Att_11_-_WB_Medium_Pre-Award_Conference_Minutes.docx

N00024-16-R-2211 Work Boat Medium Pre-Award Conference Notes 11:15 AM EST, April 6, 2016

I. Introductions of NAVSEA personnel (Roxie Thomas)

a. Roxie Thomas, Contracting Officer

b. Brenda Uyeda, Contract Specialist

c. Matthew Warncke, Assistant Program Manager

d. Jon Thomas, Principal Assistant Program Manager

e. Lana Obert, Legal

f. Keith Steinhouse, Technical

II. Purpose of the call (Roxie Thomas)

a. Purpose of the pre-award conference is to highlight important aspects of the RFP so bidders have a clear understanding of what is in the RFQ and to award without discussions.

b. If you ask a question please do not identify yourself.

c. Minutes to this conference, as well as any questions and answers asked during this conference will be posted as an amendment to the solicitation.

III. Price proposal overview (Brenda Uyeda)

a. Proposals are due 1400 Eastern On 25 April 2016

b. Submission of e-mail, facsimile or telegraphic offers is not authorized for this solicitation

c. All question of the RFP must be submitted five business days prior to the closing date of the RFP.

d. Hand carried proposal see Clause HQ L-2-0013

e. Proposal in response to this solicitation must be valid for a minimum of 120 calendar days.

f. No price information shall be included in any volume other than the Price Volume.

g. Offeror’s proposal shall include transmittal letter in accordance to instructions in Section L.

h. All spreadsheets or mathematical computations shall be in Microsoft Excel 2007 format and shall be working versions, including formulas and computations.

i. Section L Proposal Checklist (RFP p. 91), change to Price (i) to change Standard Form (SF) 1449 Pages 1 through 8 to signed SF 1449 cover page and all amendments. Amendment forthcoming.

j. Section M Price Proposal, Factor 3 (ii) Remove language to require Pages 3 to 8 of the solicitation completed with the Offeror’s proposed prices. Amendment forthcoming.

k. Section M Evaluation Factors for award (p. 98 of RFP) General (e): remove requirement for pages 3 to 8 of solicitation. Amendment forthcoming.

l. Section M Factor 3: Price (2) (RFP p. 100): Evaluation of total price will be as follows: For shipping and crew familiarization and training ELINs, the average of the prices for each requirement will be used to calculate an average unit price, to be multiplied by the total units listed for each contract year. For instance, base year ELINs A004 and A005 for shipping to FISC and DDDC, the unit prices for each ELIN will be averaged. The average unit price will then be multiplied by the total quantities (or 10???) listed and that price will be included as part of the total evaluated price. The same will be done for crew familiarization and training for CONUS and OCONUS. Amendment forthcoming.

IV. Technical Proposal Overview (Keith Steinhouse)

a. Highlighted Section L instructions regarding submittal checklist provided on page 90 & 91

b. Identified the use of Attachment 2 (Specification Response Matrix) for submittals.

c. Highlighted the following Attachment 1 (Specification) sections:

d. Provided verbal responses to questions submitted prior to the meeting. Actual answers to be posted.

e. Provided an answer about the use of Attachment 2. Answer to be posted in amendment.

f. Deferred answering a question about crane availability at the stock points.

V. Question and Answer NOTE: Please see Amendment 0002 for Questions and Answers discussed during the pre-award conference. Anything answers provided during the conference is not official until incorporated to the solicitation by amendment.