Questions_ _Answers_N00173-14-R-GJ01.pdf

Solicitation N00173-14-R-GJ01 Amendment 0001

Questions & Answers

Q1. The Offeror requests that the Contracting Officer delete Section 4 of the PWS, at Exhibit B. The section, entitled “Special Requirements”, contains provisions that are duplicative and may conflict with the provisions of Solicitation, particularly Exhibit C Requirements for On-Site Contractors.

A.1 Section 4.1.2 “Visitor Group Security Agreement (VGSA)” of the PWS is amended, Exhibit B is not deleted.

Please see AMENDMENT 0001_EXHIBIT B _PWS

Q2. Additionally, PWS Section 4.3 Transition is not consistent with the Transition Plan requirements on page 94 of the Solicitation. This conflict can be resolved by deletion of Section 4 of the PWS.

A.2 Section 4.3 “Transition” of the PWS is amended. Please see AMENDMENT 0001_EXHIBIT B _PWS

Q3. The Offeror requests that the Contracting Officer delete Section 2 of the PWS, at Exhibit B, entitled “General Requirements” based upon the duplication or conflicts with the Solicitation document, particularly for Section 2.1, 2.2, 2.3.1, 2.3.2, 2.5, 2.6, 2.7, 2.8.

A3. Section 2 (2.1, 2.3.1, 2.4.4) “General Requirements” of the PWS is amended, Please see AMENDMENT

0001_EXHIBIT B _PWS

Q4. Additionally PWS Section 2.4 is not consistent with the Program Management Plan required by the Solicitation on page 94.

A4. Section 2.4.4 of the PWS is amended, Please see AMENDMENT 0001_EXHIBIT B _PWS

Q5. The Offeror requests additional information on or a copy of the Visitor Group Security Agreement specified in Section 4.1.2 of the PWS, at Exhibit B, which appear additive to the requirements associated with the DD-254 and NISPOM, and not otherwise identified in the Solicitation.

A5. Section 4.1.2 “Contractor's Management Plan (CMP)” of PWS is amended. Please see AMENDMENT

0001_EXHIBIT B _PWS

Q 6. In the Requirements for On-Site Contractors, Section 1(b), the Offeror requests that the Contracting Officer identify the forms and background information with additional specificity and also the applicability of the requirement to submit forms and background documentation required to establish a “favorable trustworthy determination” when all personnel required by the Solicitation are required to have existing security clearances.

A6. The statement “favorable trustworthy determination” located in the “Requirements for On-Site Contracts” applies to any contractors working on NRL that do not require a security Clearance. NRL will verify that all contractor clearances are valid, in the event a contractor security clearance in not valid the contractor may receive an unfavorable past performance determination or negative responsibility determination as a result of non-compliance with the solicitation/award.

Q7. The Offeror notes that labor categories specified in the Personnel Qualification exhibit are often performed as Contractor-site labor. These labor categories include Technical Writer, Senior Program Analyst, Program Specialist, Senior FPGA Design Engineer, and Control Specialist. The Offeror requests that the Contracting Officer confirm that the Solicitation does not require that the Offeror provide Contractor-site labor rates.

A7. All Labor Categories shall be proposed in accordance with Section L for evaluation purposes. The Government anticipates having all labor categories on-site, in the event any Contractor-Site labor is required, the contractor-site rates will be evaluated for fair and reasonableness at the Task Order level.

Q8. The Offeror requests the identification of Key Personnel from within the Labor Categories required in the Solicitation. Currently, Key Personnel are stated on page 93 of the Solicitation.

A8. Section H-1 ONR 5252.237-9705 - KEY PERSONNEL (DEC 88) and L-24 1.(a)-Personnel is amended, Please see AMENDMENT 0001_RFP N00173-14-R-GJ01

Q9. The Offeror requests that the Contracting Officer add the position of Junior RF Engineer to the Labor Categories and Personnel Qualifications, Exhibit D. The position is required by Sample Task 1 in Attachment L-7.

A9. The labor category “Junior RF Engineer” is included in the amended Personnel Qualifications (#5 - Junior RF Engineer), Section C-3 “MINIMUM PERSONNEL REQUIREMENTS AND LABOR CATEGORIES” and L-25 “ANTICIPATED DISTRIBUTION OF DIRECT LABOR HOURS BY LABOR CATEGORIES” is amended.

Please see AMENDMENT 0001_RFP N00173-14-R-GJ01 and AMENDMENT 0001_EXHIBIT D_PERSONNEL

QUALIFICATIONS.

Q10. The Offeror notes that Exhibit D Personnel Qualifications provides for a Senior Program Analyst; however, the Labor Category tables in the Solicitation on page 4 and page 98 do not provide for this position. The Contracting Officer is requested to resolve the conflict by adding the Senior Program Analyst to the Labor Category tables.

A10. The labor category “Senior Program Analyst” labor category is included in the amended Personnel Qualifications (# 16). Please see AMENDMENT 0001 EXHIBIT D_PERSONNEL QUALIFICATIONS.

