N00173-21-R-RJ01 - Amendment 0001.docx

N0017321RRJ01

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0002

The contract type has changed from COST to CPFF.

The CLIN extended description has changed from:

Material in Support of CLIN 0001COST Only

To:

Material in Support of CLIN 0001

Lot

Material

CPFF

Material in Support of CLIN 0001

FOB: Destination

PSC CD: AR13

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

CLIN 1002

Material in Support of CLIN 1001

Lot

CPFF

Material in Support of CLIN 1001

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

CLIN 2002

Material in Support of CLIN 2001

Lot

CPFF

Material in Support of CLIN 2001

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

CLIN 3002

Material in Support of CLIN 3001

Lot

CPFF

Material in Support of CLIN 3001

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

CLIN 4002

Material in Support of CLIN 4001

Lot

CPFF

Material in Support of CLIN 4001

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

L-1 INSTRUCTIONS FOR SUBMISSION OF PROPOSALS/OFFERS

This acquisition is to be procured via full and open competition with no limitations with regard to small business.

The Offeror shall submit all information required by this solicitation. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being deemed non-responsive and therefore not eligible for award.

The Offeror’s proposal shall be based on the requirements contained in this solicitation (including those documents, exhibits, and other attachments to the solicitation identified in Section J). Offeror’s are required to submit a proposal encompassing all items listed in Section B of this solicitation.

The solicitation will be made available only through the internet via the Government wide point of entry:

http://www.beta.sam.gov

Offeror’s are hereby notified that from time to time, the Government may post additional information to the beta.sam.gov website relating to this solicitation (e.g. responses to questions, amendments, etc.). It is the Offeror’s sole responsibility to check the website for any such information.

Each Offeror shall submit only one proposal which represents its best approach to meeting the requirements of the solicitation. No alternative proposals will be accepted by the Government.

In order to allow for procurement lead time and a fair and equal evaluation of all proposals submitted under this competitive solicitation, all proposals shall be based on a contract start date of Government Q3FY21. This date is only an estimate of the anticipated contract start date and will be used for the purpose of evaluation only. A definitive start date will be incorporated at time of contract award.

1.1 Background

The Government contemplates award to one (1) Offeror with a single prime contract as a result of this solicitation.

1.2 Point of Contact

Unless otherwise specified, the Naval Research Lab Procuring Contracting Officer (PCO) and the Contract Specialist, identified in Section G, are the sole points of contact for this acquisition.

1.3 Solicitation Security Classification

This solicitation is unclassified.

1.4 Proposal Delivery Information

PROPOSALS ARE DUE NO LATER THAN 1500 EASTERN STANDARD TIME (EST) ON WEDNESDAY, 14 APRIL 2021.

Offeror’s are instructed they may submit questions in response to this solicitation until 3:00PM EST, 10 March 2021.

Proposals in response to this solicitation will ONLY be accepted via electronic transmission.

All reference to proposal “pages” in this section refer to the electronic version only. No paper copy proposals shall be submitted.

Proposals in response to this solicitation not received by 1500 EST on WEDNESDAY, 14 APRIL 2021 will be considered late, as defined by FAR 52.215-1. Timeliness of receipt of proposals will be determined based on the time of receipt at the NRL Washington, DC location.

L-2 PROPOSAL VOLUME REQUIREMENTS

This section delineates general information and requirements to be followed in the preparation of the Offeror’s proposal. An Offeror’s failure to comply with the content requirements will be considered during evaluation and will result in a lower evaluation rating or ineligibility for award.

An Offeror’s proposal shall be sufficiently detailed to enable Government Evaluation Board Members to make a thorough evaluation and sound determination as to the prospective Offeror’s ability to perform in accordance with the stated requirements based on the Offeror’s proposal submission alone.

The Offeror’s proposal shall be specific, detailed and complete so as to clearly demonstrate to the Government that the Offeror has a thorough comprehension of and capability to perform all aspects of the solicitation requirements to include but not limited to technical capability, management approach, and efficiencies, as required by the SOW and all other sections and attachments contained in the solicitation.

Offeror’s should assume that the Government has no prior knowledge of their knowledge, experience, or abilities and will base its evaluation on the information presented in the Offeror's proposals ONLY. The Contractor should not presume that data previously submitted, or presumed to be known (e.g., data or services previously submitted or performed for the Government), will be considered as part of the proposal. The Government does not assume the duty to search for data to cure deficiencies it finds in proposals. Failure to conform to all requirements of this solicitation may form the basis for rejection of the proposal.

General statements such as but not limited to, “the Offeror understands the method for performing the engineering efforts (or any portion thereof) and can or will comply with the requirements of the solicitation”, "the Offeror utilizes standard IT industry support methodologies” and "ensures the highest response rates” will be considered inadequate. The Offeror’s proposal must address all topics described in the following section(s).

The Proposal MUST include the following information in Volume V Section 1.2 to be eligible for award.

