Enclosure_C_-_Request_for_Information.docx

REQUEST FOR INFORMATION

BACKGROUND

PMS 505, Fleet Introduction and Sustainment, is responsible for life-cycle management for Littoral Combat Ships in the US Navy. In-service life cycle support of these ships comprises: integrated planning, programming, and execution of the maintenance, repair and fleet modernization program, including the provision of all technical and logistics support required to maintain, repair, modernize, and improve performance of these ships.

PMS 505 is evolving its surface ship modernization and maintenance/repair contracting strategy to implement a “family” of contracts that will maximize competition across the spectrum of LCS Sustainment efforts. This strategy will leverage multiple types of contracts, “right-sized” to best complete each type of ship availability, reflecting the specifics of the volume of work for each class and the industrial base in each port. This approach is intended to improve cost, schedule and quality while maintaining flexibility and responsiveness to the Fleet.

The Navy contemplates the following:

Multiple Award Contract - Indefinite Delivery, Indefinite Quantity (MAC-IDIQ): The MAC-IDIQs will be competitively awarded to at least two MAC-IDIQ holders. During execution, the Government will solicit individual Delivery Orders amongst the MAC-IDIQ holders based on actual work packages. The Government expects to compete Delivery Orders amongst the MAC-IDIQ holders on a Fixed Price basis to the maximum extent possible. However, Cost Orders and sole source orders may be issued as necessary if requirements’ fidelity and urgency precludes Fixed Price and/or competitive action. NAVSEA is currently contemplating awarding MAC-IDIQs in the Mayport, FL homeport area to complete the following types of work:

1. Maintenance, Modernization and Repair on Littoral Combat Ships (LCS) homeported in and visiting Mayport, FL.

· To complete this work, MAC-IDIQ Holders are expected to have the knowledge, skills and experience necessary to complete multiple concurrent Complex Availabilities, including both CNO Availabilities and EM/CM on Littoral Combat Ships (LCS).

· All CNO Availabilities are considered complex, as they typically require a high degree of integration across critical and high growth systems.

· Delivery Orders for EM/CM availabilities will typically be performed at Government Pier-spaces. Delivery Orders for Non-Docking and Docking CNO availabilities will typically be performed at Government Pier-spaces and Private Industry Dry-Dock facilities.

· Contractor must have access to a dry-dock.

· The number and size (in man-days) of the typical availabilities expected to be included in the MAC-IDIQs are shown in Enclosure D.

2. Planned Maintenance on Littoral Combat Ships (LCS) homeported in and visiting Mayport, FL and OCONUS

· Preventative/Planned Maintenance Availabilities (PMAVs) are defined as monthly availabilities for performance of planned maintenance type work. The PMAV duration will be, on average, five days.

· Establish and maintain a training and qualification program and provide validation that all Contractor maintenance persons are fully trained and qualified IAW NAVEDTRA 43241-J to a minimum PQS level of 301 or an equivalent level approved by the Government to ensure that only qualified and certified (prime and subcontractor) technicians perform PM actions at the level of qualification required by the Maintenance Requirements Cards (MRC).

· Requires knowledge about the 3M system as it pertains to the ability to read, understand, and schedule the requirements of the Maintenance Index Pages (MIPs) and Maintenance Requirement Cards (MRCs) into PMAVs/CMAVs.

· Demonstrate an understanding of Planned Maintenance System (PMS) and how resources are scheduled, deconflicted, and managed.

· Demonstrate knowledge/understanding to conduct Planned Maintenance outside of the homeport area via Fly Away Teams. This enables compliance with Title 10 USC Section 7310 for work accomplished OCONUS.

3. Facilities Maintenance on Littoral Combat Ships (LCS) homeported in and visiting Mayport, FL and OCONUS.

· Demonstrate experience purchasing, monitoring, receiving, inspecting, segregating, issuing, determining nonconformance, and disposing of material based on NAVSEA S6480-A4-CAT-010.

· Demonstrate experience with local and national laws and codes as it pertains HAZMAT.

· Demonstrate full understanding of the Facility Maintenance requirements

· Demonstrate experience on maintaining proper security clearances

· Experience coordination between the different maintainers

· Experience on control of non-skid application

· Handling of HAZMAT material

· Demonstrate technical experience to conduct Facilities Maintenance outside of the homeport area via Fly Away Teams. This enables compliance with Title 10 USC Section 7310 for work accomplished OCONUS.

4. Maintenance and Repair on Littoral Combat Ships (LCS) while OCONUS.

· To complete this work, MAC-IDIQ Holders are expected to have the knowledge, skills and experience necessary to complete multiple concurrent availabilities, including both EM/CM on Littoral Combat Ships (LCS) while the ship is OCONUS.

