SPAWAR Ser 2.1B12 Letter 17-128 dtd 8-25-17.pdf

DEPARTMENT OF THE NAVY

SPACE AND NAVAL WARFARE SYSTEMS COMMAND

4301 PACIFIC HIGHWAY

SAN DIEGO, CA 92110-3127

Ser 2.1B12/17-128 25 August 2017

From: Contracting Officer, Space and Naval Warfare Systems Command To: Thales Defense & Security, Inc. (TDSI) Attn: Kim Carroll 22605 Gateway Center Drive Clarksburg, MD 20827-2001

Subj: REQUEST FOR PROPOSAL – HIGH FREQUENCY DISTRIBUTION AMPLIFIER

GROUP (HFDAG) COMPONENTS, SOLICITATION N00039-17-R-0033

Encl: (1) DMR HFDAG Components: Additional Proposal Instructions

(2) 252.215-7009 Proposal Adequacy Checklist (JAN 2014)

(3) Solicitation N00039-17-R-0033 with Attachments

Dear Ms. Carroll:

1. TDSI is hereby requested to submit a detailed Firm Fixed Price proposal in accordance with enclosures (1), (2), and (3). The proposal shall identify all the cost elements (e.g.

direct labor hours, hours per labor category, direct labor rates, indirect rates, material, subcontracts, Other Direct Costs (ODCs), and fee) required to execute the requirements of the enclosures. All cost and pricing data provided in your cost proposal (volume 3) should be prepared in Microsoft Excel with all formulas intact to show all cost calculations.

2. There are no set minimum or maximum dollar values established at the CLIN level for this contract. Dollar values identified for each CLIN are Not-To-Exceed values identified for the purposes of establishing the total contract maximum and shall be proposed exactly as follows:

Firm-Fixed Priced CLINs

CLIN 0001: $17,371,390

CLIN 0002: $207,465

CLIN 0003: $1,000,000

CLIN 0004: $250,000

CLIN 0005: $3,000,000

CLIN 0006: $700,000

CLIN 0007: $2,300,000

CLIN 0012: $325,000

CLIN 0013: $1,500,000

CLIN 0014: $1,500,000

CLIN 0015: $1,500,000

CLIN 0010: NSP

Cost-Plus Fixed Fee CLINs

CLIN 0008: $500,000

CLIN 0009: $500,000

Cost-Only CLIN

CLIN 0011: $300,000

3. Unit pricing for CLINs 0001, 0002, 0003, 0004, 0005, and 0006 shall be proposed using Section B Tables B-1 and B-2. Unit pricing for CLIN 0007 shall be proposed using Section J – Attachment 8 – Spares Pricing Workbook. Unit pricing for FFP repair CLINs (0012, 0013, 0014, and 0015) shall be proposed by filling out the unit prices for each year in the Section B table.

4. The Cost Plus Fixed Fee (CPFF) Engineering Support Services portion of the proposal (CLINs 0008 and 0009) shall identify the direct labor categories, direct labor hours, direct labor rates, indirect rates, and fee required to execute the requirements in the DMR HFDAG Components and Services Statement of Work paragraph 4.5. The RFP contains Not-to-Exceed (NTE) dollar values for these CLINs; the Contractor shall identify the estimated total labor hours that equate to these values based on the offeror’s fully burdened labor rates (to include fee) and labor mix.

5. In addition, your proposal shall include a technical volume (volume 2) detailing Basis of

Estimates (BOE) that describe each task to be performed, the total hours per task, the total hours broken into labor category, proposed material, and any other costs associated with the work to be performed. These BOEs shall be detailed enough to allow the Government to understand the assumptions behind your estimate and to perform a meaningful technical evaluation.

6. TDSI shall prepare and submit cost or pricing data and supporting attachments in accordance with Table 15-2 of FAR 15.408. As soon as practicable after agreement on price, but before contract award, TDSI shall submit a Certificate of Current Cost or Pricing Data, as prescribed by FAR 15.406-2.

7. TDSI shall assume a 30 May 2018 award date for the purpose of pricing all the years within the 5-year ordering period. Offeror’s proposal shall clearly state proposal validity through 30 May 2018.