Standard Form 33 (SF 33), “Solicitation, Offer and Award,” the Offeror shall complete, sign, and submit the SF 33 with blocks 12 through 18 populated, as well as all sections with applicable fill-ins. Submission of a signed offer to the Government constitutes agreement and acceptance of the solicited terms and conditions. The representative who signs this form must be authorized to contractually bind the company providing the offer. The Offeror must also include and acknowledge all amendments. The information contained in SF 33 is exempt from the font and spacing requirements identified under Section L, paragraph 3.1.

Small Business Subcontracting Plan, The Offeror’s attention is directed to Section I clauses FAR 52.219-9 and DFARS 252.219-7003 entitled “Small Business Subcontracting Plan” and FAR 52.219-16 entitled “Liquidated Damages – Small Business Subcontracting Plan.” As prescribed in FAR 19.708, Offeror’s other than small business concerns shall submit a small business subcontracting plan which once approved, shall be made part of any contract resulting from this solicitation. The information contained in the Small Business Subcontracting Plan is exempt from the font and spacing requirements identified under Section L, paragraph 3.1.

Sections A through K “Solicitation, Offer and Award”: Offeror’s must fill in all areas of the solicitation listed as Offeror fill-ins. The information in Sections A through K is exempt from the font and spacing requirements identified under Section L, paragraph 3.1.

Section B, Supplies or Services and Prices: Offeror’s shall complete all pricing (including Section B Table B-1), including proposed costs and fees, in WHOLE DOLLARS only. The information in Section B is exempt from the font and spacing requirements identified under Section L, paragraph 3.1.

Section K, “Representation, Certifications and Other Statements of Offeror’s”: The Offeror shall complete all requirements in Section K of this Solicitation. The information in Section K is exempt from the font and spacing requirements identified under Section L, paragraph 3.1.

The Offeror shall include a signed statement, on the Offeror’s letterhead, stating that the associated proposal:

a) Is for all requirements as stated in the solicitation (including all attachments, appendices, exhibits, and amendments);

b) Is made without qualification, condition or exception to any terms and conditions appearing in the solicitation; and

c) Is valid for a period of one-hundred and eighty (180) days from the date established for the receipt of proposals.

(1) PROPOSAL CONTENT:

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table below. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies specified in the table. The contents of each proposal volume are described in the paragraphs noted in the table.

Proposal Organization

*Shall be submitted via email to richard.waterstreet@nrl.navy.mil as either a MS Word or PDF files.

**Shall be submitted via email to richard.waterstreet@nrl.navy.mil as a MS Excel file.

The proposal volumes discussed below shall be accompanied by a cover letter (letter of transmittal) prepared on the company’s letterhead stationery. The cover letter (letter of transmittal) shall identify the contractor’s name, address, DUNS #, cage code, business size and all enclosures being transmitted. It shall be used only to transmit the proposal and shall include no other information. The cover letter shall be in accordance with FAR 52.215-1, paragraph (c)(2).

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read, and will not be considered and will not be included in the evaluation of the Offeror’s proposal. When both sides of a sheet display printed material, it shall be counted as two (2) pages. Each page shall be counted except for the following: cover pages, table of contents, cross reference tables, tabs, glossaries, acronym lists, subcontractor/teaming agreements, past performance questionnaires, CPARS reports, transmittal letters, staffing plans, transition plans, resumes, and letter of commitments.

(2) PAGE SIZE AND FORMAT

A page is defined as each face of a sheet of paper containing information. Page size shall be 8.5 x 11 inches. Pages shall be single spaced. Except for the reproduced sections of the solicitation document the text size shall be no less than 12 point font. Use at least 1 inch margins on the top and bottom and each side. Pages shall be numbered sequentially by volume. These limitations shall apply to both electronic and hard copy proposals. In the upper right header of all pages, the Offeror shall include the following information: RFP #, volume #, volume title, and page #.

Legible tables, charts graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 X 17 inches in size. Foldout pages shall fold entirely within the volume, and shall count as two pages for each side; double sided shall count as four pages. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures the text shall be no smaller than 8 points. These limitations shall apply to both electronic and hard copy proposals except for the Volume III – Cost Spreadsheet (Excel). Provide Microsoft Office Excel formulas in any spreadsheets.

Within all Microsoft Excel spreadsheets, the Offeror shall use formulas and functions to the maximum extent possible and avoid using output type “value only” cells. Spreadsheets shall not be protected.

No hyperlinks shall be allowed within the proposal. Proposals shall not be supplemented by any additional package or reference documents.

(3) COST OR PRICING RELATED DATA

All cost or pricing data shall be addressed ONLY in the Cost/Price Proposal (Volume III) and Contract Documentation Volumes. Cost trade-off information, work hour estimates, and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale for alternatives or design and trade-off decisions.

