1 BPA Renewal Westgate_Statement of Work.pdf

Statement of Work for

Conference, Meeting and Training Rooms In Support of NSWC Crane

1.0 Scope

This Blanket Purchase Agreement (BPA) establishes the requirements for conference, meeting and training room space to enable NSWC Crane the ability to conduct strategy planning sessions, industry briefings, informational meetings collaboration, business meetings and training external to Government facilities.

1.1 Background

The Naval Surface Warfare Center (NSWC), Crane’s mission is to provide acquisition, engineering, in-service engineering and technical support for three major focus areas: Electronic Warfare/Information Operations, Strategic Missions and Special Missions. NSWC Crane provides comprehensive leadership and support for complex military systems spanning development, deployment and sustainment. Conference and training room space external to government facilities are needed in order to accommodate a large number of participants, industry partners and various events not suited for NSWC Crane facilities.

2.0 Applicable Documents

The documents listed in this section are applicable to the Statement of Work (SOW). This section may not include documents cited in other sections of this SOW or recommended for additional information or as examples. While every effort has been made to ensure the completeness of this list, document users are cautioned they must meet all specified requirements documents as cited in this SOW, whether or not they are listed. In the event of conflict between the documents referenced herein and the contents of the SOW, the contents of the SOW shall prevail:

- DoDI 4145-26M Facilities Security

- DoD 5200.08R CH1 Physical Security Program

- DoDM 5200.01 Volume 3, CH-2 DOD Information Security Program: Protection of Classified Information

- DoDI 5200.48 Controlled Unclassified Information (CUI)

- DoDM 5205.02 DOD Operational Security (OPSEC) Program Manual -DoD 5220.22-M, National Industrial Security Program Operating Manual

- DoDM 8570.01 CH-4 Information Assurance Workforce Improvement Program

- DoDI 5200.01 DoD Information Security Program and Protection of Sensitive Compartmented Information (SCI)

- DoD Directive 8500.1, Information Assurance

- DoD Instruction 8500.2, Information Assurance Implementation

- SECNAVINST 5239.3B, Department of the Navy (DoN) Information Assurance Policy

- Defense Federal Acquisition Regulation Supplement (DFARS) Parts 204 and 239, Acquisition of Information

Technology DFARS 252.204-7012, 252.204-7019, 252.204-7020, 252.204-7021 and 252.239-7001

- NIST SP 800-171, National Institute Standards and Technology (NIST) Special Publication, Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations

3.0 Requirements

This Statement of Work (SOW) provides overarching requirements for establishment of a Blanket Purchase Agreement. Each BPA call or Government-wide Purchase Card (GPC) action will identify the requirements for the specific event.

3.1 Site and Room Accommodations

The requirement for facilities for all day events should be within twenty (20) miles of NSWC Crane. The requirement for facilities for half-day events should be within ten (10) miles of NSWC Crane. Each site shall provide adequate parking and restroom facilities meeting Americans with Disabilities Act (ADA) requirements.

3.1.1 Capacity Requirements

Various room capacities are required: small facility (under 50), medium facility (between 50 and up to 300), and large facility (over 300).

3.1.2 Room Configuration Requirements

Various room configurations are required dependent upon the event. Configurations may include but are not limited to: theater, classroom, crescent (half) rounds, banquet (full) rounds, u-shape, hollow square, conference, team table/clusters (collaboration), casual collaboration. (See attachment 1 – Meeting Room Set-Up Styles)

3.1.3 Additional Furniture & Accessories

The following additional furniture or accessories to furniture may be required:

-Privacy Panels/skirts for Presenter tables -White Boards -Flipcharts/Easels/Markers -Podium

3.1.4 Event Registration Area

The facility shall have a centralized area for participants to register for events when required. The registration area shall be large enough to accommodate registrants inside the facility due to inclement weather considerations.

3.2 Classified Meetings

Classified meeting spaces up to SECRET are required. All meetings with classification requirements will be purchased through a written BPA Call and the applicable Department of Defense Contract Security Classification Specification, DD Form 254 (DD254) will be provided as well as any additional Statement of Work requirements.

The requirements of DoDM 5200.01 volume 3 enclosure 2 section 16 are applicable.

3.2.1 Security Guards

In accordance with (IAW) DoDM 5200.01 volume 3 enclosure 2 section 16b, the DoD activity sponsoring a classified meeting or conference (NSWC Crane) will assign an official to serve as the security manager for the meeting and is responsible for ensuring security provisions identified in DoDM 5200.01 volume 3 enclosure 2 section 16b(1) through 16b(8) are met.

3.3 Government Set-Up & Dry Runs

The room shall be set up by the Contractor to support a dry run during regular business hours the day prior to the event.

3.4 Information Technology and Audio-Visual Requirements

Various IT and AV requirements are required. Equipment required to include, but not limited to, computers, laptop computers, video projectors, confidence monitors (32”-60”), teleprompters, and audio devices (clickers, handheld mics, lapel mics, mic stands) for use by the Government to facilitate presentations that are visible and audible to all participants.

3.4.1 Audio-Visual – Contractor Provided

Audio-visual equipment connected to a contractor provided computer and network shall be available for use by the Government to facilitate presentations that are visible and audible to all participants. Any material stored on contractor equipment to facilitate event presentations or training shall be handled IAW SOW 3.7.

3.4.2 Audio-Visual -- Remote Access Capability

The Government requires the ability to connect to Government networks via Remote Access Server (RAS) or Virtual Private Network (VPN) connections. The site shall provide internet connectivity to allow for Government RAS/VPN connection. Connectivity shall be able to accommodate presentation through contractor provided audio-visual equipment to facilitate presentations that are visible and audible to all participants.

