N00024-14-R-4400_Amendment_01.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is issued to provide answ ers to bidder's questions and make administrative changes to the solicitation.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 29

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Sep-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N00024-14-R-4400

X 9B. DATED (SEE ITEM 11)

05-Sep-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Sep-2014

CODE

NAVAL SEA SYSTEMS COMMAND (HQ)

1333 ISAAC HULL AVE SE

WASHINGTON NAVY YARD DC 20376-2011

N00024 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N00024-14-R-4400

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been added by full text:

AMENDMENT 01

QUESTION:

Will the Navy extend the proposal submittal date from 20 October 2014 to 31 October 2014? (11 day extension)

ANSWER:

No. At this time, the Navy considers the 20 October 2014 sufficient time for proposal submission.

QUESTION:

To ensure the Offeror can meet the security requirements for this contract, will the Navy provide the Contract Security Classification Specification (DD Form 254) an any corresponding security guidance documents that may be referenced within the DD Form 254?

ANSWER:

As seen on page 97, paragraph 1.3, Solicitation Security Classification, this solicitation is unclassifed and therefore no DD Form 254 is required.

QUESTION:

Page 26; Section C Paragraph 2.7 states, “The Contractor shall provide all data defined in Exhibit A electronically via a designated Government secured website.” Exhibit A, CDRL A002, Blk 16 Remards states, “Deliverables are to be posted on a Government website as designated.” What is the designated Government website?

ANSWER:

The designated Government website is the Navy Maintenance Database (NMD). Section C, paragraph C.2.7 is revised to reflect this information

QUESTION:

Will the Navy consider increasing the page limit for Volume III Past Performance from 5 pages to 12 pages?

(Additional 7 pages)

ANSWER:

Yes. Section L, paragraph 3.1, Solicitation Response Requirements, has been modified to reflect a page limit of 12 pages for Volume III, Past Performance.

QUESTION:

Page 98; Section L Paragraph 2.0 states, Sections A through K “Solicitation, Offer and Award”: Offerors must fill in all areas of the solicitation listed as Offeror filli-ins, including proposed costs and fees for each CLIN in Section B.

Is the offeror expected to include any fill-in pages found in Sections A, C-K within Volume V Cost?

ANSWER:

Yes. Section L, Paragraph 2.0 has been modified to reflect Volume V, Cost, as the proposal location where any Offeror fill-in information found in Sections A through K shall be submitted.

QUESTION:

Page 110; Section L Paragraph 2.3 states “Offerors shall use the following unburdened amounts for travel and ODCs.” In lieu of the travel/ODC amounts provided, will the Navy allow the offeror to proposal travel and ODC amounts?

ANSWER:

No. Offerors shall propose the unburdened Travel/ODC amounts provided in Section L in accordance with paragraph 2.3, Travel and Other Direct Costs (ODCs).

QUESTION:

Would the Navy consider adding incentive fee to CLIN 0005 and options CLINs 5100, 5200, 5300, and 5400 in addition to the fixed fee?

ANSWER:

No. At this time, the incentive fee categories for the Base period will not be revised to incorporate CLIN 0005. As seen in Attachment J-9, paragraph 2.0, Scope, the government reserves the right to unilaterally make changes in evaluation categories, factors and weights prior to the start of any evaluation period. The contractor may also propose changes for any evaluation period. As a result, option CLINs 5100, 5200, 5300, and 5400 may be incorporated in future evaluation periods.

QUESTION:

Page 105; Section L Paragraph 4.3 states, “In addition to contracts and subcontracts performed by the Offeror, contracts and subcontracts of an acquired company, division, subsidiary shall be identified.” Did the Navy intend to state “may be identified” versus “shall be identified”? If the Navy did intend to state “shall be identified”, please clarify what the Navy is seeking and provide the minimum requirements.

ANSWER:

Yes. The Navy’s intent was to state “may be identified.” Section L, paragraph 4.3 has been modified to reflect this information.

QUESTION:

In Attachment S-7 Fee, did the Navy intend to include CLIN 0006 and option CLINs 6100, 6200, 6300, and 6400?

Also, does the Navy plan to address CLIN 0005, and option CLINs 5100, 5200, 5300, and 5400 in Attachment S-7?

ANSWER:

No. The Navy did not intend to include CLIN 0006 or option CLINs 6100, 6200, 6300, and 6400. The Navy’s intent was to include CLINs 0005, and option CLINs 5100, 5200, 5300, and 5400. As a result, Attachment S-7 Fee has been modified to reflect this information.

QUESTION:

In regards to Section L; Paragraph 4.4.4 Organizational Conflict of Interest (OCI), Will the Government accept “separate entity” arrangements, or other OCI mitigation or avoidance measures, with respect to future contracts for the execution of maintenance, repair or modernization of the ship classes that are covered by the Performance Work Statement of this solicitation?