8. Please submit proposal in accordance with enclosure (1) to SPAWAR not later than 12:00 PM Pacific Time on 12 OCTOBER 2017 and provide a copy of your complete proposal to your cognizant DCMA and DCAA offices representatives’ concurrent with the submission of your proposal to SPAWAR. This request for proposal should not be construed as a contract, promise to contract, or a commitment of any kind and results in no change to the terms and conditions of the current contract (N00039-13-C-0005).

Should TDSI decide not to respond to this request with a proposal, or have any other questions, TDSI is requested to notify Anh Trang at anh.trang1@navy.mil, or to the undersigned at alexander.holtet@navy.mil.

Sincerely, Alexander Holtet Contracting Officer

ENCLOSURE (1): ADDITIONAL PROPOSAL INSTRUCTIONS

(a) The proposal shall be prepared in accordance with RFP N00039-17-R-0033 and the following instructions, and submitted via the SPAWAR eCommerce Select website:

VOLUME I, Contractual:

Page Limitation: _None_

Section 1 - Proposal Cover Letter

Section 2 – Assumption and/or exceptions to RFP Section 3 – Signed SF33 with completed Sections B through K Section 4 – Response to Provision 252.227-7017 Section 5 – Proprietary Data Protection Agreement (PDPA) Section 6 – Systems and Compliances Section 7 – Small Business Subcontracting Plan

Content: This volume provides for all other miscellaneous contractual items delineated above and described in detail as follows:

Section 1: Cover Letter The Offeror’s proposal shall include a cover letter on the Offeror’s letterhead stationery and signed by an executive of the company who possess authority to contractually bind the Offeror.

The cover letter shall acknowledge receipt of all amendments (if any are issued) to the RFP. The submittal letter shall identify all enclosures being transmitted as part of the response to the RFP.

The letter shall reference the RFP number and acknowledge that it transmits an offer in response to the RFP. It shall state: (1) Commercial and Government Entity (CAGE) number, (2) DUNs Number, (3) Taxpayer Identification Number (TIN), (4) address(es) of the location(s) at which the Offeror intends to perform the proposed effort, (5) state the name, address and telephone number of the cognizant DCAA audit office, (6) the name, address and telephone number of the cognizant DCMA office, and (7) a statement that the proposal is valid for 180 days from the solicitation closing date. The above listed information (items 1-7) shall also be provided for all proposed subcontractors.

Section 2: Exceptions to the RFP The Offeror’s proposal shall include any exceptions to the provisions of the solicitation. The Offeror shall clearly state the exceptions and provide references to the applicable RFP page, paragraph or exhibit line item number. The Offeror shall provide a full explanation for all exceptions taken to the solicitation. If the Offeror takes no exceptions to the provisions of the solicitation, the Offeror shall state “No exceptions”.

Section 3: Signed SF33 with completed Sections B through K The Offeror’s proposal shall provide a completed RFP to include completed and signed SF33 acknowledging all amendments and completed Sections B through K.

Section 4: Response to Provision 252.227-7017 The Offeror shall submit data rights information pertaining to technical data or computer software in accordance with DFARS 252.227-7017.

Section 5: Proprietary Data Protection Agreement (PDPA) Contractor support personnel from Booz Allen Hamilton will be assisting the Government during the proposal evaluation period by providing administrative support. Responses to this solicitation MUST clearly state whether permission is granted allowing the contractor support identified above access to the contractor’s proposal. The executed PDPA should be included in the proposal submitted to the Government so that the Government is aware that the PDPA has been executed. Should such permission be denied, the Government will review the contractor’s proposal without the administrative contractor support identified. Offerors are encouraged to execute a Proprietary Data Protection Agreement (PDPA) with Booz Allen Hamilton. Subcontractors that provide proposal information separate from the prime contractor’s proposal submittal shall clearly state whether permission is granted allowing the contractor support identified above access to the subcontractor’s proposal. The point of contact for Booz Allen Hamilton is listed below:

Company POC Contact Information Booz Allen Hamilton Carolyn Brown brown_carolyn@bah.com

Section 6: Systems and Compliances The Offeror shall provide documentation that demonstrates the Government has determined that the Offeror currently has an adequate Accounting System, Estimating System, Purchasing System and Disclosure Statement Systems and Compliances

Section 7: Small Business Subcontracting Plan Offeror, shall, in accordance with FAR 19.7 and FAR 52.219-9, submit an updated Small Business Subcontracting Plan.

