Q&A_Response_Package_-_Batch_2.pdf

DATE

FBO BATCH/

QUESTION

NO. RFP REFERENCE/DISCUSSION (if necessary) QUESTION ANSWER

7/12/2017 2‐001 RFP Section L.3.1 (Solicitation Response

Requirements) specifies minimum font sizes and 1.5 line spacing. If these limitations are applicable to the

CDRL data items deliverable with the proposal

(Volume II Appendices A thru G), this further exacerbates the issue with content requirements vs.

page limits.

Please confirm that all proposal format requirements in RFP Section L.3.1 are applicable to

Volume II Appendices A thru G, and address the impact on page limits.

Font size and line spacing is applicable to the Appendices and attachments. L.3.1 will be revised to read: "The narrative material contained in Volumes I‐IV as well as the

Volume II Appendices of the offeror's proposal shall be…..". Page limits will be addressed in a future Q&A post and RFP amendment.

7/12/2017 2‐002 The content requirements for Volume II ‐ Technical

Approach in Section L are exclusively devoted to data rights (Subfactor 1) or development processes

(Subfactors 2 thru 7). There does not appear to be any place for the Offeror to provide a description of their baseline technical solution to meet the requirements of the SRD. For example, RFP clause

HQ L‐2‐0012 USE OF NON‐DEVELOPMENTAL ITEMS

(NDI) states: "Use of NDI is the preferred method of satisfying operational requirements of the Navy where such use does not degrade the operational or performance requirements ," and requires that "All proposed NDI alternatives shall be clearly identified in the proposal ." Where in Volume II would an offeror "propose NDI or partial NDI alternatives" as required in this clause? On what basis will such alternatives be evaluated?

A. In Section L, please add a Subfactor to Volume II which requires Offerors to define their baseline technical solution, the level of NDI or partial NDI proposed, the level of new development or modification required to achieve full compliance with the SRD, and the features and benefits of the proposed approach.

B. Please increase the page limits of Volume II commensurate with the content requirements for the new Subfactor.

C. In Section M, please add evaluation criteria for the new Subfactor assessing the features, benefits, and technical risk of the Offeror's baseline technical solution.

The potential Offeror technical solution, inclusive of NDI software, should be addressed in Subfactor 1, Data Rights, Software Rights, and Patent Rights and

Subfactor 2, Software Development Plan.

7/12/2017 2‐003 In Section L.4.2 VOLUME II – TECHNICAL APPROACH

(FACTOR 1), Subfactor 3: Management Approach, item a) Personnel Experience states that the Key

Personnel "resumes will not be included in the

Volume II page count."

A. In order for the Volume II page numbering to be consistent throughout its page‐limited content, please confirm that these resumes shall be provided as attachments to Volume II, rather than in the main body of the volume.

B. How shall these attachments be identified? RFP

Section L.3.1 (Solicitation Response Requirements) does not list these attachments, but identifies other documents attached to Volume II as Appendices A thru G.

A & B. See revised L.4.2.(3) (a): The Offeror shall provide resumes of the key personnel, including education, experience, and technical expertise as an attachment to

Appendix B, Program Management Plan.

The resumes will not be included in the

Appendix B Program Management Plan page count.

7/12/2017 2‐004 Section 3.3 page 16 states use of ISO 9001:2015 requirements but in section HQ‐E‐2‐0015, page 44 it references ISO 9001:2008 as the requirement standard.

In the Draft_RFP_Q&A_Response_Packages_‐

_Batch_1.pdf document, the response to question 1‐

010, stated that "Quality Management

System Requirements and SOW paragraph 4.1.4 have been revised to change ‘ANSI/ISO/ASQ 90012008’ to ‘ANSI/ISO/A

SQ 90012015’ in the final RFP. At a minimum, the contractor must adhere to the requirements of the final RFP." Will the RFP be updated to be consistent with the response provided in the Draft RFP Q&A?

The RFP will be amended to revise HQ‐E‐2‐

0015.

7/12/2017 2‐005 Page 104 under (2) SOLICITATION SET‐ The Offer shall submit a completed Small Business Subcontracting

Plan (Attachment J‐7)

The attachment is missing. The Offeror shall submit the Small Business

Subcontracting Plan (Attachment J‐7) with their proposal. The notation of Attachment

J‐7 is a placeholder for the successful offeror's plan. The successful offeror's plan will be incorporated at the time of award

7/12/2017 2‐006 Page 104 under (2) SOLICITATION SET‐The Offer shall submit a completed Technical Data Rights Assertions

List (Attachment J‐8)

The attachment is missing. The Offeror shall submit their Technical

Data Rights Assertions List with its proposal.