ANSWER:

In accordance with Section L, paragraph 4.4.4, a “separate entity,” if properly documented, structured, and implemented, is considered a mitigation measure to avoid “impaired objectivity.” In regards to other OCI mitigation or avoidance measures, the government will evaluate each proposed measure on a case by case basis as part of the OCI mitigation plan required to be submitted as part of the proposal by any offerors who has an OCI or has taken any steps to avoid or mitigate an OCI.

QUESTION:

Section L Paragraph 4.4.4 references anticipated “impaired objectivity OCIs,” including “when a contractor’s work under this resulting Third Party Advanced Planning contract could entail evaluating itself or a related entity, either through an assessment of performance under another contract or an evaluation of proposals(.)” The only work scope that appears to implacate the impaired objectivity OCI concern is as follows: Page 29; Section C.3.1, subsections 14.b. and 14.c., which require the contractor to review Condition Found Reports (CFRs) and Requests for Contract Changes (RCCs); and Page 30; Section C.3.2, subsections 1.a., 1.b., and 1.e., which also require reviewing, processing, validating, etc. RCCs and CFRs. Is the Government aware of any other sections of the Performance Work Statement that might give rise to a potential impaired objectivity OCI?

ANSWER:

Yes. For example, page 20, Section C.3.1, subsections 14.a, 14.b, 14.c, 14.d, and 14.e, which require feedback analysis in support of availability planning program/processes including CFRs and RCCS, are other sections of the Performance Work Statement (PWS) that might give rise to a potential impaired objectivity OCI. In addition, during the peformance of this contract and as requirements begin to define, other areas of the PWS may also be subject to a potential impaired objectivity OCI.

QUESTION:

Would subcontracting the scope of work referenced in Page 29; Section C.3.1, subsections 14.b. and 14.c., which require the contractor to review Condition Found Reports (CFRs) and Request for Contract Changes (RCCs); and Page 30; Section C.3.2, subsections 1.a., 1.b., and 1.e., which also require reviewing, processing, validating, etc.

RCCs and CFRs to an unrelated third-party entity satisfy the “separate entity” provision in Section L 4.4.4 Organizational Conflict of Interest (OCI) such that no impaired objectivity conflict of interest will arise for an offeror with respect to a future maintenance, repair, or modernization contract for a shic class covered by this solicitation?

ANSWER:

No. Subcontracting the scope of work referenced in page 29; Section C.3.1, subsections 14.b and 14.c and page 30;

Section C.3.2, subsections 1.a, 1.b, and 1.e to an unrelated third party entity does not satisfy the “separate entity” provision.

QUESTION:

Given that the specification and planning for ship modernization involves the development of new equipment and systems for the ship class, does the scope of work under this solicitation – excluding the scope referenced in Page 29; Section C.3.1, subsections 14.b. and 14.c., which require the contractor to review Condition Found Reports (CFRs) and Request for Contract Changes (RCCs); and Page 30; Section C.3.2, subsections 1.a., 1.b., and 1.e., which also require reviewing, processing, validating, etc. RCCs and CFRs – qualify as “development work” for purposes of FAR 9.505-2(a)(3) with respect to a future modernization contract for a ship class covered by the solicitation?

ANSWER:

No. The scope of work provided in Section C under the Performance Work Statement (PWS) does not qualify as “development work” for purposes of FAR 9.505-2(a)(3).

QUESTION:

Given that the planning activities under the solicitation will be performed under the supervision and control of the Navy, does the scope of work under this solicitation - excluding the scope referenced in Page 29; Section C.3.1, subsections 14.b. and 14.c., which require the contractor to review Condition Found Reports (CFRs) and Request for Contract Changes (RCCs); and Page 30; Section C.3.2, subsections 1.a., 1.b., and 1.e., which also require reviewing, processing, validating, etc. RCCs and CFRs – qualify as the preparation, refinement or coordination of specifications under the supervision and control of the Government, as provided in FAR 9.505-2(a)(1)(ii), with respect to a future maintenance, repair or modernization contract for a ship class covered by the solicitation?

ANSWER:

No. The scope of work provided in Section C under the Performance Work Statement (PWS) is defined under FAR 9.505-2(a)(1) and FAR 9.505-2(a)(2) and does not qualify under the exceptions listed under FAR 9.505-2(a)(1)(i) or 9.505-2(a)(1)(ii).

ADMINISTRATIVE CHANGES TO SOLICITATION

1. Page 33, clause HQ C-2-0063, USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES (NAVSEA) (APR 2004) is being provided as full text instead of by reference.

2. Page 105, paragraph 4.3 Volume III – Past Performance, the statement “If the Offeror did not perform U.S. Navy maintenance and modernization planning functions during the last five (5) years, discuss…” is changed from “five

(5) years” to reflect “three (3) years.”

3. Page 109, Section 2.2 Direct and Indirect Rates, the statement “The proposed Staffing Plan submitted in Volume II must be….” is changed from “Volume II” to reflect “Volume IV.”