VOLUME II, Technical:

Page Limitation: _None_

Content: Technical Approach to include high-level narrative of how the Contractor plans to demonstrate that FFP supply items delivered in accordance with SOW Section 4.1, 4.2 and 4.3 meet specification requirements identified therein. In addition, the Contractor shall identify any requirements or performance parameters that are known to be problematic (if applicable) and identify plans for mitigating those risks in the performance of the hardware items procured under this effort. The Contractor’s proposal shall include applicable SOW references when identifying performance risks.

The Contractor shall provide Basis of Estimates (BOE) to support the costs identified for all FFP line items. Each BOE should describe the discrete task to be performed, the total hours per task, the total hours broken into labor category, proposed material, and any other costs associated with the work to be performed. Each BOE should clearly identify and map to the WBS element and Statement of Work (SOW) reference tied to the tasking. These BOEs shall be detailed enough to allow the Government to understand the assumptions behind the estimate and to perform a meaningful evaluation.

VOLUME III, Cost/Price:

Page Limitation: _None_

Content: This volume should contain certain cost/price information only. Cost/Price data to be included is delineated elsewhere in this solicitation. This volume shall contain the offeror’s completed Section B, to include pricing tables B-1 through B-6 and a completed Section J (Attachment 6) file for spares pricing.

Required Pricing Information. Pricing information must be provided to the degree necessary to determine reasonableness and completeness. The offeror shall submit price documentation. No specific format is required for pricing support. As support to the pricing information, the offerors shall provide a cost breakout by cost element in excel format to show how the price was derived.

The format shall be as that described in FAR Provision 52.215-20 Requirements For Certified Cost Or Pricing Data Or Information Other Than Certified Cost Or Pricing Data (OCT 2010).

By submitting a proposal, the Offeror grants the PCO, or an authorized representative, the right to examine records that form the basis of the pricing proposal. This examination and review can take place at any time before award.

(b) Submission instructions:

a. In addition to the softcopy proposal submission via the SPAWAR eCommerce Select website, the contractor shall submit 0 (zero) hard copies and 2 Compact Disc (CD) copies to:

Space and Naval Warfare Systems Command Attn: Anh Trang, Code 2.1B12 Bldg OT-4, Room 1040-D 4301 Pacific Hwy San Diego, CA 92110

ENCLOSURE (2): DFARS 252.215-7009 PROPOSAL ADEQUACY CHECKLIST (JAN

2014)

The offeror shall complete the following checklist, providing location of requested information, or an explanation of why the requested information is not provided. In preparation of the offeror’s checklist, the offeror may elect to have their prospective subcontractors use the same or similar checklist as appropriate.

PROPOSAL ADEQUACY CHECKLIST

REFERENCES

SUBMISSION

ITEM

PROPOSAL

PAGE No.

If not provided EXPLAIN (may use continuation pages)

GENERAL INSTRUCTIONS

1. FAR 15.408, Table 15-2, Section I Paragraph A

Is there a properly completed first page of the proposal per FAR

15.408 Table 15-2 I.A or as

specified in the solicitation?

2. FAR 15.408, Table 15-2, Section I Paragraph A(7)

Does the proposal identify the need for Government-furnished material/tooling/test equipment?

Include the accountable contract number and contracting officer contact information if known.

3. FAR 15.408, Table 15-2, Section I Paragraph A(8)

Does the proposal identify and explain notifications of noncompliance with Cost Accounting Standards Board or Cost Accounting Standards (CAS);

any proposal inconsistencies with your disclosed practices or applicable CAS; and inconsistencies with your established estimating and accounting principles and procedures?

4. FAR 15.408, Table 15-2, Section I, Paragraph C(1)

FAR 2.101, “Cost or pricing data”

Does the proposal disclose any other known activity that could materially impact the costs?

This may include, but is not limited to, such factors as—

(1) Vendor quotations;

(2) Nonrecurring costs;

(3) Information on changes in production methods and in production or purchasing volume;

(4) Data supporting projections of business prospects and objectives and related operations costs;

(5) Unit-cost trends such as those associated with labor efficiency;

(6) Make-or-buy decisions;

(7) Estimated resources to attain business goals; and

(8) Information on management decisions that could have a significant bearing on costs.