OFFEROR’S ARE INSTRUCTED TO PROVIDE THEIR ACTUALLY INCURRED DIRECT AND INDIRECT LABOR RATES FOR THE PAST THREE CONTRACTOR FISCAL YEARS. SALARY DATA MAY BE SUBMITTED IN LIEU OF CORPORATE LEVEL DIRECT LABOR RATES IF OFFEROR’S PROPOSED DIRECT LABOR RATES ARE BASED ON INDIVIDUALS SALARIES ONLY. THIS DATA SHALL BE PROVIDED ON CORPORATE LETTERHEAD AND SIGNED BY THE COGNIZANT CORPORATE REPRESENTATIVE.

Cost or Price Analysis of Subcontractors

In accordance with FAR 15.404-3(b), Offeror’s shall conduct appropriate cost or price analyses to establish the reasonableness of the proposed subcontract cost and prices. This information shall be included in the Offeror’s cost proposal. Failure to comply with this requirement could also negatively impact the Management Approach evaluation in Non-Cost Volume I. Proposals, including all subcontractor submissions, must include all information required by FAR 15.404-3(b).

Subcontractors are deemed “major” if the subcontractors providing effort consist of $15M OR more than 10% of the prime contractor’s proposed price. Subcontractor proposals are not required for those subcontractors that do not meet the threshold.

All subcontractors shall provide separate chapter-structured cost proposals comprised of costs exhibits, Attachment S-07, that support the proposed Subcontractor pricing. Subcontractor pricing totals included in cost exhibits must be consistent with the Subcontractor pricing totals included in the prime contractors cost exhibits. Additionally, the Subcontractor must provide a copy of their most current FPRA or an approved provisional rate letter with the cognizant DCAA, if any. If no FPRA or provisional rates exist, the Subcontractor must provide sufficient rate data to allow the Navy to assess the reasonableness of the proposed rates/pricing. The Navy reserves the right to request additional supporting data, as required.

Major subcontractors may provide their required proposal submissions directly to the Government if they do not wish to provide the required information to the prime contractor. Major subcontractor proposal submissions provided separately by a subcontractor must be received by the time, date, and at the location specified in the solicitation. Regardless of whether or not a Subcontractor provides their submission directly to the Government, prime contractors are still required to provide the summary Subcontractor cost/price information in Attachment S-07 that is consistent (i.e., exactly matches) with the summary cost/price information included in the Subcontractors proposal submission

Earned Value Management System (EVMS) is not a requirement under this solicitation and shall not be proposed by Offeror’s.

(4) CLASSIFIED INFORMATION

Proposals shall not contain classified information.

(5) FILE NAMING CONVENTION

Offeror’s shall name files using the naming conventions mentioned in the Proposal Organization table above. Each file must be stored in a folder that corresponds to the proposal volume it represents. The files within the folder must be named in an unambiguous manner, using plain text language, which facilities accessing the files for evaluation. Offeror’s shall insert the file name in the header of each document.

A date shall be placed on each page of the proposal corresponding to the date of the initial proposal. If a Final Proposal Revision (FPR) is required as a result of discussions, all revised pages shall contain revision numbers and corresponding date. The changes in text from original proposal submission shall be identified by tracked changes in the electronic files provided on CD. A note/comment identifying the associated question from discussions shall be included in both, the hard copies and the electronic files provided on CD. Offeror’s are not required to resubmit the full responses provided during discussions. The Offeror’s responses to the questions asked during discussions shall be incorporated by updated text in the FPR submission as applicable, and incorporated by reference using a note/comment to reference the applicable response(s) provided during discussions. References to applicable discussion questions shall be identified in all applicable sections of your FPR. The hard copies (original and copies) shall reflect the revision markings and dates on the pages, but shall display only the final text after accepting all tracked changes. It is acceptable to replace excel files in their entirety and explain any changes in the word document text. In the event of any inconsistencies between the FPR and discussion question responses, the FPR shall take precedence.

The page count shall include all material with printed matter and figures except cover pages, title pages, Table of Contents (TOC), lists of illustrations, tab pages, cross reference matrix, glossary of abbreviations and acronyms, index, and lists of tables which may be combined with illustrations. Pages excluded from the page count must contain only material pertinent to the page heading or be blank and marked "Intentionally Left Blank." Index pages and Tabs are required and shall be cross-referenced to the TOC. Every page, except those marked as blank, shall be numbered. If the proposal exceeds the page limit identified, the Government will remove all pages exceeding the specified page count from the back of the proposal prior to the evaluation

No cost or pricing information shall be included in the Offeror's forwarding letter or in any part of its submitted Volume I- Non-Cost. Cost or pricing information shall only be included in Volume III - Cost.

Forwarding letters are merely instruments for transmitting the submitted proposals; they are not part of the page count and will not be evaluated. The forwarding letter shall identify all enclosures being transmitted, and shall list all subcontractors identified in the Offeror’s proposal.

In the event that any portion of the proposal is written by someone who is not a bona fide employee of the firm that is submitting the proposal, a certificate shall be furnished and signed by an authorized official of the Offeror’s firm and shall indicate the following details.