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

C.1. BACKGROUND

The Deputy Commander (Surface Warfare), Naval Sea Systems Command (SEA21) Program Office and the Fleet, are responsible for maintenance and modernization of all non-nuclear surface ship classes of the United States Navy (USN). SEA 21 also manages formal decommissioning and, in some cases, transfers or sales to friendly foreign naval forces. The services covered under this Performance Work Statement (PWS) provide Advanced Planning support including; Availability Assessment, Availability Planning support, Availability Execution support, Integrated Logistics support, Maintenance Database and Feedback analysis, Special Projects, and Long Lead Time Material (LLTM) procurement and inventory in support of Chief of Naval Operations (CNO) Availabilities, Continuous Maintenance Availabilities (CMAVs), Inactivation CMAVs, Sustainment Availabilities, Phased Modernization Availabilities, Re-commissioning Availabilities, Continuous Maintenance (CM) and Emergent Maintenance (EM) Window of Opportunity (WOO) for USN Surface Combatant (SC) ship classes (CG 47/DDG 51).

C.2. GENERAL REQUIREMENTS

C.2.1 The Contractor shall furnish the necessary resources including management, technical services, personnel, materials, equipment, supporting electronic information resources, and support services required to accomplish a full range of planning for repairs and alterations, assessments, analysis, and material inventory management for all equipment and systems onboard CG 47 and DDG 51 Class ships.

C.2.2 The places of performance include, but are not limited to the following Fleet Concentration Areas

(FCAs): South East Regional Maintenance Center (SERMC), Mayport, Florida; Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNSY & IMF), Everett, Washington; South West Regional Maintenance Center (SWRMC), San Diego, California; Mid-Atlantic Regional Maintenance Center (MARMC), Norfolk, Virginia; Pearl Harbor Naval Shipyard & IMF (PHNSY & IMF), Pearl Harbor, Hawaii; and NSSA Detachment Mediterranean, Naples, Italy which consists of NSSA Detachment Bahrain, Manama, Bahrain; and Forward Deployed Naval Force (FDNF) Rota, Spain.

C.2.3 Required reports and documentation shall be compatible with Windows 7 as the standard Network

Operating System and MS Office 2007, or later, as the standard Office Software. Required report formats will be approved by the Government prior to use. The use of web applications is required. Department of Defense (DoD) Common Access Card (CAC) and Public Key Infrastructure certification will be required for access to DoD web and other Navy Automated Information Systems (AIS) applications.

C.2.4 Planning will be accomplished using Navy AIS applications, to include, but not limited to the following:

1. Navy Maintenance Database (NMD)

2. Validating, Screening and Brokering (VSB)

3. Maintenance and Ship Work Planning (M&SWP)

4. Navy Data Environment (NDE)

5. Configuration Data Management Database- Open Architecture (CDMD-OA)

6. Corrosion Assessment Data Entry Tool (CADET)

7. Interactive Computer Aid Provisioning System (ICAPS)

C.2.5 The Contractor will be required to develop detailed work specifications utilizing the Master Specification Catalog (MSC) to include material requirements, work integration requirements, availability analysis, Process Control Procedures (PCP), and Expanded Process Control Procedures (EPCP) for all types of availabilities in the NMD, in accordance with CDRL A001. The Contractor will be required to use Class Standard Work Templates (CSWT) to the maximum extent possible. The Contractor shall provide completed EPCPs to the Government for review and approval.

C.2.6 The Contractor shall access and utilize the Naval Ships Engineering Drawing Repository (NSEDR) and the Technical Data Management Information System (TDMIS) to obtain technical documentation required for all planning efforts. In the event of pro-longed disruption of these technical documentation services, the Contractor will be required to access and utilize the Combined Regional Technical Libraries (CORETL). The CORETL does not provide any proprietary or copy righted technical documentation. The Contractor will submit "Validated" copies of all related non-standard references acquired during the planning of each work specification to NSEDR for incorporation, in accordance with CDRL A001.

C.2.7 The Contractor shall provide all data defined in Exhibit A electronically via the Navy Maintenance

Database (NMD).

C.2.8 NAVSEA standard items shall be invoked in each Technical Instruction (TI). The fiscal year applicable to the standard items will be determined by the issue date of the TI. Whereas standard items are applicable to vessels undergoing planning, the contractor shall review the standard items for applicability to the contract and propose changes/deviations to any standard item to the Government.

CLIN 0001 and option CLINs 1100, 1200, 1300, 1400, CNO Availabilities Planning support; CLIN 0003 and option CLINs 3100, 3200, 3300, and 3400 CM/EM Planning support; and option CLINs 8100, 8200, 8300, and 8400 CNO/CM/EM Surge Planning support

The Contractor shall provide engineering services, including the advanced planning efforts identified below, in support of CG 47/DDG 51 ship classes. Specific tasking will be assigned via Technical Instruction (TI) in accordance with NAVSEA clause 5252.242-9115 found in Section H, Special Contract Requirements.