5. FAR 15.408, Table 15-2, Section I Paragraph B

Is an Index of all certified cost or pricing data and information accompanying or identified in the proposal provided and appropriately referenced?

6. FAR 15.403-1(b) Are there any exceptions to submission of certified cost or pricing data pursuant to FAR 15.403-1(b)? If so, is supporting documentation included in the proposal? (Note questions 18-20.)

7. FAR 15.408, Table 15-2, Section I Paragraph C(2)(i)

Does the proposal disclose the judgmental factors applied and the mathematical or other methods used in the estimate, including those used in projecting from known data?

8. FAR 15.408, Table 15-2, Section I Paragraph C(2)(ii)

Does the proposal disclose the nature and amount of any contingencies included in the proposed price?

9. FAR 15.408 Table 15-2, Section II, Paragraph A or

Does the proposal explain the basis of all cost estimating relationships

B (labor hours or material) proposed on other than a discrete basis?

10. FAR 15.408, Table 15-2, Section I Paragraphs D and E

Is there a summary of total cost by element of cost and are the elements of cost cross-referenced to the supporting cost or pricing data? (Breakdowns for each cost element must be consistent with your cost accounting system, including breakdown by year.)

11. FAR 15.408, Table 15-2, Section I Paragraphs D and E

If more than one Contract Line Item Number (CLIN) or sub Contract Line Item Number (sub- CLIN) is proposed as required by the RFP, are there summary total amounts covering all line items for each element of cost and is it cross-referenced to the supporting cost or pricing data?

12. FAR 15.408, Table 15-2, Section I Paragraph F

Does the proposal identify any incurred costs for work performed before the submission of the proposal?

13. FAR 15.408, Table 15-2, Section I Paragraph G

Is there a Government forward pricing rate agreement (FPRA)? If so, the offeror shall identify the official submittal of such rate and factor data. If not, does the proposal include all rates and factors by year that are utilized in the development of the proposal and the basis for those rates and factors?

COST ELEMENTS

MATERIALS AND SERVICES

14. FAR 15.408, Table 15-2, Section II Paragraph A

Does the proposal include a consolidated summary of individual material and services, frequently referred to as a Consolidated Bill of Material (CBOM), to include the basis for pricing? The offeror’s consolidated summary shall include raw materials, parts, components, assemblies, subcontracts and services to be produced or performed by others, identifying as a minimum the item, source, quantity, and price.

SUBCONTRACTS (Purchased materials or services)

15. DFARS 215.404-3 Has the offeror identified in the proposal those subcontractor proposals, for which the contracting officer has initiated or may need to request field pricing analysis?

16. FAR 15.404-3(c)

FAR 52.244-2

Per the thresholds of FAR 15.404- 3(c), Subcontract Pricing Considerations, does the proposal include a copy of the applicable subcontractor’s certified cost or pricing data?

17. FAR 15.408, Table 15-2, Note 1;

Section II Paragraph A

Is there a price/cost analysis establishing the reasonableness of each of the proposed subcontracts included with the proposal?

If the offeror’s price/cost analyses are not provided with the proposal, does the proposal include a matrix identifying dates for receipt of subcontractor proposal, completion of fact finding for purposes of price/cost analysis, and submission of the price/cost analysis?

EXCEPTIONS TO CERTIFIED COST OR PRICING DATA

18. FAR 52.215-20

FAR 2.101,

“commercial item”

Has the offeror submitted an exception to the submission of certified cost or pricing data for commercial items proposed either at the prime or subcontractor level, in accordance with provision 52.215-20?

a. Has the offeror specifically identified the type of commercial item claim (FAR 2.101 commercial item definition, paragraphs (1) through (8)), and the basis on which the item meets the definition?

b. For modified commercial items (FAR 2.101 commercial item definition paragraph (3)); did the offeror classify the modification(s) as either—

i. A modification of a type customarily available in the commercial marketplace (paragraph (3)(i)); or

ii. A minor modification (paragraph (3)(ii)) of a type not customarily available in the commercial marketplace made to meet Federal Government requirements not exceeding the thresholds in FAR 15.403- 1(c)(3)(iii)(B)?

c. For proposed commercial items “of a type”, or “evolved” or modified (FAR 2.101 commercial item definition paragraphs (1) through (3)), did the contractor provide a technical description of the differences between the proposed item and the comparison item(s)?