· The Person’s Name

· The Person’s Employment Capacity

· The Person’s Employer

· The Relationship of that Person’s Employer to the Offeror; and

· The Portion of the Proposal that was Written by that Person

This certificate requirement applies to both the prime and any subcontractors. The certification will not count against page count and shall be provided in Volume I, Section II- Supplemental Information. Although legible, neat, orderly, and comprehensive proposal(s) are required, elaborate brochures or other presentations beyond that which is sufficient to present a complete and effective explanation are not desired.

The proposal shall contain all the pertinent information in sufficient detail to permit evaluation. The proposal should be detailed and complete in order to clearly demonstrate that the Offeror has a thorough comprehension of all technical and other requirements. If an Offeror fails to comply with content requirements, its proposal may be downgraded for failure to follow instructions.

L-3 VOLUME I – TECHNICAL PROPOSAL

The Technical Volume should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical Capability Factor including Subfactors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the technical capability factor.

(1) VOLUME ORGANIZATION

The Technical Volume shall be organized according to the following general outline:

i. Table of Contents

ii. List of Tables and Drawings

iii. Glossary

iv. Technical Proposal addressing:

a. FACTOR 1: TECHNICAL

· Subfactor 1: Technical Understanding

1. The Offeror shall demonstrate its specific knowledge, capability, and approach (for both Prime and Subcontractors) to perform all aspects of the tasks in accordance with the Statement of Work contained in Section C herein. The Offeror shall demonstrate its specific ability to perform the tasks described in the SOW. The Offeror shall also describe how its facilities meet the requirements in the SOW. The Offeror’s assembly facilities must be located forty (40) miles or less from NRL, Washington DC. Note, there is no limitation on subcontractor facilities distance from NRL, Washington, DC.

2. The Offeror shall provide sufficient details and convincing rationale that address how the Offeror intends to meet the requirements. Offeror’s shall assume that the Government has no prior knowledge of its facilities, capabilities, or experience. The Offeror shall assume that simply rephrasing the Government’s requirements will indicate a low confidence that the requirements are understood.

3. The Offeror shall include sufficient details to permit a complete and accurate evaluation of the proposal. The proposal must demonstrate the Offeror’s overall understanding of the scope of work, all requirements and shall document the approach to performing the tasks described in the RFP and their feasibility. Clear identification is the sole responsibility of the Offeror. Proposal contents that appear to be unreasonable, unrealistic, unsupported, unclear, and/or deficient will be evaluated IAW Section M. Offeror’s shall identify technical uncertainties and assumptions within the requirements set forth in this solicitation and provide specific courses of action for their resolution. Offeror’s proposals shall include detailed examples of specialized knowledge, capabilities, experience and qualifications, such as internal initiatives, certifications, training programs, Government or private industry contracts, joint research projects, participation in industry organizations, and membership in Government councils or other applicable venture.

4. The Offeror shall also describe company experience in performing relevant projects with scientific and technical tasks similar in size, scope and complexity to the areas required in the SOW. The documentation should be sufficient to demonstrate both the prime and any subcontractors’ breadth and depth of experience as it relates to the SOW and should clearly demonstrate the relationship between the company’s experience and the tasks required; prior or current programs in the areas; and technical understanding of all areas. Simply restating text from the SOW will not be acceptable, sufficient detail must be provided to both demonstrate experience in scope and similarity to the requirements as detailed in the SOW.

5. The Offeror shall demonstrate its specific knowledge, capability, and approach (for both Prime and Subcontractors) to perform all aspects of the tasks in accordance with the Statement of Work contained in Section C herein. The Offeror shall demonstrate its specific ability to perform the tasks described in the SOW including:

a. Production of spaceflight qualified electronics and electronic subassemblies,

b. Production of Aerospace Ground Equipment,

c. Procurement and controlled storage of parts, material, and equipment used in the production of 1) and 2) above, and

d. Electrical, mechanical, and aerospace engineering design and services.

6. The Offeror’s electronics assembly facility must be located forty (40) miles or less from NRL, Washington DC.

(See Subfactor 1 definition in Section M-2-1)

· Subfactor 2: Personnel Qualifications

1. The Offeror shall provide all personnel with the particular expertise and experience in accordance with Attachment 1 – Personnel Qualifications. The Offeror shall demonstrate its ability to provide qualified personnel with acceptable experience levels. The Offeror is instructed to propose utilizing the skill mix and labor categories identified in the table below. The Offeror is instructed to propose exactly the hours identified in the table below. The Offeror is instructed that any deviation from the total quantity of hours or deviation from the individual labor categories annual required hours will not be evaluated and will be ineligible for award.