C.3. DESCRIPTION OF TASKS

C.3.1 Availability Planning Support:

1. The Contractor shall manage, supervise and perform the maintenance and modernization planning process including:

a. Advanced planning and material identification for CNO Availabilities, CMAVs, Inactivation CMAVs, sustainment Availabilities, phased modernization availabilities, Re-commissioning Availabilities, CM WOO, and EM WOO utilizing Automated Work Requests / Work Notification (AWR / WN) and other detailed data provided by the Government.

b. Prepare availability work specification packages, develop work specifications and detailed cost estimates to the paragraph and trade level using the NMD. Accomplish the Availability Work Package Planning (also referred to as Execution Planning, Planning, Advanced Planning and Availability Planning) and estimating functions as described in the Joint Fleet Maintenance Manual (JFMM) Volume II, Part II; Volume VI, Chapter 31 and Volume VII, Chapters 4 and 5.

Planning products shall be in the 4-E specification format, in accordance with CDRLs A001 and A002.

c. All planning shall be coordinated with the Naval Supervising Authority (NSA).

d. The contractor shall interpret the EM Priority Scheduling of “ASAP” for work specification development requirements of the JFMM Volume II, Chapter II, Part II, Appendix F; Planning Priority Matrix for EM Type Work as no more than twenty-four (24) hours after government notification.

e. The contractor shall validate AWR/WN candidates assigned in the NMD to the degree necessary to support continuous development of accurate work specifications. Continuously communicate with NSA and Type Commander (TYCOM) representatives to clarify AWR/WN technical scope and configuration details. The clarification period shall not exceed fourteen (14) calendar days after receipt of the AWR/WN in the NMD application for planning.

2. The Contractor shall conduct continuous ship checks in support of TYCOM alteration and repair work specification development.

a. Ship checks shall be conducted on the vessel for which the work specification is being developed, unless written authorization is obtained from the Government to use another vessel of the same class within the same homeport. Whenever possible, ship checks shall be conducted by Contractor personnel permanently assigned to CG47/DDG 51 Class ship FCAs. All travel requirements to support ship checks shall be specified in each individual TI.

b. The Contractor shall utilize the ship check templates provided in Attachment J-1, and others as they become available, to validate AWR/WN scope, identify any conflicts between the technical references and existing shipboard physical configuration, and identify and incorporate environmental conditions. Results of ship checks shall be retained for future reference and auditing purposes. If a template does not exist to support the ship check of existing repairs, the Contractor shall create a new template and submit for Government approval prior to inclusion into the template database.

c. The Contractor shall annotate whether a ship check has been completed or provide specific justification of incomplete ship checks in Block 4 of the Standard Cost Estimate Form.

d. The Contractor shall provide a report to the Government summarizing all ship checks completed and specification changes made associated with ship check results, in accordance with CDRL A001.

e. Any ship checks in support of program office or other sponsor modernization work specification development shall be specified in each individual TI.

3. The Contractor shall use drawing, field sketches, photographic products, test memoranda, installation procedures, maintenance procedures to accurately plan required maintenance actions, and provide revised or updated documentation reflecting the ship's changed configuration to the Government, in accordance with CDRL A010. No technical documentation shall be created by the Contractor that will alter the original configuration of any individual ship without the written consent of the Government. The Contractor shall liaison with applicable Planning Yard, via the Government representative, for class design, specifications, material identification and material ordering.

4. The Contractor shall review approved Letters of Authorization (LOA) to identify all modernization planning requirements that impact the availability work package development and integration.

5. The Contractor shall continuously develop and submit to the Government for review work specifications for assigned AWR/WNs; including approved alterations, shipyard routines, shipyard services, repairs, and directive class maintenance plan tasks.

a. All Category I NAVSEA Standard Items are automatically invoked and shall be included in the estimating process unless they are specifically deleted from the index of each individual work specification package. The JFMM, Volume VII, Chapter 5 identifies those Category I Standard Items that have direct labor impact.

b. The contractor shall incorporate Category II NAVSEA standard items, as required, in all cost estimates. Category II items that are included in the work specification shall be estimated at the paragraph and trade level.

c. When required by the technical scope of work specifications being developed, the Contractor shall invoke NAVSEA Standard Item 009-09 (Process Control Procedure (PCP); provide and accomplish).

d. The Contractor shall identify and incorporate requirements for invoking EPCPs for critical system repairs in accordance with the applicable Naval Instructions referenced in Attachment J-2.

6. The Contractor shall coordinate and attend planning product development status review meetings with

SEA 21, the NSA and TYCOM representatives, in accordance with CDRL A003. Accomplish the work specification review process in accordance with the JFMM Volume VII, Chapter 4 to support TI planning milestones. The Contractor shall provide direct participation in meetings maximizing the use of local personnel permanently assigned to CG 47/DDG 51 Class ship FCAs. All travel requirements to support meetings shall be specified in each individual TI.

7. The Contractor shall attend and actively participate in advance planning, planning, execution, knowledge sharing network, and lessons learned performance review meetings to ensure valid planning issues are addressed and incorporated into both work specifications being developed and Master Specification Catalog templates to support subsequent maintenance and modernization planning efforts. The Contractor shall support, attend, and actively participate in contract performance Quarterly Program Reviews (QPRs), in accordance with CDRL A003. The Contractor shall provide direct participation in meetings maximizing the use of local personnel permanently assigned to CG 47/DDG 51 Class ship FCAs. All travel requirements to support meetings shall be specified in each individual TI.