The successful offeror's Technical Data

Rights Assertion List will become

Attachment J‐8 and will be incorporated into the contract at the time of award.

Navy ECDIS Software Solicitation N00024‐17‐R‐5216 Questions

7/12/2017 2‐007 Section L.1. GENERAL INSTRUCTIONS, (unnumbered) paragraph 5 states: In the event that any portion of the proposal is written by anyone who is not an actual employee of the firm submitting the proposal, a certificate shall be furnished, which must be signed by an authorized official of the Offeror and shall indicate the person’s name, employment capacity, firm name, relationship of that firm to the

Offeror, and which portion of the proposal was written by that person. This certificate requirement applies to both the prime and any subcontractors.

Do Offerors need to supply a certificate or names of subcontractor teammates that contribute to proposal writing?

Yes. The Offeror must furnish a certificate that includes the person’s name, employment capacity, firm name, relationship of that firm to the Offeror, and which portion of the proposal was written by that person, in accordance with Section

L.1. This certificate requirement applies to both the prime and any subcontractors.

7/12/2017 2‐008 CDRL A029 ECDIS Software Operations Manual Block 13 (Date of Subsequent Submission) says “45

DARC” (Days After Receipt of Comments). Block 16 says, “Any rejected submission shall be corrected and resubmitted within 30 calendar days of the date of rejection.” Which is correct?

45 DARC is correct. CDRL A029 will be revised to delete BLK 16 statement.

7/12/2017 2‐009 SOW Paragraph 5.0 Engineering Services, CLIN 0002

(if exercised) and, Navy ECDIS SW 1.1 & 1.2

Maintenance Build Engineering Services, CLINs 1001 and 2001 (if exercised)

SOW Paragraph 5.0 subparagraph (a)(1) states “The

Contractor shall provide engineering services and associated materials for the Navy in accordance with the Technical Instructions (TIs). Further, paragraph (a)(5) says, “Technical assistance in the installation and testing of hardware procured under this contract.” There is no provision for the procurement of material under CLINs 0002, 1001 and 2001. Can the Navy please clarify what material will be procured?

RFP Section C SOW Paragraph 5.0. (a)(5) will be revised to state “Technical assistance in the installation and testing of software procured under this contract.”

7/12/2017 2‐010 SRD, Appendix A, A.2 Page 69. The diagrams are provided only as an example; more detailed detail is available upon request from respective ISEA's

Will the detailed configuration data for the ECDIS configurations be provided?

No additional data will be provided in advance of the contract award.

7/12/2017 2‐011 N/A ‐ General Request a copy of the current Technical Manual for the current fielded ECDIS systems

The manual for the current ECDIS Software is not relevant to this solicitation and thus will not be provided.

7/12/2017 2‐012 Attachment J‐11 2c & 2d Notes at the bottom of attachment reference Form

L‐I, Form L‐J, Form L‐L. Where are these forms?

Attachment J‐11 will be revised

7/12/2017 2‐013 Attachment J‐11 2d Notes at bottom of attachment state, "See

Instructions for Engineering Services Composite

Labor Rate BOE to the right of the table." Please advise where to find this table, as it is not to the right of the table in 2d.

Attachment J‐11 will be revised

7/12/2017 2‐014 Section F, CLIN 001 Would an alternative schedule that delivers Navy

ECDIS 1.0 faster than 24 months be acceptable?

Yes early delivery is acceptable provided all contract requirements are met.

7/12/2017 2‐015 Section F, CLIN 001 & Section C, 4.2.2.3.x Can the bidder propose alternate dates for SRR, SSR, PDR and CDR to achieve a faster delivery schedule?

SRR, SSR, PDR and CDR must be completed within the timeframe specified in the

Section C SOW provided all entrance/exit criteria are met.

7/12/2017 2‐016 Section L, L.3.1 Are the page counts for Volume II Appendices A through G included within the 50 page limit for

Volume II?

Per Section L.3.1, Appendices A through G are not included in the Volume II Technical page count

7/12/2017 2‐017 Attachment J‐11 Missing Forms (L‐H, L‐I, L‐J, L‐L) referenced in

Attachment J‐11, Sheet 2c ‐ can these be provided?

Attachment J‐11 will be revised

7/12/2017 2‐018 For the proposal delivery address, the RFP lists the

Mail Stop of Mr. Matthew Hedrick as 2040 in Section

L.1.6, and as 2050 in Section L.4.3. The listed ZIP+4

Codes have the same discrepancy.

Please provide the correct Mail Stop and ZIP Code for proposal delivery.

The correct Mail Stop and ZIP Code for proposal delivery will be provided in an RFP amendment.