2. The Offeror’s proposal shall demonstrate the Offeror’s ability to provide personnel to carry out the SOW in accordance with Attachment #2 – Personnel Qualifications. Offeror’s proposals shall document the following, specifically:

1. The experience of all proposed personnel;

2. The qualifications of proposed key personnel;

3. The availability of all personnel to support the effort on a full-time permanent basis (for all full-time employees only); and

4. The proposed personnel’s ability to span the total requirements (60 months).

The Offeror’s proposed Key personnel must be currently employed by the Offeror or the Offeror must provide documentation showing their immediate availability upon contract award. A statement of commitment by the Offeror stating the proposed personnel will be committed to the effort in its entirety is required, the statement shall include the proposed percentages each will be performing against the resulting contract and shall be signed and proposed key personnel not currently employed by the Prime Offeror.

The Offeror’s proposed key personnel shall be available for work efforts on the first day of the period of performance start date. The proposed non-key personnel shall be available for work efforts within two weeks of after the period of performance start date. The Offeror’s Key Personnel commitment shall include names along with their labor category, proof may include (but not limited to) commitment letters from Key Personnel or proof of current employment with the company. It is critical that the Offeror has properly committed key personnel with relevant experience and qualifications to complete the proposed work rather than just “corporate history” that does not transfer to the existing personnel who will perform the proposed work. Key personnel tasking levels shall be substantiated by name in the cost volume labor effort rather than generic labor categories. Resumes are required for all proposed key personnel.

(See Subfactor 2 definition in Section M-2-1).

All proposed labor categories MUST match the nomenclature detailed in the table above. Corporate labor categories that do not match these listed above must be re-titled and proposed using those listed above.

· Subfactor 3: Management Capability

1. Offeror shall demonstrate its approach and ability to effectively manage all efforts under this solicitation.

2. Offeror shall address their overall management approach and ability to plan, manage, and execute all efforts required by the SOW under this Task Order, including, but not limited to, controlling personnel, controlling utilization of resources, tracking deliverables, monitoring performance and obtaining Government feedback. Offeror shall describe processes to be used by Offeror’s technical leadership to ensure specific subtasks are being performed effectively and efficiently.

3. Offeror shall provide an organization chart that demonstrates the location of this work in the Offeror’s organization and demonstrate how this effort will receive sufficient corporate-level attention during performance. The plan shall describe the Offeror’s corporate structure and ability to manage a high performing team, describe the procedures in place for monitoring and controlling costs, and also demonstrate that the Offeror will be successful in undertaking these management and cost control efforts.

4. Provide a narrative description of your management strategy to manage this effort successfully including organizational structure, staffing plan, transition plan and critical management systems. (See Subfactor 3 definition in Section M-2-1)

5. The Offeror’s proposal shall demonstrate the capacity to routinely and rapidly respond to the general science, engineering, and support requirements of a research laboratory.

6. The Offeror’s proposal shall detail the sufficiency of the Offeror’s staff to accommodate program changes within the scope of the SOW.

7. The Offeror’s proposal shall detail the Offeror’s management plan, which should include a description of how the different tasks can be effectively and efficiently managed with minimum demands upon Government personnel. It should include, as applicable: management experience and involvement, quality control, risk management, systems engineering, hardware development, configuration management and subcontract management.

8. The Offeror shall also provide a narrative description of its management experience on projects with scientific, engineering and technical efforts similar to those required in the SOW. This description should clearly demonstrate how the contractor’s management plan defines the company’s management efforts resulted in its ability to meet performance requirements, cost, and schedule goals on projects of similar size and complexity.

9. The Offeror’s proposal shall detail the Offeror’s staffing plan for all proposed key personnel and non-key personnel. Only Key Personnel shall be specifically identified by name in the staffing plan, all other proposed staff shall be identified by labor category. A list of the Government’s minimum requirements for Key Personnel and the role they shall exhibit during the execution of this contract is included in Attachment 02. All personnel and their respective tasks shall cross-reference with SOW tasking’s (SOW 3.1-3.5.6) Offeror is cautioned that staffing plans for individuals and all proposed tasks must propose the same mix and amount of hours as that of the cost proposal. Discrepancies between the labor mix identified in the technical and cost/price proposal may result in a lowering of the adjectival rating in the technical proposal or a cost realism adjustment.

The Offeror shall provide a mapping of any company-specific labor categories it, or one of its Subcontractors, proposes in the Staffing Plan to the Government labor categories defined in the Labor Category Qualifications provided as an attachment in Section J. This mapping shall include a description, similar in detail to the Government labor categories, of the requirements/qualifications associated with each company-specific labor category contained in the Offerors Staffing Plan, including company-specific labor categories proposed by subcontractors.

The Staffing Plan Narrative shall describe how the proposed personnel have the required knowledge and capabilities to execute the proposed technical approach. When read together with the other parts of the Offeror’s Technical and Management Volume, the Offeror’s Staffing Plan should demonstrate the Offeror’s ability to successfully meet the requirements of Section C herein. The Offeror shall not be penalized for use of Subcontractors, but shall describe in the narrative how the proposed team provides optimal balance between size, manageability, and support capability while maintaining an integrated approach

The staffing plan shall include identified, contingent hire (candidate is not currently employed by the Offeror or major subcontractor, but is identifiable by documentary evidence), and unidentified (candidate is not currently employed by the Offeror or major subcontractor and documentary evidence is not available) employees. For any contingent hire personnel on the staffing plan, who do not currently work for the Offeror or major subcontractor, the Offeror shall provide documentary evidence of the individual’s availability to support these requirements (e.g., work agreements, contracts, and letters of intent). Work agreements, contracts, letters of intent and other relatable staffing support documentation shall not count toward the Volume I page limitation provided in Section L(1).