8. The Contractor shall provide planning product development progress data for Advance Planning Status Reports. Assist the NSA with naval message development in accordance with the JFMM.

9. RESERVED

10. The Contractor shall develop an availability schedule duration analysis through integration of TYCOM repairs and alterations and incorporation of other maintenance or alteration information provided by the Government, in accordance with CDRL A005. The analysis shall include:

a. Development of work schedules and critical path analysis to include testing and trial requirements.

b. Recommended schedule duration required for the authorized availability work package, including testing and trials.

c. Recommended changes in availability schedule duration.

d. Availability schedule duration analysis report, including supporting documentation.

11. The Contractor shall provide a final availability turn over report to the Government prior to publication of the work package in the NMD. Report shall include management assessment of planning effort, management information, financial information, work specification information, reference information, government furnished material information, option item work specification information, work specification prorate information, lessons learned incorporated, Liaison Action Reports (LAR)/Reverse Liaison Action Reports (RLAR) incorporated, messing and berthing information, alteration installation team or third party maintenance provider information, in accordance with CDRL A005.

12. The Contractor shall provide support to the NSA including development of new work specifications, incorporation of corrections to existing work specifications, development of addendum and errata, providing additional specification technical and cost estimate scope details associated with availability work specifications, in accordance with CDRL A007.

13. The Contractor shall continually measure physical progress to permit a direct comparison of completed work associated with all TI requirements, in accordance with CDRL A011.

14. The Contractor shall, for the purposes of feedback analysis, provide planning and execution data associated with planning products to the Master Specification Management Office using the JFMM as guidance, including:

a. Provide database and feedback analysis to include maintaining a database and feedback analysis system/process in support of availability planning programs/processes.

b. Review Condition Found Reports (CFR), and Request for Contract Change (RCC) made to work specifications during availability execution to determine the impact to the original work specifications developed.

c. Review CFRs to determine if, and to what extent, found condition represents a change to contract scope and identify changes that would have a direct impact on future specification use.

d. Identify CSWT and work specification changes using lessons learned during work specification development and execution for incorporation into future advance planning efforts. Identification of lessons learned are not limited to the work specifications developed for the CG 47/DDG 51 ship classes. Identify lessons learned that may apply to other surface ship classes.

e. Collect, collate, and provide CSWT reuse data, to include repetitive repair scope changes to original CSWTs, historical execution growth trends, and repetitive work specifications produced that are candidates for CSWT development.

f. During the course of work specification development, review drawings, data, and other work products for technical accuracy and compliance. Notify the Government in writing of any errors found. For errors found in NAVSEA technical manuals, submit corrective recommendations through the NAVSEA Technical Manual Deficiency/Evaluation Report (TMDER) process.

g. Review approved LARs and RLARs written against SHIPALTS for incorporation on follow on installations specification development.

15. The Contractor shall accomplish additional CNO availability planning requirements, in accordance with

CDRL A005 and as detailed in each TI. Planning requirements include, but are not limited to:

a. Prior to reuse, compare original CSWTs and Standard Work Templates (SWT) provided as

Government Furnished Information (GFI) to the technical scope of current MSC templates.

Determine if revisions to GFI CSWTs and SWTs are necessary due to changes in NAVSEA technical direction incorporated into MSC templates. Report all required changes to GFI CSWTs and SWTs to the Government, in accordance with CDRL A008.

b. Develop to the maximum extent possible work specifications using GFI CSWTs and SWTs without changes.

c. If a GFI CSWT is available, but must be altered to suit technical scope of work being planned, these changes shall be highlighted in both the work specification and corresponding Standard Cost Estimate Form.

d. During availability work package development, monitor the use of GFI CSWTs and SWTs.

Provide documentation of all GFI CSWT and SWT scope and cost estimate changes used for each work specification developed.

e. Provide documentation of all specifications developed without use of a GFI CSWT and/or SWT.

f. Maintain tracking by identifying man-hour and material cost variance associated with each GFI

CSWT. Provide a cost variance report to the Government.

C.3.2 AVAILABILITY EXECUTION SUPPORT

1. The Contractor shall provide post award availability execution support in accordance with CDRL A001.

This support includes, but is not limited to:

a. Processing and creating RCCs to incorporate growth work, new work, descoping of requirements, and administrative requirements.

b. Receiving, validating, ship checking and answering CFRs.

c. Incorporating Engineering Service Requests (ESR), LAR and RLARs.

d. Estimating material cost associated with converting Government Furnished Material (GFM) to

Contractor Furnished Material (CFM).

e. Determining duplication of requirements with existing RCCs, work specifications, drawings, or other technical requirements.

f. Developing inputs to Standard Cost Estimates.

g. Providing support to the NSA to include, but not limited to preparation of new work specifications, and/or modification of existing work specifications to add or delete requirements.

h. Whenever possible, the Contractor shall provide direct participation using local personnel permanently assigned to CG47/DDG 51 FCAs. All travel requirements associated with availability execution support shall be specified in each individual TI.