Q11. The Offeror requests that the Contracting Officer clarify whether the second paragraph of section 3.1 of Attachment L-7 is complete, or missing words.

A11. Attachment L-7 second paragraph of section 3.1 has been amended. Please see AMENDMENT 0001_Attachment L-7 for revisions.

Q12. The Offeror requests that the Contracting Officer clarify whether the title of section 3.2 of Attachment L-7 is complete, or missing words.

A12. Attachment L-7 Section 3.2 has been amended. Please see AMENDMENT 0001_Attachment L-7 for revisions.

Q13. The Offeror requests that the Contracting Officer resolve the conflict between the $75,000 stated for ODCs in item

(g) on page 97 and the $60,000 stated on page 99.

A13. L-24 3.(b) (g) and L-27 OTHER DIRECT COST/TRAVEL ESTIMATE (FOR PROPOSAL PURPOSES ONLY) is amended. The estimated ODC / Travel cost is estimated for $300,000.00 for the ordering period, $60,000.00 per year (estimated). This amount is for proposal purposes only. Please see AMENDMENT 0001_RFP

N00173-14-R-GJ01

Q14. The Offeror requests that the Contracting Officer amend the due date on page 85 of the Solicitation to match the date provided on the SF33.

A14. Section L-14 (a) of the solicitation has been amended. The Solicitation closing date has been extended to 24 May 2014. Please see AMENDMENT 0001 for revisions. Please see AMENDMENT 0001_RFP N00173-14-R- GJ01 for revisions.

Questions & Answers

Q15. The Offeror requests clarification of the phrase “per task area” in reference to the page limit given for Volume II Past Performance on page 87 of the Solicitation.

A15. Section L-16 (b) (1) of the solicitation has been amended; “per task area” is deleted from the Page Limit column. Please see Please see AMENDMENT 0001_RFP N00173-14-R-GJ01 for revisions.

Q16. The Offeror requests clarification as to the transition planning and communication with Codes 1400 and 1600 staff, their functions at NRL as it would pertain to their roles in the transition process.

A16. Section L-24,1.(c) SECTION 3 (Sub-factor C)-“Program Management Plan” has been amended; “and codes 1400 and 1600 staff as well as” is deleted from the paragraph. Please see AMENDMENT 0001_RFP N00173-14-R-

GJ01

Q17. The Offeror requests clarification as to its demonstration that its proposed personnel meet the requirements of Personnel Qualifications, Exhibit D. Section L-20 provides for resumes for Key Personnel. Other proposed personnel are to be addressed in the Staffing Plan per Attachment L-6 and in the Labor Category Qualification.

The Offeror interprets the Labor Category Qualification in L-27 (page. 93) as seeking information about the company’s positions and how they meet the requirements of the Personnel Qualifications. As a small business, the Offeror does not maintain a sufficient number of “company-unique personnel qualification identifiers” to address the Personnel Qualifications for 23 positions and “each individual’s eligibility”.

Because this is a cost-type contract with direct labor being proposed by individual, the Contracting Officer is requested to require individual resumes so that the Offeror may demonstrate its ability to meet the Personnel Qualifications.

A17. Section L-20 (a) requires a max 2 page resume for all identified Key Personnel.

Section L-20 Volume I - “Technical Capability and Experience” and Section L-24 1. (a) “Labor Category Qualifications” has been amended for clarity. Please see AMENDMENT 0001_RFP N00173-14-R-GJ01 for revisions.

Q18. The Offeror notes that a page limit of 60 pages is established for the Volume I Technical Capability and Experience (page 87) and, within the page limit, the items a – g (page 91) are to be addressed.

The limit is problematic. The Offeror submits that if the Contracting Officer accepts resumes to address the Labor Category Qualifications, items a – d will require 10 pages. Item e, Sample Tasks, will require 15 pages for each of two tasks. Item f, Technical Capabilities/Experience, requires that the Offeror address the PWS. Section 3 of the PWS has over 50 discrete technical requirements and technical sections to address individually which would consume approximately 60 pages. Item g, Management Plan, is typically a 10 page document to meet the stated requirements, when a Transition Plan is required. Based on the foregoing, the Offeror requests a revised page limit of 120 pages for Volume I.

A18. L-16 Proposal Format (b) (1), has been amended. Also see Section L-16 (“Proposal Format”, (g), “Page Limitations”) for more information on page limitations.

Please see AMENDMENT 0001_RFP N00173-14-R-GJ01 for revisions.

Q19. The Offeror believes that responses to the above questions will materially impact its ability to prepare its proposal within the 30 days allowed and requests that a day-for-day extension be provided should the Contracting Officer respond subsequently to May 5, 2014.

A19. Section L-14 “INSTRUCTIONS FOR SUBMISSION OF PROPOSALS/OFFERS” (a) has been amended.

Please see AMENDMENT 0001_RFP N00173-14-R-GJ01 for revisions.

Q20. Can you tell me if there is an incumbent contractor currently performing work for this requirement? If so, could you please provide their company name and contract number?

A20. The incumbent is Envisioneering, Inc. The current contract number is N00173-10-C-2010.