10. The Offeror’s proposal shall detail the Offeror’s strategy for assuring a smooth and effective transition between the Offeror’s proposed personnel and the incumbent’s personnel into the ongoing system development, maintenance, and operations efforts.

The proposed Transition Plan shall document:

a. the Offeror’s plan for the transition of personnel (contractor personnel shall have the necessary skill set and be able to execute on the first day of the contract, only acclimation/gaining familiarity with NRL is allowable, there is no budget for training);

b. the Offeror’s transfer of work control and information;

c. the Offeror’s compliance with NRL security regulations; and

d. the Offeror’s method for processing and assigning tasks during the phase-in/phase-out periods.

The proposed Transition Plan shall also address how the Offeror will implement adequate measures to coordinate communications with the Awardee and NRL staff in order to ensure minimal impact during the transition process. The proposal will be evaluated on the Offeror’s ability to complete all the transition activities within 90 days after contract award.

Technical proposals that are unrealistic in terms of technical commitment will be deemed reflective of an inherent lack of technical competence or indicative of failure to comprehend the complexity and risk involved in the contract requirements and may be grounds for rejection of the proposal.

(See Subfactor 3 definition in Section M-3-1).

To ensure that Volume I is evaluated strictly on its merit, no cost information is to be included in this proposal.

L-4 VOLUME II – PAST PERFORMANCE INFORMATION

(1) VOLUME ORGANIZATION

The Past Performance Volume shall be organized according to the following general outline:

i. TABLE OF CONTENTS

ii. GLOSSARY

iii. INTRODUCTION

iv. SECTION I – PAST PERFORMANCE QUESTIONNAIRES AND TRANSMITTAL LETTERS

v. SECTION II –PREVIOUS CONTRACTING NARRATIVES

Past Performance Volume II shall be specific and complete.

The Government reserves the right to use contract performance data provided in the Offeror’s proposal and additional contract performance data obtained from other sources, such as the Government’s Past Performance Information Retrieval System (PPIRS) database, personnel knowledge and from the points of contact identified by the Offeror in its proposal.

(2) SECTION I: RECENT AND RELEVANT PAST PERFORMANCE QUESTIONNAIRE

Offeror’s shall provide NRL Past Performance Questionnaires and/or CPARs reports with their proposal (attached to the RFP) for no more than five relevant efforts within the last five years as of the date of this solicitation release.

Offeror’s considered to be a “large business” are required to address historical compliance with the requirements of FAR Part 52.219-8 (Utilization of Small Business Concerns) in a separate narrative not to exceed one page. In addition, large businesses are required to address historical compliance with the requirements of FAR Part 52.219-9 (Small Business Subcontracting Plan) and DFARS 252.219-7003 (Small Business Subcontracting Plan, DOD Requirements) in a separate narrative not to exceed one page.

The contracts identified should demonstrate in-depth knowledge and successful implementation of contracts of similar scope and complexity to this solicitation. Similar scope and complexity means having performed the types of support efforts identified in the Statement of Work for this solicitation. The identified contracts can be with Federal, Commercial, or other customers. For each contract, the Offeror shall identify at least one of the following customer

Points of Contact (POCs): Program Manager (PM), Procuring Contracting Officer (PCO), Contracting Officer's Technical Representative (COTR) or Contracting Officer's Representative (COR). The Offeror shall provide the current address, phone number, and e-mail address for each POC.

Offeror shall submit one (1) Past Performance Questionnaire, provided as Attachment #3 in Section J, to each of its customer POCs identified in the Recent and Relevant Past Performance References. In order to expedite the assessment process, the Offeror may complete the "Contract Information" portion of the Past Performance Questionnaire for the convenience of the customer POC. The Offeror shall not, however, complete any other section of the Past Performance Questionnaire. The questionnaire shall be provided to the customer POC with instructions to complete and submit it directly to the Contracting Specialist, Richard Waterstreet, at richard.waterstreet@nrl.navy.mil on or before the proposal due date. Electronic submission by the customer is preferred; however, hardcopy mail or fax will be accepted. The Offeror's past performance volume shall contain copies of the first page of the Customer's Questionnaire and the transmittal letters.

The Government reserves the right to limit or expand the number of references it decides to contact and to contact other references than those provided by the Offeror. The Government reserves the right to consider any questionnaire received after the due date and contact those offices that do not respond to the questionnaire.

(See Factor 2 definition in Section M-2-2).