C.3.3 INTEGRATED LOGISTICS SUPPORT (ILS):

1. The Contractor shall provide the necessary services and products to support Integrated Logistic Life Cycle, Integrated Logistic Review, Technical Management, and Configuration Management requirements for provisioning, technical manual requirements, configuration data management and other elements associated with maintenance and repairs work specification development, in accordance with CDRL A006. Comply with the requirements of NAVSEA Standard Item 009-19: (Provisioning Technical Documentation (PTD); provide).

a. The Contractor will be responsible for management, identification, and monitoring of all ship change ILS requirements for material, material cost, and delivery requirements necessary for repairs, TYCOM alterations and work specification planning for availability support to ensure proper execution of the work package.

b. In lieu of the report requirements identified in 009-19 the Contractor shall submit one legible copy, in electronic media, of the LLTM report to the Government. This report shall be submitted on a monthly basis until confirmation of material delivery to the NSA delivery point is provided, in accordance with CDRL A004.

2. The Contractor shall develop an ILS plan outlining processes, procedures, certifications and personnel required to support all material, parts, components and equipment that the Contractor identifies as LLTM, in accordance with CDRL A009.

3. The Contractor shall provide for delivery, inspection, control and marking of technical data and materials, in accordance with CDRL A006.

C.3.4 AVAILABILITY ASSESSMENT EXECUTION:

1. The Contractor may provide support to the Government to accomplish Class Maintenance Plan (CMP) assessments using applicable Naval Instruction references provided in Attachment J-2 as guidance and as detailed in the TI. Type of assessments include; but are not limited to, tank and void corrosion control assessment IAW Maintenance Requirement Card (MRC) G1N5, internal structural system corrosion control assessments in accordance with MRC G1N6, and intake/uptake corrosion control assessments in accordance with MRC G1E8. Assessors who accomplish G1N5 and G1N6 assessments must be qualified in accordance with the requirements of the Corrosion Control Assessment and Maintenance Manual. Based on system/equipment being assessed, assessors who accomplish G1E8 assessments must be certified as a Steam Generating Plant Inspector (SGPI), or a Marine Gas Turbine Inspector (MGTI).

2. The Contractor may provide support to the Government to accomplish CMP assessments, as detailed in the TI, to support continuous planning of depot level availability work packages, including:

a. Prepare and provide material assessment results documentation in support of all CMP assessments performed, in accordance with CDRL A001.

b. Assist maintenance activities with the proper visit coordination, execution, and documentation of all CMP assessments to ensure results are of such quality to support continuous development of depot level availability work specifications.

c. Validate the installed equipment configuration of all CMP assessment tasks performed.

d. Provide a report, via CDRL A010, of all configuration data discrepancies to the cognizant

NAVSUP Configuration Data Manager in accordance with the 3-M Manual.

e. Use the Condition Assessment Data Entry Tool (CADET) to ensure all CMP assessment results are exported to the 3-M System in accordance with the 3-M Manual.

C.3.5 SPECIAL PROJECTS

1. The Contractor shall participate in special projects related to material identification and analysis, ship logistic studies, special material forecasts, special studies and analysis including cost and time studies.

2. The Contractor shall perform studies/analyses in support of ship Maintenance/Repair Programs, including future ship classes.

3. The Contractor shall furnish support for engineering and technical analyses related to concepts and designs, focusing on installation engineering, compatibility and operability, and interfaces.

4. The Contractor shall perform on-site analysis of technical problems and provide technical/special project reports. These analyses will include, but not be limited to, interference investigations and design reports to optimize current and planned Navy systems and initiatives, in accordance with CDRL A002.

5. The Contractor shall perform Return on Investment (ROI), and Business Case Analysis.

6. The Contractor shall develop detailed EPCPs using applicable Naval Instructions referenced in

Attachment J-2 for guidance.

a. Repairs to ship systems that require EPCP development are identified the applicable Naval Instructions referenced in Attachment J-2.

b. The Contractor shall maximize reuse of existing EPCPs in the NMD.

c. The Contractor shall provide completed EPCPs to the Government for review and approval.

C.3.6 LONG LEAD TIME MATERIAL (LLTM) PLANNING SUPPORT

1. The Contractor shall identify all LLTM required for the execution of TYCOM repairs and TYCOM alterations in support of availability planning milestones.

2. The Contractor shall develop purchasing strategies to maximize cost savings through procurement scaling and configuration control.

3. The Contractor shall provide a list of all material requirements and provide recommendations on best method for procurement, in accordance with CDRL A004 and A009.

CLIN 0002 and option CLINs 2100, 2200, 2300, 2400 Other Direct Costs (ODCs) in support of CNO Availability Planning (CLIN 0001 series) and CLIN 0004 and option CLINs 4100, 4200, 4300, and 4400 Other Direct Costs (ODCs) in support of CM/EM Planning (CLIN 0003 series)

Travel and other direct costs such as reproduction costs, supplies, computer and telephone use associated with CNO/CM/EM Availability Planning support, as specified via TI.

