracting Officer’s representative, program manager, or similar official’s name and telephone number

NOTE: The Government reserves the right to use contract performance data provided in the Offeror's proposal and additional contract performance data obtained from other sources, such as the Government's CPARS data base, personnel knowledge and from the points of contact identified by the Offeror in its proposal.

(e) VOLUME V- COST (FACTOR 3)

(1) The Offeror shall provide cost proposals for performance of the three attached Task Order Statement of Works (initial and two samples) at Section J, Attachments 06, 07 and 08. The Initial Task Order 01 at Section J, Attachment 03, will be awarded concurrently with this base IDIQ contract. Sample task orders 01 and 02 (Section J, Attachment 07 and 08) will be used for evaluation purposes only, and WILL NOT be awarded. Evaluation of the proposed cost for the task orders (Initial and Samples) will be used to determined fair and reasonableness of price for award. It is anticipated that pricing of this action will be based on adequate price competition; therefore, Prime Offerors and major subcontractors are not required to submit certified cost or pricing data. The Offeror shall submit three (3) separate cost volumes for each task order.

(2) The Cost/Price volume shall consist of three subsections as detailed below.

(i) Volume V- Section A - Cost Spreadsheet (Microsoft Excel): The cost spreadsheet shall be provide in the Microsoft Excel format and must contain all formulas used in developing the proposal. All cell of the spreadsheet must be unlocked and without password protection. The first tab of the spreadsheet shall be a summary to include a top level rollup of the costs by cost element: labor category, skill level, hours, fringe and overhead (as applicable), materials, other direct costs (ODCs), General and Administrative (G&A) (as applicable), profit/fee and total Task Order cost. Separate tabs shall be used address different cost elements, and for each subcontractor/teaming partners.

(A) The cost proposal should delineate the proposed costs for each of the following elements as appropriate:

(1) Direct Labor. The proposed labor shall be presented by labor category and include applicable labor hours, direct labor rates and cost per labor category for the base and option periods. The anticipated level of effort hours for the three task orders are as follows.

Anticipated LOE for Task Orders

Initial Task Order

Sample Task Order 01

Sample Task Order 02

LCAT Hours Hours Hours Senior Program Engineer/Scientist 2,400 200 250 Technician Analyst 500 100 1,000 Program Engineer/Scientist 1,500 1,000 500 Program Manager 200 104 104 Junior Engineer/Scientist 0 2,080 1,000 Marine Coating Quality Assurance 0 600 0

TOTAL HOURS 4,600 4,084 2,854

The LOE hours are provided for INFORMATIONAL PURPOSES ONLY. It is the sole responsibility of the offeror to propose a labor mix and hours sufficient to perform the work as detailed in the PWS, in accordance with its proposed technical approach, and to provide information necessary to fully support the proposed costs. The proposal must indicate the specific personnel to be assigned to this project, including their background, education and pertinent experience necessary to satisfy the requirements in the task order

SOW.

(2) Materials, Travel, and Other Direct Costs (ODCs). For the purposes of evaluation, use the following Government plugin amounts for materials, travel, and ODCs for the three task orders:

Government Plugin Initial

Task Order Sample

Task Order 02 Sample

Task Order 03 Materials $150,000.00 $110,000.00 $0.00 Travel $0.00 $14,000.00 $0.00

The Offerors shall propose the Plug-in amounts exclusive of any applied indirect costs. The Offeror shall then propose any applicable indirect charges on the estimates given above in accordance with its disclosed accounting practices. NO FEE shall be applied to material and travel costs, or ODCs by either the Prime or Subcontractor. Same restrictions shall be applied to all subcontractors proposed costs.

(3) Indirect Rates and Factors. For each cost breakdown submitted, Offerors shall identify the individual rates applied to each respective cost element, the base to which the rate is applied and the amount proposed.

(4) Subcontracting. Subcontractor data shall be provided in the same detail as required for the prime contractor. The Prime shall identify the contract type (i.e. FFP, T/M, CPFF, etc) for each subcontractor proposed. Fully disclosed subcontractor cost for the approved subcontractor(s) shall be submitted directly to the designated Contracting Officer and Contract Specialist for this RFP. The proposal must be received no later than the date and time identified above to be considered in evaluation of the proposal in accordance rules for timely proposals discussed in paragraph A, above. For each proposed subcontractor, the prime contractor or teaming partner/subcontractor (in the case of a 3rd tier subcontractor) shall: (1) Conduct appropriate cost or price analyses to establish the reasonableness and realism of proposed subcontract prices, and (2) Include the results of these analyses in the Cost Proposal. In accordance with (IAW) FAR 15.404-3, if the prime or teaming partner/subcontractor relied upon its approved purchasing system to establish its subcontracts, the Cost Proposal shall so state and documentation of the approved purchasing system (including date of approval) shall be provided within the applicable Pricing Methodology Volume.

(5) Fixed Fee: NO FEE shall be proposed for travel, materials or ODCs.

(ii) Volume V - Section B. Pricing Methodology Volume (Word Doc or PDF): The Pricing Methodology volume shall contain a thorough and concise narrative description of the pricing methodology and the manner in which the total cost was derived.

(A) For each proposed cost element, to include but not limited to direct labor hours, direct labor rates, indirect labor rates, material burden, General and Administrative (G&A), Facilities Capital Cost of Money (FCCOM), etc., Offerors shall provide narrative on the basis of estimate for each for the purposes of realism analysis. All proposed direct and indirect rates must by supported and substantiated. Additionally, Offerors are required to submit their most recent Forward Pricing Rate Agreement (FPRA), if applicable, or a copy of DCMA’s latest Forward Pricing Rate Recommendation (FPRR). If neither an FPRA nor FPRR exists, Offerors shall submit their most recent Forward Pricing Rate submissions to DCAA and/or DCMA, including the associated cover letters. Additionally, Offerors shall provide the addresses and telephone numbers of their cognizant DCAA and DCMA offices (including those for any Teaming Partners, if known). Offerors shall state whether the distribution has been reviewed and/or accepted by DCMA/DCAA.

(B) The Offeror shall identify all proposed teaming partner/subcontractor(s), and the contract type (i.e. FFP, T/M, CPFF, etc) the Offeror has with each. Within the Pricing Methodology Volume, Offerors shall clearly identify and state if teaming partners/subcontractors were selected on a competitive basis and provide their rationale for any sole source decisions. In addition, the Methodology Volume shall provide price analysis/rationale to demonstrate the competitive basis of subcontractor selection and proof that competition exists (e.g., competitive bids or the RFQ). In the absence of such information, the Government reserves the right to request certified cost and pricing data for the subcontractor. Also, this volume shall include the PoP for each subcontractor/teaming partner. It is noted that the teaming subcontractor PoP start date should coincide with the Offeror’s start date and completion date cannot exceed the PoP for the order. Any variance should be explained.

(C) Service Contract Act (SCA). The Offeror shall address all of the rates the Offeror has determined to be subject to the SCA, whether proposed by Offeror or any Teaming Partner at any level. The rates for all of the labor categories subject to the SCA shall comply with the minimums specified by the applicable Department of Labor Wage Determination attached at Section J of this solicitation.

(iii)Volume V – Section c - Sanitized Cost Proposal: This volume shall be organized identical and contain all data that is in Sections a. and b., but shall not include:

Labor rates Indirect rates Total cost by cost element Total cost of the proposal

(3) The contractor shall furnish a copy of the cost proposal to their cognizant DCAA office. The cover page of the proposal shall clearly indicate the RFP Number, the Contracting Officer’s name and phone number and the following statement:

“The Contracting Officer has directed that this advance copy…