(3) SECTION II: PREVIOUS CONTRACTING EFFORT NARRATIVES

For each of the Past Performance Questionnaires and/or CPARs reports submitted, the Offeror shall also provide a Previous Contracting Effort Narrative detailing the following information in Volume II:

i. Describe how the scope for this past contract/task order relates to this acquisition in scope, size, and complexity.

ii. Describe significant achievements, challenges, or obstacles that were encountered during contract performance and the measures taken to overcome them.

iii. Provide performance criteria/measures that were applied in evaluating performance, for each contract identified. The performance criteria/measures should be specific and show the target performance levels that are/were set forth under the applicable contracts as well as the level of performance achieved, for the most recent period of performance of each contract.

NOTE: The Government reserves the right to use contract performance data provided in the Offeror’s proposal, and additional contract performance data obtained from other sources, such as the Government’s Past Performance Information Retrieval System (PPIRS) database, personnel knowledge and from the points of contact identified by the Offeror in its proposal. The Government reserves the right to use this information in part and whole for both the Prime Offeror and any/all subcontractors. The Government will review the overall Past Performance picture before making an award decision and this section will be evaluated accordingly.

L-5 VOLUME III – SMALL BUSINESS PARTICIPATION

(A) VOLUME ORGANIZATION

Subcontractor/teaming agreements shall be included in this volume. The Offeror shall submit letters of intent, teaming agreements or other evidence of commitment by Subcontractors to support the successful Offeror's team as part of Volume IV. Failure to submit letters of intent, teaming agreements, or other evidence of commitment by named Subcontractors, or failure to name Subcontractors, may be deemed by the Government to present a significant risk to the Offeror's ability to perform the work required under this solicitation

(B) SMALL BUSINESS PARTICIPATION PLAN:

In order to gather data to assess the contractor’s small business participation in accordance with FAR 52.219-8, the contractor shall develop and submit a Small Business Participation Plan. The Small Business Participation Plan is separate from the FAR requirement for a Small Business Subcontracting Plan and is required from both small and large businesses. The contractor shall ensure that Small Business Subcontracting Plan submissions are consistent with the Small Business Participation Plan information, if a Subcontracting Plan is required. This Small Business Participation Plan shall reference specific details of how the contractor will utilize small business participation as the prime or as first tier subcontract level throughout the period of performance of the contract. The Small Business Participation Plan shall provide percentage of total work performed by small business compared to the total contract value.

All Offeror’s, including small business, that submit proposals as a prime contractor are required to propose on the extent of their inclusion of small businesses in the performance of the contract, including: small business, small disadvantaged business, women-owned small business, HUBZone small business, and service-disabled veteran-owned small business. The Government will assess the Offeror’s small business participation and commitment to determine if small business participation is maximized. Small business participation is a separate and distinctly different requirement from the FAR 19.704 requirement for the Contracting Officer to review and accept an Offeror‘s subcontracting plan. The small business participation plan is an actual commitment document that addresses the extent of small business utilization in the performance of a contract, as outlined in DFARS 215.304(c)(i). The small business participation plan outlines the "specifics" or the "how" or the "details" of the Offeror’s firm intentions to maximize the utilization of small businesses within this acquisition. The Offeror shall articulate small business contributions to contract performance at the prime contract through first tier subcontract levels. Second and third tier small business subcontractors will not be considered towards the total small business participation percentage.

All Offeror’s, including small businesses and those who are DoD Comprehensive Test Program participants, shall submit a small business participation plan as a part of their proposal. The final small business participation plan will be monitored as a measure of contract compliance in accordance with Section G. The final small business participation plan will be incorporated at contract award within Section J.

In accordance with DFARS 215.304(c)(i), small business participation is an evaluation factor under Section M.5 of this solicitation for both other than small and small business Offeror’s.

The Small Business Participation Plan shall not reference the Subcontracting Plan (if required) or any other volume for information; all information required within the Small Business Participation Plan must be contained within this document.

(See Factor 3 definition in Section M-5-1)

L-6 VOLUME V – SMALL BUSINESS SUBCONTRACTING PLAN

(a) SMALL BUSINESS SUBCONTRACTING PLAN: A subcontracting plan is required (FAR 52.219-9) for Other than Small Businesses only.

Using the attached NRL Subcontracting Plan Template, Offeror’s are required to submit an individual subcontracting plan. The contracting officer will review subcontracting plans on an acceptable or unacceptable basis for compliance with FAR 19.704, FAR Clause 52.219-9 (Alternates and Deviations) and DFARS 252.219-7003. A subcontracting plan is unacceptable if it does not clearly meet the requirements of FAR 19.704, FAR Clause 52.219-9 (Alternates and Deviations), and DFARS 252.219-7003. Subcontracting plans will only be reviewed for acceptability for those Offeror(s) deemed to be an apparent awardee(s). The subcontracting plan shall be included in the offer, and the approved subcontracting plan shall be incorporated into the contract.