CLIN 0005 and option CLINs 5100, 5200, 5300, and 5400 Long Lead Time Material (LLTM) Procurement and Inventory support

The Contractor shall be responsible for providing management, technical services, logistics support, including the use of an approved inventory management control system, to accomplish advance planning material procurement and inventory control in support of assigned availabilities, as specified via TI.

The Contractor shall utilize the Navy and Defense Supply system, to the maximum extent possible, unless delivery does not support the start of an availability. The Contractor shall, whenever possible, strive to establish long term dedicated vendor relationships to maximize cost savings of material purchases and maintain configuration control.

The Contractor shall provide a monthly report, including logistics and financial data of all material procured, purchase order status, delivery status, and identify any purchase orders that may not support material delivery by availability start date, as required in CDRL A004.

CLIN 0006 and option CLINs 6100, 6200, 6300, and 6400 Long Lead Time Material (LLTM) in support of LLTM Procurement and Inventory support (CLIN 0005 series)

The Contractor shall procure LLTM to support CNO/CM/EM Availabilities as specified via TI.

C.4. REFERENCES

In performing the requirements of this contract, the Contractor shall comply with the latest revisions of the references provided in Attachment J-2.

C.5. ACRONYMS

A list of acronyms referenced in this PWS is provided in Attachment J-3.

C.6. QUALITY ASSURANCE SURVEILLANCE PLAN

The Quality Assurance Surveillance Plan (QASP) detailed in Attachment J-4 will be used by the Government to evaluate the Contractor’s performance under this contract.

(End of PWS)

The following were previously included by reference and are now included by full text:

USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES (NAVSEA) (APR 2004)

(a) NAVSEA may use a file room management support contractor, hereinafter referred to as "the support contractor", to manage its file room, in which all official contract files, including the official file supporting this procurement, are retained. These official files may contain information that is considered a trade secret, proprietary, business sensitive or otherwise protected pursuant to law or regulation, hereinafter referred to as “protected information”. File room management services consist of any of the following: secretarial or clerical support; data entry; document reproduction, scanning, imaging, or destruction; operation, management, or maintenance of paper-based or electronic mail rooms, file rooms, or libraries; and supervision in connection with functions listed herein.

(b) The cognizant Contracting Officer will ensure that any NAVSEA contract under which these file room management services are acquired will contain a requirement that:

(1) The support contractor not disclose any information;

(2) Individual employees are to be instructed by the support contractor regarding the sensitivity of the official contract files;

(3) The support contractor performing these services be barred from providing any other supplies and/or services, or competing to do so, to NAVSEA for the period of performance of its contract and for an additional three years thereafter unless otherwise provided by law or regulation; and,

(4) In addition to any other rights the contractor may have, it is a third party beneficiary who has the right of direct action against the support contractor, or any person to whom the support contractor has released or disclosed protected information, for the unauthorized duplication, release, or disclosure of such protected information.

(c) Execution of this contract by the contractor is considered consent to NAVSEA's permitting access to any information, irrespective of restrictive markings or the nature of the information submitted, by its file room management support contractor for the limited purpose of executing its file room support contract responsibilities.

(d) NAVSEA may, without further notice, enter into contracts with other contractors for these services. Contractors are free to enter into separate non-disclosure agreements with the file room contractor. (Please contact Director, E Business Division for contractor specifics.) However, any such agreement will not be considered a prerequisite before information submitted is stored in the file room or otherwise encumber the government.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following document(s), exhibit(s), and other attachment(s) form a part of this solicitation and resulting contract:

EXHIBITS

Exhibit A – Contract Data Requirements List (CDRL), DD Form 1423

CONTRACT ATTACHMENTS

J-1 Ship Check Templates

J-2 Performance Work Statement (PWS) References

J-3 Acronyms

J-4 Quality Assurance Surveillance Plan (QASP)

J-5 Contract Deficiency Report (CDR), DD Form 2772

J-6 Award Term Plan (ATP)

J-7 Allotment of Funds

J-8 RESERVED

J-9 Performance Incentive Fee

J-10 Small Business Subcontracting Plan (to be submitted by Offeror)

J-11 OCI Mitigation Plan (to be submitted by Offeror)

SOLICITATION ATTACHMENTS

S-1 Estimated Workload

S-2 Staffing Plan

S-3 Past Performance Questionnaire (PPQ)

S-4 OCI Mitigation Plan Checklist

S-5 Minimum Key Personnel/Desired Qualifications

S-6 Cost Summary Format

S-7 Fee (updated in Amendment 01)

S-8 Pre-award Survey Template, SF Form 1408

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS TO OFFERORS

1.0 GENERAL

The Offeror shall submit all information required by this solicitation. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being deemed non-responsive and therefore not eligible for award. The Offeror’s proposal shall be based on the requirements contained in this solicitation (including those documents, exhibits, and other attachments identified in Section J). Offerors are required to submit a proposal encompassing the requirement identified in Sections B and C.