· The number and size (in man-days) of the typical availabilities expected to be included in the complex MAC-IDIQs are shown in Enclosure D.

· Demonstrate technical experience to conduct Continuous Maintenance/Emergent Maintenance outside of the homeport area via Fly Away Teams. This enables compliance with Title 10 USC Section 7310 for work accomplished OCONUS.

REQUEST FOR INFORMATION

SUBMISSION DETAILS: Responses to this notice should not exceed fifteen (15) single-sided (Times New Roman, minimum 12 point font) pages and should include a cover letter (not counted towards the 15-page limit) with the following information. Submissions shall be in Microsoft Word or Adobe Acrobat (5MB limit) and shall be sent electronically to: Patricia Stephens, Contracting Officer, at patricia.l.stephens@navy.mil. An email acknowledging receipt will be sent within 1 business day to each individual submission. The deadline to submit responses is 1400 (EST) on 2 November 2015.

COVER LETTER

1. Business name, address, CAGE code and DUNS number; and Point of Contact including name, phone number and email address responsible for submission;

2. Company Website

3. Company size (Small or Large), in accordance with the North American Industry Classification System (NAICS) code 336611, size standard is 1,000 employees;

4. If a Small Business, specify if your company is any of the following: (a) Service-Disabled Veteran Owned Small Business (SDVOSB); (b) HUB Zone Small Business; (c) 8(a) Small Business concern; (d) Woman-Owned Small Business; or (e) Economically Disadvantaged Woman-Owned Small Business.

5. NAVSEA certified Master Ship Repair Agreement (MSRA) or Agreement for Boat Repair Contractor (ABR) status.

NOTE: Small Businesses demonstrating interest for the accomplishment of PM and FM efforts need only provide responses for questions 1-11 below except 6.a. All other companies shall provide a response to all questions.

1. Is your company a small or large business as defined by the Small Business Administration (SBA)?

2. How many employees does your company have?

3. Does your company have a website? If so, what is your company’s website address?

4. Does your company have adequate financial resources to perform the contract, or the ability to obtain them? As part of your answer to this question, please answer the following sub-questions.

a. Please describe the financial requirements you expect that your company would have as you stand up the necessary workforce and production materials to complete the contract, and how you'll meet the contract’s correspondent cash flow requirements.

b. Please provide a cash flow statement that will show the sources and uses of funds necessary to complete this contract, in concert with all of your company’s other financial commitments. As part of this cash flow statement, please identify the expected maximum amount of sales outstanding that your company expects you would need to be able to finance prior to reimbursement by the Government.

c. Please explain where the sources of cash flow will come from (be it from Government invoice payments, internal cash reserves, or external financing such as issuing new debt or selling equity). Please demonstrate the extent of your company's current access to credit and your company’s capacity for future credit in terms of unencumbered physical assets. Please tell us the amount of cash and other liquid assets your company has on hand to use as working capital to meet the contract’s cash flow requirements. Please describe how your sources of cash and credit will sufficiently meet your cash flow requirements in concert with other sources.

d. Please explain all the assumptions underlying this cash flow statement.

e. Please discuss your current and future expected financial obligations (in terms of outstanding and future expected liabilities) and your company’s ability to meet them. Please discuss any risks that might inhibit your company’s ability to meet these requirements and how your company is working to mitigate those risks.

f. Please provide a quantitative cash flow statement that sufficiently demonstrates that your company has the necessary funds to meet financial obligations of performing the contract. A contractor will need a sufficient amount of cash on hand to cover obligations during the period between when the contractor would incur costs and when those costs are reimbursed by the Government through a paid invoice.

5. Provide examples of recent (within the past three years) performance of work similar to that sought here.

6. Describe your company’s ability to provide or obtain necessary production, construction, and technical equipment and facilities.

a. Does your company currently own and operate a fully functioning dry dock with the capabilities to perform LCS ship maintenance and sustainment requirements?

b. Does your company currently use an Enterprise Asset Management (EAM) database or equivalent system for a standard template and Process Control repository such as MAXIMO.

7. What best practice of accounting methodology does your company currently use?

8. Offerors must be able to execute at least 50% of the effort required for Planned Maintenance (PM) and Facilities Maintenance (FM). How will your company accomplish this?

9. Maintenance and sustainment services for LCS 1 variants will increase through the life of this contract.

a. How will your company retain and/or increase your organic workforce, at contract award and through the end of the contract period of performance to meet the increasing workload?

b. If your current workforce is adequate to support this effort, describe the current workload and the expended resources being utilized to support the current workload.

c. What is your future projected workload, including any necessary resources to support those efforts?