19. [Reserved]

20. FAR 15.408, Table 15-2, Section II Paragraph A(1) Does the proposal support the degree of competition and the basis for establishing the source and reasonableness of price for each subcontract or purchase order priced on a competitive basis exceeding the threshold for certified cost or pricing data?

INTERORGANIZATIONAL TRANSFERS

21. FAR 15.408, Table 15-2, Section II Paragraph A.(2) For inter-organizational transfers proposed at cost, does the proposal include a complete cost proposal in compliance with Table 15-2?

22. FAR 15.408, Table 15-2, For inter-organizational transfers

Section II Paragraph A(1) proposed at price in accordance with FAR 31.205-26(e), does the proposal provide an analysis by the prime that supports the exception from certified cost or pricing data in accordance with FAR 15.403-1?

DIRECT LABOR

23. FAR 15.408, Table 15-2, Section II Paragraph B Does the proposal include a time phased (i.e.; monthly, quarterly) breakdown of labor hours, rates and costs by category or skill level? If labor is the allocation base for indirect costs, the labor cost must be summarized in order that the applicable overhead rate can be applied.

24. FAR 15.408, Table 15-2, Section II Paragraph B

For labor Basis of Estimates (BOEs), does the proposal include labor categories, labor hours, and task descriptions, (e.g.; Statement of Work reference, applicable CLIN, Work Breakdown Structure, rationale for estimate, applicable history, and time-phasing)?

25. FAR subpart 22.10 If covered by the Service Contract Labor Standards statute (41 U.S.C.

chapter 67), are the rates in the proposal in compliance with the minimum rates specified in the statute?

INDIRECT COSTS

26. FAR 15.408, Table 15-2, Section II Paragraph C Does the proposal indicate the basis of estimate for proposed indirect costs and how they are applied? (Support for the indirect rates could consist of cost breakdowns, trends, and budgetary data.)

OTHER COSTS

27. FAR 15.408, Table 15-2, Section II Paragraph D Does the proposal include other direct costs and the basis for pricing? If travel is included does the proposal include number of trips, number of people, number of days per trip, locations, and rates

(e.g. airfare, per diem, hotel, car rental, etc)?

28. FAR 15.408, Table 15-2, Section II Paragraph E

If royalties exceed $1,500 does the proposal provide the information/data identified by Table 15-2?

29. FAR 15.408, Table 15-2, Section II Paragraph F

When facilities capital cost of money is proposed, does the proposal include submission of Form CASB-CMF or reference to an FPRA/FPRP and show the calculation of the proposed amount?

FORMATS FOR SUBMISSION OF LINE ITEM SUMMARIES

30. FAR 15.408, Table 15-2, Section III Are all cost element breakdowns provided using the applicable format prescribed in FAR 15.408, Table 15-2 III? (or alternative format if specified in the request for proposal)

31. FAR 15.408, Table 15-2, Section III Paragraph B

If the proposal is for a modification or change order, have cost of work deleted (credits) and cost of work added (debits) been provided in the format described in FAR 15.408, Table 15-2.III.B?

32. FAR 15.408, Table 15-2, Section III Paragraph C

For price revisions/redeterminations, does the proposal follow the format in FAR 15.408, Table 15-2.III.C?

OTHER

33. FAR 16.4 If an incentive contract type, does the proposal include offeror proposed target cost, target profit or fee, share ratio, and, when applicable, minimum/maximum fee, ceiling price?

34. FAR 16.203-4 and FAR

15.408 Table 15-2, Section

II, Paragraphs A, B, C, and D

If Economic Price Adjustments are being proposed, does the proposal show the rationale and application for the economic price adjustment?

35. FAR 52.232-28 If the offeror is proposing Performance-Based Payments did the offeror comply with FAR 52.232-28?

36. FAR 15.408(n)

FAR 52.215-22

FAR 52.215-23

Excessive Pass-through Charges– Identification of Subcontract Effort: If the offeror intends to subcontract more than 70% of the total cost of work to be performed, does the proposal identify: (i) the amount of the offeror’s indirect costs and profit applicable to the work to be performed by the proposed subcontractor(s); and (ii) a description of the added value provided by the offeror as related to the work to be performed by the proposed subcontractor(s)?

(End of provision)