7/12/2017 2‐019 Section L.3.1 states: "The page count shall include all material with printed matter and figures except SF‐

33, Executive Summary, Cover Letter, Title Page, Table of Contents, Cross Reference Matrix, Resumes, and the Glossary of Abbreviations and

Acronyms. [...] Index pages and Tabs are required and shall be cross‐referenced to the TOC."

Index pages and tabs are not included in the list of items that are exempt from the page count. Please confirm that Index pages and Tabs are also exempt from the page count.

The RFP will be amended to exempt index pages and tabs from the page count.

7/12/2017 2‐020 Section B, CLIN 0001 There does not seem to be a provision to propose

Travel and Other Direct Costs in support of CLIN

0001 Navy ECDIS SW 1.0 Production. Please provide clarification regarding whether the CLIN

0003 Travel and Other Direct Costs is intended to support CLIN 0001 efforts or if Offerors should propose Travel and Other Direct Costs in support of

CLIN 0001 Navy ECDIS SW 1.0 Production separately.

Travel/ODC in support of CLIN 0001 shall be priced within CLIN 0001. This is a completion effort.

7/12/2017 2‐021 N/A ‐ General In order to avoid any pitfalls of the current ECDIS systems, respectfully request a copy of the fleet technical advisories related to the current ECDIS systems.

Advisories for the current ECDIS software are not relevant to this solicitation and thus will not be provided.

7/12/2017 2‐022 N/A ‐ General In order to avoid pitfalls of the current ECDIS systems, respectfully request a copy of current

Software Trouble Reports (SPIRs) and any workarounds required to current fielded systems.

SPIRs against the current ECDIS software are not relevant to this solicitation and thus will not be provided.

7/12/2017 2‐023 N/A ‐ General In order to reduce the amount of rework required in developing test cases, respectfully request that the government provide test plans and procedures for the currently fielded system.

The test cases for the current ECDIS software are not relevant to this solicitation and thus will not be provided.

7/12/2017 2‐024 N/A ‐ General What is the estimated timeframe for the

Government to issue security clearances for contractor facilities and personnel?

NAVSEA does not control the issuance of facility and personnel clearances.

Generally, facility clearances take an average of 60‐90 days if the submission forms are complete and the facility is in full compliance. It will be longer if the forms are incomplete or in error or if the facility has not implemented all security requirements or other issues are found with the facility.

PERSONNEL CLEARANCES?

7/12/2017 2‐025 N/A ‐ General Will the timeline for obtaining facility and personnel security clearances need to be factored into the

Offerors' IMS?

No, Section M.1 states "The successful

Offeror must have been granted a SECRET facility security clearance by the Defense

Security Service prior to the date of award."

Therefore, the facility and personnel security clearances must be in place prior to award.

7/12/2017 2‐026 Section B ‐ Supplies or Services and Prices AND

Clause L 52.217‐9 OPTION TO EXTEND THE TERM OF

THE CONTRACT (MAR 2000) (NAVSEA VARIATION)

(APR 2015)

Based on “ITEM(S) LATEST OPTION EXERCISE DATE:

0002AA, 0003 12 Months after contract award” on page 64, is there intent to have CLIN 0002AA and

CLIN 0002BA in effect during the SW Build 1.0?

Yes, the period of performance (PoP) for

CLINs 0002AA and 0002BA may overlap with the PoP for CLIN 0001.

7/12/2017 2‐028 RFP Section B There is no CLIN for the delivery of DATA associated with the maintenance builds of CLINs 1001 and

2001 to mirror the purpose of CLIN 0004 which is only associated with CLIN 0001 Production Build. Is this an omission or is DATA to be delivered under engineering services CLINs

See SOW Section 7.0 "If exercised, the

Contractor shall provide data for CLIN 0002

Engineering

Services, CLIN 1001, Navy ECDIS SW 1.1

Maintenance Build Engineering Services and

CLIN 2001, Navy ECDIS

SW 1.2 Maintenance Build Engineering

Services as identified in the approved

Technical Instructions (TIs) issued by the

Government".

7/12/2017 2‐029 SOW Paragraph 5.0 Engineering Services, CLIN 0002

(if exercised) and, Navy ECDIS SW 1.1 & 1.2

Maintenance Build Engineering Services, CLINs 1001 and 2001 (if exercised)

SOW Paragraph 5.0 subparagraph (a)(1) states “The

Contractor shall provide engineering services and associated materials for the Navy in accordance with the Technical Instructions (TIs). Further, paragraph (a)(5) says, “Technical assistance in the installation and testing of hardware procured under this contract.” There is no provision for the procurement of material under CLINs 0002, 1001 and 2001. Can the Navy please clarify what material will be procured?

Revised RFP Section C SOW Paragraph 5.0.

(a)(5) says, “Technical assistance in the installation and testing of software procured under this contract.”