10. As it pertains, the MAC holders for Facility Maintenance (FM) must be familiar with NAVSEA S6480-A4-CAT-010. Describe the company’s experience with purchasing, monitoring, receiving, inspecting, segregating, issuing, determining nonconformance, and disposing of material based on NAVSEA S6480-A4-CAT-010.

11. MAC holders for Planned Maintenance will perform work in a variety of maintenance availabilities: Preventative/Planned Maintenance Availability (PMAV), Continuous Maintenance Availability (CMAV), Selected Restricted Availability – (drydocking) (SRA (d)), and Windows Of Opportunity (WOO). Highlight your company’s work performed involving the Navy Planned Maintenance System (PMS). Specifically, please demonstrate knowledge about the 3M system as it pertains to the ability to read, understand, and schedule the requirements of the Maintenance Index Pages (MIPs) and Maintenance Requirement Cards (MRCs) into PMAVs/CMAVs. If no similar work has been performed, demonstrate an understanding of PMS and how resources are scheduled, deconflicted, and managed.

12. Littoral Combat Ships spend most of their lifecycle at sea, returning to port monthly for a 5-day Preventative/Planned Maintenance Availability (PMAV), and quarterly for a 2-week Continuous Maintenance Availability (CMAV). CMAVs and PMAVs will be executed CONUS and OCONUS. The ships will be in their own homeport for the execution of CNO availabilities SRA (d) and DSRAs. NOTE: SRA(d) is a labor-intensive industrial period for the accomplishment of maintenance and selected modernization, which includes an approx. 12-14 week dry docking period intended for the inspection of water jets, seals and underwater running gear. Explain how your company intends to execute and manage such a varied and intense effort. Explain how your company will comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments.

13. If subcontracting is anticipated, demonstrate your company’s experience in successfully managing subcontracts, and provide a detailed description of how your company (as prime contractor) will guarantee the performance and participation of any potential subcontractor(s). What are the expected levels of subcontracting, and what specific efforts will be subcontracted?

14. Strategic Planning/Program Management plays a critical role in sustainment contracts due to the overlap of planning events, and inter-availabilities (both CM/EM), and for homeported, visiting, and deployed LCS Class ships that could require repair/maintenance at a moment’s notice. The contractor is expected to become a subject matter expert on the applicable ships. What is your company’s experience/strategy in managing/executing several comprehensive/technically challenging maintenance and repair activities simultaneously?

15. Integration strategy is a key role of the MAC Holders accomplishing CNO Availabilities and CM/EM. MAC Holders are expected to work with many different vendors, subcontractors and customers to ensure successful execution of maintenance and availabilities. MAC Holders will need to integrate schedules with the LCS planning yard and customers such as Type Commander(s), LCS Squadron, Naval Sea Systems Command, ship’s force, etc. This mandates a sound plan for managing subcontracts as well. What is your company’s integration strategy regarding hiring and managing subcontractors?

16. Over the life of the contract, the MAC holders for CM/EM tasking will have to interface directly and frequently with Planning Yard (PY), at least two regional maintenance centers (RMCs), the Littoral Ship Squadron (LCSRON), the PEO LCS program office, Ship Repair Facility (SRF), and other government activities. Indicate how your company intends to coordinate, communicate, and manage interaction with these parties.

Information provided shall be treated as Business Sensitive or confidential to the responder, exempt from public release under the Freedom of Information Act. All information shall be provided free of charge to the Government. NAVSEA may request further information regarding the capabilities of respondents to meet the requirements set forth in the Announcement. This sources sought announcement is released in accordance with FAR 15.201. This sources sought announcement is not a request for proposal. The purpose of this sources sought announcement is to gather information from the market place. Information provided in response to this sources sought announcement will not be considered an Offer by the responding contractor and cannot be accepted by the Government to form a binding contract.

No telephone inquiries will be accepted and requests for the complete solicitation package will not be granted at this time.

When to Submit: Responses are requested by 2PM Eastern Time, 02 November 2015.

Notice Regarding Solicitation: Please note that this synopsis is for information purposes and to identify potential sources. This notice does not constitute an Invitation for Bid or Request for Proposal, and is not to be construed as a commitment by the Government of any kind.

Other: The Government will not pay for any effort expended or any material provided in response to this announcement or any follow up information requests, nor will the Government return any data provided.

Future information, if any, will be posted at the website for FBO the same site where this announcement is posted.

Contracting Officer Address:

N00024 NAVAL SEA SYSTEMS COMMAND, 1333 Isaac Hull Ave SE, Washington Navy Yard, DC Point of Contact: Ms. Patricia Stephens (SEA 024), patricia.l.stephens@navy.mil and Ms. Jane Thompson (SEA 024), jane.thompson1@navy.mil.