3.4.3 Hybrid Participant Environment

The Government requires the ability to connect to Government networks via RAS/VPN. The site shall provide internet connectivity to allow for Government RAS/VPN connection. Connectivity shall be able to accommodate the use of Microsoft Teams as well as presentation through contractor provided audio-visual equipment to facilitate presentations that are visible and audible to all participants both in person and remote.

3.4.4 Presentation Equipment – Contractor Computer

All equipment to facilitate presentations and training that are visible to all participants shall be available for use by the Government. The computer being used for the presentation shall be able to access the internet. Any material stored on contractor equipment to facilitate event presentations or training shall be handled IAW SOW 3.7.

3.4.5 Presentation Equipment – Government Computer

Connectivity to enable access to government networks via RAS/VPN shall be available. Visual equipment and all required connecting cables including but not limited to HDMI (standard), Mini HDMI, Micro HDMI, DisplayPort, Mini DisplayPort, DVI-I, DVI-D, DVI-D Dual Link, VGA, shall be provided for use to the Government to facilitate presentations and training that are visible to all participants.

3.4.6 PolyCom

The Government requires the ability to conduct teleconference meetings. The site shall provide teleconference capability within small meeting spaces.

3.4.7 IT Technician

A sound technician may be required for each event that utilizes IT equipment. The technician shall be available for support throughout the event, and for dry runs.

3.4.8 Audio & Sound Technician

Audio equipment and a sound and light technician may be required for an event without video equipment. The technician’s shall be available for support throughout the event, and for dry runs.

3.5 Staging- For large or formal events, the event room shall be staged to include a professional backdrop and the US flag as a minimum. Additional requirements may include full military flag presentation.

3.6 Clean up and Trash Removal

The vendor shall be responsible for clean-up and trash removal at the end of the event and during the event as necessary.

3.7 Security Requirements

The Contractor shall establish appropriate administrative, technical, and physical safeguards to protect any and all government data stored on contractor IT equipment and networks per SP NIST 800-171. Any material stored on contractor equipment to facilitate event presentations or training shall be immediately deleted upon completion of the event. The contractor shall provide an email notification to the event POC indicating all materials have been permanently deleted from any and all storage devices owned by the contractor.

3.7.1 Operations Security (OPSEC)

The contractor is required to protect critical information to prevent unauthorized disclosure and will observe OPSEC requirements IAW DoDM 5205.02. DOD Operational Security Program. If Contractor personnel become aware of any person seeking unauthorized access to information or program materials, they should immediately report this to the Contracting Officer.

3.7.1.1 Performance under this contract requires the contractor to adhere to OPSEC requirements. OPSEC requirements are additional to the requirements of DoD 5220.22-M, National Industrial Security Program Operating Manual, therefore, the Contractor may not impose OPSEC requirements on its subcontractors unless NSWC Crane approves the OPSEC requirements. The contractor shall assign an

OPSEC point of contact for this contract at no additional cost to the Government. This individual may be the Facility Security Officer (FSO).

3.7.1.2 During the period of performance of each call under the BPA, the Contractor may be exposed to or use

NSWC Crane Critical Information (CI) and/or observables and indicators which may lead to discovery of CI. NSWC Crane CI will not be distributed to unauthorized third parties, including foreign governments, or companies under Foreign Ownership, Control, or Influence (FOCI).

3.7.1.3 Intra-office communications and electronic emails shall be encrypted and protected when containing

NSWC Crane CI. The transfer of unclassified technical data to and from the government or other associated activities must be accomplished via encrypted email or DOD SAFE only.

3.7.1.4 NSWC Crane CI shall not be publicized in corporate wide newsletters, trade magazines, displays, intranet pages or public facing websites. Media requests related to any event shall be directed to NSWC Crane Public Release Authority within the Public Affairs Office.

3.7.1.5 Any attempt by unauthorized third parties to solicit, obtain, photograph, or record, or; incidents of loss/compromise of government Classified or CI, Business Sensitive, Company Proprietary information related to the event reported Event POC, Defense Security Service and/or the Naval Criminal Investigative Service, and the NSWC Crane Industrial Security Department.

3.7.2 Contractor’s Internal Network and Data Security

The Contractor shall ensure that its internal networks and data have sufficient protection to prevent intrusion from sources outside its facilities if Government information classified as OPSEC or CUI is stored on contractor networks.

3.7.3 Armed Security Presence for Large Events

Contractor to provide one-armed security guard at the Westgate training facility for events which are expected to total 300 or more attendees. This objective is to establish an enhanced security presence to deter and detect potential active shooter and explosive threats, ensuring the safety and security of all personnel, visitors, and property. Duties of the appointed security guard are as follows:

3.7.3.1 Access Control: Monitor personnel and vehicle traffic to ensure only authorized individuals access the facility. While not explicitly for entry control, the guard’s presence serves as a deterrent.

3.7.3.2 Interior Patrols: Conduct periodic, random foot patrols of the building’s interior hallways and common areas to establish a visible security presence.

3.7.3.3 Exterior patrols: Conduct periodic, random foot patrols of the facility’s exterior. Including the parking lot and immediate surrounding areas.

3.7.3.4 Conference Room Checks: Specifically include the Kratos conference rooms in the regular patrol schedule, checking for any signs of unauthorized access or suspicious items.

3.7.3.5 Threat Detection: Remain vigilant for any indicators of a potential active shooter or explosive threat. This includes observing suspicious behavior and identifying unattended packages.

3.7.3.6 Reporting: The contract shall maintain a daily activity log detailing all patrols and any significant observations or incidents. Immediately report any suspicious individuals, unattended packages, or potential threats to the designated point of contact or local law enforcement, as per the established Standard Operating Procedures.