The solicitation will be made available only through the internet via the Federal Business Opportunities (FBO) website at http://www.fbo.gov Offerors are hereby notified that from time to time, the Government may post additional information to the FBO website relating to this solicitation (e.g. responses to questions, amendments, etc.). It is the Offeror’s responsibility to check the website for any such information.

http://www.fbo.gov/

Offerors may electronically submit written questions requesting clarification of solicitation requirements by sending an email to the Contracting Officer, Ms. Maria Gomez, maria.e.gomez@navy.mil . All such questions should be received in writing within fifteen (15) calendar days after release of the solicitation to allow the Navy adequate time to prepare and issue responses via the FBO website prior to the date and time set for receipt of proposals. Only questions transmitted electronically will receive a response. Questions received after the time set forth above will not be considered. Information provided with each question should include the document name, document date, specific page, paragraph, clause or other definitive citation requiring clarification.

Only one offer will be accepted from each Offeror. No alternative proposals will be accepted by the Government.

Each Offeror shall submit only one proposal which represents its best approach to meeting the requirements of the solicitation.

In order to allow for procurement lead time and a fair and equal evaluation of all proposals submitted under this competitive solicitation, all proposals shall be based on a contract start date of 31 December 2014. This date is only an estimate of the anticipated contract start date and will be used for the purpose of evaluation only. A definitive start date will be incorporated at time of contract award.

1.1 Background

The Government anticipates a single award resulting from this solicitation and will not award partial contracts.

Award will include Cost Plus Fixed Fee (CPFF) Level of Effort (LOE) term line items (see FAR 16.306(d)(2)) with specified performance incentives (see FAR 16.402-2) and Cost only line items (see FAR 16.302).

1.2 Point of Contact

Unless otherwise specified, the Naval Sea Systems Command Procuring Contracting Officer (PCO) and the Contract Specialist, identified in Section G, are the sole points of contact for this acquisition.

1.3 Solicitation Security Classification

This solicitation is unclassified.

1.4 Proposal Delivery Information

Although the solicitation will be made available electronically via FBO, proposals in response to this solicitation WILL NOT be accepted via electronic transmission. Only hard-copy (including specified CD-ROM copies) proposals submitted in accordance with Section L of this solicitation will be accepted. Any proposals received electronically will be deleted and will not be available for NAVSEA review or consideration.

The preferred method of response is by an overnight delivery service, such as FedEx, UPS, etc. Do not use U.S.

Mail.

Responses not received at the place and time specified in Block 9 of the Standard Form 33 will be considered late, as defined by FAR 52.215-1. Responses and response modifications shall not be faxed or e-mailed. Responses and response modifications (which will only be accepted prior to the deadline date for receipt of responses) shall be submitted in sealed envelopes or packages to the address shown below and marked with the following information on the outer wrapper:

- Offeror’s name and return address;

- Government address shown below;

- The solicitation number (N00024-14-R-4400); and

- A statement that states “SOURCE SELECTION MATERIALS CONTAINED INSIDE”

The proposal shall be sent to the following address:

COMMANDER

NAVAL SEA SYSTEMS COMMAND

ATTN: MS. MARIA GOMEZ

SEA 02443

1333 ISAAC HULL AVENUE SE, STOP 2040

WASHINGTON NAVY YARD, DC 20376

1.5 Packing Instructions

mailto:maria.e.gomez@navy.mil

Proposal binders must be packed in boxes. The boxes must be sequentially numbered with the box numbers placed on all sides of each box, and written on all sides of the outside wrapper, if necessary. Box 1 must include the electronic copy diskettes/CDs/DVDs, and the master packing list. The master packing list must list the contents (i.e., volume number, copy number, and volume name) of each box, by box number. These packing instructions also apply to all subcontractor submissions.

The Offeror is responsible for the condition of its delivered proposal. Binders and their contents that are broken apart or received in a disorderly fashion will be reassembled by the Government in a manner with expeditiousness as the rule. The Government is not responsible for proper reassembly of these binders. Thus binders may not be reassembled as originally sent. If there are any discrepancies between the proposal volume hardcopies and the proposal volume disks, the hardcopy will govern.

2.0 CONTENTS OF THE OFFER

The offer must include the following information:

Standard Form 33, “Solicitation, Offer and Award,” with blocks 12 through 18 completed by the Offeror and provided in Cost proposal Volume V. (Note - This information is exempt from the font and spacing requirements identified under paragraph 3.1 below).

Section B, Supplies or Services and Prices, complete all pricing in WHOLE DOLLARS only and provide in Cost Proposal Volume V.

Section K, “Representation, Certifications and Other Statements of Offerors,” completed by the Offeror and provided in Cost Proposal Volume V. (Note - This information is exempt from the font and spacing requirements identified under paragraph 3.1 below).

Small Business Subcontracting Plan. The Offeror’s attention is directed to Section I clauses FAR 52.219-9 and DFARS 252.219-7003 entitled “Small Business Subcontracting Plan” and FAR 52.219-16 entitled “Liquidated Damages – Small Business Subcontracting Plan.” As prescribed in FAR 19.708, Offerors other than small business concerns shall submit a subcontracting plan and that plan, once…