(b) The following does not apply to Small business concerns, the Small Business Subcontracting Plan (see FAR 52.219-9, and DFARS 252.219-7003 or 252.219-7004, as applicable), submitted by Large Business Offeror’s, shall meet the requirements of FAR Part 19 and DFARS Part 219 and at a minimum, the 5% congressional mandate on small business utilization.

a. Subcontracting plans will only be reviewed for acceptability for those Offeror(s) deemed to be an apparent awardee(s). The subcontracting plan shall be included in the offer, and the approved subcontracting plan shall be incorporated into the contract.

(See Factor 4 definition in Section M-6-1)

L-7 VOLUME IV – COST PROPOSAL

The Cost Volume shall be organized according to the following general outline:

i. Table of Contents

ii. Glossary

iii. Introduction

iv. Cost Proposal

a. A narrative on the basis of estimate (BOE) by cost element.

v. Supporting Documentation

a. Supporting documentation may include: Facilities cost of money calculation, signed Forward Pricing Rate Agreement (FPRA), Forward Pricing Rate Recommendation (FPRR), provisional billing rate agreement, payroll information, escalation calculation, approved accounting system, approved purchasing system, approved estimating system, indirect cost pool description, subcontractor cost evaluations, subcontractor quotes, etc.

The Cost Volume IV - Microsoft Excel spreadsheet shall be organized in accordance with Attachment 5 (additional sheets may be used). Edits to the spreadsheet to comply with an Offeror’s accounting system/estimating practices are allowed but the Offeror’s populated spreadsheet should maintain the formatting of all rows and columns as found in Attachment #4.

CLIN PRICING INSTRUCTIONS:

All of the below referenced CLINS makeup the Government Total Evaluated Price (TEP): 0001, 0002, 0003, 1001, 1002, 1003, 2001, 2002, 2003, 3001, 3002, 3003, 4001, 4002 and 4003.

The Governments Total Evaluated Price (TEP) will be calculated by summing the proposed Section B value for each of the following CLINs as follows:

CLIN 0001 + CLIN 0002 + CLIN 0003 + CLIN 0004 + CLIN 1001 + CLIN 1002 + CLIN 1003 + CLIN 1004 + CLIN 2001 + CLIN 2002 + CLIN 2003 + CLIN 2004 + CLIN 3001 + CLIN 3002 + CLIN 3003 + CLIN 3004 +CLIN 4001 + CLIN 4002 + CLIN 4003 + CLIN 4004

Another way of looking at this:

CLIN's 0003, 1003, 2003, 3003 and 4003

CLIN's 0004, 1004, 2004, 3004 and 4004

Total Evaluated Price

*Note: Offeror’s are permitted to propose fixed fee on Material CLINS 0002, 1002, 2002, 3002 and 4002 within a range of 0.00% to a maximum of 5.00%. Offeror’s are cautioned that proposing a fixed fee on Material CLINs outside of this range will cause their proposal to not be in accordance with the instruction of this solicitation and therefore deem them ineligible for award.

For evaluation purposes only, the Government will utilize the above formula for evaluating each Offeror’s proposal. Any Offeror who fails to populate Section B CLIN pricing within Volume IV will not be considered for award. If for any reason, the pricing found in the Offeror’s populated Attachment #4 differs from those values proposed in Section B, the Section B values will be used by the Governments in calculating the TEP.

CLINs 0001, 1001, 2001, 3001 and 4001:

NRL has estimated during contract execution the Spacecraft Engineering Division will require roughly 106,256 labor hours per year under CLINs 0001, 1001, 2001, 3001 and 4001 in support of the SOW. Therefore, Offeror’s are instructed to propose 106,256 labor hours each for CLINs 0001, 1001, 2001, 3001 and 4001 for total of 531,280. NRL anticipates, at a minimum, fifty eight (58) full time equivalent (FTE) individuals in support of this SOW, as detailed in Attachment #2 – Personnel Qualifications.

Offeror’s shall utilize the following distribution of labor hours in preparing their cost proposal. If the Offeror uses labor category terminology different than those included below and as defined in Attachment #2 – Personnel Qualifications, the Offeror must provide a matrix clearly relating their proposed labor categories to those included in Attachment #1. All Offeror proposed labor categories differing from those below must meet the personnel qualifications outlined in Attachment #1.

Any Offeror’s proposal who proposes a quantity of labor hours different than those instructed to be proposed in the table below will not be considered for award and will not be evaluated. Any Offeror’s proposal who proposes a skill mix or distribution of labor hours different than those instructed to be proposed in the table below will not be considered for award and will not be evaluated.

Offeror’s are to propose exactly the skill mix and total hours provided in the table below.

OFFEROR’S PROPOSALS ARE NOT TO DEVIATE FROM THE SKILL MIX IN THE TABLE ABOVE. ANY OFFEROR’S PROPOSAL THAT IS FOUND TO DEVIATE FROM THE SKILL MIX FOUND IN THE TABLE ABOVE WILL NOT BE EVALUATED AND WILL NOT BE…